HomeMy WebLinkAboutContract 54108 City Secretary Contract No. 54108
_ RFP#20-0045
C )1YSrE� 2020 FORT WORTH.
VENDOR SERVICES AGREEMENT
Front Line Mobile Health
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and Front-
Line Mobile Health("Vendor"),each individually referred to as a "party"and collectively referred to as
the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
I. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes.In the event of any conflict between the terms and conditions of Exhibits A,B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. Scope of Services.COMPREHENSIVE HEALTH&WELLNESS PROGRAM FOR
INCUMBENT PERSONNEL FOR PHYSICAL, BEHAVIORAL, COMPREHENSIVE HEALTH &
WELLNESS PROGRAM FOR NEW RECRUITS. Exhibit "A," - Scope of Services more specifically
describes the services to be provided hereunder.
2. Term.This Agreement shall begin on July Ist,2020(the"Effective Date")and shall expire
on December 31st,2020("Expiration Date"), unless terminated earlier in accordance with this Agreement
("Initial Term"). After the Initial Term, City shall have the option, in its sole discretion, to renew this
Agreement under the same terms and conditions for up to four(4)one-year renewal terms.
3. Compensation.City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who perform services under this Agreement in accordance with the provisions of this Agreement
and Exhibit "B,"—Price Schedule. Total payment made under this Agreement for the [first) year by City
shall be in an amount up to Four Hundred and Seventy-One Thousand Dollars and Seven Hundred
and Fifty Dollars($471,750.00).Payments for the following years shall be as described in Exhibit B.Vendor
shall not perform any additional services or bill for expenses incurred for City not specified by this Agreement
unless City requests and approves in writing the additional costs for such services.City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
inwriting.
4. Termination,
Vendor Services Agreement—Front Line Mobile Health Page 1 of 14
OFFICIAL RECORD
CITY SECRETARY
FT WORTH,TX
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice oftermination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties.In the event that this Agreement is terminated
prior to the Expiration Date,City shall pay Vendor for services actually rendered up to the effective
date of termination and Vendor shall continue to provide City with services requested by City and
in accordance with this Agreement up to the effective date of termination.Upon termination of this
Agreement for any reason, Vendor shall provide City with copies of all completed or partially
completed documents prepared under this Agreement. In the event Vendor has received access to
City Information or data as a requirement to perform services hereunder, Vendor shall return all
City provided data to City in a machine-readable format or other format deemed acceptable to City.
g, Disclosure of onflictc and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it by City("City Information")as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller.It will be the responsibility of Seller to submit reasons objecting
to disclosure.A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify,delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit.Vendor agrees that City shall,until the expiration of three
(3)years after final payment under this contract, or the final conclusion of any audit commenced during the
said three years, have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor involving
transactions relating to this Agreement at no additional cost to City.
Vendor Services Agreement-Front Line Mobile Health Page 2 of 14
Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities
and shall be provided adequate and appropriate work space in order to conduct audits in compliance with
the provisions of this section.City shall give Vendor reasonable advance notice of intended audits.
7. Independent Contractor.It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement,and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement,Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees,servants,Vendors and subVendors.Vendor further agrees that nothing herein shall be construed
as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that
City shall in no way be considered a Co-employer or a Joint employer of Vendor or any officers, agents,
servants,employees or subVendor of Vendor.Neither Vendor,nor any officers,agents,servants,employees
or subVendor of Vendor shall be entitled to any employment benefits from City.Vendor shall be responsible
and liable for any and all payment and reporting of taxes on behalf of itself,and any of its officers,agents,
servants,employees or subVendor.
8. l.ia rili y and Indemn'fication.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OREMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTS AND EMPLOYEES,FROM AND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTYDAMAGE OR LOSS(INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY,INCLUDING DEATH, TO ANY AND ALL PERSONS,ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR,ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES.
