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HomeMy WebLinkAboutContract 40079-A1STATE OF TEXAS S COUNTY OF TARRANT 8 AMENDMENT NO. 1 CITY SECRETARY CONTRACT NO (No M&C Needed) WHEREAS, the City of Fort Worth (City) and Teague Nall and Perkins, Inc., (Engineer) made and entered into City Secretary Contract No. 40079 (the Contract) which was authorized by the City Council by M&C C-24151 on the 6th day of April 2010; and WHEREAS, the Contract involves engineering services for the following project. Storm Water Utility Project - Scott -Sunset Drainage Improvements, Project No. 00628, WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW TiiEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the Following agreement which amends the Contract. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated May 31,2011, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $23,800.00, 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $145,623.00. City of Fort Worth, Texas Amendment to Engineering Agreement PMO Official Release Date: 10.01.2010 Page 1 of 2 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the Worth, Tarrant County, Texas. ATTEST Marty Hendrix City Secretary Douglas W�) Wiersig,P.E. �irector, Transportation and Public Works ENG By: Name: Nall and Perkins Inc. Michael A. Jones, P. President 1100 Macon Street Fort Worth, TX 76102 TO FORM AND LEGALITY: day of J Q-- APPROVED: Fernando Costa Assistant City Manager iLL Assistant City �ittorney City of Fort Worth, Texas �. �� ' rJ•���� Amendment to Engineering Agreement �o �� PMO Official Release Date: 6.18,2010 Page 2 of 2 2011, in Fort Civil Engineering 'i Surveying ;Landscape Architecture � Planning May 31, 2011 Mr. Michael Owen, P.E. City of Fort Worth Transportation and Public Works Dept. 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Scott Sunset Drainage Improvements City Project No. 00628 Amendment No. 1 TNP Project No. FTW10133 Dear Mr. Owen: Teague Nall and Perkins (TNP) is submitting this fee amendment for the above referenced contract based on additional services requested by the City of Fort Worth. The following is a brief description and cost for the addiional services TNP will provide: Additional Services Our original design contract, dated April 15, 2010 did not include any Bid Phase or Construction Phase services for this project. At the request of the City of Fort Worth, we have included both the Bid Phase and Construction Phase services in this contract amendment, as well as, a re -plat of two (2) lots at the intersection of beavers Lane &Sunset Lane and a cultural resources review that is being requested from the US Army Corps of Engineers for the approval of this project. The description and fees for the work associated with this contract amendment can be found in the attached Scope of Services and Level of Effort spreadsheet. Total Contract Amendment No. 1: $23,800 Summary of Contract Fee: Original Contract Amount: $ 121,823 Amendment No. 1: $ 23,800 Revised Contract Amount $ 145,623 Thank you for consideration of this contract amendment request. If you have any questions, please do not hesitate to call me. Sincerely, TEAGUE NALL AND PERKINS, INC. Tom Dayton, P.E. Copy: Mr. Michael Jones, PE -TNP 1100 Macon Street •Fort Worth, Texas 76102 • 817.336.5773 phone • 817.336.2813 fax www. tnp-online. com ATTACHMENT GENERAL SCOPE OF SERVICES Design Services: SWU Project Scott -Sunset Drainage Improvements Contract Amendment No. 1 City Project No. 00628 Scope for Engineering Design Related Services for Storm Water Improvements Projects The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The objective of this contract amendment is to supplement the previous scope of work by providing bid phase and construction phase services, as well as, additional surveying work and permitting work associated with obtaining approval from regulatory authorities (USACOE & TRWD). Task 5. Bid Phase Services Task 6. Construction Phase Services Task 9. Permitting City of Fort Worth, Texas Attachment A PMO Release Date: 08/27l2010 Page 1 of 22 TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. • Contract documents shall be uploaded in a .pdf file. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail/email addenda to all plan holders. • Attend the pre -bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation is to be uploaded into the project's Bid Responses folder on Buzzsaw. City of Fort Worth, Texas Attachment A PMO Release Date: 08/27/2010 Page 2 of 7 • Assist the CITY with assembling and awarding contracts for construction, materials, equipment, and services. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • Includes one (1) Pre -Bid Meeting prior to Bid Opening to answer contractor questions during advertisement period. • 1 full size set of conformed plans and specifications will be delivered to the CITY and made available on Buzzsaw and 20 full size plan sets and specifications will be printed and available for purchase by prospective contractors. • PDF, DWF and XLS files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Conformed construction documents TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. City of Fort Worth, Texas Attachment A PMO Release Date: 08l27/2010 Page 3 of 7 • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size (22" x 34") mylar drawings. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf' where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667 is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw0 For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • 10 sets of approved construction plans will be provided for distribution at the pre -construction meeting. City of Fort Worih, Texas Attachment A PMO Release Date: 08l27/2010 Page 4 of 7 • A RFI's are assumed. • 1 Public Meeting is assumed. • 2 project site visits are included during construction and 1 final walk through field visit is included in this scope. • Construction survey staking and layout will be performed by the City or others. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Final Punch List items E. Record Drawings TASK 8. SURVEY. ENGINEER will provide survey support as follows. 8.4 Re -Plat of Block 1 Lot 44 of The Ridge (subdivision code 34270) and Block 2 Lot 1 of the Deavers Addn (subdivision code 9600) • Are -plat will be generated to join 2 lots into 1 for the property owner at 249 and 251 Sunset Lane. • ENGINEER shall submit this re -plat application on behalf of the City and address any questions from the development deft. ASSUMPTIONS • Survey will be established using available TPW monuments and/or CITY benchmarks. • Re -plat document will have latest standard notes required by the City of Fort Worth. DELIVERABLES A. Re -Plat document and application as described above TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. City of Fort Worth, Texas Attachment A PMO Release Date: 08l27/2010 Page 5 of 7 9.6. Cultural Resources Review and Submittal • As a condition of the approval of the Programmatic Environmental Assessment (PEA), the USACOE is requiring a cultural resources review and submittal to the Texas Historical Commission (THC) for all projects with surface disturbance. This research and submittal will include information about any previously recorded archaeological or historical sites and previous cultural resources surveys in or adjacent to the area. It is unlikely, due to the disturbed nature of the project site, that THC will determine that additional research and survey will be necessary, however, if they do, these services will be conducted under a separate scope of work or contract amendment. ASSUMPTIONS • Cultural Resources review, submittal and coordination with the Texas Historical Commission are included in this scope. DELIVERABLES A. Concurrence or approval from Texas Historical Commission ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services —CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Incorporate all addenda into the contract documents and issue conformed sets. • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. • Services related to preparing a Pre -Construction Notice (PCN) to the USACOE • Level A Subsurface Utility Engineering services • Geotechnical Investigations • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. City of Fort Worth, Texas Attachment A PMO Release Date: 08/27/2010 Page 6 of 7 • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. • Construction survey staking and layout City of Fort Worth, Texas Attachment A PMO Release Date: 08/27/2010 Page 7 of 7