HomeMy WebLinkAboutContract 54111 CTY SECRETARY
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7 20v ADDENDUM TO AGREEMENT
BETWEEN
THE CITY OF FORT WORTH
AND
RECRUITING DASH, LLC
This Addendum to Taleo System Server Migration Agreement and Statement of Work
("Addendum") is entered into by and between Recruiting Dash, LLC ("Vendor") and the City of
Fort Worth ("City"), collectively the"parties", for a purchase of server migration services for the
Taleo Recruit System.
The Contract documents shall include the following:
1. This Addendum; and
2. The Taleo System Server Migration Agreement and Statement of Work.
Notwithstanding any language to the contrary in the attached Taleo System Server
Migration Statement of Work (collectively referred to herein as the "Agreement"), the parties
stipulate by evidence of execution of this Addendum below by a representative of each party duly
authorized to bind the parties hereto, that the parties hereby agree that the provisions in this
Addendum below shall be applicable to the Agreement as follows:
1. Term. The Agreement shall commence upon the date signed by the Assistant City
Manager below ("Effective Date") and shall expire upon either completion of the services by
Vendor or on December 31, 2020, whichever comes first("Expiration Date"), unless terminated
earlier in accordance with the provisions of this Agreement or otherwise extended by the parties.
2. Compensation. The maximum amount to be paid to Vendor by City for all services
provided pursuant to or in relation to this Agreement shall not exceed two thousand nine hundred
and fifty two dollars ($2952.00). Contractor shall not perform any additional services or bill for
expenses incurred for City not specified by this Agreement unless City requests and approves in
writing the additional costs for such services. City shall not be liable for any additional expenses of
Contractor not specified by this Agreement unless City first approves such expenses in writing.
3. Termination.
a. Convenience. Either City or Vendor may terminate the Agreement at any
time and for any reason by providing the other party with 30 days written notice of
termination.
b. Breach.If either party commits a material breach of the Agreement,the non-
breaching Party must give written notice to the breaching party that describes the breach
in reasonable detail. The breaching party must cure the breach ten(10)calendar days after
receipt of notice from the non-breaching party, or other time frame-as-agrcedAo r
Addendum to Agreement Between
City of Fort Worth and Recuritment Dash,LLC
For Data Migration Services Page 1 of 6'
parties. If the breaching party fails to cure the breach within the stated period of time, the
non-breaching party may, in its sole discretion, and without prejudice to any other right
under the Agreement, law, or equity, immediately terminate the Agreement by giving
written notice to the breaching party.
C. Fiscal Funding Out. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify
Vendor of such occurrence and the Agreement shall terminate on the last day of the fiscal
period for which appropriations were received without penalty or expense to the City of
any kind whatsoever, except as to the portions of the payments herein agreed upon for
which funds have been appropriated.
d. Duties and Obligations of the Parties. In the event that the Agreement is
terminated prior to the Expiration Date, City shall pay Vendor for services actually
rendered up to the effective date of termination and Vendor shall continue to provide City
with services requested by City and in accordance with the Agreement up to the effective
date of termination. Upon termination of,the Agreement for any reason, Vendor shall
provide City with copies of all completed or partially completed documents prepared under
the Agreement. In the event Vendor has received access to City information or data as a
requirement to perform services hereunder, Vendor shall return all City provided data to
City in a machine readable format or other format deemed acceptable to City.
4. Attorneys' Fees, Penalties, and Liquidated Damages. To the extent the attached
Agreement requires City to pay attorneys' fees for any action contemplated or taken, or penalties
or liquidated damages in any amount, City objects to these terms and any such terms are hereby
deleted from the Agreement and shall have no force or effect.
5. Law and Venue.The Agreement and the rights and obligations of the parties hereto
shall be governed by, and construed in accordance with the laws of the United States and state of
Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement
shall be in a court of competent jurisdiction in Tarrant County,Texas.To the extent the Agreement
is required to be governed by any state law other than Texas or venue in Tarrant County, City
objects to such terms and any such terms are hereby deleted from the Agreement and shall have
no force or effect.
6. Linked Terms and Conditions. If the Agreement contains a website link to terms
and conditions,the linked terms and conditions located at that website link as of the effective date
of the Agreement shall be the linked terms and conditions referred to in the Agreement. To the
extent that the linked terms and conditions conflict with any provision of either this Addendum or
the Agreement, the provisions contained within this Addendum and the Agreement shall control.