8.3 IN LLFCTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend,settle or pay shall not apply if
City modifies or misuses the software and/or documentation.So long as Vendor bears the cost
and expense of payment for claims or actions against City pursuant to this section, Vendor
shall have the right to conduct the defense of any such claim or action and all
Vendor Services Agreement-Front Line Mobile Health Page 3 of 14
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest,and City agrees to cooperate
with Vendor in doing so. In the event City,for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement orcompromise and
to settle or compromise any such claim;however,Vendor shall fully participate and cooperate
with City in defense of such claim or action.City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses shall not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or,if as a result of a settlement or compromise, such use is materially adversely
restricted,Vendor shall,at its own expense and as City's sole remedy,either: (a)procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or(d)if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment,the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be j ointly liable for all obligations of Vendor under this Agreement prior
to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance.Vendor shall provide City with certificate(s)of insurance documenting policies
of the following types and minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
Vendor Services Agreement-Front Line Mobile Health Page 4 of 14
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers'Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident;each accidentloccurrence
$100,000- Bodily Injury by disease;each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000 Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon,as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas.All insurers must have a minimum rating of A-VII
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in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management. If the rating is below that required,
written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(0 Certificates of Insurance evidencing that Vendor has obtained allrequired
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws_Ordinances.Rules and Regulations.Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws,ordinances,rules or regulations,Vendor shall immediately desist from
and correct the violation.
12. Non-Discrimination Covenant.Vendor,for itself,its personal representatives,assigns,
subVendors and successors in interest, as part of the consideration herein,agrees that in the performance of
Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN
ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS
PERSONAL REPRESENTATIVES,ASSIGNS,SUBVENDORSS OR SUCCESSORS IN INTEREST,
VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY
AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices.Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when(1)hand-delivered to the other party,its agents,employees,servants
or representatives,(2)delivered by facsimile with electronic confirmation of the transmission,or(3)received
by the other party by United States Mail,registered,return receipt requested,addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Front Line Mobile Health.
Attn:Valerie Washington 6517 N. Lakewood Driver
Assistant City Manager Georgetown,TX 786337321
200 Texas Street Fort Worth,Texas 76116
Fort Worth,TX 76102-6314 Facsimile:
Facsimile:(817)392-8654
With copy to Fort Worth City Attorney's
at same address
14. Solicitation of EWVjQye_s.Neither City nor Vendor shall,during the term of this Agreement
and additionally,for a period of one year after its termination,solicit for employment or employ,whether as
employee or independent contractor, any person who is or has been employed by the other during the term
of this Agreement,without the prior written consent of the person's employer.
Vendor Services Agreement-Front Line Mobile Health Page 6 of 14
Notwithstanding the foregoing, this provision shall not apply to an employee of either party who responds to a
general solicitation of advertisement of employment by either party.
15. Governmental Powers.It is understood and agreed that by execution of this Agreement,City
does not waive or surrender any of its governmental powers or immunities.
16. No Waiver.The failure of City or Vendor to insist upon the performance of any term or provision
of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Vendor's
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. Governing T.aw/Venue.This Agreement shall be construed in accordance with the laws of the
State of Texas.If any action,whether real or asserted,at law or in equity,is brought pursuant to this Agreement,
venue for such action shall lie in state courts located in Tarrant County,Texas or the United States District Court
for the Northern District of Texas,Fort WorthDivision.
18. Severahility.If any provision of this Agreement is held to be invalid,illegal or unenforceable,
the validity,legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. Force Majeure.City and Vendor shall exercise their best efforts to meet their respective duties
and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission in performance
due to force majeure or other causes beyond their reasonable control, including, but not limited to,compliance
with any government law,ordinance or regulation,acts of God,acts of the public enemy,fires,strikes,lockouts,
natural disasters,wars,riots,material or labor restrictions by any governmental authority,transportation problems
and/or any other similarcauses.
20. Headings not Controlling.Headings and titles used in this Agreement are for reference purposes
only, shall not be deemed a part of this Agreement, and are not intended to define or limit the scope of any
provision of this Agreement.
21. Review of Counsel.The parties acknowledge that each party and its counsel have reviewed and
revised this Agreement and that the nonnal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement or Exhibits A,
B,andC.
22. Amendm nts/Modifications/Extensions.No amendment,modification,or extension of this
Agreement shall be binding upon a party hereto unless set forth in a written instrument,which is executed by an
authorized representative of each party.
