HomeMy WebLinkAboutContract 40141 (2)AWARD NUMBER 2009-DJ=BX-1379
CITY SECRETARY CONTRACT NO. b LA
THE STATE OF TEXAS
COUNTIES OF TARRANT,
DENTON AND WISE
KNOW ALL BY THESE PRESENT
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITIES OF FORT WORTH, ARLINGTON, BEDFORD, EULESS, FOREST HILL,
GRAPEVINE, HALTOM CITY, HURST, MANSFIELD, NORTH RICHLAND HILLS,
AND COUNTY OF TARRANT, TEXAS
2009 BYRNE JUSTICE ASSISTANCE GRANT (JAG) FORMULA PROGRAM AWARD
g � day r,
This Agreement is made and entered into this 2010, by and between the
COUNTY of TARRANT, acting by and through its duly authorized representative, hereinafter
referred to as COUNTY, the CITY of FORT WORTH, acting by and through its duly authorized
representative, hereinafter referred to as CITY, and the Cities of Arlington, Bedford, Euless, Forest
Hill, Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, acting by and through their duly
authorized representatives, and hereinafter referred to as SUBRECIPIENT, located entirely within
the State of Texas, witnesseth:
WHEREAS, each governing body finds that the performance of this Agreement is in the best
interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly
compensates the performing party for the services or functions under this agreement; and
WHEREAS, under the 2009 Byrne Justice Assistance Grant (JAG), the Department of Justice
(DOJ) has awarded a total of $961,198.00 to be distributed to the parties to this Agreement; and
WHEREAS, the CITY has agreed to serve as the fiscal agent for the 2009: BYRNE JUSTICE
ASSISTANCE GRANT (JAG), and distribute all such funds between the cooperating parties; and
WHEREAS, the CITY agrees to provide the COUNTY $79,837.00 from the 2009 JAG award;
SUBRECIPIENTS:
ARLINGTON agrees to provide the COUNTY $48,660.00 from the JAG award, award,
BEDFORD agrees to provide the COUNTY $4,768.00 from the JAG award, award,
EULESS agrees to provide the COUNTY $2,406,00 from the JAG award, award,
FOREST HILL agrees to provide the COUNTY $1,646.00 from the JAG award, award,
GRAPEVINE agrees to provide the COUNTY $1,716.00 from the JAG award, award,
HALTOM CITY agrees to provide the COUNTY $3,216.00 from the JAG award, award,
HURST agrees to provide the COUNTY $3,647,00 from the JAG award, award,
MANSFIELD agrees to provide the COUNTY $1,779.00 from the JAG award, award,
NORTH RICHLAND HILLS agrees to provide the COUNTY $3,875.00 from the JAG award, award,
WHEREAS, the CITY, SUBRECIPIENTS and COUNTY believe it to be in their best interests to
reallocate the 2009 JAG funds as set forth herein.
NOW THEREFORE, the COUNTY and CITY, and SUBRECIPIENTS agree as follows:
Section 1.
CITY agrees to reimburse the COUNTY a total of $1651559.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT ARLINGTON a total of $255,462.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT BEDFORD a total of $25,031.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT EULESS a total of $12,632.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT FOREST HILL a total of $8,643.00 of JAG funds.
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009-DJ=BX-1379
CITY agrees to reimburse SUBRECIPIENT GRAPEVINE a total of $9,008.00of JAG funds.
CITY agrees to reimburse SUBRECIPIENT HALTOM CITY a total of $16,887.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT HURST a total of $19,147.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT MANSFIELD a total of $9,341.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT NORTH RICHLAND HILLS a total of $20,344.00 of JAG
funds.
Section 2.
The above parties agree to utilize their jurisdiction's individual award as outlined in the Memorandum
of Understanding between the City of Fort Worth and the individual municipality or county.
Section 3.
It is expressly understood and agreed that, in the execution of this agreement, no party waives, nor shall
be deemed hereby to waive, any immunity or defense that would otherwise be available to it against
claims arising in the exercise of governmental powers and functions.
Section 4.
Each party to this agreement will be responsible for its own actions in providing services under this
agreement and shall not be liable for any civil liability that may arise from the furnishing of the services
by the other party.
Section 5.
This Agreement creates no rights in any third party.
Section 6.
