HomeMy WebLinkAboutContract 39342-A1 (2)CONTRACT AMENDMENT CSC NO. 39342
Tarrant County Samaritan Housing, Inc. (HOPWA) 2009-2010
ciTY SECRETARY
CONTRACT NOI q - 1
AMENDMENT TO CITY SECRETARY
CONTRACT 110.39342
WHEREAS, on October 20, 2009, the City of Fort Worth ("City") and Tarrant County
Samaritan Housing, Inc. ("Contractor") made and entered into City Secretary Contract No.
39342 (the "Contract"),
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") under the
AIDS Housing Opportunity Act, as amended, (42 USC 12901 et seq.) for utilization in
connection with the Housing Opportunities for Persons with AIDS ("HOPWA") program, Grant
No. TXH-09-F002 for Year 2009-2010;
WHEREAS, the objective of the HOPWA program is to address the needs of eligible
persons and their families associated with the challenge of living with HIV/AIDS;
WHEREAS, City desires to reallocate $10,891.80 of HOPWA funds to Contractor
increasing the total grant award in the Contract to $280,263.80 to address the needs of eligible
persons associated with the challenge of living with HIV/AIDS and their families;
WHEREAS, the Contract expires by its terms on May 31, 2010; and
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through T. M. Higgins, its duly authorized Assistant City Manager, and
Contractor, whose address is 929 Hemphill, Fort Worth, TX 76104, acting by and through Steve
Dutton, its duly authorized President and Chief Executive Office do hereby agree as follows:
I.
2. Compensation and Method of Payment The first sentence of subsection (a) of this
section is amended to be and read as follows:
"a. City will disburse HOPWA Year 2009-2010 funds ("HOPWA Funds") in an amount
up to TWO HUNDRED EIGHTY THOUSAND TWO HUNDRED SIXTY THREE
AND 80/100 DOLLARS ($280,263.80) to Contractor on a reimbursement of
expenses basis."
II.
12. Indemnification, Insurance and Bonding
section is amended as follows:
The first sentence of subsection (b) of this
"b. Contractor will maintain blanket fidelity bond coverage in the form of a bond in the
amount of $280,263.80, to insure against loss from the fraud, theft or dishonesty of
any of Contractors officers, agents, trustees, directors or employees."
r �-
t
06-03-10
PO4:01 IN
Exhibits A, B and C attached to the Contract are hereby replaced with Exhibits A, B and C
attached hereto.
All other terms and conons of City Secretary Contract No. 39342 not amended herein
remain unaffected and in full force and effect, are binding upon the Parties, and are hereby
ratified by the Parties.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK}
CONTRACT AMENDMENT CSC NO, 39342 Page 2
Tarrant County Samaritan Housing, Inc. (HOPWA) 2009-2010
IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this
Contract Amendment in Fort Worth, Texas, this day of , 2010.
ATTEST:
M & C: 04:> 1 to ko
APPROVED AS TO
Date: 9 lZI oh
Assistant City Attorney
AND LE
STATE OF TEXAS §
COUNTY OF TARRANT
CITY OF FORT WORTH
By:
T.M. Higgins,
TARRANT
HOUSING,
By:
President and CEO
City Manager
This instrument was acknowledged before me on 3 , 2010
by T.M. Higgins, the Assistant City Manager of the City of FA Worth, on behalf of the City of
Fort Worth. y/ l.
NOTARY
PUBLIC, STATE OF
COMMISSION EXPIRES
December 14, 2013
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on �h 12010
by Steve Dutton, President and CEO of Tarrant County Samaritan Hous g, Inc., a Texas
profit corporation, on behalf of said corporation.