If any changes are made to the linked terms and conditions after the date of the Agreement, such
changes are hereby deleted and void. Further, if Vendor cannot clearly and sufficiently
demonstrate the exact terms and conditions as of the effective date of the Agreement, all of the
linked terms and conditions are hereby deleted and void.
Addendum to Agreement Between
City of Fort Worth and Recuritment Dash,LLC
For Data Migration Services Page 2 of 6
7. Insurance. The City is a governmental entity under the laws of the state of Texas
and pursuant to Chapter 2259 of the Texas Government Code, entitled "Self-Insurance by
Governmental Units," is self-insured and therefore is not required to purchase insurance. To the
extent the Agreement requires City to purchase insurance, City objects to any such provision, the
parties agree that any such requirement shall be null and void and is hereby deleted from the
Agreement and shall have no force or effect. City will provide a letter of self-insured status as
requested by Vendor.
8. Sovereign Immunity_. Nothing herein constitutes a waiver of City's sovereign
immunity. To the extent the Agreement requires City to waive its rights or immunities as a
government entity; such provisions are hereby deleted and shall have no force or effect.
9. Indemnity. To the extent the Agreement, in any way, requires City to indemnify or
hold Vendor or any third party harmless from damages of any kind or character, City objects to
these terms and any such terms are hereby deleted from the Agreement and shall have no force or
effect.
10. IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its
own cost and expense, including the payment of attorney's fees, any claim or action against
the City for infringement of any patent, copyright, trade mark, service mark, trade secret,
or other intellectual property right arising from City's use of the Deliverable(s), or any part
thereof, in accordance with the Agreement, it being understood that the agreement to
indemnify, defend, settle or pay shall not apply if City modifies or misuses the
Deliverable(s). So long as Vendor bears the cost and expense of payment for claims or actions
against the City pursuant to this section 8,Vendor shall have the right to conduct the defense
of any such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however, City shall have the right to fully participate in any
and all such settlement, negotiations, or lawsuit as necessary to protect the City's interest,
and City agrees to cooperate with Vendor in doing so.In the event City,for whatever reason,
assumes the responsibility for payment of costs and expenses for any claim or action brought
against the City for infringement arising under the Agreement, the City shall have the sole
right to conduct the defense of any such claim or action and all negotiations for its settlement
or compromise and to settle or compromise any such claim; however, Vendor shall fully
participate and cooperate with the City in defense of such claim or action. City agrees to give
Vendor timely written notice of any such claim or action,with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing,the City's assumption of payment of
costs or expenses shall not eliminate Vendor's duty to indemnify the City under the
Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof
is enjoined or restrained or, if as a result of a settlement or compromise, such use is
materially adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the
Deliverable(s) to make them/it non-infringing, provided that such modification does not
materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the
Deliverable(s) with equally suitable, compatible, and functionally equivalent non-infringing
Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is
Addendum to Agreement Between
City of Fort Worth and Recuritment Dash,LLC
For Data Migration Services Page 3 of 6
reasonably available to Vendor, terminate the Agreement, and refund all amounts paid to
Vendor by the City, subsequent to which termination City may seek any and all remedies
available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE
SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY.
11. Data Breach. Vendor further agrees that it will monitor and test its data
safeguards from time to time, and further agrees to adjust its data safeguards from time to
time in light of relevant circumstances or the results of any relevant testing or monitoring. If
Vendor suspects or becomes aware of any unauthorized access to any financial or personal
identifiable information ("Personal Data") by any unauthorized person or third party, or
becomes aware of any other security breach relating to Personal Data held or stored by
Vendor under the Agreement or in connection with the performance of any services
performed under the Agreement or any Statement(s)of Work("Data Breach"),Vendor shall
immediately notify City in writing and shall fully cooperate with City at Vendor's expense
to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully
and immediately comply with applicable laws,and shall take the appropriate steps to remedy
such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their
respective officers, directors, employees and agents, harmless from and against any and all
claims, suits, causes of action, liability, loss, costs and damages, including reasonable
attorney fees, arising out of or relating to any third party claim arising from breach by
Vendor of its obligations contained in this Section, except to the extent resulting from the
acts or omissions of City. All Personal Data to which Vendor has access under the
Agreement, as between Vendor and City, will remain the property of City. City hereby
consents to the use, processing and/or disclosure of Personal Data only for the purposes
described herein and to the extent such use or processing is necessary for Vendor to carry
out its duties and responsibilities under the Agreement,any applicable Statement(s)of Work,
or as required by law. Vendor will not transfer Personal Data to third parties other than
through its underlying network provider to perform its obligations under the Agreement,
unless authorized in writing by City. Vendor's obligation to defend, hold harmless and
indemnify City shall remain in full effect if the Data Breach is the result of the actions of a
third party. All Personal Data delivered to Vendor shall be stored in the United States or
other jurisdictions approved by City in writing and shall not be transferred to any other
countries or jurisdictions without the prior written consent of City.
