HomeMy WebLinkAboutContract 41881-EP2 (2)February 26, 2014
Ms. Melony Ebel
Fort Worth Police Department
350 Belknap Street
Fort Worth, TX 76102
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Subject: Enhancement Proposal (EP)-2772 RMS Incident Page change
Reference: Master Support Agreement, dated June 15, 2011 — City Contract Number 41881
Dear Client Contact Name:
Tiburon, Inc. is pleased to present the Fort Worth Police Department (hereinafter, "Client") with this
Enhancement Proposal for a RMS Incident Page change (hereinafter, referred to as the "Proposal").
Scope Description and Responsibilities
The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each
party and defined completion criteria.
Price Description
1) Firm fixed price: $7,296
2) The Tiburon Annual Maintenance Fee will not increase as a result of this Proposal.
3) This Proposal does not include:
• Warranty
• Documentation
• Hardware or third party products or services
• Travel and on -site time
4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the
Client.
Effective Date and Payment Schedule
1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's
acceptance of this Proposal.
OFFICIAL RECORD
CITY SECRETARY
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 945,3 t:Far�TV-45-Q1-2799
VLOZ TTNVI1 03A1333?i
Fort Worth Police Department
EP-2772 RMS Incident Page change
Page 2 of 4
2) Payment Schedule:
• 50% Upon Tiburon receipt of the signed acceptance of this Proposal
• 50% Upon achievement of the completion criteria set forth in the SOW.
Note: No scheduling of resources will occur until after the first payment milestone is paid. This
Proposal may be cancelled at Tiburon's discretion upon written notice to Client if the first payment
milestone is not paid when due.
3) Client's acceptance of this Proposal in the signature block provided below authorizes Tiburon to
proceed with the work described herein and confirms funding will be obligated. Any requisite
contractual documents required by Client's purchasing procedures are the responsibility of the Client.
4) The terms and conditions of the above referenced Agreement, and this Proposal prevail regardless of
any conflicting or additional terms and conditions on any Purchase Order or other
correspondence Any contingencies or additional terms obtained on any Purchase Order are not
binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon.
This fixed price Proposal is valid through February 17, 2014.
Upon review and acceptance of this Proposal, please have a duly authorized person sign below and return
the signed copy of the Proposal to Judy Basnett by email at: Judy.Basnett@tiburoninc.com or fax 510-
217-6466 If you have any questions or require further information, please contact Judy Basnett at 650-
245-6702 at your convenience.
Sincerely,
V ur A • %duo
Vincent Tedesco
SVP, Operations
Attachment:
Exhibit 1 - Statement of Work
Signature Page to Follow
Tiburon, Inc 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2772 RMS Incident Page change
Page 3 of 4
Tiburon, Inc:
eads-
Name: Scow- Germ(
Title: ensir✓acts AdteNta $ry
Date: 1/ze /2a tti
ACCEPTED AND AGREED:
APPROVAL RECONIlVIENDED:
By: w•
Jeffrey W. Halstead
Chief of Police
Date: 3'IN y
APPROVED AS TO FORM
AND LEGALITY:
By: MALJ&JtJ in..t vt't
Michelle M. Kretz
Assistant City Attorney
Contract Authorization:
m&c: a if)
Date Approved:
ATTEST:
By:
V we
Mary J. Kayser
City Secretary
CITY OF FORT WORTH:
By:
Char
"4.€7-"Y
Daniels
Assistant City Manager
Date: O3. 11. be*
OFFICIAL RECORD
nITY SECRETARY
ET. WORTH, TX
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2772 RMS Incident Page change
Page 4 of 4
Exhibit 1
Statement of Work
Scope Description
Remotely, Tiburon will provide the following services:
1. Re -label all fields on the RMS Incident Page named "Fire Dist" to "Council Dist"
2. Assist the client to ensure the geofile data loads the Council Dist data in the Census fields in
GCT.
3. Customize the deployed environment GEO File load process to load the Council Dist data from
the Census locations to the Fire Dist locations
Result of modification: Council Dists will process like they are Fire Dists for all future verifications.
Tiburon Responsibilities
1) Modify the application per the Scope Description.
2) Install the modified code in Client's test environment.
3) Based upon Client's feedback following testing, correct any discrepancies in operation based on the
Scope Description.
4) Install the modified code in Client's production environment.
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Proposal.
2) Provide VPN access to Tiburon.
3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies.
4) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's
notification the code is ready for testing to ensure conformance with the Scope Description.
Completion Criteria
Tiburon will provide Client with written notification that the modified code is ready for testing in the test
system, or has been placed into production whichever comes first. Client will be given ten (10) business
days after the written notification for testing If Client does not confirm completion with a sign off letter
presented by the Tiburon project manager within ten (10) business days of submittal of such letter, or
otherwise notifies Tiburon in writing why completion sign -off has not been provided any final invoice(s)
will be issued and will be payable in accordance with the payment terms of this Proposal.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799