HomeMy WebLinkAboutContract 42692-A2 (2)tt7 Oc
SECRETARY CONTRACT RACC1� NO. I A ,
AMENDMENT N TO
CITY SECRETARY COIN ACT NO. 42692
RSFESSION k t d SERVICES AGREEMENT
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton and Wise
Counties, acting by and through its duly authorized Assistant City Manager, and The Azimuth
Group, Inc. ("Consultant") acting by and through its duly authorized representative.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 42692 (the "Contract"), which was executed on December 16, 2011; and
WHEREAS, the Contract involves consulting services for the purpose of development of
business and technical specifications and requirements, and facilitation of the selection of a
vendor and an integrated Court Management System; and
WHEREAS, the original Contract was amended on February 6, 2012 to expire on
September 28, 2012; and
WHEREAS, the City and Consultant now wish to amend the Scope of Work and the
Payment Schedule of the Contract for continued services pursuant to the Original Contract and
Amendment No. 1 to the Original Contract.
NOW, THEREFORE, City and Consultant, acting herein by the through their duly authorized
representatives, enter into the following agreement to amend the contract:
1.
Exhibit A shall be replaced with the following:
Exhibit A (revised)
Scope of Services
1. The funds supporting the remaining RFP scope items included in our current contract
will be repurposed to support the RFI release including the following key
deliverables:
1.1 Develop RFI
1.2 Develop demonstration scripts
1.3 Evaluate vendor RFI responses
1.4 Facilitate and evaluate vendor demonstrations
CFW / Azimuth
Amendment No. 2 to CSC No. 42692
Page 1 of 4
OFFICIA[L RECORD`
CITY SECRETARY
T. WORM `Tr
2. And new scope the City's upgrade of the existing CJS system including:
2 1 Evaluate the upgraded system's ability to meet key business needs as defined
by the CMS Assessment and the resulting business and technical requirements
including:
• Deteimine the upgraded system's ability to address key findings in the
AGI Municipal Court Assessment.
• Evaluate the upgraded system's ability to incorporate key process
improvements identified in the AGI Municipal Court Assessment into the
new upgraded system.
• Produce a final Assessment report that highlights the findings of the AGI
Team.
Add optional new scope to complete a selection process for new Court Case
Management system, if necessary, including the following key deliverables:
3.1 Revise the draft RFP as necessary, based on RFI results
3.2 Revise and update demonstration scripts as necessary
3.3 Vendor evaluation complete
3.4 Finalize software and services selection
3.5 Prepare and present a Business Case Analysis Report
3.6 Vendor Selection Process Complete
These optional services will only be undertaken as directed by the City of Fort Worth.
2.
Exhibit B shall be replaced with the following:
Exhibit B (revised)
Payment Schedule
Allocation of $65,000 to future milestones remains available.
• Completed RFI - $3,500
• Completed demonstration scripts - $12,500
• Completed evaluation of vendor RFI responses - $12,500
• Completed demonstration process - $18,000
CFW / Azimuth
Amendment No. 2 to CSC No. 42692
Page 2 of 4
Executed on this the
CITY OF FORT WORTH:
BY: �,e+�t��i�r
�
Char W, Daniels
Assistant City Manager
Date: it 02. /2..
ATTEST:
By: i a
'City Secre
ay of 7/10-0)fier-T 2012.
The Azimuth Grou s , Inc.
By:
Jerry Tweed
Partner
Date:
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By acaZil 411ttatOis
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Assistant City Attorney
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APPROVED AS TO FORM AND LE a Y:
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a
Contract Authorization:
M&C: C-25283
Date: November 15, 2011
CFW / Azimuth
Amendment No. 2 to CSC No. 42692
Page 4 of 4
10/22/ o, 2,
OFFICIAL RECORD
CITY SECRETARY
Ft WORTH, TX
CITY COUNCIL AGENDA
Official site of the City of Fo t Worth Texas
FORT WORTH
COUNCIL ACTION: Approved on 11/15/2011 - Ordinance No. 19971-11-2011
DATE: 11/15/2011 REFERENCE NO.: **C-25283 LOG NAME: 38AG1
CODE: C TYPE CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of an Agreement with The Azimuth Group, Inc., for Evaluation of the
Municipal Court Case Management System for an Amount Up to $137,225.00 and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement with The Azimuth Group, Inc. for evaluation of the Municipal
Court Case Management System for an amount up to $137,225 00; and
2. Adopt the attached appropriation ordinance, increasing estimated receipts and appropriations in
the Special Trust Fund, Municipal Court Technology Project by $137,225.00 from available funds.