TED A. LOVATO
,, Notary Public, State of Tex
Pdy Commission Expires
1.16-2012
CONTRACT AMENDMENT CSC NO. 39342
Tarrant County Samaritan Housing, Inc. (HOPWA) 2009-2010
NOTARY PUBLIC, STATE OF TEXAS
non-
Page 3
Tarrant County Samaitan Housing, Inc. EXHIBIT A - REVISED
Supportive Housing SCOPE OF SERVICES
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
39342 June 1, 2009 - May 31, 2010 $2801263.80
CONTRACT NO. PERIOD AMOUNT
SCOPE OF SERVICES
This Scope of Services is based on the proposal prepared and submitted by the Subrecipient through the City of Fort
Worth's annual Request for Proposal (RFP) process. The Subrecipient agrees to operate this Housing Opportunities for
Persons With AIDS (HOPWA) program in a manner consistent with the program delivery stated in the approved
proposal. However, in the event of any conflict between the proposal and any provision contained, herein, this
Agreement shall control.
Tarrant County Samaritan Housing, Inc., (Samaritan House) will provide Supportive Housing Services to homeless and
low-income persons living with HIV/AIDS at 929 Hemphill Street, Fort Worth, Texas. The Supportive Housing
program will include the following tasks and activities; 24-hour on -site home health assistance, medical case
management, and nutritional services including three hot meals daily. All services will be provided at 929 Hemphill
Street 24 hours per day, 7 days per week.
The purpose of the program will be to serve homeless and low-income persons by providing safe, affordable housing,
24-hour on -site assistance, medical case management, three hot meals daily, nutritional services, transportation,
counseling and social case management, among others. The specific objectives, goals and level of services to be
provided are listed below along with the geographical location of clients served. All services will be provided from June
15 2009 to May 31, 2010.
The HOPWA funds will be used to pay for supportive and administrative services including payroll, benefits, insurance,
supplies, etc., which is consistent with Exhibit C- Detailed Budget.
REGULATORY CLASSIFICATION:
If any of the activities listed below are not applicable, put "NIA "
Regulatory Citation &Activity Allocated Funds % of Totai Allocation
24 CFR 574.300(b)(5) TBRA N/A N/A
24 CFR 574.300(b)(6) STRMU N/A N/A
24 CFR 574.300(b)(7) Supportive Services $261,409.80 43.27%
24 CFR 574.300(b)(10) Admin $18,854 6.73%
Based on the nature of the service provided, Subrecipient Tarrant County Samaritan Housing, Inc. will maintain
documentation that verifies that 100% of clients served by the Supportive Housing Program are diagnosed with
HIV/AIDS and are income eligible with current household incomes at or below 80% of Area Median Income (AMI) as
established by the Department of Housing and Urban Development (HUD). Agency will also document the number of
clients placed on jobs as a result of HOPWA supportive services provided.
GEOGRAPHICAL LOCATION:
Site Address: 929 Hemphill Street, Fort Worth, TX 76104
Client Beneficiary Location: Citywide
PROGRAM GOALS:
Samaritan House's program goals focus on
Fostering independence and developing skills that enable clients to become vital, contributing members of
society,
- Helping individuals to succeed in this process so they eventually move away from permanent dependence on
governmental and other support services,
- Reducing new HIV infections by providing affordable housing,
- Limiting the number of people the City must support and saving individuals in Fort Worth from contracting
this devastating disease.
PROGRAM OBJECTIVES:
Samaritan House will provide:
- 106 unduplicated persons with supportive housing services,
7,200 (increase of 864) units of Case Management to 106 unduplicated persons,
- 10,200 (increase of 996) units of Home Health/Attended Care to 106 unduplicated persons,
- 106 unduplicated persons will receive Chemical Dependency Counseling,
- 3,300 (increase of 776) units of Nutritional Services to 106 unduplicated persons.
PROGRAM SERVICES and ACTIVITIES Total Units of Services for Year
Housin er Month &Number of Undu licated Clients Served
106
Case Management — Units of Service
75200
Home Health/Attended Care
10,200
Nutritional Services
3,300
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EXHIBIT C - REVISED
Organization: Tarrant County Samaritan Housing, Inc.
