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Home My WebLink AboutContract 39993-A5 (2)CITY SECRETARY NO. ^ G #4� ' 44 e AMENDMENT NO. S TO CITY SECRETARY CONTRACT NO, 39993 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH AND MAINLINE INFORMATION SYSTEMS INC. This Amendment No. 5 ("Amendment") to City Secretary Contract No. 39993 Professional Services Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the "City" or "Client"), a home rule municipal corporation situated in portions of Tarrant, Denton, and Wise Counties, Texas acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Mainline Information Systems, Inc., ("Consultant"), acting by and through Joseph P. Elebash its duly authorized Chief Financial Officer collectively referred to as the "parties." RECITALS The following provisions are true and correct and form the basis of this Amendment: WHEREAS, on or about March 24, 2010, the parties entered into a Professional Services Agreement ("Agreement") for professional consulting services to support Client's Mainframe Operating System under the terms and conditions set forth in the Agreement. The Agreement is a public document on file in the City's Secretary Office and referenced as City Secretary Contract No. 39993; and WHEREAS, on or about June 7, 2011, the parties subsequently amended the Agreement via City Secretary Contract No. 39993-A1, to exercise the City's first option to renew the Agreement; amended the Agreement on or about February 13, 2012 via City Secretary Contract No. 39993-A2 to exercise its second option to renew; amended the Agreement on or about September 26, 2012 via City Secretary Contract No. 39993-A3 to increase the compensation and expand the scope of services; and further amendment the Agreement on or about March 12, 2013 via City Secretary Contract No. 39993-A4 to extend the term of the Agreement and increase the compensation, subject to the terms and conditions of the Amendment; City Secretary Contract Nos. 39993, 39993-A1, 39993-A2, 39993-A3, and 39993-A4 are hereby collectively referred to as the ("Agreement"); and WHEREAS, the Agreement provided an Initial term of one year with options to renew for three successive one year terms. The City wishes to exercise its third and final option to renew the Agreement, subject to the terms and conditions of this Amendment. CFW /Mainline AmendmentNo.S to CSC No. 39993 Page 1 of 3 OFC wC�t�a: ��e�ORD Execution Copy Issue Date: 1.12.2014_CFWL EI�ED JAN 3 U �Ut NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows: 1. Section 2 of the Agreement shall be modified to extend the term of the Agreement with the extended term commencing on February 24, 2014 and expiring on February 23, 2015 (the "extension"). 2. Section 3 COMPENSATION is hereby amended to add the following: During the extension, the City shall pay Consultant an additional amount of $180,000.00 in accordance with the provisions of this Agreement. Consultant shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. 3. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. Executed on this the�Q day of �'u� 20�. CITY OF FORT WORTH: MAINLINE TION SYSTEMS By: S san Alanis J sep P. Elebash Assistant City Manager 6hief Financial Officer Date: ' I Date: •n JO°RP ATTES 00 o $� By: Mary J. ser $ City cretary � ° S°� °U oo°o00°°o CFW /Mainline Execution Copy Amendment No.S to CSC No. 39993 Issue Date: 1.12.2014 CF b Page 2 of 3 (UFFIC AL REC�R� Cclvm SEcRE iTARY APPROVED AS TO FORM AND LEGALITY: B Maleshia Farmer Sr. Assistant City Attorney Contract Authorization: M&C: C-24881 Date Approved: May 3, 2011 CFW /Mainline Execution Copy Amendment No.S to CSC No. 39993 Issue Date: 1.12.2014 CFWL Page 3 of 3 M&C Review ORTN COUNCILACTION: Approved on 5/3/2011 DATE: 5/3/2011 REFERENCE **C-24881 LOG NAME: 04MAINLINE INFORMATION NO.: SYSTEMS PSA CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize an Amendment to Extend the Professional Services Agreement with Mainline Information Systems, Inc., for Services to Support the City's Mainframe Operating Environment for the Information Technology Solutions Department Using a General Services Administration Contract for an Annual Amount of $180,000.00 ITxdi]►►il►�il� �1�7_r�[�1►� It is recommended that the City Council authorize an amendment to extend the Professional Services Agreement with Mainline Information Systems, Inc., for services to support the City's mainframe operating environment utilizing General Services Administration Contract No. GS-351`- 0216L, for an annual amount of $180,000.00. DISCUSSION: On February 23, 2010, the City Council approved M&C C-24095 for professional services with Mainline Information Systems, Inc., to support the City's mainframe operating environment. The agreement provided for routine maintenance of the operating system as well as upgrades to the operating system software and related Independent Software Vendor (ISV) products. IT Solutions is requesting an extension of the agreement for an additional year at a cost of $180,000.00, bringing the total contract amount to $360,000.00. State law provides that a local government purchasing an item under a General Services Administration (GSA) contract satisfies state laws requiring that the local government seek competitive bids for purchase of the item. GSA contracts have been competitively bid to increase and simplify the purchasing power of local government entities. RENEWAL OPTIONS: The agreement may be renewed at the City's option for three successive one-year terms in accordance with the terms of the GSA Contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE — A waiver of the goal for M/WBE subcontracting requirements was requested by the Information Technology Solutions Department and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Information Systems Fund. TO Fund/Account/Centers FROM Fund/Account/Centers http://apps.cfwnet.org/council�acket/mc review.asp?ID=15052&councildate=5/3/2011 [1/22/2014 7:55:57 AM] M&C Review Submitted for City Manager's Office Y. 8 Additional Information Contact: ATTACHMENTS P168 539370 0043000 Karen Montgomery (6222) Peter Anderson (8781) Steve Streiffert (2221) http://apps.cfivnet.org/council�acket/mc review.asp?ID=15052&councildate=5/3/20ll[1/22/2014 7:55:57 AM]