The URL can be used to link to this page

Home My WebLink AboutContract 39917-A1FORT WORTH INTEROFFICE MEMO TO: Sonia Singleton, Parks and Community Development Department FROM: Allison Tidwell, City Secretary's Office DATE: September 24, 2010 SUBJECT: LEASE AGREEMENT AMENDMENT FOR OFFICE SPACE LOCATED AT LA GRAN PLAZA, 4200 SOUTH FREEWAY, SUITE 2505, FOR THE PARKS AND COMMUNITY SERVICES DEPARTMENT, COMMUNITY SERVICES DIVISION, AMERICAN RECOVERY AND REINVESTMENT ACT OFFICES (M&C C-24086) These documents are being forwarded to you for original signatures from Town Center Mall, L.P. All signed copies of the contract must be returned with original signatures for final processing. Failure to return the documents will delay the final processing of the contract. Once we have received all of the documents, we will assign a contract number. Thank you in advance for your cooperation. If you have any questions, please call me at 817=3 92=6090. Attached: 3 sets NOTE: When returning the contracts to the City Secretary's Office, please include the original contract number for proper processing. Thank you! M&C Review DATE 2/9/2010 CODE: C SUBJECT: COUNCIL ACTION: Approved on 2/9/2010 REFERENCE NO.: **C-24086 TYPE: CONSENT LOG NAME: PUBLIC HEARING: Authorize a Lease Agreement with Town Center Mall, L.P., for Office Space Located at La Gran Plaza, 4200 South Freeway, Suite 2505 for the Parks and Community Services Department, Community Services Division, American Recovery and Reinvestment Act Offices (COUNCIL DISTRICT 9) Page tot 2. Official site of the City of Fort Worth, Texas FORT WORTH 80ARRA-LAGRAN- LEASE NO RECOMMENDATION: It is recommended that the City Council authorize a Lease Agreement with Town Center Mall, L.P., for office space located at La Gran Plaza, 4200 South Freeway, Suite 2505, for a term from February 1, 2010, through September 30, 2010, or until termination of grant funding in the amount of $3,000.00. DISCUSSION: On June 23, 2009, (M&C C-23624) the City Council authorized the execution of a contract with the Texas Department of Housing and Community Affairs in an amount up to $3,000,000.00 for the Community Services Block Grant American Recovery and Reinvestment Act of 2009 for the period from August 1, 2009, through September 30, 2010. The program is implemented through the Community Services Division of the Parks and Community Services Department. The program supports employment related services and activities that create and sustain economic growth in a manner that meets the short-term and Tong -term economic and employment needs of individuals whose income is up to 200 percent of the income guidelines as set by the United States Department of Health and Human Services for 2009. As of August 1, 2009, the program has conducted 16 orientation sessions with 637 participants attending. In order to process all client applications in a timely manner, additional grant funded staff are necessary. The current office (440 square feet) is not adequate to accommodate the additional personnel. Town Center Mall officials have offered to lease a fully furnished larger area (2,365 square feet). The lease fee, utilities and all associated facility operational costs are grant funded. No City general funds will be used for this program. The area will allow staff to hold confidential interviews with program participants. This program serves ALL COUNCIL DISTRICTS. The property is located in COUNCIL DISTRICT 9. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 539120 080200385020 $24,000.00 http://apps.cfwnet org/council_packet/mc review.asp?ID=13037&councildate=2/9/2010 2/22/2010 M&C Review Submitted for City Manager's Office by: Charles Daniels (6183) Originating Department Head: Richard Zavala (5704) Additional Information Contact: Sonia Singleton (5774) ATTACHMENTS Page 2 of 2 http://apps.cfwnet org/counckpacket/mc review.asp7ID=13037&councildate=2/9/2010 2/22/2010 Page 1 of 2 Tidwell, Allison From. Duncan, Gail Sent: Wednesday, October 06, 2010 4:42 PM To: Tidwell, Allison Cc: Singleton, Sonia M. Subject: RE. Amendment of Lease with Town Center Mall Yes, but I will notify the proper person to change the number Thanks From: Tidwell, Allison Sent: Wednesday, October 06, 2010 4:38 PM To: Duncan, Gail Cc: Singleton, Sonia M. Subject RE: Amendment of Lease with Town Center Mall Thank you, Gail. The amendment should be Contract No. 39917-Al instead of 40889. Do you know if Town Center Mall has already been sent their copy of the amendment? lfoo . irsaeo t Administrative/Records Technician City Secretary's Office Phone: (817) 392-6090 Fax: (817) 392-6196 www.fortworthgov.org/csec "Individually, ►re are one drop. Together, we are an ocean." -Ryunosuke Satoro From: Duncan, Gail Sent: Wednesday, October 06, 2010 4:28 PM To: Tidwell, Allison Cc: Singleton, Sonia M. Subject FW. Amendment of Lease with Town Center Mall The number assigned to the amendment is 40889. The original contract number is 39917. We will inform your office as you wish in the future....Thanks From: Singleton, Sonia M. Sent: Wednesday, October 06, 2010 4:18 PM To: Duncan, Gail; Alonso, Maricela Subject: FW: Amendment of Lease with Town Center Mall Has this been taken care of? Thanks, Sonia 10/6/2010 Page 2 of 2 From: Tidwell, Allison Sent: Tuesday, October 05, 2010 12:59 PM To: Alonso, Maricela Cc: Singleton Sonia M. Subject Amendment of Lease with Town Center Mall Maricela, When the contract was brought over for a contract number this morning, I inadvertently assigned it a new contract number, but as I was getting ready to index it, I noticed that it was an amendment to another contract. When I sent the contracts back for signature from Town Center Mall on September 24, 2010, I included a memo to Ms. Singleton with a highlighted note at the bottom to include the original contract number when the contracts were returned. When contracts were audited for the CAFR, they suggested that contract amendments should use the same