23. F.nntirety of Agreement.This Agreement,including Exhibits A,B and C,contains the entire
understanding and agreement between City and Vendor,their assigns and successors in interest,as to the matters
contained herein.Any prior or contemporaneous oral or written agreement is hereby declared null and void to the
extent in conflict with any provision of this Agreement.
24. CounterRarts.This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute one
and the same instrument.
25. WarranLX of Services. Vendor warrants that its services will be of a high quality and
Vendor Services Agreement-Front Line Mobile Health Page 7 of 14
conform to generally prevailing industry standards.City must give written notice of any breach of this warranty
within thirty(30)days from the date that the services are completed.In such event,at Vendor's option,Vendor
shall either(a)use commercially reasonable efforts to re-perform the services in a manner that conforms with
the warranty,or(b)refund the fees paid by City to Vendor for the nonconforming services.
26. Immigration Nationality A_ctr.Vendor shall verify the identity and employment eligibility of
its employees who perform work under this Agreement, including completing the Employment Eligibility
Verification Form (I-9). Upon request by City, Vendor shall provide City with copies of all I-9 forms and
supporting eligibility documentation for each employee who performs work under this Agreement. Vendor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no
services will be performed by any Vendor employee who is not legally eligible to perform such services.
VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR,
VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written
notice to Vendor,shall have the right to immediately terminate this Agreement for violations of this provision
by Vendor.
27. Ownership of Work Product.City shall be the sole and exclusive owner of all reports,work
papers,procedures,guides,and documentation,created,published,displayed,and/or produced in conjunction
with the services provided under this Agreement(collectively,"Work Product"). Further,City shall be the sole
and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary rights in and to the
Work Product.Ownership of the Work Product shall inure to the benefit of City from the date of conception,
creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first).Each
copyrightable aspect of the Work Product shall be considered a"work-made-for-hire" within the meaning of
the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not
considered a"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended, Vendor
hereby expressly assigns to City all exclusive right,title and interest in and to the Work Product,and all copies
thereof,and in and to the copyright,patent,trademark,trade secret,and all other proprietary rights therein,that
City may have or obtain,without further consideration,free from any claim,lien for balance due,or rights of
retention thereto on the part of City.
28. Signature Authority.The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party,and that such binding authority
has been granted by proper order,resolution,ordinance or other authorization of the entity. This Agreement
and any amendment hereto, may be executed by any authorized representative of Vendor whose name,title
and signature is affixed on the Verification of Signature Authority Form,which is attached hereto as Exhibit
"C".Each party is fully entitled to rely on these warranties and representations in entering into this Agreement
or any amendment hereto.
29. Change in Comfy Name or Ownership.Vendor shall notify City's Purchasing
Manager,in writing,of a company name,ownership,or address change for the purpose of maintaining updated
City records.The president of Vendor or authorized official must sign the letter.A letter indicating changes in
a company name or ownership must be accompanied with supporting legal documentation such as an updated
W-9, documents filed with the state indicating such change, copy of the board of director's resolution
approving the action, or an executed merger or acquisition agreement. Failure to provide the specified
documentation so may adversely impact future invoice payments.
30. No Boycott of Israel.If Vendor has fewer than 10 employees or this Agreement is for
less than$100,000,this section does not apply.Vendor acknowledges that in accordance with Chapter
Vendor Services Agreement-Front Line Mobile Health Page 8 of 14
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor:(1)does not boycott Israel;and(2)will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(Signature page follows)
Vendor Services Agreement-Front Line Mobile Health Page 9 of 14
ACCEPTED AND
AGREED: CITY OF FORT
WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
By: vale+e Washington(Jul 2,202021:241CDT) this contract,including ensuring all performance and
Name: Valerie Washington reporting requirements.
Title: Assistant City Manager
Date: Jul2,2020
By:
Mark Rauscher(Jul 1,20201T:29 CDT)
APPROVAL RECOMMENDED: Name: Mark Rauscher
Title: Assistant Fire Director
Davis(Jul 1,202019:19 EDT)
APPROVED AS TO FORM AND LEGALITY:
By: s
Name: Jinn Davis
Title: Fire Chief
ATTEST:
By:ChristopherAust (JUI2,202016:13 CDT)
� �O�T
Name:Christopher Austria
Title: Assistant City Attorney
By: CONTRACT AUTHO TION:
Name: Mary Kayser * M&C: #20-044 %t'2 '.l0
Title: City Secretary I1b 1 aq 5 d0)0—bT®0 ag
EX 6.