12. Insurance. Vendor agrees that insurance coverage provided to City by Vendor is
sufficient for purposes of the Agreement only.
13. No Debt. In compliance with Article 11 § 5 of the Texas Constitution, it is
understood and agreed that all obligations of City hereunder are subject to the availability of funds.
If such funds are not appropriated or become unavailable, City shall have the right to terminate the
Agreement except for those portions of funds which have been appropriated prior to termination.
14. Public Information. City is a government entity under the laws of the State of Texas
and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. To the extent the Agreement requires that City maintain records in violation of
Addendum to Agreement Between
City of Fort Worth and Recuritment Dash,LLC
For Data Migration Services Page 4 of 6
the Act, City hereby objects to such provisions and such provisions are hereby deleted from the
Agreement and shall have no force or effect. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of
Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are
sufficient will not be decided by City, but by the Office of the Attorney General of the State of
Texas or by a court of competent jurisdiction.
15. Addendum Controlling. If any provisions of the attached Agreement, conflict with
the terms herein, are prohibited by applicable law, conflict with any applicable rule,regulation or
ordinance of City,the terms in this Addendum shall control.
16. Immijuation Nationality Act. Vendor shall verify the identity and employment
eligibility of its employees who perform work under the Agreement, including completing the
Employment Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City
with copies of all 1-9 forms and supporting eligibility documentation for each employee who
performs work under the Agreement. Vendor shall adhere to all Federal and State laws as well as
establish appropriate procedures and controls so that no services will be performed by any Vendor
employee who is not legally eligible to perform such services.VENDOR SHALL INDEMNIFY
CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S
EMPLOYEES,SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice
to Vendor, shall have the right to immediately terminate the Agreement for violations of this
provision by Vendor.
17. No Boycott of Israel. If Vendor has fewer than 10 employees or the Agreement is
for less than$100,000, this section does not apply.Vendor acknowledges that in accordance with
Chapter 2270 of the Texas Government Code,City is prohibited from entering into a contract with
a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2)will not boycott Israel during the term of the
contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Vendor
certifies that Vendor's signature provides written verification to City that Vendor: (1) does not
boycott Israel; and(2) will not boycott Israel during the term of the Agreement.
18. Right to Audit. Vendor agrees that City shall,until the expiration of three(3)years
after final payment under the Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Vendor involving transactions relating to the
Agreement. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section.City shall give Vendor reasonable
advance notice of intended audits.
(signature page follows)
Addendum to Agreement Between
City of Fort Worth and Recuritment Dash,LLC
For Data Migration Services Page 5 of 6
ACCEPTED AND AGREED:
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: performance and reporting requirements.
Name: Jesus J. Chapa
Title: Assistant City Manager /J/
Date: � C9 �f��i� By:
Name: Neena Kovuru
Approval Recommended: Title: Assistant Director of HR
Approved as to Form and Legality:
By:
Name: Dickerson y
Title: Human Resour Director By: S CQ `
Name homas PjHansen
Attest: Title: Assistant City Attorney
Contract Authorization:
GF FaT M&C:
Name: ary K U
Title: City Secretary ' 1
VENDOR:
RECRUITING DASH, LLC
Jason Digitally signed by
Jason Warner
Warner Date:2020.06.19
By: 12:32:54-07'00'
Name: Jason Warner
Title: Founder& CEO
Date:
I I
Addendum to Agreement Between
City of Foil Worth and Recuritment Dash,LLC
For Data Migration Services Page 6 of 6
TALEO SERVER MIGRATION AGREEMENT AND STATEMENT OF WORK
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Recruitin Dash _
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TALEO Server Migration Agreement and Statement of Work-City of Fort Worth
TALEO BUSINESS EDITION
TALEO RECRUIT
BEST PRACTICE RECOMMENDATIONS
2020
Taleo System
Server
Migration
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Guidebook
Please read carefully, there are
mandatory requirements you
must implement to avoid a
Taleo System service
interruption.