contract number then hyphenated with the amendment number (e.g. 38488-A1). If you have the original contract number, then I need that number and the number I assigned needs to be changed to the amendment number. If we never received the original contract, then the number should stay the way it is. In the future it is the department's responsibility to ensure that the City Secretary's Office has all the necessary information before processing in order to keep from having issues like that. Would you please relay this to other members in the department who also handle contracts? Thank you for your help with this matter. St ✓civet Administrative/Records Technician City Secretary's Office Phone: (817) 392-6090 Fax: (817) 392-6196 www.fortworthgov.org/csec "Indivulually, n e are one drop. Together, n'e are an ocean." - Rynnosuke Satoro 10/6/2010 CITYSEi cTARY3 'rcoNrwac7 Na. Boxerpropmancorp0 1 /07renewalamendment FIRST (1ST) AMENDMENT TO THE LEASE BETWEEN CITY OF FORT WORTH AND TOWN CENTER MALL, L.P. Landlord and Tenant agree to continue to lease the space commonly known as "Suite 2505" at the La Gran Plaza de Fort Worth office building under the following terms and conditions: Please I TIAL one option) Month -to -Month at: $3000.00 per month from October 1, 2010. Either party may terminate this lease with a thirty (30) day prior written notice. Landlord reserves the right to increase monthly Rent for any month -to month lease with a thirty (30) day written notice to Tenant. New Rent shall immediately become effective and due at the end of the thirty (30) day notice period. Landlord's address for Rent payments: Town Center Mall, L P. P.O. Box 4737 Houston, Texas 77210-4737 Landlord's address for all purposes other than rent payments: 720 N. Post Oak Rd., suite 500 Houston, Texas 77024 If Tenant fails to pay Rent on or before the fifth (5th) day of any month, Tenant shall pay Landlord a late fee equal to fifteen percent (15%) of the amount of Rent due, which shall be paid by Tenant to Landlord immediately upon written notice from Landlord. Failure by Tenant to make immediate payment of the delinquent Rent plus late fee shall constitute an Event of Default. This provision, expressly, does not relieve the Tenant's obligation to pay Rent on the first of each month and is not a waiver by the Landlord to require payment on the first day of each month. In the event that the cost of electricity per kilowatt hour ("kwh") for the electricity serving the Building increases by thirty percent (30%) or more from the Commencement Date of this Amendment, Landlord may pass through any such increase (including all charges assessed as part of the electricity bill) above the thirty percent (30%) threshold to Tenant based on Tenant's pro-rata share of the total square footage of the Building. Tenant agrees to pay such charge immediately upon receipt of written notice thereof. Landlord and its management company shall calculate said charges, and its determination shall be binding on all parties. In the event Term exceeds one (1) year, one (1) year after the commencement of this Term and each one (1) year anniversary thereafter, basic rent hereunder shall be increased in accordance with the cost of living changes in the "Consumer Price Index" for all Urban Consumers-U.S. City Average" as published by the Bureau of Labor Statistics, United States Department of Labor ("BLS Consumer Price Index"). The BLS Consumer Price Index figure for month and year in which this Term commences is the "base" figure in the computation of adjustment of basic rent. At the beginning of each one (1) year period as provided in this paragraph, the BLS Consumer Price Index for the current month thereto shall be determined and the rent commencing with the start of each such one (1) year period shall be adjusted by increasing the basic rent proportionately, as the said BLS Consumer Price Index for the month has increased as compared with base BLS Consumer Price Index provided above. If the BLS Consumer Price Index decreases, basic rent shall remain the same as the previous period. In order to receive a refund of its security deposit, if any, Tenant agrees to provide a forwarding address to Landlord, in writing, on or before the termination date of the Lease. Tenant agrees that it waives any rights and remedies with regard to the security deposit if it fails to provide such forwarding address to Landlord, in writing, on or before the termination date of the Lease, including waiver of the right to receive a refund and to receive a description of damages and charges Landlord shall have sixty (60) days from the date Tenant surrenders the premises and Landlord's receipt of Tenant's forwarding address, to refund the security deposit and/or provide a written description of damages and charges. Landlord reserves the right to charge Tenant, and require payment in advance, for services and/or expenses not required of Landlord under this Lease, or incurred in relation to the Lease. Such charges include, but are not limited to, processing "bounced" checks, changing locks, reviewing and signing lien waivers, lease assignments, sublet documents, providing after hours HVAC rates, etc. A list of charges can be obtained from the Landlord's representative. The charges are based on the cost to the Landlord or its management company to provide the service which is charged for, and are subject to change at anytime without notice. All other provisions of the Lease shall remain the same. TENANT (print name and title) /� ist-ii F455f-, Attested by, Marty Hendri b, City Secre Attested by: LANDLORD: Town Center Mall, L.P. BY: Boxer Property Management Corp. A Texas Co oration Managy C pane f r L .andlord (s ignature) Vice Preskjent 000 a 4 ' 00670614* p 0 � 0 �� o �OS 0 o 0 INOn....Mamce&aCu...asuaR-waEtgarQeerageUnaIersRlasarEaglaleDataaresarnt .., _o 1 W4to,.,0 ►o tyi0i o l.*nL:• �'- o nbc ate OFFICIALROEOEi'J crry SECRETARY Ft WORTH, TX 1 0-05-1 0 A'1 1 :43 IN