Loading...
HomeMy WebLinkAboutContract 43112-A2 (3)73 ipma rn 0 co 0 AMENDMENT No. 2 SECRETAkYi //2 C( tj 1 titre C i W. lr TO CITY SECRETARY CONTRACT No. 43112 WHEREAS, the City of Fort Worth (CITY) and A.T.A. Consultants, L . L . C. , (ENGINEER) made and entered into City Secretary Contract No. 43112, (the CONTRACT) which was authorized by M&C # C-25524 on the 27th day of March, 2012 in the amount of $ 180, 04 9. 00; and WHEREAS, the CONTRACT was subsequently revised by Amendment Number 1 in the amount of $20,040 which was administrataively authorized on April 9, 2014, and WHEREAS, the CONTRACT involves engineering services for the following project: TULSA WAY DRAINAGE IMPROVEMENTS; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional e ngineering services specified in a proposal dated June 3, 2014, a copy o f which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $ 9, 250. (See Attached Funding Breakdown Sheet, Page -3-) 2. Article II of the CONTRACT is amended to provide for an increase in t he fee to be paid to Engineer for all work and services performed under t he Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $209,339. 3. All other provisions of the Contract, which amended herein, shall remain in full force and effect. City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 are not expressly 01PFICIAL RECORD CITY SECRISTA n.WORThTX EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth 5?kwh Cao,L-ss Fernando Costa Assistant City Manager DATE: 6/1.5 44 APPVAL RECOMMENDED: LL), / Douglas 0 . Wiersig, P . Director, Department o Transportation and Public Works APPROVED AS TO FORM AND LEGALITY: Grant Jord Assistant City Attorney ATTEST ar J. Kayser City Secretary City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 3 ENGINEER A.N.A. Consul tan, L. L. Mark N. • , P.E. Vice Presiden DATE: M&C: N/A Date: OFFICIAL RECORD ' CITY SECRETARY FT. WORTH, T% FUNDING BREAKDOWN SHEET City Secretary No. 43112 Amendment No. 2 Department Fund -Account -Center Transportation P227 531200 207280107430 and Public Works Total: City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 Amount $9,250.00 $9,250.00 ENGINEERS* SURVEYORS PLANNERS, 6/3/2014 Mr. Raul Lopez, P.E. City of Fort Worth Department of Transportation and Public Works 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Amendment No. 2 -Professional Services Drainage Improvements for Tulsa Way; City Project No.: 01074 5000 Thompson Terrace Colleyville, TX 76034 (817) 335-9900 Fax (817) 335-9955 Dear Mr. Lopez: At the request of the City, A.N.A. Consultants has been asked to provide Additional SUE Level A at 4 utility crossing locations for the above referenced project. The objective of this amendment is to extend A.N.A. Consultants, L L C contract to include these additional services as well as the corresponding fee adjustments. A.N A. expects to perform the following additional services: • Contract with sub -consultant (Rios Group) to conduct 4 (four) additional SUE Level A test holes. The expected fee for Amendment No. 1 is $9.250.00 as shown in Table 1 below, and supported by the Scope of Services (Exhibit A) and Level of Effort (Exhibit B) attached. Table 1 SUMMARY OF Amendment No. 2.FEE Description Total Amendment No /Fee $9,250.00 Table 2 shows a breakdown of the project fee summary for your review. Table 2 SUMMARY OF TOTAL FEE Contract Description Original Contract Amendment No. 1 Amendment No. 2 Total Contract Fee $180, 049.00 $20,040.00 $9, 250.00 $209,339.00 If you have any questions or require additional information, please give me a call. Sincerely, A N.A. Consultants, L.L.C. Pe J:112003011302501ContractlAmendment 21Amend No2.doc Mark N. Assaad, P E Vice President CLIENT SATISFACTION IS OUR BUSINESS ATTACHMENT "A" Scope for Enaineerina Design Related Services for Storm Water Improvements Proiects The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, `ENGINEER" is expanded to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE A.N.A. Consultants has been asked to provide Additional SUE Level A at 4 utility crossing locations for the Drainage Improvements to Tulsa Way project This request for additional services is not part of the existing contract and was determined it will exceed the current scope. The objective of this amendment is to extend A.N.A. Consultants, L.L.C. contract to include these additional services as well as the corresponding fee adjustments. A.N.A. expects to perform the following additional services: • Contract with sub -consultant (Rios Group) to conduct 4 (four) additional SUE Level A test holes. Based on results from test holes, perform re -design services for storm drain system (downstream end only) WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3. Final Design and Final Construction Documents TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ATTACHMENT °A° TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09) PAGE 1 OF 3 TASK 2. CONCEPTUAL DESIGN 2.1. Data Collection Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level A, as described below to supplement previous data collection effort. The SUE shall be performed