June 1. 2009 through May 31, 2010
PROGRAM BUDGET
Program Title: Supportive Housing
Expense Category
Total
Budget
A
Grant
Budget
B
RWA, RWB,
SS
C
HOPWA
SPNS
D
SHP &
TBLA
E
Ail
Other
F
ADMINISTRATIVE
SERVICES
Salaries
271,907
13,500.00
12,895
16,000
6,500
223,512
FICA
20,800
994.00
986
1,224
497
17,099
Life Insurance
"
11685
105.00
225
325
122
908
Health
insurance
20,818
21935.00
19619
11396
11420
13,448
Workers Compensation
2,000
220.00
200
250
135
11195
UnemploymentwState
1,280
600.00
170
235
98
177
Legal & Accounting
0
0.00
Office Supplies
3,500
500.00
21500
Postage
1,000
0.00
1,000
ft
Telephone
31000
0.00
31000
T4tA1:AOMINENa'"ES"
325~090
1t385400.
" i$45
._ 't9430t
8,772
282,839
W60
873 6
`' 4s0%
" " 7
SUPPORTIVE SERVICES
Salaries
864,270
211,000.80
218,305
108,252
183,443
156,109
FICA
63,222
15,344.00
16,700
8,281
14,033
91596
Life Insurance
71915
896.00
21069
1,250
1,275
21425
Health
Insurance
95,182
17,57300
22,895
10,525
19,135
29,367
Workers Compensation
11,500
21050.00
21543
3,335
2,485
1,337
Unemployment -State
13,720
21520.00
21460
985
1,625
6,250
Medical Supplies
41500
0.00
4,500
0
0
0
Acct/Audit Fees moved to SS salaries
91000
0.00
0
0
1,184
1,816
Food/Nutrition Supplies
80,000
0,00
71,878
TOW
0
1,105
Electric
24,000
0.00
0
0
15,000
9,000
Office Equipment Rental*
9,350
31230.00
0
29385
1,065
11650
Printing
12,500
2528.00
0
31070
0
6,430
Repairs
0
0.00
0
0
0
0
Postage
21400
0.00
0
0
0
2,400
Building Maintenance
114021
0.00
0
31139
4,500
33382
Office Supplies
91000
11072000
0
11000
0
6,700
Telephone
12,000
0.00
0
4,000
31000
5,600
Fidelity Bond***
725
0.00
0
0
0
725
Corporate Insurance****
21,000
47229.00
7,449
61000
11109
2,213
Private
Auto Allowance
12,000
967.00
1,599
11818
3,200
41183
Conference & Seminars
6,000
0.00
106
41304
TOTALSUPPCtI Tt t SERVICES ., = ,"
`." 14269,305
' 281,409 80
: ; 52a184.
161
057
. 251;054
2531092
SHORTTERh R NT* MORTGAGE,
UTtUTY A"S��STAt�G ~-
0
000,
iASi3'RTALASSiSi/kl+i+0' �'
12.07
0>10
i
'i3S,S2
,05
TflTAt ".. ; �...
1 8�202
i 280 63;80
"> 3 8"
2#7:
296;211
516,831
Note: Column A should be the total of Columns B through F
*Specify on Budget Detail (following pages)
**Use One column for each non -grant funding source; note below which column equates to each source (Nom Leverage of Funds):
(C) RWA<RWB, State Services (E) SHP and TBLA 15
(D) HOPWA SPNS (F) Aii Other Agency
`** Fidelity bond and liability insurance are required of all subcontractors and maybe paid from grant funds or other funds.
