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HomeMy WebLinkAboutContract 40712SECRETARY • ` SUBSCRIPTION AND HOSTING SERVICES AGREEMENT This License Agreement is made as of AUgUSL 6, 2010 by and between The Gale Group, Inc. ("Gale'), a Delaware corporation, with its principal office at 27500 Drake Rd., Farmington Hills, MI., USA 48331-3535 and the following Licensee: Name of Licensee: Fort Worth Public Library Jurisdiction of Formation: Texas Address: 500 W. Third Street; Fort Worth TX 76102-7305 By using the subscription -hosting services available through Gale or by making the services available to Authorized Users, the Authorized Users and the Licensee agree to comply with the following terms and conditions. For purposes of this Agreement "Authorized Sites" are the Internet websites or any other remote site operated by Licensee with secure access from which Authorized Users can obtain access to Gale's databases and services; "Authorized Users" are employees, staff, students and registered patrons affiliated with the Licensee and persons with legal access to the Licensee's collections and facilities onsite ("walk-ins") and persons remote ("remote users") from Licensee's physical location whose access is authenticated by a secure server or other systems from Licensee's site or campus but not persons at remote sites or campuses with separate administrations (for avoidance of doubt, separate administrations include without limitation other schools, public libraries and college and academic universities). Upon request Gale will provide price quotes to allow for access within sites with separate administrations. Use of and access to Gale databases and services shall be limited to the customary services provided to Authorized Users and shall not include providing access to other libraries or third parties, unless specifically authorized by Gale. The Licensee's Authorized Users may only access the Licensed Content (as defined below) via the Licensee's Authorized Sites using such Authorized User's personal access codes provided by the Licensee. Users may not share their access codes with others or access the Licensed Content as an Authorized User under this Agreement other than via an Authorized Site. For example student patrons in K12 libraries or facilities using onsite access to terminals or workstations within school premises are restricted from accessing the Licensed Content using public or state issued library identification/user cards without prior written consent of Gale. Subcontractors, affiliates and other third party contacts of the Licensee are not defined as Authorized Users under this license and as such are not granted access rights without the prior written consent of Gale. 1.0 License 1.1 Grant of License. Gale hereby grants to Licensee, the non -transferable, non-exclusive right to access and use the content provided by Gale via the on-line, FTP electronic feed or CD-ROM products ("Licensed Content") as listed in the attached schedule, to download, display, view and print and/or make limited paper or electronic copies of citations, abstracts, full text or portions thereof for internal business purposes and for Licensee's Authorized Users' educational research and personal non-commercial use only. Licensee shall not use the Licensed Content as a component of, or a basis for, a directory, database, or other publication prepared for sale, exchange, barter or transfer, rent, lease, loan, resell for profit, distribute, alter or in any other manner commercially exploit any data or documentation received from the Licensed Content. Gale reserves the right at any time to withdraw from the Licensed Content any item or part of an item for which it no longer retains sufficient rights, or which it has reasonable grounds to believe infringes copyright or is defamatory, obscene, unlawful or otherwise objectionable. 1.2 Limitation on Grant of Rightss. All rights in and to Licensed Content not specifically provided to Licensee hereunder shall remain the exclusive property of Gale and its licensors. Accordingly: a. Licensee may incorporate parts of the Licensed Content in electronic course packs and electronic reserve collections for the use by Authorized Users but not for printed (hard) copy versions of course packs, commercial use or resale. Each such item shall carry appropriate acknowledgement of the source, listing title and author of the extract, title and author of the work and the publisher. Course packs in non- ...electro-nie-n®n-print perceptible form, such as audio or Braille, may also be offered to visually -impaired - - OFFICIAL RECi3RN=� 0FFICIAL RECORD CITY ECR :1 ke Road Farmington Hills, MI 48331-3535 1248-699-4253; 800 877-GALE www.gale.cenga eMY SECRETARY E FT. WORTH, Tit ����a!