VENDOR:
Front Line Mobile Health
By: Gfc.0 k,�
Name:Bruce VanderHaar
Title: Implementation Manager
Date:
Vendor Services Agreement-Front Line Mobile Health Page 10 of 14
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
EXHIBIT A
SCOPE OF SERVICES
The Fort Worth Fire Department would like to enter into a contract with Front
Line Behavioral Health, PLLC to provide comprehensive health and wellness
services to the department. An RFP was issued on January 1, 2020, with
proposals due by January 30, 2020. Two vendors submitted proposals
including Baylor,Scott&White and Front-Line Behavioral Health, PLLC.After
evaluating both proposals under this "best value" RFP, the evaluation
committee would like to award the contract to Front Line Behavioral Health,
PLLC.The RFP stipulated that the selected vendor must be able to adhere to
the following criteria:
1. Company employees must all be State Licensed and Nationally certified
medical providers who have extensive experience in occupational health
relating to Fire, Law Enforcement,Aviation and Military settings;
2. Examinations must be built within the NFPA 1582 (minimum)and 1583
(optimal)standards. This includes annual exams that provide additional
screening for colon, prostate, lung, cervical, testicular, bladder, and thyroid
cancers.
3. Selected company must be able to provide additional support staff as
necessary to include but not be limited to athletic training staff, physical
therapist, and massage therapist.
4. An electronic health record and patient portal (that is fully functional at RFP
submission)that will allow access to ALL physical
and behavioral health data for all employees throughout the contract period.
5. Administrative Portal for Department leadership that will allow them to see
masked/aggregate data in real time as to the health and wellness of the
department.
6. Capacity to perform incumbent physicals annually built on an age-based
and risk-stratified program considering all current evidence-based data and
consensus statements as it relates to Fire Fighter health and wellness.
7. Ability to perform Fire Candidate medical and psychological exams by state
licensed medical and psychological providers who specialize in occupational
health and have extensive experience in the Fire Service and other
military/para-military organizations.
8. Demonstrated experience with the State of Texas Worker's Compensation
program to include certified and trained Designated Doctor's on staff for first
responder organizations.
9. Selected company must be able to administer a Cardiopulmonary Exercise
Test(CPET)to all members based on the age-based program.
10. Selected company must provide training and education as appropriate to
members of the Fort Worth Fire Department related to health issues outlined
within this proposal.
11. All ancillary studies to include plain film radiographs and ultrasounds must
be performed by state licensed radiology/ultrasound technicians;all
radiology and cardiology reports must be interpreted by board certified and
fellowship trained physicians (must provide license numbers and CVs at
RFP submission).
12. Behavioral health must include assessments including but limited to anxiety,
depression,sleep impairment, alcohol/substance use disorders, and post-
traumatic stress disorders.
Vendor Services Agreement—-Front Line Mobile Health -Exhibit A Page 11 of 14
EXHIBIT B
PRICE SCHEDUIX
FORS H- City of Fat Worth RFP No.20.OU45 FRONTLINE MOBILE tilk III SUBMITTAL DOCUMENTS 72
i CITY OF FORT WORTH BID OFFER
Event ID P"��': Invited: PUBLIC EVENT DETAILS
CFW03-20-0045
Evaound Veroiu�� Submit To: PUy C Fort Worth
1__ 1 PLIRHASINO DIVISION
ne R
Event Name LOWER LEVEL CITY HALL
TFP.Cc r henai Health For Fire.Depart nt 200 TEXAS ST.