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TALEO Server Migration Agreement and Statement of Work-City of Fort Worth
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READ THIS CAREFULLY Your Taleo Career Center and other vital parts of Your Taleo system will break if you don't take action.
ACTION IS REQUIRED
2020 TALEO SERVER UPGRADE:
Please note: Taleo configurations as outlined in this Server Migration
Handbook are MANDATORY to avoid a Taleo service interruption
What is this server upgrade and why is it happening?
Oracle is moving all Taleo customers to new servers to improve
performance for both users and candidates. This is the first time this has
happened in 10 years.
When is it happening?
Taleo customers will be moved to new servers between April and December
2020. There will be an announcement inside of your Taleo system 90 days
before and 30 days before the date of the server change that will impact your
system.
How much time do I have to make changes?
Once your Taleo system has been moved to the new server, you will have 30
days to make all required updates for your Taleo system. Some changes will
need to be made immediately.
What if something breaks?
After your Taleo system has been moved to the new server, if something in
your Taleo system is not working correctly you may:
1) Submit a Service Request through My
Oracle Support and resolve it yourself or -
2) Work with the RecruitingDash team
of experts who will take care of it.
Please Note: We've had many •
Taleo customer"think" they had
this managed and experience
very significant Taleo issues.
Please proceed with caution
and be realistic regarding
your Taleo capabilities.
Recruiting �6]21-1'=I
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TALEO Server Migration Agreement and Statement of Work-City of Fort Worth
WORLD LEADERS IN TALEO BUSINESS EDITION INFO@RECRUITINGDASH.COM
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Oracle Cloud>Grade Sohvare Cloud>oracle Taleo Business Edition -
•Information in this document applies to any platform.
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Oracle Business Efton occasionally performs platform upgrades to Improve scalabaity,performance,and security.Oracle svitl notify customers several times prior to any upgrade.Upon login•notifications related to the upgrade vn8 be displayed on the
customers Taleo Business Edition Splash Screen.This Information vnli also Include Orion)and Destination Server identification.
30 days alter the 2020 piatfatm upgrade,Taboo Rr iness tditi o te,atut- nuy stop operating a ctly K customers do not complete manxiatory rniiiquration changes.Customers mrrst compMte a0 nv. jal Co0guration
changes within this?D-day window:Oracle ks unable to acrommodate extensions to this deadline.
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overview
%vithIn 30 days of the 2020 platform upgrade,customers must complete several manual configuration changes or Taleo Bus�ness Edit?on may stop operat.ng correctly.The Taleo Business Edition features impacted by the upgrade are based on your enabled
sexes,and mciude:
•User,Candidate,and Employee Emads
•Candidate App:rcations.Employee Referrals,and Careers Site Access(Recru t Only) .
•Talent Center Access
•AN Integrations
•SSO Connections
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Tale] •X BUSINESS EDITION
Production Migration
ORACLE Cloud
Important Taleo Business Edition (TBE) Production Notification
Hello Oracle Cloud User.
--This is an important message from Oracle, the provider of your Taleo Business Edition system"'
Oracle is planning an upgrade of the Taleo Business Edition systems infrastructure.This will involve the upgrade of all TBE
customers currently hosted in the CHM data center in Chicago, U.S. to a new infrastructure.Your organization's upgrade
will be performed within the next 90 calendar days.
For additional information, ans.rers to frequently asked questions and to understand how you will be impacted. the
encourage you to re4'18W/the"Orate Taleo Business Edition t 6E1 Platform Upgrade Project FAt '.
