HomeMy WebLinkAboutContract 40264-A1 (2)City Secretary Contract No. y-Nab 4 - A i
AMENDMENT NO. I TO
CITY SECRETARY CONTRACT NO. 40264
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Fort Worth ("City") and Buford Goff &Associates, Inc.,
("Consultant") a South Carolina Corporation, collectively referred to as the "parties," made and
entered into City of Fort Worth City Secretary Contract ("CSC") No. 40264 on May 25, 2010,
("Agreement"); and
WHEREAS, the Agreement involves contract negotiations and development of a
Feasibility Study for the Radio System for the City of Fort Worth to include a Master Plan for
Fort Worth and development of a Regional Master Plan; and
WHEREAS, the parties now wish to amend the Agreement to expand the scope of
services to include development of a Feasibility Study for Tarrant County 944 District's (the
"District") participation in a Regional Radio System and determine the options and impact of a
regional radio system to the District and other potential partners, and increase the compensation
for the deliverables set forth in this Amendment.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
.Section 1, Scope of Services, of the Agreement shall be modified to extend the services
for Consultant to conduct a Feasibility Study for Tarrant County 9-1-1 District's participation in
the Regional Radio System and determine the options and impact of a regional radio system to
the District and other potential partners. Such services being specifically set forth in Exhibit "A,"
Statement of Work, which is attached hereto and incorporated herein for all purposes.
2.
Section 3, Compensation, is hereby amended to increase the contractl ount
$176,100.00, increasing the total contract amount to $687,6.10.00, inclusive of all services and
expenses.
3.
All other provisions of the .Agreement that are not expressly amended herein shall remain
in full force and effect.
Executed on this
day of �, 2011.
CITY OF FORT WORTH:
By:
Karen L. Montgomery
Assistant City Manager
Date:
ATTEST:
By:
Marty Hendrix
City Secretary
APPROVED AS TO FO
LEGALITY:
B
Maleshia B. Farmer
Assistant City Attorney
Contract Authorization:
M&C: C-24847
Date Approved: 4/12/2011
Bi1FORD GOFF � ASSOCIATES, INC.
ATTEST:
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT "A"
STATEMENT OF WORK
A. Background
The Tarrant County 9-1-1 District continuously provides reliable, accurate, responsive, and
effective emergency communication networks and services to its member jurisdictions ensuring
the protection of life and property for citizens in its community. In support of this mission, the
Tarrant County 9-1-1 District wishes to determine the feasibility of implementing a regional public
safety radio communication infrastructure for the district to meet the increasing communications
requirements of the jurisdictions in terms of coverage, capacity, and interoperability.
B. Purpose
BGA expects that the Feasibility Study developed for the Tarrant County 9-1-1 District will
leverage the soon to be completed Regional Master Plan developed by BGA for the City of Fort
Worth, but will address the following areas that are of specific interest to the Tarrant County 9-1-1
District:
1) Inclusion of the City of Irving and the DFW Airport into the regional plan.
2) Further due diligence with respect to Southwestern and Northwestern portions of Tarrant
County in terms of coverage, capacity, and interoperability requirements.
3) Assessment of the operational impact to the Tarrant County 9-1-1 District organization in
terms of staffing, facilities, budget, processes and procedures that will occur as a result of
owning, operating, or funding a public safety radio system infrastructure for the district.
4) Identification and discussion of the special considerations associated with the use of existing
or planned radio system assets in the district, such as tower sites or the CFW P25 Master
Switch, by the District.
5) Potential use of the District's existing OC3 fiber ring to provide site connectivity or path
diversity.
6) Project schedule, timeline and budget specific to Tarrant County 9-1-1 District.
C. Services
In support of the Tarrant County 9-1-1 District's mission, Buford Goff &Associates, Inc. (BGA) will:
1. Develop a Feasibility Study that addresses the potential cost, scope and timeline associated
with a Tarrant County 9-1-1 District owned and funded P25 based public safety radio
communications infrastructure for the district.
2. Develop options to ensure interoperability with other jurisdictions and radio systems that are
external to this system (e.g. Johnson County, Denton County, and Dallas County), identifying
interface types, functionality provided, and impact to Tarrant County 9-1-1.
3. Engage with NETCO, Arlington, Grand Prairie, Mansfield, White Settlement, Irving, DFW
Airport, Hurst, and the City of Fort Worth to determine:
a. Potential radio system assets available for use by the District
b. Any associated special considerations for governance such as transfer of ownership, site
usage, assumption of lease(s) etc.
c. High level operational requirements for coverage, capacity, and interoperability for the
entire 9-1-1 district
d. Ongoing or planned radio system projects effecting infrastructure.
e. Identify jurisdictions or entities that are currently supported by Tarrant County 9-1-1 radio
system to ensure that the radio systems can be transitioned to Tarrant County 9-1-1 and
that all users will continue to be supported (i.e. there is no jurisdiction that Tarrant County
9-1-1 cannot continue to support for technical reasons).).
f. Option for asset ownership to include at a minimum:
nnnc no nt
i. Tarrant County 9-1-1 owning all assets — to include technical
recommendations/option for transfer of ownership and equity reimbursement
for the jurisdiction affected.
ii. Some jurisdictions retaining ownership of assets and how equity
reimbursement works.