Start Time Finbh Thne Fa I Worth TX 76102
03/01/2020 08 00 00 CST 01/30/2020 13:10 00 CST .. United States
Email: FMSPurchasingRasponsesefortworthtaxas.gov
L ine Details --
Line: t
DeacrlPylon_._ pty__-UnH. UnitPriee Total
COMPREHENSIVE HEALTH&WELLNESS 975 EA 5820.00 5700,500.00
PROGRAM FOR INCUMBENT PERSONNEL FOR
PHYSICAL,BEHAVIORAL,
Line: 2
D"criptlon: C1tY_._.___Unit_. ._.__ UnitP{Ice Total
COMPREHENSIVE HEALTH 6 WELLNESS 38 EA 51.300.00 840,400.00
PROGRAM FOR NEW RECRUITS
Total Bid Amoanc 334B,p0D.00
Vendor Service Agreement—Front Line Mobile Health- Exhibit B Page 12 of 14
FORT WORTH
REQUEST FOR PROPOSALS(RFP)
For
COMPREHENSIVE HEALTH AND WELLNESS PROGRAM FOR FIRE
DEPARTMENT
RFP No.20-0044
Issued:Januaq 1,2020
PROPOSAL SUBMISSION DEADLINE:
`Thnrulav Januan 30 2020 by 1�3UPM Local Thate`.."' NO
l..4TF,PRO/'O.SAfS 1Yp.l.NL• -VIEDICC
RE,.PONSES SHALL RE DELIVERED TO: RESPONSES SHALT.HE MAILED TO:
CITY OF FORT WORTH PURCHASING DIVISION CITY OF FORT WORTH PURCHASING DIVISION
LOWER LEVEL LOWER LEVEL
200 TEXAS STREET 200 TEXAS STREET
FORT WORTH,TEXAS 76102.4314 FORT WORTH.TEXAS 76102-6314
Pre-Proposal Conference will be head: NAME AND ADDRESS OF COMPANY
Thursday,January 9.20"st 3:30 P.M.(Local Time)in SUBMITTING PROPOSAL:
the Purchasing Division Conferimeaoe Room.Lower-L—vl. Lrmot Lion Mobile Health.PLLC
City Hall.Southwest Corner.200 Texas SttuY,Fort _-
Worth_Texas 76102.6314, 6517 N.Lskewoods Drive
Georgetown,TX 713633
FOR ADDITIONAL INFORMATION
REGARDING THIS RFP PLEASE CONTACT: -- Bnwe Vsnderfioar
Blanc Sanchra,Buyer Il Contact Person-_
FM$PurchMinaResc)oosobdylORWOrlhtexa uov Tide:Vice Pmident for ImPlemrnus4on
......................................•.••...•
t
RETURN THIS COVER SHEET WITH Phone:(sts0)�?,a:->-'!8;_I'at- )--
RESPONSE TO: Entail h f frontlinomoly lchealth.�
City of Fort Worth Signature: ( ►
Pumbaalall Division Printed 1<ome,>i^r K.Vanderhaar
Blanca Saochee RFP 4`2P-0e43 _
200 Texas Strem Lower Level
Fort Worth,Texas 76102-6314
Acknowledgment of Addends:M 1. V #2__ __t13__..... 04
RFP 20-0045 Comnrenem'Ve Health and Wellness Program For F-Department
t of 23
Vendor Service Agreement—Front Line Mobile Health- Exhibit B Page 13 of 14
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
FRONT LINE MOBILE HEALTH
6517 LAKEWOOD DR
GEORGETOWN,TX 78633
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor. I /�
1. N e: la'te - VQ.h ke r r
ition: ^,y ��-
Q-Qh
tgnature
2. Name: Z01-4�\ 4s,- ��s��►•.�
Position:
Signature
3. Name:
Position:
Signature
N
Signature of President/CEO
Other Title:
Date: ri I, I'Z.o
Vendor Services Agreement—Front Line Mobile Health- Exhibit C i i c i4 of i4
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FrRT ��
REFERENCE ""M&C 20- 13P 20-0045 COMPREHENSIVE
DATE: 6/23/2020 NO.: 0443 LOG NAME: HEALTH AND WELLNESS FIRE
BSR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Agreement with Front Line Mobile Health, PLLC to Provide Comprehensive
Health and Wellness Services in the Annual Amount Up to$471,750.00 for a One-year
Initial Term with Option to Renew Up to an Additional Four One-year Term at the City's
Sole Discretion for the Fort Worth Fire Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Front Line Mobile
Health, PLLC to provide comprehensive health and wellness services in the annual amount up to
$471,750.00 for a one-year initial term with option to renew up to an additional four one-year term at the
City's sole discretion for the Fort Worth Fire Department.