Start Time August,2020
y Service:Taleo Business Edition
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Identity Domain: CHN104
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READ THIS CAREFULLY Your Taleo Career Center and other vital parts of Your Taleo system will break if you don't take action,
A ACTION IS REQUIRED
A, NOTE A1"93OUT ,"P1Dc-\'\1F- AVAD0 POST"
RecruitingDash is offering the most favorable, discounted pricing
to all customers who engage RecruitingDash and schedule and
complete the work prior to their server cutover date.
Because the steps outlined are MANDATORY to prevent a Taleo
service interruption once the server migration is complete, we
expect this may create an acute and highly urgent situation for
many Taleo customers who are not proactive. Any services
provided after the cutoverr date wffl be offered at a premium
price since our team wiH be working weekends and long hours
to so0ve these urgent issues for unprepared u aieo customers.
We ostilmate prrerrniunn pricing wiN be 2)( the pricing offered
today but it wii0 he dependent upon RecruitingDash capacity,
the bacHog of work, and resources vaflaWe.
ReLrijits j7- Dash
- Gold
Partner
TALEO Server Migration Agreement and Statement of Work-City of Fort Worth
WORLD LEADERS IN TALEO BUSINESS EDITION INFO@R ECRU ITING DASH.COM
Every link that points to your existing Taleo career website(s) must be changed on all web
properties and all web pages (including your organization's main website plus any and all
external web pages)
If you don't update all links to your career website, candidates will not be able to view,
search or apply to your jobs as these links will be broken.
• Internal Links (all links on all pages of your organization's website(s))
• External Links
• Third party job boards and posting sites
• Other third party sites which have indexed your career webpages
Additionally, you may have multiple career websites currently in use. All will have a new
URL after the TBE Server Migration.
• Inventory all internal links to existing Taleo Career website(s)
• Inventory all external links to existing Taleo Career website(s)
• Reconfigure all web links to new server destination
Any links that are not updated will be broken after the server migration. RecruitingDash will
use proprietary technology and tools to identify all required weblinks and instructions for
.updating them.
• Save time & resources - we do this for thousands of Taleo customers and have the
expertise and technology to do it quickly and efficiently.
• Avoid a drop off in job applicants.
• Includes easy to understand instructions for each type of update, including email
templates to send to IT or other stakeholders when required.
• .Maintain a positive candidate experience.
• Guaranteed results.
ALA CARTE COSY ESTIMA`4 i $690 USD for up to 3 career websites
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WORLD LEADERS IN TALEO BUSINESS EDITION IINIFO@RECRUITINGDASH.CONI
Image files, including your company logo and other marketing images, are stored in Taleo
and are often used in Taleo candidate email messages and Taleo templates, Taleo pages
and page layouts, and in other candidate and outward facing components of Taleo. These
image files must be updated to avoid breaking the utilized Taleo features mentioned
above.
• Image files reviewed in your Taleo system have been identified as at risk. These
images are expected to break after the server migration.
• Note that RecruitingDash does not take the time to inventory every break point, we
simply confirmed that there are, indeed, image files that are expected to break
in your Taleo system due to the server migration. A fully inventory and mitigation
effort is required.
• Additionally, image files are currently deployed in other areas of Taleo that must be
inventoried and subsequently updated.
• Inventory all image files in Taleo (templates, emails, pages, and all other Taleo
components) and identify all image file breakpoints.
• Reconfigure all required Taleo functionality for post server migration continuity.
• Fully test all reconfigurations. NOTE: testing is a critical step in the process, and
must be completed comprehensively to avoid issues.
RecruitingDash has made these Taleo updates for thousands of Taleo customers over the
last 10 years. As a result, the RecruitingDash process is thorough, efficient, and speedy.
Efficient and cost effective
• Comprehensive and complete solution, nothing gets missed.
• Full testing avoids surprises, issues in the future and potential rework
• Guaranteed not to break
$890 USD depending on quantity of updates required
Gold
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WORLD LEADERS IN TALEO BUSINESS EDITION INFO@RECRUI TING DASH.COM
The Taleo employee referral portal, which allows all staff members and other non-Taleo
users to submit employee referred talent directly into the Taleo recruiting system, records
the referring employee details, and offers other functionality will be disrupted by the Taleo
Server Migration. Updates are required to keep the Taleo employee referral portal
operational. The City of Fort Worth has modified this portal, suggesting it may be in use.
• Without intervention, the Taleo employee referral portal functionality will be disabled
by the scheduled Taleo server migration.