EXHIBIT C - REVISED
Organization: Tarrant County Samaritan Housing
GRANT BUDGET DETAIL
GRANT FUNDED ITEMS ONLY
Program Title: Supportive Housing
Position/Title
VA)
Salary
Hourly Rate
to)**
Annual
Hours X
tC)
% of Time
=
tD)
Total
Amount
Medical Case Manager
$24.55
21080
11.75%
$6,000.00
Associate Exec Director
$24695
2,080
26.98%
$141000 OO
Housing Coordinator
$22A0
21080
17,40%
$8,000400
Resident Care Attendant
$14.50
21080
63600%
$19,000600
Resident Care Attendant
$10000
21080
52988%
$11,000600
Resident Care Attendant
$10.00
21080
52.88%
$11,000000
Resident Care Attendant
$10000
21080
52.88%
$111000.00
Resident Care Attendant
$10.00
21080
52.88%
$11,000000
Resident Care Attendant
$10.00
23080
52.88%
$11200000
Resident Care Attendant
104001
21080
34018%
$7,109.00
Kitchen Manager/Cook
$17.30
21080
30.57%
$111000.00
Weekend Cook
$12405
21080
31 *92%
$8,000400
Prep Cook - 1
$12605
21080
31.92%
$8,000*00
Prep Cook - 2
$12905
21080
15.53%
$3,891.80
Caretaker
$16,35
2,080
52.93%
$18,000*00
Follow Up Coordinator
$15835
21080
40.72%
$13,000.00
Social Work Case Mgr
$18425
21080
57.96%
$22,000400
Social Work Case Mgr
$16010
21080
17492%
$6,000000
Social Work Case Mgr
$16.10
29080 g
17.92%
$6,000.00
Family Health Coordinator
$146451
2,080 1
19w96%1
$6,000A0
"' Note: 2,080 hours annually comprise afull-time position
Category
of
Payroll
Amount
%Paid by
Employer
%Paid by
Grant
Total
Amount
FICA
7.395%
$
84,022
81.74%
18.26%
$15,344000
Life Insurance
O.845%
$
91600
90.67%
9.33%
$896.00
Health Insurance
10*210%
$
116,000
84085%
15.15%
$17,573*00
Workers Compensation
1.188%
$
13,500
84.81 %
15.19%
$21050,00
Unemployment Insurance
14320%
$
15,000
8120%
16080%
$2,520,00
TOTAL FRINGE BENEFITS
$
38,383
'AL PERSONAL SERVICES (Total Staff Salaries +
EXHIBIT C - REVISED
GRANT BUDGET DETAIL
FUNDED ITEMS ONL
Position/Title
cA)
Salary
Hourly Rate
(B)**
Annual
Hours X
(C)
% of Time
=
tu)
Total
Amount
Executive Director
$35.45
21080
6.78%
$5,000000
Director of Finance
$24.95
21080
8.19%
$4,250000
Administrative Assistant
$20.00
21080
10.22%
$41250.00
TOTAL STAFF SALARIES $13,500,00
** Note: 2,080 hours annually comprise afull-time position
FRINGE BENEFITS -ADMINISTRATIVE SERVICES
of %Paid by %Paid by Total
Category Payroll Amount Employer Grant Amount
FICA
7.395%
$ 843022
98.82%
1.18%
$994.00
Life Insurance
0.845%
$ 9,600
98.91 %
1.09%
$105.00
Health Insurance
10.2107/o
$ 116,000
97.47%
2.53%
$2,935.00
Workers Compensation
1.188%
$ 13,500
98.37%
1.63%
$220.00
Unemployment Insurance
1.320%
$ 15,000 M
96.00%
4.00%
$600.00
TOTAL FRINGE BENEFITS $4,854400
TOTAL PERSONAL SERVICES Total Staff Salaries +Total Fringe Benefits $ 18,354
EXHIBIT C- REVISED
Organization: Tarrant County Samaritan Housing
Program Title: Supportive Housing
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
(CONTINUED)
UTILITIES
Average Cost Number of Total
Category Per Month Months Amount
Other (Specify)
TOTAL UTILITIES
BUILDING RENTAL
Number of Cost Per Number of Total
Building Location Square Feet Square Foot Months Amount
1.
2.
3,
TOTAL BUILDING RENT
OTHER EXPENSES (See Note Below)
Total %Charged Total
Category Charge to Grant Amount
Legal & Accounting
Supplies
$12,500.00
12.58%
$1,572.00
Postage
Copying & Printing
$12,500.00
20.20%
$2,528.00
Building Maintenance
Corporate Insurance
$21,000.00
20.14%
$4,229,00
Office Equipment Rental
Other - Building Security Guard & Monitoring
Repairs
Other auto allowance
$1211000,00
8.06%
$967.00
TOTAL OTHER EXPENSES $9,296.00
CONFERENCES &SEMINARS
Total %Charged Total
Event Charge to Grant Amount
1.
2.
3.
TOTAL CONFERENCES & SEMINARS $0
OFFICE EQUIPMENT RENTAL
Total %Charged Total
Item Charge to Grant Amount
1. Copiers, Computers for Client Tracking
2.