DISCUSSION:
The Fort Worth Fire (Fire) Department approached the Purchasing Division to issue a Request for
Proposals (RFP)for comprehensive health and wellness services to the Fire Department. Specifically, The
Fire Department sought a Vendor who would provide annual physicals, medical and psychological exams
for Fire Candidates, Behavioral Health Assessments and training on health Issues and ancillary medical
services. In addition, the RFP required that the Vendor have experience providing these types of services
to Fire and Law Enforcement agencies and that their staff be appropriately licensed.
The RFP was issued on January 1, 2020, with proposals due by January 30, 2020. The RFP was
advertised in the Fort Worth Star-Telegram every Wednesday from January 1 st, 2020 through January 29,
2020. Ten (10)vendors were solicited from the purchasing vendor database system; two responses were
received.
An evaluation panel evaluated proposals received and scored the proposals based on pre-defined factors.
The evaluation team determined Front Line Mobile Health, PLLC provides the best overall solution and
recommended that the City Council authorize the execution of agreement for an initial one-year period term
with option to renew up to an additional four one-year term at the City's sole discretion.
Front Line Mobile Health, PLLC has considerable experience with providing similar services to other fire/
emergency management services departments throughout Texas including but not limited to Pflugerville,
Georgetown, Travis County, and Williamson County.
The Fire Department proposes to use grant funds (M&C 20-0090)from a 2018 Assistance to Firefighters
Grant(AFG)to pay for the initial year services, and then pay for subsequent years using General
Operations and Maintenance (O&M)funds that are currently budgeted for annual physicals with Texas
Health Huguley Inc. (M&C P-12113). The Fire Department plans to discontinue its contract with Texas
Health Huguley Inc. for annual physicals no later than the end of FY2020, in order to transition all services
to Front Line Mobile Health, PLLC as outlined above. No guarantee was made that a specific amount of
services would be required.
An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as
sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and
approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or
services from source(s)where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the agreement will begin upon execution and will end one year from that date.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28012&councildate=6/23/2020 6/29/2020
M&C Review Page 2 of 2
The contract may be renewed for up to four successive one-year term at the City's option. This action does
not require specific City Council approval, provided that the City has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
This services will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Grants Operating Federal Fund to support the approval of the above recommendation
and authorization of the agreement. Prior to any expenditure being incurred, the Fire Department has the
responsibility to validate the availability of funds.
BQN\\
TO
7t�
epartment Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa(2804)
Originating Department Head: Reginald Zeno(8517)
Additional Information Contact: Cynthia Garcia (8525)
Blanca Sanchez(8354)
ATTACHMENTS
Fund ingAvai12018AFG.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28012&councildate=6/23/2020 6/29/2020
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FrRT ��
REFERENCE ""M&C 20- 13P 20-0045 COMPREHENSIVE
DATE: 6/23/2020 NO.: 0443 LOG NAME: HEALTH AND WELLNESS FIRE
BSR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Agreement with Front Line Mobile Health, PLLC to Provide Comprehensive
Health and Wellness Services in the Annual Amount Up to$471,750.00 for a One-year
Initial Term with Option to Renew Up to an Additional Four One-year Term at the City's
Sole Discretion for the Fort Worth Fire Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Front Line Mobile
Health, PLLC to provide comprehensive health and wellness services in the annual amount up to
$471,750.00 for a one-year initial term with option to renew up to an additional four one-year term at the
City's sole discretion for the Fort Worth Fire Department.
DISCUSSION:
The Fort Worth Fire (Fire) Department approached the Purchasing Division to issue a Request for
Proposals (RFP)for comprehensive health and wellness services to the Fire Department. Specifically, The
Fire Department sought a Vendor who would provide annual physicals, medical and psychological exams
for Fire Candidates, Behavioral Health Assessments and training on health Issues and ancillary medical
services. In addition, the RFP required that the Vendor have experience providing these types of services
to Fire and Law Enforcement agencies and that their staff be appropriately licensed.
