HomeMy WebLinkAboutContract 53360-A1 'RECEIVED
JUN 3 0 2020 CSC No. 53360-A1
CnC TY SECR AHY
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.53360
This Amendment("Amendment")is made and entered into by and between the City of Fort Worth
("City") and Artes de la Rosa ("Agency") by and through their duly authorized agents. City and Agency
may be referred to individually as"Party"and jointly as"Parties."
WHEREAS, the City and Agency made and entered into City Secretary Contract No. 53360
("Contract")on January 7,2020;
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the
budget, subject to written approval by the Director of the City's Neighborhood Services Department, so
long as a request is submitted by May 31,2020;
WHEREAS,Agency requested the ability to extend sessions in order to meet client numbers due
to the COVID-19 Pandemic.;
WHEREAS,the agency requested an amendment to its budget from the City because the original
percentages weren't in compliance with the contract and some position titles were added and some removed
as a result of the COVID-19 Pandemic. Agency states that they can still meet the requirements of the
contract even with the percentage changes to the budget. Agency requested extensions for the Summer
Camp Session-Tier 1 and Tier II which will help the agency meet expenditures along with client goals;
and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract temporarily due to
COVID-19 and help Agency meet the program's goals and further the interests of both Agency and City;
NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows:
I.
I
EXHIBIT"A"PROGRAM SUMMARY and EXHIBIT"B"—BUDGET attached to the Contract
are hereby amended and replaced in their entirety with the EXHIBIT "A" REVISED PROGRAM
SUMMARY and EXHIBIT"B"REVISED BUDGET,June 2020,attached hereto.
II.
This Amendment is effective as of the effective date the Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
Amendment No. 1 to CSC No.53360 f'��n6) * 1
Artes de la Rosa(CDBG)
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No. 53360 Page 2
Artes de la Rosa(CDBG)
ACCEPTED AND AGREED:
ARTES DE LA ROSA CITY OF FORT WORTH
By: 1/ / By:Fernando (Jun 26,2020 09:12 CDT)
William Giron,Executive Director Fernando Costa,Assistant City Manager
ATTEST: APPROVE AS TO FORM AND
LEGALITY:
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6
By: IY - V� V ? 41g.
7. '0A tea y, Jo Pate(Ju 2 , 020 09:04 CDT)
City Secretary j -r Jo Ann Pate,Assistant City Attorney
M&C:G-19-0016 _ ';• f Ordinance No.24161-04-2020
1295 Certification No.20 51544 `
Date:August 6,2019 ����`
RECOMMENDED:
K6ad_� 7ct��
By:
Victor Turner(Jun 25,202017:10 CDT)
Victor Turner,Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all perforinance and reporting requirements
Harbara LsbU�
Barbara Asbury(Jun 25,202017:20 CDT)
Barbara Asbury,Compliance and Planning Manager [0FF1CUAL RECCRD
CITY SECRETARY
ET WORTH,TX
Amendment No. 1 to CSC No.53360 Page 3
Artes de la Rosa(CDBG)
Artes de la Rosa EXHIBIT "A"
Artes Academy PROGRAM SUMMARY
PROGRAM
SUMMARY
(CDBG)
October 1, 2019 to September 30,2019 $45,000
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
Artes Academy will provide an afterschool youth cultural program in fine arts education
specializing in theater, dance, music, creative writing and visual for children/youth in grades 3rd—
12th (ages 8 — 18). The Program's mission is to provide affordable youth cultural programming
that builds and cultivates character development, life skills, literature and STEAM (Science,
Technology,Engineering,Arts,Mathematics) initiatives that are necessary for our young people to
engage as contributing members to society by providing 4 sessions throughout the year with a total
of 122 classes . Sessions are provided in a graduated series,Tier I through Tier 11,with a curriculum
for the higher Tier based on knowledge and skills learned at the lower Tier. Successful completion
of Tier I is a pre-requisite for participation in Tier lI. Due to COVID-19, Summer Camp I Session
-Tier 1 and Summer Camp 11 Session -Tier II were extended.
CDBG Funds will be used to pay for employees' salaries for the youth cultural art program. The
percentage of any Program employee's salary will not exceed the percentage of Fort Worth clients
participating in the Program.
Agency will provide Program services October 2019 through September 2020 at the following
location on the following days and times:
1440 North Main Street, Fort Worth,TX 76164
Monday—Thursday from 5:00 pm to 7:00pm(12 weeks in Spring and Fall Sessions—Tier 1)
Monday—Friday from 12:30 pm to 5:30 pm(4 weeks in Summer Camp I Session—Tier I)
Monday—Friday from 12:30 pm to 3:30 pm(4 weeks in Summer Camp 1I Session—Tier II)
Agency shall not change any locations without prior City approval. Costs incurred at any locations
that have not been approved by City shall not be reimbursed.
