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HomeMy WebLinkAboutContract 40965CITY SECRETARYpft5 CONTRACT NQ.� Department of Justice Office of Justice Programs Office of the Assistant Attorney General Washington, D.C. 20531 September 13, 2010 Mr. Thomas Higgins City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 Dear Mr. Higgins: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 10 Human Trafficking Task Force in the amount of $169,992 for City of Fort Worth. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Tahitia M Barringer, Program Manager at (202) 616-3294; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Laurie Robinson Assistant Attorney General Enclosures le 13. ;Q AO OFFICIAL RECORD CITY SECRETARY FT. WOP ,T Department of Justice Office of Justice Programs Office for Civil Rights Washington, D.C. 20531 September 13, 2010 Mr. Thomas Higgins City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 Dear Mr. Higgins: Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http://www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm. State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submittmg to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307- 0690 or visit our website at http://www.ojp.usdoj.gov/ocr/. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justice Office of Justice Programs Office of the Chief Financial Officer Washington, D.C. 20531 September 13, 2010 Mr. Thomas Higgins City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102 - 6312 Reference Grant Number: 2010-VT-BX-0002 Dear Mr. Higgins: I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in the cost categories identified below: Category Personnel Fringe Benefits Travel Equipment Supplies Construction Contractual Other Total Direct Cost Indirect Cost Total Project Cost Federal Funds Approved: Non -Federal Share: Program Income: Budget $151,056 $42,754 $11,142 $400 $3,330 $0 $16,297 $1,680 $226,659 $0 $226,659 $169,992 $56,667 $0 Match is required at 25% for this grant program. The required match has been met. The non-federal share that has been incorporated in the approved budget is mandatory and subject to audit. If you have questions regarding this award, please contact: - Program Questions, Tahitia M. Barringer, Program Manager at (202) 616-3294 • Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Leigh Benda Chief Financial Officer Department of Justice Office of Justice Programs Bureau of Justice Assistance 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 PAGE 1 OF 3 Grant 4. AWARD NUMBER: 2010-VT-BX-0002 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 10/01/2010 TO 09/30/2011 10/01/2010 TO 09/30/2011 6. AWARD DATE 09/13/2010 1A. GRANTEE IRS/VENDOR NO. 756000528 3. PROJECT TITLE City of Fort Worth's FY10 Human Trafficking Task Force Initiative Program 8. SUPPLEMENT NUMBER 00 7. ACTION Initial 9. PREVIOUS AWARD AMOUNT $0 10. AMOUNT OF THIS AWARD $ 169,992 11. TOTAL AWARD $ 169,992 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY10 (BJA - Trafficking) 22 USC 7105(b)(2); Pub. L. 111-117 AYA c 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Laurie Robinson Assistant Attorney General 17. SIGNATURE OF APPROVING OFFICIAL • 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Thomas Higgins Assistant City Manager 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL AGENCY USE ONLY 19A. DATE /2 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG SUB. POMS AMOUNT X B VT 80 00 00 169992 21. JVTUGT3236 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FO14M 4000/2 (REV. 4-88) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX I LYE 3 f1651- APPROVED AS TO FORM AND LEGALITY: ITY ATTORN Y o° 04 IS 0 a 0°°°°000 Q4114410 so gn 0 o000,41% o o>40 47,0 0 Eno 0 Ay A' 2 0 . sail 4 oterria M Q 1 Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2010-VT-BX-0002 AWARD DATE 09/13/2010 PAGE 2 OF 3 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. 8. Recipient certifies that it does not promote, support, or advocate the legalization or practice of prostitution, nor will it use grant funds or program match funds to promote, support, or advocate the legalization or practice of prostitution. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2010-VT-BX-0002 AWARD DATE 09/13/2010 PAGE 3 OF 3 SPECIAL CONDITIONS 9. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 10. Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov. 11. All contracts under this award should be competitively awarded unless circumstances preclude competition. When a contract amount exceeds $100,000 and there has been no competition for the award, the recipient must comply with rules governing sole source procurement found in the current edition of the OJP Financial Guide. 12. Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. 13. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www.whitehouse.gov/omb/grants/standard_forms/ff report.pdf), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 14. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 15. The recipient agrees to track and report to BJA on its training and technical assistance activities and deliverables progress using the guidance and format provided by BJA. 16. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 90 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 17. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. OJP FORM 4000/2 (REV 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Categorical Exclusion for City of Fort Worth Awards under the FY 2010 BJA Anti -Human Trafficking Task Force Initiative grant program will be used to fund law enforcement to continue the development and operation of human trafficking task forces, which are designed to pro -actively investigate human trafficking with the primary purposes of identifying and rescuing victims of all forms of trafficking in persons and successfully prosecuting traffickers. None of the following activities will be conducted either under the OJP federal action or a related third party action: 1) New construction; 2) Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; 3) A renovation which will change the basic prior use of a facility or significantly change its size; 4) Research and technology whose anticipated and future application could be expected to have an effect on the environment; or 5) Implementation of a program involving the use of chemicals. Consequently, the subject federal action meets OJP's criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the proposed action is neither a phase nor a segment or a project which when viewed in its entirety would not meet the criteria for a categorical exclusion. Department of Justice Office of Justice Programs Bureau of Justice Assistance GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROJECT NUMBER 2010-VT-BX-0002 This project is supported under FY10 (BJA - Trafficking) 22 USC 7105(b)(2); Pub. L. 111-117 1. STAFF CONTACT (Name & telephone number) Tahitia M. Barringer (202) 616-3294 PAGE 1 OF 1 2. PROJECT DIRECTOR (Name, address & telephone number) Shannon Hawkins Planner 350 W Belknap Street Fort Worth, TX 76102-2004 (817) 392-4249 3a. TITLE OF THE PROGRAM BJA FY 10 Human Trafficking Task Force 4. TITLE OF PROJECT City of Fort Worth's FY 10 Human Trafficking Task Force Initiative Program 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 5. NAME & ADDRESS OF GRANTEE City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 7. PROGRAM PERIOD FROM: 10/01/2010 TO: 09/30/2011 9. AMOUNT OF AWARD $ 169,992 11. SECOND YEAR'S BUDGET 13. THIRD YEAR'S BUDGET PERIOD 6. NAME & ADRESS OF SUBGRANTEE 8. BUDGET PERIOD FROM: 10/01/2010 TO: 09/30/2011 10. DATE OF AWARD 09/13/2010 12. SECOND YEAR'S BUDGET AMOUNT 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) Under this award, the City of Fort Worth will further enhance and operate a victim centered human trafficking task force in conjunction with the U.S. Attorney's Office, federal law enforcement, and their human trafficking services provider to identify and rescue victims of human trafficking and to proactively investigate human trafficking and prosecute traffickers. The primary goal of this program is to identify and rescue foreign victims of trafficking through a victim centered, proactive investigation strategy. The secondary goal is the interdiction of trafficking and the successful prosecution of traffickers. The City of Fort Worth (City) will use the 2010 Human Trafficking Task Force Initiative funds to support personnel, overtime, and training for the Fort Worth Police Department's (FWPD) Human Trafficking Unit (HTU). The HTU consists of one civilian program coordinator and one police officer tasked with meeting the following goals and objectives: investigating possible human trafficking operations, rescuing potential human trafficking victims, providing local law enforcement with training in the identification of trafficking victims, and increasing public awareness on the issues related to human trafficking. Currently, the HTU OJP FORM 4000/2 (REV. 4-88) has approximately 23 open cases under investigation. Additionally, there are 12 pending presentations that demonstrate a growing interest and awareness throughout the community. The continued funding will enable the city to maintain the streamlined, dedicated efforts aimed at eradicating human trafficking that the FWPD currently has in place. CA/NCF Department of Justice Office of Justice Programs Office of the Assistant Attorney General Washington, D.C. 20531 September 13, 2010 Mr. Thomas Higgins City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 Dear Mr. Higgins: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 10 Human Trafficking Task Force in the amount of $169,992 for City of Fort Worth. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Tahitia M. Barringer, Program Manager at (202) 616-3294; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Laurie Robinson Assistant Attorney General Enclosures Department of Justice Office of Justice Programs Office for Civil Rights Washington, ington, D.C. 20531 September 13, 2010 Mr. Thomas Higgins City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 Dear Mr. Higgins: Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http://www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm. State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocrkeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307- 0690 or visit our website at http://www.ojp.usdoj.gov/ocr/. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justice Office of Justice Programs Office of the Chief Financial Officer Washington, D.C. 20531 September 13, 2010 Mr. Thomas Higgins City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102 - 6312 Reference Grant Number: 2010-VT-BX-0002 Dear Mr. Higgins: I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in the cost categories identified below: Category Personnel Fringe Benefits Travel Equipment Supplies Construction Contractual Other Total Direct Cost Indirect Cost Total Project Cost Federal Funds Approved: Non -Federal Share: Program Income. Budget $151,056 $42,754 $11,142 $400 $3,330 $0 $16,297 $1,680 $226,659 $0 $226,659 $169,992 $56,667 $0 Match is required at 25% for this grant program. The required match has been met. The non-federal share that has been incorporated in the approved budget is mandatory and subject to audit. If you have questions regarding this award, please contact: Program Questions, Tahitia M. Barringer, Program Manager at (202) 616-3294 - Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Leigh Benda Chief Financial Officer Department of Justice Office of Justice Programs Bureau of Justice Assistance I. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Fort Worth 350 West Belnap Street Fort Worth, TX 76102-6312 1A. GRANTEE IRS/VENDOR NO. 756000528 3. PROJECT TITLE City of Fort Worth's FY10 Human Trafficking Task Force Initiative Program 12. SPECIAL CONDITIONS Grant PAGE 1 OF 3 4. AWARD NUMBER: 2010-VT-BX-0002 5. PROJECT PERIOD: FROM 10/01/2010 TO 09/30/2011 BUDGET PERIOD: FROM 10/01/2010 TO 09/30/2011 6. AWARD DATE 09/13/2010 8. SUPPLEMENT NUMBER 00 7. ACTION Initial 9. PREVIOUS AWARD AMOUNT $ 0 10. AMOUNT OF THIS AWARD $ 169,992 11. TOTAL AWARD $ 169,992 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY10 (BJA - Trafficking) 22 USC 7105(b)(2); Pub. L. 111-117 1' Jo Elf Y' 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Laurie Robinson Assistant Attorney General 17. SIGNATURE OF APPROVING OFFICIAL GRANTEE ACCEPTANCE 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Thomas Higgins Assistant City Manager 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL • AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B VT 80 00 00 169992 21. JVTUGT3236 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX Pr6St APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2010-VT-BX-0002 AWARD CONTINUATION SHEET Grant AWARD DATE 09/13/2010 PAGE 2 OF 3 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. 8. Recipient certifies that it does not promote, support, or advocate the legalization or practice of prostitution, nor will it use grant funds or program match funds to promote, support, or advocate the legalization or practice of prostitution. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2010-VT-BX-0002 AWARD CONTINUATION SHEET Grant AWARD DATE 09/13/2010 PAGE 3 OF 3 SPECIAL CONDITIONS 9. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 10. Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov. 11. All contracts under this award should be competitively awarded unless circumstances preclude competition. When a contract amount exceeds $100,000 and there has been no competition for the award, the recipient must comply with rules governing sole source procurement found in the current edition of the OJP Financial Guide. 12. Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. 13. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www.whitehouse.gov/omb/grants/standard_forms/ff report.pdf), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 14. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 15. The recipient agrees to track and report to BJA on its training and technical assistance activities and deliverables progress using the guidance and format provided by BJA. 16. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 90 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 17. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Categorical Exclusion for City of Fort Worth Awards under the FY 2010 BJA Anti -Human Trafficking Task Force Initiative grant program will be used to fund law enforcement to continue the development and operation of human trafficking task forces, which are designed to pro -actively investigate human trafficking with the primary purposes of identifying and rescuing victims of all forms of trafficking in persons and successfully prosecuting traffickers. None of the following activities will be conducted either under the OJP federal action or a related third party action: 1) New construction; 2) Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; 3) A renovation which will change the basic prior use of a facility or significantly change its size; 4) Research and technology whose anticipated and future application could be expected to have an effect on the environment; or 5) Implementation of a program involving the use of chemicals. Consequently, the subject federal action meets OJP's criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the proposed action is neither a phase nor a segment or a project which when viewed in its entirety would not meet the criteria for a categorical exclusion. Department Justice -�=,! of r{ L -zrr���'\ 1 __F GRANT MANAGER'S MEMORANDUM, PT. I: :1 . �; :; Office of Justice Programs �, , PROJECT SUMMARY ..�+� ; , L • Bureau of Justice Assistance ��,,;, o��-; 0. .. . vy. • STICE.-.=- Grant Nkt_ < --. 