The RFP was issued on January 1, 2020, with proposals due by January 30, 2020. The RFP was
advertised in the Fort Worth Star-Telegram every Wednesday from January 1 st, 2020 through January 29,
2020. Ten (10)vendors were solicited from the purchasing vendor database system; two responses were
received.
An evaluation panel evaluated proposals received and scored the proposals based on pre-defined factors.
The evaluation team determined Front Line Mobile Health, PLLC provides the best overall solution and
recommended that the City Council authorize the execution of agreement for an initial one-year period term
with option to renew up to an additional four one-year term at the City's sole discretion.
Front Line Mobile Health, PLLC has considerable experience with providing similar services to other fire/
emergency management services departments throughout Texas including but not limited to Pflugerville,
Georgetown, Travis County, and Williamson County.
The Fire Department proposes to use grant funds (M&C 20-0090)from a 2018 Assistance to Firefighters
Grant(AFG)to pay for the initial year services, and then pay for subsequent years using General
Operations and Maintenance (O&M)funds that are currently budgeted for annual physicals with Texas
Health Huguley Inc. (M&C P-12113). The Fire Department plans to discontinue its contract with Texas
Health Huguley Inc. for annual physicals no later than the end of FY2020, in order to transition all services
to Front Line Mobile Health, PLLC as outlined above. No guarantee was made that a specific amount of
services would be required.
An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as
sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and
approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or
services from source(s)where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the agreement will begin upon execution and will end one year from that date.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28012&councildate=6/23/2020 6/29/2020
M&C Review Page 2 of 2
The contract may be renewed for up to four successive one-year term at the City's option. This action does
not require specific City Council approval, provided that the City has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
This services will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Grants Operating Federal Fund to support the approval of the above recommendation
and authorization of the agreement. Prior to any expenditure being incurred, the Fire Department has the
responsibility to validate the availability of funds.
BQN\\
TO
7t�
epartment Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa(2804)
Originating Department Head: Reginald Zeno(8517)
Additional Information Contact: Cynthia Garcia (8525)
Blanca Sanchez(8354)
ATTACHMENTS
Fund ingAvai12018AFG.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28012&councildate=6/23/2020 6/29/2020
CONFLICT OF INTEFIEST QUESTIONNAIRE FORM CIO
Foi Yondor doing busWwalt, w 0k%two I goyernmenW enl4
Thisguarilnanabro-mitt■ chmpLmsdaio Nis tar by WL la.4M Ley_ Rlspylrtr&MkfY 0FF10ELJ5EQKY
11iIaquaslronnaLnqorsbeinpflydin;xtordmicpimilh-Chaplor1?&tbt2lGou4ammorllCode, !)MPswd
by a vendor woo nagabuainesrtregdam MipasdelfrredbinSvWn176.d41(1•;L)wimdletel
ggyusAm g;V vnllYa;nd Ihowoe1QQr mocb +ezWryrflQnt%ondwSwoon IT&133era�.
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amityWlath than 1he?Ihbuglnegsda'yaltar the dole the vendort OlTreaPmereaffacle
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A w$rmdor-omm;e an oflw-sse If the vendor kniawingly violates Seei�ziEr 176.06. Locz
r ornmonLLedo.An0I%W%&ounderihrs"ion&;arrisg an t.
t8amwar vendor who hpi;1 Jp*nvs4 rWaomhlpwliploral gprommwmU erulgy.
Frarst Leo Mobile Heafth, PLLC
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4-1 h& lax aegwroa INA yDu Ida An updated cr-1!pleleJ quesfivanarre wll1t Iha aper•ool106 16Ii-M a,1111orlly 1e1
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F im@ W Wall govermm i;o f l-mr abimi whom the li-iM nil In[INe mcu If]D tllsc A.
NO rel01iOnMp&l0 dFSC1
Name o1 OHimt
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employmrd or other l asa raletirx Npasdel6m!N 3@cwrs 17-DM41-a} Local Gavemmentoode. A%Kn swWr'al
aaWm Io this Farm Cf4 a8 mccaaaq
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RFP 20-0045 Comprehansioe Fteahh and VWOness Program%f NM Ba1wtrr ni
11 of 23