CDBG 5 1%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 1
Artes de la Rosa Academy
Agency is a Countywide Agency that provides services to Fort Worth and Non-Fort Worth clients
through a Fort Worth program and Non-Fort Worth program. Non-Fort Worth clients constitute at
least 10% of total clients served. The Program serves Fort Worth clients only, and Agency will
submit documentation which verifies that 51%of Program clients are Income Eligible Clients with
current household incomes at or below 80% of AMI. Agency will also submit quarterly reports as
required through EXHIBIT "A-2" — Reporting Requirements for Countywide Agency
Programs.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 05D Youth Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
Regulatory Citation(s): 24 CFR 570.201(e)
PROGRAM GOALS:
Minimum Countywide Agency Program Performance Outcome: At least 51% of Fort Worth
clients must be Income Eligible Clients. For example, if 800 clients out of 1,000 clients served by
the Countywide Agency are from Fort Worth,408 of those Fort Worth clients must also be Income
Eligible Clients. In this example, Agency would be required to furnish City 800 Certification of
Income Statements that prove at least 408 of the Fort Worth clients served by the Program are
Income Eligible Clients. The 200 Non-Fort Worth clients will be reported in the quarterly reports
through EXHIBIT "A-2"—Reporting Requirements for Countywide Agency Programs.
Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum
of 64 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III.
When determining the number of clients which constitutes 51%, HUD regulations require that
partial numbers must be rounded up.
CDBG 5 1%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 2
Artes de la Rosa Academy
EXHIBIT"B"-BUDGET
Account Grant Budget A B C D Total
PROGRAM PERSONNEL
Salaries 1001 $ 45,000.00 $ 119,112.00 $ $ 6,500.00 $ - $ 170,612.00
FICA 1002 $ $ 8,578.75 $ $ 497.25 $ 9,076.00
Life/Disability Insurance 1003 $ $ - $ - $ - $ - $ -
HealtldDentalInsurance 1004 $ $ $ $ $ - $ -
Unemployment-State 1005 $ $ 2,904.94 $ - $ 136.50 $ 3,041.44
Workers Compensation 1006 $ $ 2,186.31 $ - $ 126.69 $ 2,313.00
Retirement 1007 $ $
SUPPLIES AND SERVICES
Dues,Subscriptions,Equipment
Rental,License,Permits,Program
Supplies,Office Supplies,and
Marketing 2001 $ $ 14,834.00 $ 3,816.00 $ - $ 7,800.00 $ 26,450.00
Postage 2002 $ $ 90.00 $ - $ - $ - $ 90.00
Printing 2003 $ $ 2,600.00 $ - $ - $ - $ 2,600.00
Computers 2004 $ $ 500.00 $ - $ - $ - $ 500.00
Books 2005 $ $ $ $ -
MISCELLANEOUS
Contract Labor(City needs copy of
contract before expenses can be
reimbursed) 3001 $ $ $ - $ 300.00 $ - $ 300.00
Food Supplies 3002 $ $ - $ - $ - $ - $ -
Teaching Aids 3003 1$ $ - $ - $ - $ - $ -
Craft Supplies 3004 $ $ - $ - $ $ - $ -
Field Trip Expenses 3005 $ $ - $ - $ $ - $ -
Mileage 3006 $ - $ $ - $ 100.00 $ $ 100.00
Other(Payroll Services) 3007 $ - $ - $ - $ 1,483.00 $ - $ 1,483.00
Other(Fundraising&Concessions) 3009 $ $ - $ - $ 3,100.00 $ - $ 3,100.00
FACILITY AND UTILITIES
Telephone 4001 $ - $ 980.00 $ - $ 980.00 $ - $ 1,960.00
Electric 4002 $ $ 5,182.00 $ $ 5,182.00 $ - $ 10,364.00
Gas 4003 $ $ 362.00 $ - $ 362.00 $ - $ 724.00
Water and Wastewater 4004 $ $ 1,121.00 $ $ 1,121.00 $ - $ 2,242.00
Solid Waste Disposal 4005 $ - $ 690.00 $ - $ 690.00 $ $ 1,380.00
Rent(City needs copy of lease
before expenses can be
reimbursed) 4006 $ $ - $ - $ - $ - $
Cleaning Supplies 4007 $ - $ - $ - $ - $ - $ -
Other(Custodial&Maintenance) 4008 $ - $ 4,975.00 $ - $ 4,975.00 $ - $ 9,750.00
LEGAL,FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001 $ - $ - $ - $ - $ - $ -
Directors and Officers 5002 $ - $ - $ - $ 68.00 $ - $ 68.00
General Commercial Liability 5003 $ - $ 1,044.00 $ - $ 1,044.00 $ - $ 2,088.00
Other(Bank&Accounting
Services) 5004 $ - $ 1,505.00 $ - $ 1,505.00 $ - $ 3,O10.00
DIRECT ASSISTANCE
Other 6001 $ $ - $ - $ $
BUDGETTOTAL $ 45.000.00 $ 166,565.00 $ 3,816.00 S 28,070.44 S 7,800.00 $ 251,251.44
FUNDING A:Grants-Sid Richardson Foundation,Arts Council of Fort Worth,Amon Carter Foundation,Ryan Foundation,Frost Bank,BNSF Railway Foundation,Simmons Bank Charitable
Giving Grant,Texas Commission on the Arts
FUNDING B:Contributions-Patrons,Community Leaders,Volunteers
FUNDING C:Mission Income(Earned)
FUNDING D:Fundraising
CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET
Page 1
Aries de la Rosa
The following tables were created for the purpose of preparing,negotiating,and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on the first
page of this EXHIBIT"B"—Budget. The information reflected in the tables is to be considered part of the
terns and conditions of the Contract. Agency must have prior written approval by the City to make changes to
any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to
EXHIBIT`B"—Budget is May 31,2020.
