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FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 42106
AGREEMENT FOR PROFESSIONAL SERVICES
This FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 42106 ("First
Renewal") is made and entered into by and between MGT of America, Inc. ("Consultant"), a
Florida corporation, acting by and through its duly authorized Senior Partner, and the City of
Fort Worth ("City"), a home -rule municipal corporation of the State of Texas, acting by and
through its duly authorized Assistant City Manager.
WHEREAS, City and Consultant are parties to an agreement whereby Consultant
provides the City with services associated with the development of detailed cost allocation plans
to meet the requirements of Federal Office of Management and Budget Circular A-87 and of the
City's Water and Sewer Cost Allocation Plans, that agreement being Fort Worth City Secretary
Contract No. 42106 (the "Contract"); and
WHEREAS, the Contract provides for an initial one-year term and four, one-year
renewal options; and
WHEREAS, the initial term of the Contract expires on August 4, 2012; and
WHEREAS, the parties wish to continue their relationship by renewing and extending
the Contract for the first renewal term.
NOW, THEREFORE, the City and Consultant agree as follows:
1.
City and Consultant hereby agree to renew and extend Fort Worth City Secretary
Contract 42106 for a first renewal period of one (1) year, beginning on August 5, 2012,
and expiring on August 4, 2013 (the "Renewal Term").
2.
First Amendment to Contract No. 39548
, OFFICIAL RECORD
C%TY SECRETARY'.
FtWORThTX\
Page l of 2
All terms and provisions of City Secretary Contract 42106 shall remain in full force and
effect throughout the Renewal Term unless specifically amended herein.
Executed on this the r Q iteday of OCAties----20,12.
CITY OF FORT WORTH, TEXAS
44A ' L6
Susan Alanis
Assistant City Manager
APPROVED AS TO FORM
AND LEGA IT
By:
Denis C.lroy
Assistant City Attorney
M&C C-25011
ATTEST
By:
Mary ayser
City Secretary
First Renewal of Contract No. 42106
MGT OF AMERICA, INC.
J. Bradley Burgess
Vice President
State and Local Government Business Unit
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OFFICIAL RECORD
CITY SECRETARY
FL WORTH, TX
Page 2 of 2
M&C Review
Page 1 of 2
Official site of the City of Fort Worth, Texas
FORT WORTII
COUNCIL ACTION: Approved on 7/19/2011
DATE: 7/19/2011 REFERENCE
NO.:
CODE:
SUBJECT:
C TYPE:
LOG NAME
PUBLIC
HEARING:
Authorize Execution of a Professional Services Agreement with MGT of America, Inc., for
the City's Cost Allocation Plans and Indirect Cost Rates with an Annual Cost Up to
$29 000.00 (ALL COUNCIL DISTRICTS)
**C-25011
CONSENT
13P11-0120 COST
ALLOCATION PLANS SV
NO
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an Agreement with
MGT of America, Inc , to develop detailed cost allocation plans in accordance with the Federal Office
of Management and Budget Circular A-87, Full Cost Allocation Plans and Water and Sewer Cost
Allocation Plans at an annual cost up to $29,000.00.
DISCUSSION:
The City provides support services for its federal and state grant funded programs. The support
services may include the costs of building occupancy, equipment usage, procurement, personnel
administration, accounting and other overhead activities, which are charged to the grants as indirect
costs Federal Office of Management and Budget (OMB) Circular A-87, provides guidelines for
identification and recovery of indirect costs. Before the City can charge indirect costs to grants, it
must submit proposed indirect cost rates to the grantor or cognizant agency for approval on an
annual basis The proposed rates must be supported by the cost allocation plan.
An evaluation panel was made up of representatives from Financial Management Services, Public
Events Parks and Community Services, City Manager's Office and Water Departments Proposals
were received from Business & Financial Solutions, MGT of America, Inc , Maximus Consulting
Services, Inc. and Seel Jackson Consulting, LLC. The recommended vendor, MGT of America, Inc.,
was determined to be the most qualified to perform the services required
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star -Telegram on Wednesdays
from March 9, 2011 through March 30, 2011. The Purchasing Division solicited ninety vendors from
the purchasing system database and four bids were received.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS — The initial term of the Agreement will begin July 20, 2011 and expire July
19, 2012.
RENEWAL OPTIONS — This Agreement may be renewed for up to four successive one-year terms at
the City's option This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Staff is bringing this before City Council because the considerable likelihood that all four options will
be renewed making the total contract value $148,000.00 ($29,000 00 for FY2011; $29,000 00 for FY
2012 $29 000.00 for FY 2013 $30,500.00 for FY 2014 $30,500 00 for FY 2015), which exceeds
$50,000.00 thereby requiring City Council Approval.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc review.asp?ID=15529&councildate=7/19/2011 10/10/2012
M&C Review Page 2 of 2
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the General Fund and the Water and Sewer Fund.
BQN\11-0120\MJ
TO Fund/Account/Centers
FROM Fund/Account/Centers
GG01 531200 0131010 $23.500.00
PE45 539120 0609000 $2.750.00
PE45 539120 0709000 $2.750.00
Submitted for Citv Manager's Office bv: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Stephen Vogl (2041)
ATTACHMENTS
http://apps.cfwnet org/council_packet/mc_review.asp?ID=15529&councildate=7/19/2011 10/10/2012