As to each individual party, this contract incorporates by reference the terms and conditions contained
in the following three additional documents, as if set forth at length herein: (1) the Memorandum of
Understanding between the City of Fort Worth and the individual municipality or county; (2) the Grant
Award Agreement; and (3) the individual municipality's budget. With the exception of those
aforementioned agreements and/or documents, this contract contains all commitments and agreements
of the parties, and no oral or written commitments have any force or effect to alter any term or condition
of this agreement, unless in writing and signed by authorized representatives of all parties.
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009=DJ-BXA379
IN WITNESS WHEROF, the following authorized representatives execute this agreement:
CITY OF FORT WORTH, TEXAS ATTEST:
By:
T.M. Higgins City Secreta4y
Assistant City Manager
Date: y Date: 1 2
Contract No.: `7014
M&C No.: L , aS?, ly I a-1 bCi
APPROVED AS TO FORM AND LEGALITY:
Assistant c.;rty Attorney
Date: -� ( J/
®�1 a 6i�i9a
CITY S Et
Fr. VVORTH
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009-DJ-BX-1379
COUNTY OF TARRANT, TEXAS
By:
B. Glen Whitley
County Judge
APPROVED AS TO FORM:
By:
's Office
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Culess, Forest Hill.
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
40f13
AWARD NUMBER ZUMJ9 DJ-BX-1379
CITY OF ARLINu I IN TEXAS
F. UVO RTH, TX j
Memorandum of Understanding between the Cities of Fort Warth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, [-laltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009-DJ-BXA379
CITY OF BEDFORD, TEXAS
�y:
Beve Queen
City Manager
F"T. WORTH, TX
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County ofTarrant, Texas
6 of 13
AWARD NUMBER 2009-DJ=BXA379
CITY OF EU S ,TEXAS
By:
y McKamie
City Manager
z-
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009-DJ=BX=1379
CITY OF FOREST HILL, TEXAS
City Manager �,-k,►-i n^-,
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 20WDJ-BX-1379
CITY ur GRAPEVINE, TEXAS
By:
Z
Bruno Rumbelow
City Manager
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009-DJ-BX-1379
CITY OF HALTOM CITY, TEAS
sy:
x
Thomas J. Muir
City Manager
OFFICIAL RECORD
CITY SECRETARY
FT WORTH, TX
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Flill,
Grapevine, Haltom City, Hurst, Mansfield, Norih Richland Hills, and the County of Tarrant, Teaas
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AWARD NUMBER 2009=DJ=BX=1379
CITY OF HURST. TEXAS
16)
W. Allan Weegar �1400
City Manager
a
O�FOC�A�. I��COF�D
CITY SLCi�ETARY
FT WORTH, TX
Memorandum of Understanding between the Cities of Fort Worth, Arlington, E3edford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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AWARD NUMBER 2009-DJ=BX-1379
CITY OF MANSFIELD, TEXAS
By:
OFFIDIt��.. R�wORD
T. WORTH, TA
Memorandum of Understanding between the Cities of Port Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, lialtom City, Hurst, Mansfield, North Richland Hills, and the County ofTarrant, Texas
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AWARD NUMBER 2009-DJ=BXwl379
CITY OF NORTH ULAILAND HILLS, "TEXAS
By;
Jit� Perdue
Assistant City Manager
OFFICDAL. RECORD
CITY SECRET�IRY
T.
WORTH, TX
Memorandum of Understanding between the Cities of Fort Worth, Arlington, Bedford, Euless, Forest Hill,
Grapevine, Haltom City, Hurst, Mansfield, North Richland Hills, and the County of Tarrant, Texas
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City of Fort Worth, Texas
Mayor and councii c
unication
COUNCIL ACTION: Approved on 10/27/2009 —Ord. No. 18889-10-2009
DATE: Tuesday, October 27, 2009 REFERENCE NO.: C-23881
LOG NAME, 35JAG09
BU TECT:
Conduct Public Hearing and Authorize the City Manager to Ratify the Application for and to Accept, if
Awarded, a $961,198.00 Grant from the Fiscal Year 2009 Edward Byrne Memorial Justice Assistance Grant
Formula Program from the United States Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance; Authorize the City Manager to Execute the Grant Agreement for Acceptance of Grant Funds and a
related Memorandum of Understanding with Tarrant County and Cities Located in Tarrant County; Authorize
the Use of Anticipated Interest in the Amount of $16,000.00 and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing regarding the application for a grant from the
Fiscal Year 2009 Edward Byrne Memorial Justice Assistance Grant
Formula Program to allow the public an opportunity to comment as required
under the grant application;
2. Authorize the City Manager to ratify the application for and to accept, if
awarded, a grant from the United States Department of Justice, Office of
Justice Programs, Bureau of Justice Assistance, Fiscal Year 2009 Edward
Byrne Memorial Justice Assistance Grant Formula Program, not to exceed
$961,198.00;
3. Authorize the City Manager to Execute a Memorandum of Understanding
with Tarrant County and cities located within Tarrant County to designate
(1) the City of Fort Worth as the cognizant fiscal agency for the purpose of
administrating this grant and (2) the manner in which the grant money will
be disbursed and utilized;
4. Authorize the use of anticipated interest in the amount of $16,000.00; and
5. Adopt the attached appropriation ordinance increasing estimated receipts
and appropriations in the Grants Fund in the amount of $977,198.00 subject
to receipt of the grant.