• Update the required Taleo Employee Referral Portal URL
• Update all weblinks to the Taleo Employee Referral Portal (typically on your
company's intranet) with the required updated Taleo URL
kECRUITINGDASH SOLUTION BENEFITS
RecruitingDash knows Taleo inside and out, and will efficiently and effectively mitigate the
risk of your Taleo Employee Referral Portal being disabled, while managing every detail on
your behalf.
• Efficiently and effective intervention to prevent the Taleo Employee Referral Portal
from being disabled.
• Low cost, no hassle
• Guaranteed to work
_ $200 USD
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Many Taleo customers have other Taleo system related interdependencies such as:
• whitelisted emails allow Taleo system notifications, user alerts, and other Taleo
automated correspondence to pass through their spam filters
• alentAcauisition FortWorth T exas.�a-ov is the spoofed email that Taleo uses
• third party integrations where the Taleo system "talks to" or transfers data to and
from other systems, either internally or externally of the organization.
• Single Sign On (SSO) is being used by Ft Worth, and will break on Saturday after
the server migrates
• Other third party technology systems integration with Taleo
o These systems may be disrupted by the Taleo Server Migration.
If this sounds like you, or if you are unsure, you must do these steps:
• Conduct discovery and evaluate all breakpoints with interdependent systems
• Collaborate with internal IT department and other stakeholders to resolve all required
updates prior to the Taleo server migration cutover date.
• Collaborate with third party providers to identify and resolve all required updates
prior to the Taleo server migration cutover date.
• Fully test all resolutions
RecruitingDash routinely works with IT departments to mitigate risks and drive required
system updates related to Taleo. We will partner with you to help you take care of
everything.
• Fastest and easiest way to complete all required steps
• Includes comprehensive discovery checklist to insure nothing gets missed
• Includes discovery questions and templates for third party providers and othe-
stakeholders
• Includes full testing protocols, to eliminate surprises and problems after the
server migration is complete
A LA CARTE COST ESTIMATE $700 USD
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WORLD LEADERS IN IALEO BUSINESS EDITION INFO@RECRUJI-INGDASH.COM
We have identified that yourjobs are being posted on third party job posting sites, either
through purchased job postings, aggregation (some third partyjob sites automatically
"scrape" your job postings from your existing career websites) or other mechanisms. After
the Taleo server migration is complete, any existing Links on these job postings (such as the
one to apply for the job at your career website) will be broken and candidates who click
these links will not be taken to your job postings or your Taleo career website.
The risk is that the dollars spent on these job postings may be wasted, and candidates who
may otherwise be interested in your jobs will not apply and have a negative candidate
experience.
• Conduct discovery and evaluate all breakpoints for all jobs posted on any web
property.
• Update all job postings and related web properties with updated links.
• Fully test all resolutions.
RecruitingDash partners with Taleo customers worldwide on all aspects of Taleo
administration. We have deep experience in job aggregators,job posting sites, and how
they interact with Taleo.
• Low cost
• Fast and easy resolutions
• Comprehensive, so nothing gets missed
• Costs are easily recouped by eliminating wasted job board spend / postings
$800 USD for up to 6 external job posting properties.
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WORLD LEADERS IN TALEO BUSINESS EDITION INFO@RECRUITINGDASH.COM
The Taleo Talent Center provides a portal for newly hired employees to complete their
onboarding tasks and paperwork as well as for recruitment process partners to complete
basic recruitment tasks like approving requisitions and reviewing candidate resumes. Like
the Career Center, the Talent Center is hosted by your Taleo system and accessible through
a dedicated web link that will be changed after your Taleo system is migrated to its new
server. The City of Fort Worth has customized their Talent Center, suggesting this may be in
use
• Inventory all internal links to your Talent Center(s)
• Inventory all external links to your Talent Center(s)
• Reconfigure all web links to new server destination
RECRUITINGDASH SOLUTION BENEFI J_
Any links that are not updated will be broken after the server migration. RecruitingDash will
identify all required weblinks and provide instructions for updating them.
• Save time &-resources - we do this for thousands of Taleo customers and have the
expertise and technology to do it quickly and efficiently.
• Avoid disrupting the new hire onboarding process.