► i ., ORTI �, ITf! i Authorized Users, The Licensee shall delete or destroy all copies of such items when they are no longer used for such purpose. b. Licensee may provide electronic links to the Licensed Content from Licensee's web page(s). Gale will assist Licensee upon request in creating such links effectively. Licensee shall make changes in the appearance of such links and/or statements accompanying such links as reasonably requested by Gale. c. Authorized Users may transmit to a third party individual in hard copy or electronically, minimal, insubstantial portions of the Licensed Content for personal, scholarly or educational use, or scientific research but in no event may any Licensed Content be used or transmitted for commercial purposes. In addition, Authorized Users have the right to use, with appropriate attribution to Gale, figures, tables and brief excerpts from the Licensed Content in the Authorized User's own scientific, scholarly and educational works. d. Authorized Users who remotely access the Licensed Content may do so from home or another location, provided, that proper security procedures are undertaken by the Licensee that will prevent remote access by unauthorized users. Licensee shall take all reasonable precautions to limit the usage of the Licensed Content to those specifically authorized by this Agreement and shall use reasonable efforts to inform its Authorized Users of the provisions of this Agreement. The Licensee agrees to notify Gale if it becomes aware of any of the following: (a) any loss or theft of the Licensee's passwords(s); (b) any unauthorized use of any of the Licensee's passwords(s) of the Licensed Content; or (c) any breach by an Authorized User of the terms of this Agreement. Upon becoming aware of any breach of the terms of this Agreement by an Authorized User, the Licensee agrees to work with Gale to correct such practices. Notification of claims of copyright infringement regarding materials available or accessible on, through, or in connection with Gale's services may be sent to Cengage Learning, Inc., 200 First Stamford Place, Stamford, CT 06905, Attention: General Counsel 2.0 Warranties. A. Gale warrants to the Licensee and its Authorized Users, that the Licensed Content used in accordance with this Agreement does not infringe the copyright or any other proprietary or intellectual property rights of any person. Gale further warrants that it owns and has the right to make available the Licensed Content to the Licensee. B. Gale shall use commercially reasonable efforts to provide continuous availability of the online Licensed Content, subject to periodic unavailability due to maintenance of the server(s), the installation or testing of software, the loading of data and downtime related to equipment, the failure of communications networks, or services outside of control of Gale. Gale shall use reasonable efforts to provide an average of 98% up time per month. Scheduled downtime will be performed at a time to minimize inconvenience to Licensees worldwide. C. Although Gale believes the Licensed Content to be reliable, Gale does not guarantee or warrant any information or materials contained in or produced by the Licensed Content or the accuracy, completeness or reliability of the Licensed Content Any data or information contained in or provided in connection with the Licensed Content may be incomplete or condensed. EXCEPT FOR THE EXPRESS WARRANTIES STATED IN THIS AGREEMENT, GALE PROVIDES THE LICENSED CONTENT ON AN "AS IS" BASIS WITHOUT WARRANTY OF ANY KIND AND GALE DISCLAIMS ANY AND ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL GALE BE LIABLE FOR: INDIRECT, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES INCLUDING FOR LOST PROFITS, LOST DATA, OR OTHERWISE. D. IN NO EVENT SHALL GALE OR ANY THIRD PARTY DATA SUPPLIER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OF OR INABILITY TO USE THE LICENSED CONTENT OR FOR THE LOSS OR DAMAGE OR CORRUPTION OF DATA, LOSS OF PROGRAMS, LOSS OF BUSINESS OR GOODWILL, OR OTHER DAMAGES OR LOSSES OF ANY NATURE ARISING OUT OF THE USE, OR INABILITY TO USE THE LICENSED CONTENT, INCLUDING WITHOUT LIMITATION LOSSES ARISING FROM ANY ERRORS, OMISSIONS OR OTHER INACCURACIES IN OR CORRUPTION CAUSED WHETHER BY TRANSMISSION PROCESSING OR OTHERWISE TO THE MATERIAL PUBLISHED IN THE LICENSED CONTENT OR OTHERWISE MADE ACCESSIBLE THROUGH THE LICENSED CONTENT. IN NO EVENT SHALL GALE'S OR THIRD PARTY DATA SUPPLIER'S LIABILITY 27500 Drake Road Farmington Hills, MI 48331-353s 248-699-42s3; 800-877-GALE www.gale.cengage.com 2 UNDER THIS AGREEMENT WHETHER ARISING IN CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE EXCEED THE ANNUAL FEE RECEIVED BY GALE FROM LICENSEE, E. To the fullest extent permitted by law, the parties hereby release each other and their respective officers, agents and employees from and against all suits, claims, fines, assessments, penalties, injuries (including death), liabilities, losses, damages, judgments, settlements, cost and expenses which arise directly or indirectly in connection with such party's negligence, intentional misconduct, or breach or failure to abide by any of its covenants, obligations, representations or warranties contained in this Agreement. F. The parties further agree that this license is subject to the copyright act and laws governing infringement of copyrights and other intellectual property rights including, without limitation, 28 U.S.C. sec. 1498(b). 3.0 Termination. 