DISCUSSION:
The Fiscal Year 2009 Edward Byrne Memorial Justice Assistance Grant
(JAG) Formula Program allows local governments to support a broad range
of activities to prevent crime and to improve the Criminal Justice System,
The City of Fort Worth, along with the Cities of Arlington, Bedford, Euless,
Forest Hill, Grapevine, Haltom City, Hurst, Mansfield and North Richland
Hills are required to negotiate with Tarrant County to develop a program
budget and strategy. A majority of the cities included in this application
have worked on collaborative projects for the past 20 years including
intelligence sharing, crime analysis, juvenile and adult drug treatment and
the 2005-2008 Justice Assistance Grant (JAG) Formula and Recovery Act
JAG Programs. Following the announcement of the Fiscal Year 2009 JAG,
representatives from the following agencies met and agreed that the City of
Fort Worth should again serve as the cognizant agency for the Fiscal Year
2009 JAG Formula Program:
A total of $961,198.00 is available to be shared among the below listed
jurisdictions and will be distributed in the following manner:
.IURDISDICTIONS PURPOSE AREA
City of Fort Worth Marked Police Patrol Vehicles
Tarrant County Court and Liaison Programs
Arlington Police Supplies (Minor Equipment)
Bedford Police Vehicle/Equipment
Euless ID Card/Encoder Machine
Forest Hill Electronic Control Devices
Grapevine Conference Room Furniture
Haltom City Equipment (Investigations)
Hurst Officer Training and Equipment
Mansfield Crime Analyst Program
North Richland Hills Electronic Control Devices
No matching funds are required. Fort Worth is responsible for submitting
the full grant application and will, upon receipt of the grant funds, distribute
funding to the other jurisdictions, as agreed among the above entities.
The City of Fort Worth's funding will provide for 19 new marked patrol
units for front line patrol and Neighborhood Patrol Officers (NPO). Once
grant funds are awarded, the marked units will be ordered through an
existing City contract awarded through a competitive bid process. No grant
funding is being requested for the labor, installation or purchase of the
associated public safety equipment for the vehicles. Grant funds totaling
$419,144.00 will be used to purchase 19 vehicles at a cost of $22,060.21
each.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of
the above recommendations, receipt of the grant, and adoption of the
attached appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Grants Fund.
FUND CENTERS:
AMOUNT
$419,144.00
$1659559.00
$2555462600
$ 25,031.00
$ 12,632.00
$8,643.00
$9,008.00
$16,887.00
$1 % 147900
$%341.00
$20,344.00
TO Fund/Account/Centers
3R76 451891 035423403000 $961,198900
3R76 441012 035423403000 $16,000000
3R76 5(VARIOUS) 035423403010 $419.144.00
3R76 539120 035423403020 $165,559.00
3R76 539120 035423403030 $255A62.00
3R76 539120 035423403040 $25,031.00
3R76 539120 035423403050 $12,632000
3R76 539120 035423403060 643.0
GR76 539120 035423403070 00
3R76 539120 035423403080 $16,887.00
3R76 539120 035423403090 $194147.00
GR76 539102 035423403100 341 00
3R76 539120 035423403110 $20,344.00
3R76 5(VARIOUS) 035423403120 $16,000.00
FROM Fund/AccounbCenters
CERTIFICATIONS:
Submitted for City Manager's Office by Tom Higgins (6292)
Originating Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1. 35JAG09 AO.doc