3.
$9,350.00
34.55°l0
$3,230.00
TOTAL OFFICE EQUIPMENT RENTAL $31,230100
Note: %charge to CDBG cannot exceed 20% of CDBG budget allocation or 7% of HOPWA budget allocation
,NA&C Review
CRY
COUNCIL AGENDA
COUNCIL ACTION: Approved on 9/8/2009
Page 1 of 3
Offcial site of the City of Fort Worth, Texas
FORTY
DATE: 9/8/2009 REFERENCE NO.: C-23766 LOG NAME: 170910GRANTACT
CODE: C TYPE; NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize the Execution of Contracts and Interdepartmental Letters of Agreement for
Social and Housing Services for Program Year 2009-2010 Funded with Grant Funds from
the United States Department of Housing and Urban Development Under its Community
Development Block Grant, Emergency Shelter Grant and Housing Opportunities for
Persons with AIDS Program
REC�MMENDATI9N:
It is recommended that the City Council:
1. Authorize the City Manager, or his designee, to execute contracts for federal grant funds for
Program Year 2009-2010 for Community Development Block Grant, Emergency Shelter Grant and
Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of adequate
funding from the United States Department of Housing and Urban Development;
Authorize the City Manager, or his designee, to extend or renew the contracts for up to one year if
an agency requests an extension and such extension is necessary for completion of the program;
and
3. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve
program goals, provided any amendment is within the scope of the program and in compliance with
all applicable laws and regulations governing the use of federal grant funds.
DISCUSSION:
On April 15, 2009, the City's Action Plan for use of federal grant funds under the Community
Development Block Grant Program (CDBG), HOME Investment Partnerships Program (HOME),
Emergency Shelter Grant (ESG), and Housing Opportunities for Persons With AIDS Program
(HOPWA) (M&C G-16513) was submitted to the United States Department of Housing and Urban
Development (HUD). On May 1, 2009. HUD requested a revised Action Plan that provided more
detail on the programs to be undertaken. The City's revised Action Plan (M&C G-16600) was
submitted to HUD on June 23, 2009, and approved on June 27, 2009.
The revised Action Plan allocated $1,043,688.00 in CDBG funds to public services activities including
child care, youth and senior services and other housing related services that benefit primarily low and
moderate income or disabled and disadvantaged populations. It also allocated $865,754.00 in
HOPWA funds to non-profit organizations providing housing and supportive services to persons with
AIDS and awarded $279,757.00 in ESG funds to homeless services providers and local emergency
shelters. The City's Community Development Council reviewed grant fund proposals and heard
,,:,,presentations in public meetings and recommended grant awards as part of the Action Plan
`+jevelopment process. Contracts will be executed with the agencies listed below and in accordance
:;. ,.
with HUD recommendation, interdepartmental letters of agreement executed by the respective
department heads will be used to govern all grant funded activities implemented by City departments.
All contracts and interdepartmental letters of agreement will authorize reimbursement of eligible costs
http://apps.c:fwneLore/council packeVrnc review. asp? ID=117?4&councildate-=9iR/20O9
'M&C Review
as of their initial dates.
"m, n order to approve the revised Action Plan, HUD required that the eight programs listed below have
a contract term of 11 months from July 1, 2009, to May 31, 2010, for their full grant award. Each
agency or department was notified of the shortened contract period and agreed with the adjustment.
5-ganiz94tion
Senior Citizen Services -Como Senior Citizens
Senior Citizen Services -Diamond Hill Senior Center
Senior Citizen Servlces-Doc Session Senior Citizens
YWCA Fort Worth and Tarrant County -Child Development Program
The Salvation Army-S.T.A.R.T.
CFW-PACSD-Northside Community Action Partners (CAP) Rehabilitation
CFW-PACSD-Northside Community Action Partners (CAP) Utility Payments
CFW-PACSD-Como Kids
CFW-PACSD-Woodhaven After School Enrichment
TOTAL CDBG
A ou
$18,000.00
$18,000.00
$16,000.00
$135,000000
$20, 000.00
$6,431.00
9129100
$251000000
$16, 200.00
$ 273,924.00
The agencies implementing the programs and activities listed below will be awarded contracts for a full
12 month term.