in accordance with Cl/ASCE 38-02. • • • • • Level A Expose and locate utilities at specific locations. Tie horizontal and vertical location of utility to survey control. P rovide utility size and configuration. P rovide paving thickness and type, where applicable. P rovide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. ASSUMPTIONS • The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02. • 4 (four) D-Holes for Level A SUE. DELIVERABLES A. Incorporate additional information into SUE sheets and changes into final plans ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY s project financing and/or budget. • Services related to disputes over pre -qualification, bid protests bid rejection and re -bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. ATTACHMENT °A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09) PAGE 2 OF 3 • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. ALL OTHER TASKS AS OUTLINED IN ORIGINAL CONTRACT SHALL REMAIN IN FORCE. ATTACHMENT °A° TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09) PAGE 3 OF 3 EXHIBIT B COMPENSATION Design Services for Drainage Improvements for Tulsa Way City Project No. 01074 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $9,250 as summarized in Exhibit B. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. II1. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 3 B-1 EXHIBIT B COMPENSATION IV. Summary of Total Project Fees Firm P rime Consultant ANA Consultants P rimary Responsibility Engineering & Project Management P roposed MBE/SBE Sub -Consultants Gorrandonna S yntec Engineering S UE Geotechnical N on-MBE/SBE Consultants Freese & Nichols, Inc. InfoWorks Modeling Project Number & Name Original Contract Amendment No. 1 Amendment No. 2 Fee Amount $120,741 72.7 $19,810 $8,550 $30,948 TOTAL $ $180,049 Total Fee $180 049 00 $20 040 00 $9 250 00 11.2 4.8 11.3 100% MBE/SBE Fee MBE/SBE $28,360 16% $7,400 80% 1 1 City MBE/SBE Goal = 16% Consultant Committed Goal = 16 % City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 B-2 Task No. Task Description 1.0 Project Management 1.1 Managing the Team 1.1.1 Internal Team Meetings 1.1.2 QA/QC 1.2 Communications and Reporting 1.2.1 Pre -Design Coordination Meeting 1.2.2 Invoicing 2.0 Conceptual Design (30-Percent) 2.1 Subsurface Utility Engineering City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Tulsa Way Drainage Improvements Labor Principal Rate $176 3 1 1 1 0 Totals City Project No. 01074 hours) Expense Project Total Labor Subconsultant Total Expense Task Sub Total manager Cost Travel Reproduction Cost $15D 41 $1,110 1I $320 1 $320 11 $320 1 $150 MWBE Non-MWBE $0 $0 $0 $0 $0 $1,110 $7,400 $0 $320 $0 $320 $0 $320 $0 $150 $0 $0 $0 $7,400 $7,400 $7,400 $7,400 $7,400 $0 $0 $0 57,400 58,510 Project Summary Total Hours 7 Total Labor $1,110 Total Expense $7,400 MWBE Subconsultant $7,400 Non-MWBE Subconsultant $0 10% Sub Markup $740 MWBE Participation 80.0% Total Project Cost $9,250 1 of 1 Table 1 The Rios Group, Inc. Itemized Fee Breakdown Mongomery Test Holes (Tulsa Way Drainage Project) Direct Expenses Rate Job Administration $500.00 Traffic Control $1,500.00 Sub -Total QL "B'("C&D"incl.) Rate QL "B' $1 25 Sub -Total SUE QL "A" gest Holes) TIn Pavement Using Coring Machine Depth Units Unit Description; 1 LS 1 Daily I Units Unit Description; 0 LF of Utility Assumed Quantity 1 0-4 ft. $ 1,050.00 I 4-8 ft $ 1,350.00 8-12 ft $ 1,650.00 I t 12-18 ft. $ 2,500.00 i QL "A" Sub -Total Outside Pavement Assumed Quantity Sub -Total 500.00 TCP and Permit $ 1,500.00 Sub -total $ $ 850.00 I I $ 1,050.00 2 $ 1,150.00 y $ 2,700.00 1 I $ 1,450.00 I I $ 1,650.00 $ 2 300.00 ' $ 4 0 Total Estimated Cost i $ 2,000.00 $ 5,400.00 $ 7,400.00 I Professional Services Payment Request Project Manager: Raul Lopez Project: Tulsa Way Drainage Improvements City Project #: 01074 Work Type Desc: Storm Drainage Improvements Consultant Instructions: F/A/C: P227 531200 2072801074-30 City Sec Number: to be determined Purchase Order: Company Name: ANA consultants Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Consultant's PM: Travis N. Attanasio email: tnattanasio©analic.com Vendor Invoice #: Office Address 5000 Thompson Terrace, Colleyville, TX 76034 Payment Request #: Telephone: (617)335-9900 From Date: Fax: (817)335-9955 To Date: Invoice Date: Remit Pay Items 30 - Design 31 - Conceptual Design 32 - Preliminary Design 33 - Final Design 31 - Conceptual Design 32 - Preliminary Design 33 - Final Design 30 - Design Description P265 531200 607170107431 P265 531200 607170107432 P265 531200 607170107433 P275 531200 707170107431 P275 531200 707170107432 P275 531200 707170107433 Totals This Unit: Agreement Amount $180,049.00 Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Number Amount Date Amount Completed Previously Invoice Balance $150.049.00 5180,049.00 1 $3.607.00 $3.607.00 $3.607.00 1 57,214.00 $7.214.00 57214.00 1 $1,202.00 $1,202.00 $1,202.00 1 $2,405.00 $2,405.00 $2.405.00 1 54,810.00 $4,810.00 $4.810.00 1 $802.00 $802.00 $802.00 2 $9.250.00 $9.250.00 I $9.250.00 $180,049,00 529 290 00 $209.339,00 Overall Percentage Complete: $209.339.00