4. Provide examples of at least three existing regional radio system governance and operations
such as Minneapolis, Austin, etc, and facilitate conference calls between working group and
system owners to gain information on process, challenges, and lessons learned.
5. Leverage existing regional knowledge and plans to develop or refine existing high-level
infrastructure for the district.
6. Formulate preliminary cost estimates for infrastructure build -out and operations and
maintenance (O&M) expenses.
7. Coordinate with the 9-1-1 Executive Director to:
a. Develop preliminary budget based on estimated costs and potential funding stream(s) to
include those "outside" of the District (user fees, grants, etc.).
b. Identify potential impact to 9-1A District operations, facilities and staffing levels
c. Develop preliminary governance model
d. Develop project schedule with major activities and milestones
D. Deliverables
1. Feasibility Report inclusive of executive summary, general statement of requirements,
proposed architecture, special considerations, budget, governance model, and project
schedule. (10-20 pages)
2. Executive Presentation to the Tarrant County 9-1-1 District Board of Directors
3. Executive Presentation to area City Managers (i.e. one group meeting).
E. Work Schedule and Deliverables
Development of the Feasibility Study will commence on or before April 1, 2011 and will conclude
by June 30, 2011. An Executive Briefing will be made to the Tarrant County 9-1-1 District Board
of Directors during the month of July, 2011. Project milestones for the work effort are as follows:
Completion
Date
Activity/Milestone Description
r. A ril 1, 2011
Project Kick-off
April
6, 2011
Project Management Plan Presented and Approved
April 30, 2011
Stakeholder and vendor discussions complete
May 31, 2011
Concept of Operations, estimated costs, budget and
governance model complete
June 15, 2011
Draft Feasibility Study submitted to 94-1 Executive Director
for review and comment.
June 30, 2011
Final Deliverable submitted to the 9AA Executive Director.
July 18, 2011
Executive Presentation to Tarrant County 9-1-1 Board of
Directors.
Presentation to area City Managers.
F. Payment Schedule
The work for the activities commencing with the "Project Kick-ofP' and concluding with "Executive
Presentation to Tarrant County 9-1-1 Board of Directors and area City Managers." Contract
nnnc no ni
Executed will be performed for a fixed monthly cost, to include all labor and expenses, of
$58.670.00/month.
Based upon the schedule in Section D. the total cost of this work effort will not exceed
$1764010.00.
This amount shall be invoiced for the previous month's amount and compensated within 30 days
in the following month as:
Month 1
Month 2
Month 3
But shall not exceed
$58,670.00
$581670.00
$589670.00
$1769010.00
M&C Review
Official site of the City of Fort Worth, Texas
• � � • 1' i'
DATE: 4/12/2011 REFERENCE NO.: **C-24847 LOG NAME: 04BUFORD GOFF AND
ASSOCIATES
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendment No. 1 to City Secretary Contract No. 40264 with Buford Goff and
Associates, Inc., for a Feasibility Study for Tarrant County 9-1-1 District's Participation in a
Regional Radio System in the Amount of $176,100.00 to be Reimbursed by the Tarrant County
9-1-1 District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to City
Secretary Contract No. 40264 with Buford Goff and Associates, Inc., for a feasibility study for Tarrant
County 9-1-1 District's participation in a regional radio system in the amount of $176,100.00, thereby
increasing the total contract amount to $687,610.00.
DISCUSSION:
On May 18, 2010, the City Council approved M&C C-24221 to develop a Master Plan for the Public Safety
Radio System, Develop the Radio System Technical Architecture and to Negotiate New Radio System
Costs. The Master Plan component included a Master Plan for the City of Fort Worth and a Master Plan for
the Region to identify the requirements, timing and costs necessary for the development of a Regional
Radio System.
After reviewing the Regional Master Plan, other radio system owners in Tarrant County including the
Tarrant County 9-1-1 District (District) agreed that the next logical step is to investigate the District's
potential involvement in a regional radio system. This next step would be a feasibility study to determine the
options and impact to the District and to partners such as the City of Fort Worth if the District were to
become a partner in a regional radio system. A regional radio system managed or owned by the District on
behalf of its members would benefit the citizens of Fort Worth by improving safety and response capabilities
of public safety personnel, result in potential financial efficiencies by leveraging assets and would be
consistent with state and federal direction to obtain increased access to grants and funding sources.
On February 28, 2011, the Tarrant County 9-1-1 District Board authorized the feasibility study using the City
of Fort Worth's current contract with Buford Goff and Associates, Inc., (BGA) and authorized reimbursement
to the City for the cost of the study in the amount of $176,100.00.
ADMINISTRATIVE INCREASE - An administrative amendment or increase may be made by the City
Manager for an amount up to $50,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
M/WBE -Buford Goff and Associates, Inc., agrees to maintain its initial M/1/VBE commitment of five percent
that it made on the original agreement and extend and maintain that same M/VVBE commitment of five
percent to this Amendment No. 1. Therefore Bufford Goff and Associates, Inc., remains in compliance with
the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous
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M&C Review
M/WBE commitment form executed by an authorized representative of its company.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Information Systems Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
P168 539120 0046020
Karen Montgomery (6222)
Peter Anderson (8781)
Steve Streiffert (2221)
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