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HomeMy WebLinkAboutContract 43746-R2CITY SECRETARY CONThAT No.. _ 143111119-a 2- - • da a .S SECOND RENEWAL AND AMENDMENT TO CITY SECRETARY CONTRACT NO. 43746 WHEREAS, on October 12, 2012, the City of Fort Worth ("City") and Brown & Gay Engineers, Inc. ("Contractor"), collectively the ("Parties"), made and entered into City Secretary Contract No. 43 746 (M&C C-25840, Sept. 18, 2012) (the "Contract") for Stormwater Master Plan Development and Implementation; and WHEREAS, the First Renewal and Amendment ("First Renewal") to the Contract was executed on September 26, 2013; and WHEREAS, the First Renewal is approaching the end of its original financial term; and WHEREAS, the Contract may be renewed up to three times at the same terms, conditions, and professional service fees as originally negotiated in the amount of $650,000.00; and WHEREAS, the Parties desire to renewal the Contract for an additional financial term in the amount of $650,000.00; and WHEREAS, in order to protect the public's funds, the contractor will be bound to the professional services fees as found in Attachment B of the original agreement. NOW, THEREFORE, the Parties, hereby agree as follows: I. a. The First Renewal renewed both the contract and the financial term in an additional amount of $650,000.00 and amended the Contract's term of years to three. The First Renewal is hereby ratified and incorporated into the Contract by reference. b. The Contract is hereby renewed for an additional financial term in the amount not to exceed $650,000.00. b. The Professional Services Fees originally negotiated and summarized in Exhibit "B-2," shall remain in effect for the duration of the Contract, as renewed. c. Task orders will continue to be issued and remain contingent upon the availability of funds and the availability of the contractor. II. All other terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. RECEIVED MAY Oil 2014 CONTRACT RENEWAL AND AMENDMENT ZCSC NO. 43746 Page 1 Stormwater Master Plan Development and Implementation Gfl ll ©ll/ \ ►t, t�3 E IN WITNESS WHEREOF, the City and the Contractor have each executed this First Renewal and Amendment in multiple counterparts by and through each Party's duly authorized signatory. hereto. This First Renewal and Amendment is effective as of the last date signed by a Party Brown & Gay Engineers, Inc. Contractor: Wm. D. (Doug) Dillon, ILE. Sr. Vice President Date: City of Fort Worth cen/44,14444 Fernando Costa Assistant City Manager Date: se:// ,h4 App • val Recommended: ( cj Douglas 1. Wiersig, P.E., Dir or Department of Transportation and Public Works M&C C-25840 Date: 9-18-12 Approved as to Form and Legality: Grant Jordan Assistant City Attorney Atte ser City ^ ecretary CONTRACT RENEWAL AND AMENDMENT ZCSC NO. 43746 Page 2 Stormwater Master Plan Development and Implementation ©FFICI IL RECORD ©l 11n 17 SC ``AE IT 9 WORTH, TX M&C Review DATE: Page 1 of 2 Official site of the City of Fort Worth, Texas FORT W'ORTII COUNCIL ACTION: Approved on 9/18/2012 9/18/2012 REFERENCE NO.: CODE: C TYPE: **C-25840 LOG NAME 20SWMMASTERPLANNING PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of an Agreement with Brown & Gay Engineers, Inc., in the Amount of $650,000.00 for Development and Implementation of a Stormwater Master Plan (ALL COUNCIL DISTRICTS) • RECOMMENDATION: It is recommended that the City Council authorize the execution of an Agreement with Brown & Gay Engineers, Inc., in the amount of $650,000.00 for assistance with the Development and Implementation of a Stormwater Master Plan, including three optional renewals, subject to available funds DISCUSSION: This contract will assist with the development of a City-wide Stormwater Master Plan that will provide strategic guidance in the prioritization of future drainage studies and capital improvement projects to maximize effectiveness in reducing flood conditions and maintaining public safety. It is expected that the ultimate Stormwater Master Plan will be developed in phases utilizing various consulting entities over a 10-20 year time -frame yielding an overall strategic review and implementation of projects to alleviate flooding throughout the City. Since the inception of the Stormwater Utility in 2006, the most immediate drainage problems in the City have been addressed individually based on more visible and historic flooding events. After six years of program deployment in this manner, a more comprehensive and strategic assessment of all drainage basins in the City is needed to ensure the optimal use of Stormwater Utility operating and capital funding going forward. The Stormwater Master Plan is designed to systematically identify drainage deficiencies throughout the City, evaluate strategies for flood mitigation, develop specific feasible and cost-effective solutions, and provide prioritized projects for construction under the Stormwater Capital Improvement Project program. Work accomplished under this contract will include a City-wide assessment of storm drain capacities and the development of standards parameters and criteria for individual detailed studies to more effectively prioritize future stormwater projects, as well as greater guidance in evaluating feasible solutions and balancing project costs and functional effectiveness. Resultant projects will be designed and constructed through separate contracts. A Request for Qualifications (RFQ) for this contract was published in the Fort Worth Star-Teleqram in November 2011. Eight consultants responded, Brown & Gay Engineers, Inc , was selected as the most qualified consultant. Brown & Gay Engineers, Inc., proposes to perform the scope of work for this contract on a time and materials basis for a not -to -exceed fee of $650,000.00. The contract also includes a provision for the City to exercise an option for three additional renewals to manage the implementation of the individual studies which will comprise the Stormwater Master Plan Staff considers this fee to be fair and reasonable for the scope of services provided. Brown & Gay Engineers, Inc., is in compliance with the City's M/WBE Ordinance by committing to 16 percent M/WBE participation. The City's goal for this project is 16 percent. This master planning work is located in ALL COUNCIL DISTRICTS. http://apps.cfwnet. org/council_packet/mc_review. asp?ID=17197&councildate=9/ 18/2012 4/25/2014 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Stormwater Utility Fund. TO Fund/Account/Centers FROM Fund/Account/Centers PE69 531200 0209202 $650,000.00 Submitted for City Manager's Office bv: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Steven Eubanks (7857) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17197&councildate=9/18/2012 4/25/2014