• Includes easy to understand instructions for each type of update, including email
templates to send to IT or other stakeholders when required.
• Preserve the hiring team experience.
• Guaranteed results.
Included in item #80
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Review all TBE Server Migration recommendations for your
organization. Every recommendation is numbered.
,,
We recommend the following packages to allow RecruitingDash to
manage all facets of the server migration before the due date.
When you choose either package you will receive a discount on all
services.
However, you are welcome to "build your own package" based on
your needs and Taleo capabilities. The best way to build a
package is to print out the deck of recommendations and sort
them like a deck of cards.
Based on your server migration cutover time, we recommend
placing an order)une 30th, 2020 if you choose to have us manage
the risk. Simply complete the order form attached and submit to:
azimmerman 2recruitingdash.com
More information online, including live chat: TBECentral.com
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PACKAGE A:
" Everything Package"
REQUIRED TALEO UPDATE ONE TIME FEES Taleo Server Migration Support
Package
Current Customer Discount:
INVENTORY & UPDATE ALL $690 $690
WEBLINKS
UPDATE ALL IMAGE FILES $890 $890
EMPLOYEE REFERRAL UPDATES $200 $200
INTEGRATIONS & WHITELISTING $700 $700
MANAGEMENT
JOB POSTINGS UPDATE AND $800 $800
MANAGEMENT
Total $3,280 $2,952 (10% off)
Initial to Order Package A or
choose a la carte on next page Initial:
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REQUIRED TALEO UPDATE ONE TIME FEES INITIAL TO ORDER
UPDATE ALL WEBLINKS $690
UPDATE ALL IMAGE FILES $890
EMPLOYEE REFERRAL UPDATES $200
INTEGRATIONS & WHITELISTING $700
MANAGEMENT
JOB POSTINGS UPDATE AND $800
MANAGEMENT
Total $3,280
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Expected Methodology:
All work will be completed by RecruitingDash staff located in the United States. Client will provide
RecruitingDash a unique Taleo user license, with administrator level access, so that RD may
perform the required reconfigurations in Taleo. This user license is required on an ongoing basis
for the duration of the project.
No changes will be made to the existing Taleo configuration or related "current state" recruiting
technology without written approval by Client.
Fees and Payment Terms:
RecruitingDash has also been adversely affected by the COVID19 pandemic. As such, we
routinely offer flexible payment terms to accommodate budget constraints from our clients.
Please talk to us if this is an issue with your organization and we will provide flexible options
to pay for the work, but complete the work in advance of the approaching deadline.
Proposed Terms: Client will incur and agrees to pay RecruitingDash based on the fees outlined in
this order form. Fees for work outside the scope of this section will be negotiated and agreed upon
- in writing - in advance of any additional work being completed.
If selected, ongoing Taleo Support & Maintenance service is billed annually and includes up to 3
hours per month for "anything" related to Taleo. Hours do not "rollover" month to month. Service
may be canceled at any time.
For the work order indicated above, all fees will be invoiced upon mutual acceptance of this
agreement. These fees are due in net 15 days given the rapid approach to completing the work. All
major credit cards are accepted. A late fee of 2% of the outstanding balance (24% APR) will be
charged on any invoices 15 days past the invoice due date.
Confidentiality and Other Terms and Conditions:
Client and Consultant will share information openly and directly,and will not disclose each other's
proprietary and confidential information. Consultants agree to review and sign an NDA if requested
by Client. No Client Taleo (or other) data will be accessed, exported or transported as part of this
engagement, and all other shared Client data or materials will be kept strictly confidential.
Consultant is not entering into an employee-employer relationship with Client. Consultant is not
eligible for any of Client's employee health benefits or incentives. Consultant shall determine the
manner in which the services are to be performed and the specific hours to be worked.
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Acceptance:
The signatures below indicate acceptance of the details, terms, and conditions in this proposal (all
pages), and provide approval to begin the work as specified.
CLIENT:
Name: f6L6 J l' —
Title: r/
Date: -4
SIGNATURE: DATE: 7 a
Email for invoice submissions (this field required):
Jason Digitally signed
by Jason Warner
Warner Date:2020.06.19
For RecruitingDash: _ 11•09•24-07'00' Jason Warner, Founder&CEO,
jwarner@recruitingdash.com
LET'S GET STARTED!
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