3.1 Either party may at any time (without prejudice to its other rights or remedies) terminate this Agreement and any order form hereunder or in connection herewith (an "Order Form") with written notice to the other party in the following circumstances: a. With respect to the delivery of any part of the Licensed Content from any third party (a "Source"), upon request of such Source or immediately upon termination of Gale's agreement with such Source. b. If either party commits a material or persistent breach of any term of this Agreement or the terms and condition of any Order Form and fails to remedy the breach (if capable of remedy) within thirty (30) days of notification in writing by the non -breaching party. c. If the Licensee willingly defaults in making payment of the fee as specified in Section 4 of this Agreement and fails to remedy such default after receiving thirty (30) days of notification in writing by Gale. d. If for any reason at any time during any term of this Agreement the Fort Worth City Council fails to appropriate sufficient funds for the Licensee to fulfill its obligations under this Agreement provided that such termination shall be effective on the later of (i) thirty (30) days following delivery of written notice from the Licensee to Gale of the Licensee's intention to terminate or (ii) the last date for which funding has been appropriated by the City Council for the purposes set forth in the Agreement. e. If Gale assigns this Agreement to an affiliate or a successor in interest or in connection with a change of control or transfer of assets to which this Agreement relates and Licensee provides Gale with thirty (30) days' advance written notice of the Licensee's intention to terminate. 3.2 On termination, all rights and obligations of the parties automatically terminate: a. Licensee shall immediately cease to distribute or make available the Licensed Content to Authorized Users, and shall destroy all Licensed Content locally mounted pursuant to Section 1.2 b. On termination of this Agreement by the Licensee for cause, Gale shall forthwith credit the proportion of the fee that represents the paid but unexpired part of the access period. c. In the case of Licensed Content for which a fee is paid for continual or perpetual access to the materials, on termination of this Agreement, (otherwise than as a result of notice being given by Gale for breach of contract) Gale shall provide reasonable assistance to the Licensee as needed to enable the Licensee and any third part vendor engaged by the Licensee to host, and provide to Licensee and its Authorized Users uninterrupted on-line Internet web -based access to the Licensed Content d. Use of the CD-ROMs and FTP electronic feeds after subscription expiration is subject to the license granted under this Agreement. In the case of CD-ROM or FTP electronic feeds for which a license fee is paid for continual or perpetual access to the materials, Licensee may retain the CD- ROM or FTP electronic feed unless the license is terminated due to breach of this Agreement. In the event of breach of any term of this Agreement, Gale may, in addition to its other legal rights and remedies, terminate the license granted and upon written notice of such termination Licensee shall certify the destruction of all copies of the Licensed Content including the CD-ROMs or FTP electronic feeds as well as any downloaded copies of the licensed materials. 4.0 General A. Fees/Payment. In consideration for the services to be provided, Licensee shall pay Gale according to the attached schedule. 27500 Drake Road Farmington Hills, MI 48331-3535 248-699-42s3; 800-877-GALE www.gale.cengage.com 3 B. Assignment. Neither party may assign its rights or obligations under this Agreement without the prior consent of the other party, which consent shall not be unreasonably withheld or delayed provided that Gale shall be permitted to assign this Agreement to an affiliate, a successor in interest or in connection with a change of control or transfer of assets to which this Agreement relates, without the consent of the Licensee but shall provide Licensee with notice of such assignment at least 30 days prior to the date such assignment is to become effective. All provisions of this Agreement shall be binding upon and inure to the benefit of each party's successors in interest and permitted assigns. C. Force Maieure Neither party shall be liable for any delay or failure in performing its obligations hereunder if caused by a factor beyond such party's reasonable control, including, without limitation, acts of God, acts of terrorism, acts of government, fire or other casualty, provided the affected party makes every effort to promptly resume performance. In the event that the affected party cannot resume performance within thirty (30) days, then the other party may, without penalty or liability, terminate this Agreement upon written notice. D. Notice. Any and all notices and other communications to either party hereunder shall be in writing and deemed delivered (i) upon receipt if by hand, or overnight courier; (ii) three (3) days after mailing by first class, certified mail, postage prepaid, return receipt requested, to the addresses set forth on the attached schedule or to such other address for a party as shall be specified by like notice and (iii) and upon receipt if delivered via fax or email provided that any notices for breach of this Agreement or for termination of this Agreement must be by notice as specified in clauses (i) or (ii) of this Section 4. E. Severability. If any provision of this Agreement shall be held by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remaining provisions shall remain in full force and effect. F. Waiver. The failure by either party to insist upon strict enforcement of any terms and conditions of this Agreement shall not be construed as a waiver of such right or of any other right hereunder. G. Relationship of the Parties. The relationship of the parties hereto shall be that of independent contractors. Nothing herein shall be construed to create any partnership, joint venture, or similar relationship or to subject the parties to any implied duties or obligations respecting the conduct of their affairs, which are not expressly stated herein. Neither party shall have any right or