SALARY DETAIL-PROGRAM PERSONNEL
Est.Percent to
Position Title Annual Salary Grant Amount to Grant
Creative Writing Instructor $ 16,620.00 37.6% $ 6,249.12
Dance Instructor $ 16,620.00 37.6% $ 6,249.12
Education Director $ 39,132.00 37.6% $ 14,713.63
Visual Arts Instructor $ 16,620.00 37.6% $ 6,249.12
Theatre Performance Instructor $ 16,620.00 37.6% $ 6,249.12
Executive Director $ 65,000.00 8.1% $ 5,289.89
TOTAL $ 170,612.00 26.4% $ 45,000.00
FRINGE DETAIL-PROGRAM PERSONNEL
Percent of Est.Percent to
Payroll Amount Grant Amount to Grant
FICA 8% $ 9,076.00 0.0% $ -
Life/Disability Insurance 0% $ - 0.0% $ -
Health/DentalInsurance 0% $ - 0.0% $ -
Unemployment-State 2.60% $ 3,041.44 0.0% $ -
Worker's Compensation 1.95% $ 2,313.00 0.0% $ -
Retirement
TOTAL $ 14,430.44 0.0% $ -
SUPPLIES AND SERVICES
Est.Percent to
Total Budget Grant Amount to Grant
Dues and Subscriptions $ 250.00 0% $ -
Equipment Rental $ 600.00 0% $ -
License&Permits $ 200.00 0% $ -
Program Supplies $ 12,300.00 0% $ -
Program Supplies-Special Guest $ 1,000.00 0% $ -
Program Supplies-AA Productions $ 2,250.00 0% $ -
Program Supplies-AA Banquet $ 1,000.00 0% $ -
Program Supplies-AA Workshop $ 3,000.00 0% $ -
Program Supplies-Portfolio $ 3,600.00 0% $ -
Office Supplies $ 250.00 0% $ -
Marketing $ 2,000.00 0% $ -
Postage $ 90.00 0% $ -
Printing $ 2,600.00 0% $ -
Computers $ 500.00 0% $ -
Books $ - 0% $ -
TOTAL $ 29,640.00 0.0% $ -
CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET
Artes de]a Rosa Page 2
MISCELLANEOUS
Est.Percent to
Total Budget Grant Amount to Grant
Contract Labor $ 300.00 0.0% $ -
Food Supplies $ - 0.0% $ -
Teaching Aids $ - 0.0% $ -
Craft Supplies $ - 0.0% $ -
Field Trip Expenses $ - 0.0% $ -
Mileage $ 100.00 0.0% $ -
Other(Payroll Services) $ 1,483.00 0.0% $ -
Other(Fundraising) $ 2,500.00 0.0% $ -
Other(Concession Expense) $ 600.00 0.0% $ -
TOTAL $ 4,983.00 $ -
FACILITY AND UTILITIES
Est.Percent to
Total Budget Grant Amount to Grant
Telephone $ 1,960.00 0% $ -
Electric $ 10,364.00 0% $ -
Gas $ 724.00 0% $ -
Water and Wastewater $ 2,242.00 0% $ -
Solid Waste Disposal $ 1,380.00 0% $ -
Rent $ - 0% $ -
Cleaning Supplies $ - 0% $ -
Other(Custodial) $ 7,750.00 0% $ -
Other(Maintenance) $ 2,000.00 0% $ -
TOTAL $ 26,420.00 0.0% $ -
LEGAL,FINANCIAL AND INSURANCE
Est.Percent to
Total Budget Grant Amount to Grant
Fidelity Bond or Equivalent $ - 0% $ -
Directors and Officers $ 68.00 0% $ -
General Commercial Liability $ 2,088.00 0% $ -
Other(Bank Service Charges) $ 60.00
Other(Accounting Services) $ 2,950.00
TOTAL $ 5,166.00 0.0% $ -
DIRECT ASSISTANCE
Est.Percent to
Total Budget Grant Amount to Grant
Other
TOTAL $ 251,251.44 17.91% $ 45,000.00
CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET
Artes de]a Rosa Page 3