Community Development Block Grant (CDBG�:
Org-nization
AB Christian Learning Center -Stop Six Community Go Center
Boys and Girls Club of Greater Fort Worth-Estrellas
E _ enikor Foundation -Substance Abuse Sevcs/Homeless
Child Care Associates -Child Care
CJ's Studio of Performing Arts -Dance Studio
Clayton YES -Greenbrier Preschool
Clayton YES -School Aged Child Care
Cook Children's Health Care System -Save a Smile
Cornerstone Assistance -New Life Center
Cultural Center of Americas-GED/Adult Literacy in Spanish
laawaasaufAftc
AQWJI
EFW Montessori School, Inc. -Montessori Child Care
Fort Worth Housing Authority-Amaka Child Care Center
Girls, Inc., of Tarrant County -Girl Power
CFW-HED Housing Counseling and Foreclosure Prevention
JMAC Youth Center of Tarrant County
The Ladder Alliance -Employment Training
Latin Arts Association, d/b/a Artes de la Rosa- After School Drama Program
Meals on Wheels, Inc., of Tarrant County -Home Delivered Meals
Mental Health Association of Tarrant County -Ombudsman Program
Mental Health Association of Tarrant County -Mental Health Advocate
Northside InterChurch Agency -Good Works/Buenas Obras
REACH, Inc. -Project Ramp
Tarrant Area Food Bank -Community Kitchen
United Community Centers -Crisis Intervention Program
�SNT Health Science Center -Community Go Center
YMCA of Metropolitan -School Age Child Care
YWCA -My Own Place
Amoun
$20,000.00
$14,400.00
$210000100
$11 T000.00
$10,886.00
$180000000
$54,000,00
$211870.00
$15,29T00
$18,070.00
kaoatoo
$20,000.00
$271000.00
$121600000
$451000000
$251000400
$201000400
$201000400
$33,696:00
$15,750.00
$22,275.00
$211092000
$50,000.00
$181000600
$161200.00
$20,000.00
$25,000.00
$17 62$00
Page 2 of 3
http://apps.cftvnet.or�/eouncil packet/mc review.aso?[D=t 1724&councildate=9/8/2009
9/9/2009
iNt&C Review
TOTAL CDBG
er ency Shelter Grant (ESG
Organization
Presbyterian Night Shelter -Emergency Shelter
SafeHaven of Tarrant County -Shelter Operations
SafeHaven of Tarrant County -Supportive Childcare
MCA Fort Worth and Tarrant County -Supportive Living
City of Fort Worth PACSD-SHIPP
TOTAL ESG
Housing Opportunities For Persons With_AIDS _�HOPWA�
Oraanzation
AIDS Outreach Center-HOPWA
AIDS Resources of Rural Texas-HOPWA
Catholic Charities -Lady Hogan Project
Tarrant County Samaritan Housing, Inc. -Supportive Services
TOTAL HOPWA
FISCAL INFORMATION/CERTIFICATION:
$7Our 764,00
Amount
$1819561.00
$201000400
$15,157.00
$131039600
$501000900
$279,757,00
Amoun
$4281952.00
$1021778.00
$641652.00
$269,372600
$865,754900
The Financial Management Services Director certifies that upon approval of the above
recommendations funds will be available in the current operating budget, as appropriated, of the
Grants Fund, contingent upon approval and receipt of adequate funding from HUD for the term
beginning June 1, 2009, and ending May 31, 2010.
TO Fgnd/AccountLCenters FROM FundLAccoun CenteTss
Submitted foP City Mena er's Offlc�by:.
Originating-DenarfmerLt Head
Additional Information
Contact:
ATTACHMENTS
GR78 539120 017206353XXX $279.757.00
GR76 539120 017200354XXX $865,754.00
GR76 539120 01720635OXXX $1,043,688900
Tom M. Higgins (6192)
Jesus "Jay" Chapa (5804)
Barbara Asbury (7331)
Page 3 of 3
http://apps.cfwnet.ortJcouncil gackedmc review.asp?[D=1172�&councildate=9/4/2009
9/9/2009