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Home My WebLink AboutContract 53243-A1 CSC No. 53243-A1 JUL -1 2020 CfTVnFluh FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 53243 C11Y SG.CF1'� This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City") and Camp Fire First Texas ("Agency") by and through their duly authorized agents. City 4nd Agency may be referred to individually as"Party"and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 53243 ("Contract")on December 9,2019; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by May 31,2020; WHEREAS, Agency requested changes to the current program temporarily as a results of the impact the COVID-19 Pandemic has had on the program.Agency will remove the summer camp programs and add the location/IDEA Edgecliff for the fall of 2020. Agency will temporarily provide services to families from Diamond Hill Station, through calls, texts, and emails to families. This service supports children with distance learning issues that arise among other ways to help. See complete details on the revised Exhibit"A"—Program Summary. Agency intends to resume the after school program in August, but due to COVID-19 they will have smaller groups for safety reasons changing the number of clients served from 215 to 150; WHEREAS,Agency requested a revision to the current budget from City to support changes in the program. The position title/Site Director IDEA Edgecliff was added to the Exhibit "B" —Budget. The percentage of two position title salaries were modified to allow some funding to accommodate the additional position title added to support the new IDEA Edgecliff locations four (4) week fall program. Approval of budget changes from City will help agency meet expenditures;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract due to the COVID- 19 Pandemic and help Agency meet the program's revised goals and further the interests of both Agency and City; NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A" PROGRAM SUMMARY and EXHIBIT"B"—BUDGET attached to the Contract are hereby amended and replaced in their entirety with the EXHIBIT "A" REVISED PROGRAM SUMMARY and EXHIBIT"B"REVISED BUDGET,June 2020,attached hereto. ll. This Amendment is effective as of the effective date of the Contract. OFFICIAL RECORD [CITY SECRETARY Amendment No. I to CSC No. 53243 FT. 1l41ORTH,P�e 1 Camp Fire First Texas(CDBG) R X III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] III Amendment No. I to CSC No. 53243 Page 2 Camp Fire First Texas(CDBG) ACCEPTED AND AGREED: CAMP FIRE FIRST TEXAS CITY OF FORT WORTH By: By:Fernando Costa(Jul 1,202011:57 CDT) Ann Sheet, President and CEO Fernando Costa,Assistant City Manager OR7' ATTEST: APPROVE AS TO FORM AND A. ;'fJ . LEGALITY: U' _ B * / 2 y: B y_Tayl aris(Jul1,202011:53CDT) — City Secretary ACj /� Taylor Paris,Assistant City Attorney M&C:G-19-0016 Ordinance No.24161-04-2020 1295 Certification No. 20 1 9-5 1 53 59 Date:August 6,2019 RECOMMENDED: Yir 7"a rg"-p BYNictor Turner(Jun 30,2020 16:03 CDT) Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Barbara&but)� Barbara Asbury(Jul 1,2026 11:51 CDT) Barbara Asbury,Compliance and Planning Manager EOMCIALCORDTARY",TX Amendment No. 1 to CSC No.53243 Page 3 Camp Fire First Texas (CDBG) CAMP FIRE FIRST TEXAS EXHIBIT "A" After School Program PROGRAM SUMMARY PROGRAM SUMMARY (CDBG) October 1, 2019 to September 30,2020 $45,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Camp Fire provides a safe,healthy, fun and academically rich after school and summer day camp program for children and youth. The research-based curriculum focuses on social emotional learning and includes Science, Technology, Engineering, Arts, and Math (STEM) activities, homework help, outdoor education, reading and literacy development. Due to the COVID-19 Pandemic some changes were made to the program temporarily providing services to families from Diamond Hill Station, through calls, texts, and emails to families. The staff is supporting students by helping them access distance learning tools, assisting with schoolwork, providing resources for food and mental health. Camp Fire First Texas will share materials with students that need them to complete projects and have a lending library to provide books for children in the community that they can access while social distancing by requesting them and picking items up outside the facility. Camp Fire First Texas will add the location IDEA Edgecliff to the program providing a four(4) - week fall program. The IDEA Edgeeliff location will be the only location to provide services for the fall of 2020. The Summer Camp Programs at Diamond Hill Station and Westcliff Elementary School will be removed from the program. The COVID-19 Pandemic changed the program drastically eliminating the summer camps and mandated a maximum group sizes in all after school programs. Camp Fire First Texas intends to resume after school programming in August with reduced group sizes. A reduction in the number of clients to be served will be reduced from 215 to 150. CDBG Funds will pay for a percentage of salaries Program employees. The percentage of any Program employee's salary will not exceed the percentage of Fort Worth clients participating in the Program and shall be cost allocated in accordance with the amount applicable to the CDBG funded Program. Agency's office is located at 2700 Meacham Blvd., Fort Worth, TX 76137. Agency will provide Program services during the school year at the following locations on the following days and times: CDBG 5 1%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page I Camp Fire First Texas IDEA Rise 3000 South Cherry Lane, Fort Worth, TX 76116 M-F, 3:30 p.m. - 6:30 p.m. Diamond Hill Station 2001 E Loraine, Fort Worth, TX 76106 M-F, 2:30 p.m. - 6:00 p.m. Westcliff Elementary School 4300 Clay, Fort Worth,TX 76109 M-F, 2:30 p.m. - 6:00 p.m. IDEA Edgecliff 6701 Crowley Rd, Fort Worth, TX 76134 M-F, 3:30 p.m. -6:30 p.m. City of Fort Worth Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Agency is a Fort Worth Agency which means at least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% of AMI. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05L Child Care Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) PROGRAM GOALS: Minimum Fort Worth Agency Program Performance Outcome: At least 51%of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification of Income Statements that prove at least 510 of the clients served by the Program are Income Eligible Clients. Minimum Number of Clients to be Served: The Program must serve a minimum of 150 Unduplicated Clients as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 2 Camp Fire First Texas EXHIBIT"B"-BUDGET Account jGrantBudget A B C Total PROGRAM PERSONNEL ICDBG Council Support USDA Tuition Salaries 1001 $ 45,000.00 $ 98,900.05 $ 178,113.00 1 322,013.05 FICA 1002 $ - $ 11,008.35 $ 13,625.64 $ 24,634.00 Life/Disability Insurance 1003 Health/Dental Insurance 1004 $ 5,349.00 $ 7,697.61 $ 13,046.61 Unemployment-State 1005 $ $ 4,475.29 $ 5,539.31 $ 10,014.61 Worker's Compensation 1006 $ 1,439.00 $ 1,781.13 $ 3,220.13 Retirement 1007 $ $ 2,141.90 $ 3,082.24 $ 5,224.14 SUPPLIES AND SERVICES Office/Program Supplies 2001 $ 21,561.00 $ 40,958.00 $ 62,519.00 Postage 2002 $ 90.00 $ 90.00 Printing 2003 $ 4,556.00 $ 5,282.00 Other(Transporation) 2004 $ 20,445.00 $ 25,556.00 MISCELLANEOUS Contract Labor(City needs copy of contract before expenses can be 3001 $ 10,062.00 $ 40,248.00 $ 50,310.00 reimbursed) Food Supplies 3002 $ 3,816.00 $ 3,816.00 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 Other(Subscriptions) 3007 $ 3,340.00 $ 3,340.00 Other(Dues) 3008 $ 258.00 $ 1,029.00 $ 1,287.00 FACILITY AND UTILITIES Telephone 4001 $ 2,634.00 $ 6,772.00 $ 9,406.00 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent(City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 OtherO 4008 LEGAL,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liabilitv 5003 $ 1,374.00 $ 1,374.00 Other(background checks,etc.) 5004 $ 3,516.00 $ 21,484.00 $ 25,000.00 DIRECT ASSISTANCE Child Care Scholarships 6001 $ 6,955.00 $ 35,770.00 $ 42,725.00 BUDGET TOTAL $ 45,000.00 $ 168,299.59 S 3,816.00 $ 385,904.94 $ 608,857.53 FUNDING A: Grants/Council Support FUNDING B: USDA Food Program FUNDING C: Tuition Camp Fire First Texas CDBG Budget Detail FY 2019-20 The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT"B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the CONTRACT. The deadline to make changes to EXHIBIT"B"—Budget is May 31,2020. SALARY DETAIL-PROGRAM PERSONNEL Est.Percent to Amount to Grant Position Title Annual Salary Grant Program Director I - 100%allocated to $ 48,921.60 17.0% $ 8,316.67 program(reduced by 2.5 months.Apr- June 18) Program Director 2-60%allocated to $ 29,352.96 12.0% $ 3,440.00 program Site Director DHS $ 31,200.00 57.5% $ 17,940.00 Site Director Edgecliff $ 16,650.00 17.00% $ 2,843.33 Site Director Westcliff(reduced 3 mo.) $ 22,500.00 50% $ 8,950.00 Site Director IDEA(reduced 3 mo.) $ 16,650.00 50% $ 3,510.00 VP Youth Development,33%salary - allocated to program $ 25,513.49 0% Program Specialists-IDEA(7) $ 56,980.00 0% - Program Specialists(6)-DHS& Westcliff $ 66,000.00 0% Training for new staff,26 hrs $ 3,733.00 0% Professional development for all school - based staff,24 hrs $ 4,512.00 0% TOTAL $ 322,013.05 14.0% $ 45,000.00 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Est.Percent to Amount to Grant Payroll Amount Grant FICA 7.65% $ 24,634.00 0% $ - Life/Disability Health/Dental $3.25/hr. $ 13,046.80 0% $ - Unemployment- 3.11% $ 10,014.61 0% $ - Worker's 1.00% $ 3,220.13 0% $ Retirement 3.00% $ 4,255.99 0% $ - TOTAL $ 55,171.53 0% $ - SUPPLIES AND SERVICES Total Budget Est.Percent to Amount to Grant Grant Office/Program Supplies $ 90.00 0% $ Postage $ 5,282.00 0% $ Printing $ 25,556.00 0% $ - Other(Transportation) I $ - 0% $ - TOTAL I $ 30,928.00 0% $ 2 Camp Fire First Texas CDBG Budget Detail FY 2019-20 MISCELLANIUOS Total Budget Est.Percent to Amount to Grant Contract Labor $ 3,916.00 0% $ - Food Supplies $ _ 0% $ _ Teaching Aids 0% Craft Supplies 0% Field Trip Expenses 0% Mileage 0% Other(Subscriptions) $ 1,287.00 0% $ - Other(Dues) $ - 0% $ - TOTAL 1 $ 5,103.00 0% $ - FACILITY AND UTILITIES Total Budget Est.Percent to Amount to Grant Grant Telephone $ 0% $ _ Electric Gas Water and Wastewater Solid Waste Disposal Cleaning Supplies OtherO TOTAL $ _ 0% $ _ LEGAL,FINANCIAL AND INSURANCE Total Budget Est.Percent to Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability $ 25,000.00 0% $ - Other(background checks,employment $ 25,000.00 0% $ - TOTAL $ 50,000.00 0% $ - DIRECT ASSISTANCE Total Budget Est.Percent to Amount to Grant Other(child care scholarships) $ 42,725.00 0% $ - TOTAL $ 505,940.58 8.89% $ 45,000 3