authority to assume or create any obligation or responsibility, either express or implied, on behalf of or in the name of the other party, or to bind the other party in any matter or thing whatsoever. H. INTENTIONALLY LEFT BLANK. I. Affirmative Action, Non -Discrimination in Hiring and Employment. Gale shall comply with all federal and state laws, rules and regulations promoting fair employment practices or prohibiting employment discrimination and unfair labor practices and shall not discriminate in the hiring of any applicant for employment nor shall any qualified employee be demoted, discharged or otherwise subject to discrimination in the tenure, position, promotional opportunities, wages, benefits or terms and conditions of their employment because of race, color, national origin, ancestry, age, sex religion, disability, handicap, sexual orientation or for exercising any rights afforded by law. J. dual Opportunity. Gale shall not discriminate against any individual with respect to his or her compensation, terms conditions or privileges of employment or discriminate in any way that would deprive or intend to deprive any individual of employment opportunities or otherwise adversely affect his or her status an employee because of such individual's race, color, religion, sex, national origin, age, handicap, medical condition, sexual orientation or marital status. K. Copyrighted Works. Except for the specific rights granted herein, all right, title and interest, including copyrights to the Licensed Content, are owned exclusively by Gale and its licensors. All rights in respect thereof are reserved to Gale and such licensors. Through this Agreement Licensee obtains certain limited rights to the Licensed Content, but Licensee does not obtain or own any rights in the copyrights or any other intellectual property rights that may be associated with such Licensed Content. All such copyrights and intellectual property rights remain the property of Gale and its licensors. L. Confidentiality. Licensee shall exercise due diligence to maintain all information in confidence and will use the Information solely in connection with the purposes agreed upon between the parties. "Due diligence" shall mean at least the same precautions and standard of care Licensee would use to safeguard proprietary information and financial terms of its own and other vendors. Notwithstanding the foregoing, the terms and 27500 Drake Road Farmington Hills, MI 48331-3535 248-699-4253; 800-877-GALE www.gale.cengage.com 4 conditions of this Agreement may be disclosed by Licensee as part of normal reporting and/or evaluation procedure to those persons within the recipient's organization who have a reasonable need to know the information and who have been informed of and agree to abide by the restrictions relating to duplication, disclosure, and use of all such data and/or information described herein. Gale acknowledges that Licensee may be required to release information in response to a request under the Texas Public Information Act or in connection with other legal process, law, rule, or judicial order by a court of competent jurisdiction; Licensee agrees to utilize its best efforts to notify Gale prior to any disclosure under such circumstances. M. Survival. The provisions of Sections 2 and 4 (1) shall survive the termination or expiration of this Agreement for any reason. N. Entire Agreement, This Agreement and any order form, schedules, addenda and amendments hereto, constitute the entire understanding between the parties with respect to the subject matter hereof, and supersede all prior and contemporaneous agreements and understanding, whether written or oral, regarding such subject matter. There are no other understandings, agreements, representations or warranties relied upon by either party with respect to the subject matter herein, which are not included herein. This Agreement may be modified only in writing signed by both parties 5.0 ACKNOWLEDGEMENT The Licensee acknowledges that it has read this agreement, understands it, and agrees to be bound by its terms and conditions. ACCEPTED: Fort Worth Pub is Library By: J0 �+ Name: CA a.rles W. D am( � Title: AS.sts+a✓ + CI-�. Mari Eat' �ittested bye Mar>�y liJ amity Secretary The Gale By: Name: Dale Ebeling Title: VP, Accounting/Financial Reporting Date: August 10, 2010 'mod ©FFICIAL aECOR® ,�� CITY SECRETARY a FT. WORTH, TX 27500 Drake Road Farmington Hills, MI 48331-3535 248-699-4253; 800-877-GALE www.gale.cengage.com 5 SCHEDULE 1 LICENSED CONTENT, FEES, SUBSCRIPTION PERIOD Bill to Contact: Fort Worth Public Library Bill to Address: 500 W. Third Street Fort Worth, TX 76102-7305 Product # of Users/Site Extended Price Powerspeak Languages Unlimited Users $10,800.00 Subscription Term Dates: 7/1/2010 - 6/30/2011 Total Subscription Amount: $10,800.00 Term. This Agreement shall commence for the Initial Term (the "Initial Term")and shall extend through the term stated above and remain in effect unless earlier terminated or extended as provided for herein. This Agreement may be renewed at the end of the Initial Term unless the Licensee provides Gale with notice of termination at least thirty (30) days prior to the end of the term. Any notice of termination will be effective upon Gale's receipt thereof. Payment. All fees shall include applicable sales, use, excise, or similar taxes. The fee is due within thirty (30) days after invoice date. 27500 Drake Road Farmington Hills, MI 48331-3535 248-699-4253; 800-877-GALE www.gale.cengage.com 6