DISCUSSION:
On January 28, 2003, the City Council approved M&C C-19450, which authorized the purchase of a
Case Management and Electronic Document Management System for Municipal Court to enhance
court operations. On July 17, 2007, the City Council approved M&C G-15785, which authorized a
software support and maintenance Agreement for the new system.
Over the years of using the current software, the Municipal Court Services Department has identified
numerous issues related to general usability and product design as well as software support. The
City has more than one option to address these issues including upgrading the current software and
wholesale replacement with a new Case Management System (CMS). To ensure that the selected
solution best meets the City's needs and to mitigate risks associated with changing or replacing the
existing system, the Department proposes engaging a consultant to conduct a comprehensive
assessment of (i) the court s business processes, organizational structure and functional
requirements and (ii) the capabilities and limitations of the current system This information would
then be used to design the functional and technical specifications that would provide for the most
effective and efficient system possible.
A Request for Proposals (RFP) was issued on May 18, 2011, seeking a consultant to provide
guidance, oversight recommendations and assistance in assessing the court's needs and developing
criteria and specifications for a CMS that would achieve the overall goal for improved services. The
City received nine proposals in response to the RFP.
Responses were evaluated using the following criteria: proposed assessment methodology,
qualifications and experience, completeness and quality of responses regarding project goals and
objectives, and cost of services After a thorough evaluation that involved scoring written proposals
and reviewing vendor presentations, finalists were selected and the evaluation team made up of
representatives from the Municipal Court Services, Financial Management Services and Information
Technology Solutions departments, recommended The Azimuth Group Inc. (AGI), as the best
proposed consultant for the City. AGI has successfully engaged projects with the City of Southlake
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=15898&councildate=11/15/2011 12/12/2011
City of New Braunfels, Bexar County, City of Fort Worth, City of Oklahoma City and other
municipalities.
The contract with AGI is structured to provide the following services and deliverables:
1. Needs Assessment - will provide the delivery of a business process assessment, a technical
assessment and identification of issues, risks, opportunities for improvements and constraints.
2. Requirements Analysis - will provide the delivery of functional and technical requirement
specifications, a cost justification assessment, RFP development and vendor evaluation planning.
3. Contract Negotiations - will provide facilitation in the selection of a software and implementation
services vendor negotiation planning and support in contract development
The contract amount with AGI will be for $134,750.00 with $13,475.00 reserved in contingency.
On October 25, 2011, the proposed Contract was presented to the City Council's Ad Hoc Municipal
Court Advisory Committee and received a positive response.
If approved this Contract will begin on November 16, 2011 and shall remain in effect until all services
have been provided under the Agreement. The target completion date for this project is October 31,
2012.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Municipal Court Services Department and approved by the M/WBE Office because the purchase of
goods or services are from source(s) where subcontracting or supplier opportunities are
negligible. Reference checks were made by the project team as provided by the recommended
vendor.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached
appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Special Trust Fund.
TO Fund/Account/Centers
FE72 431038 03853501000 $148.225.00
FE72 539120 03853501000 $148.225.00
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
38AGI Revised A012 v2.doc
FROM Fund/Account/Centers
FE72 539120 03853501000 $148.225.00
Charles Daniels (6183)
Deidra Emerson (6711)
Dakisha Boone (6737)
Ariethia Dupree (2464)
•
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=15898&councildate=11 /15/2011 12/12/2011