2010-VT-BX-0002 PROJECT NUMBER PAGE 1 OF 1 This project is supported under FY10 (BJA - Trafficking) 22 USC 7105(b)(2); Pub. L. 111-117 1. STAFF CONTACT (Name & telephone number) 2. PROJECT Hawkins DIRECTOR (Name, address & telephone number) Tahitia (202) 616-3294 M. Barringer Shannon Planner 350 Fort (817) W Worth, 392-4249 Belknap TX Street 76102-2004 3a. BJA TITLE FY 10 OF Human THE PROGRAM Trafficking Task Force 3b. POMS ON REVERSE) CODE (SEE INSTRUCTIONS 4. TITLE OF PROJECT City of Fort Worth's FY 10 Human Trafficking Task Force Initiative Program 5. NAME City 350 Fort of West Worth, & Fort ADDRESS Belnap TX Worth 76102-6312 Street OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE 7. PROGRAM FROM: PERIOD 10/01/2010 TO: 09/30/2011 8. BUDGET FROM: PERIOD 10/01/2010 TO: 09/30/2011 9. AMOUNT $ 169,992 OF AWARD 10. DATE 09/13/2010 OF AWARD 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. Under Office, SUMMARY this federal award, DESCRIPTION law the enforcement, City of Fort OF and PROJECT Worth their will human (See further instruction trafficking enhance services on and reverse) operate provider a victim to identify centered and human rescue trafficking victims of task human force in trafficking conjunction and with to proactively the U.S. Attorney's investigate human proactive The Police the enforcement following City Department's trafficking investigation of Fort goals with and Worth training and (FWPD) prosecute strategy. (City) objectives: in the will Human identification traffickers. The use investigating secondary the Trafficking 2010 The of goal Human possible primary Unit trafficking is (HTU). the Trafficking goal interdiction human victims, of The this trafficking Task HTU and program of increasing trafficking Force consists operations, is Initiative to identify of public and one rescuing the funds civilian awareness and successful to rescue potential support program on foreign prosecution the personnel, coordinator human issues victims trafficking of related overtime, and of traffickers. trafficking one to victims, human and police training through trafficking. officer providing for a tasked victim the local Currently, Fort with law centered, Worth meeting the HTU OJP FORM 4000/2 (REV. 4-88) has approximately 23 open cases under investigation. Additionally, there are 12 pending presentations that demonstrate a growing interest and awareness throughout the community. The continued funding will enable the city to maintain the streamlined, dedicated efforts aimed at eradicating human trafficking that the FWPD currently has in place. CA!NCF City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, October 12, 2010 REFERENCE NO.: **C-24524 LOG NAME: 35FY1OHUMANTRAFFICKING SUBJECT: Ratify the Application for and Authorize Acceptance of Fiscal Year 2010 Human Trafficking Task Force Initiative Funding from the U S. Department of Justice in the Amount of $169,992 00 to Continue the Fort Worth Police Department's Human Trafficking Unit, Authorize the Execution of a Related Contract, Authorize the Expenditure of $56,667.00 in Partial Matching Funds and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Ratify the application for grant funding under the Fiscal Year 2010 Human Trafficking Task Force Initiative from the U.S. Department of Justice in the amount of $169,992.00 to assist in the continuation of the Police Department's Human Trafficking Unit 2. Authorize the City Manager to accept, if awarded, the grant funding and execute a contract for that purpose; 3. Authorize the City Manager to transfer $56,667.00 from the State Awarded Assets Fund to the Grants Fund for the City's match requirement, contingent upon receipt of adequate funding in the Fiscal Year 2011 State Awarded Assets Fund; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $226,659.00 upon receipt of the grant. DISCUSSION: The Fort Worth Police Department's Human Trafficking Unit was established in 2006 after the City was awarded a three—year grant from the U.S. Department of Justice. The funding applied for under the FY 2010 Human Trafficking Task Force Initiative Grant will extend the program period for the Human Trafficking Unit until September 30, 2011. Currently, the program is scheduled to end on December 31, 2010. The funding will provide for salary and benefits for the Program Coordinator and one Police Officer, as well as Officers' overtime. Since inception, the Human Trafficking Unit has received over 150 complaints of human trafficking and has trained over 4,500 individuals in the identification of human trafficking. This funding award will allow the City, through the Police Department, to maintain the streamlined efforts dedicated to eradicating human trafficking. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations, receipt of the grant, and adoption of the attached appropriation ordinance funds will be available in the current operating budget, as appropriated of the Grants Fund and the State Awarded Assets Fund. FUND CENTERS: TO Fund/Account/Centers 4) GR76 472108 035423501000 4) GR76 451891 035423501000 4) GR76 5(VARIOUS) 035423501010 CERTIFICATIONS: Nubmitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. 35FY1OHUMANTRAFFICKIN AO.doc 2. fundingverifcation.pdf FROM Fund/Account/Centers $56,667.00 3) R108 538070 0357000 $56,667.00 $169,992.00 $226,659.00 Tom Higgins (6192) Jeffrey W. Halstead (4210) Monique Lee (4221)