HomeMy WebLinkAboutContract 43658STATE OF TEXAS
COUNTIES OF TARRANT, WISE
AND DENTON
CITY SECRETS .Y
CONT },CT N0
UNITED COMMUNITY CENTERS, INC.
SAFE HAVEN YOUTH PROGRAM - BETHLEHEM
(BETHLEHEM COMMUNITY CENTER)
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Charles W. Daniels, its duly authorized
Assistant City Manager, and United Community Centers, Inc , ("UCC") acting by and
through Cella Esparza, it duly authorized President/CEO
RECITALS
WHEREAS, City has determined that Safe Haven Youth Programs are necessary
to support crime prevention in the City during FY 2013 to support the adoption of a
prevention focus by the police department and the community and to provide a secure
environment for children; and
WHEREAS, UCC has agreed to operate a Safe Haven Youth Program which will
provide a secure environment in which children can receive educational tutoring
assistance; and support the adoption of a prevention focus by the police department and
the community; and
WHEREAS, City desires to contract with UCC to operate the Safe Haven Youth
Program at their Bethlehem Community Center, 970 E Humbolt, Fort Worth, Texas
76104; and
WHEREAS, City, as consideration for the performance of UCC, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$132 986.00 ("Program Funds') to provide to UCC for the operation of the Safe Haven
Youth Program -Bethlehem;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of UCC
UCC covenants and agrees to fully perfoiin, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Perfon nance
Measures, attached, and incorporated herein for all purposes incident to this Agreement.
SAFE HAVEN-BETHLEHEM 1
CFW and UNITED COMMUNITY CENTERS
UCC shall be responsible for day-to-day administration of the Safe Haven Youth
Program -Bethlehem UCC agrees to expend the Program Funds in accordance with the
Safe Haven Youth Program -Bethlehem budget, described in Exhibit "B," attached.
2. Program Funds
2.1 The City shall be under no obligation to make any payments under this
Agreement or be otherwise liable for any other obligations unless and until the Fort
Worth City Council approves this Agreement as part of the corresponding Fiscal Year
adopted budget, and the budget becomes effective.
2 2 In no event shall the total distributions of Program Funds from City made to the
UCC during the term of this Agreement exceed the total sum of $132,986 00. UCC shall
keep all Program Funds in a specific account designated only for the Progiam Funds, and
shall not commingle the Program Funds with any other monies In the event this
Agreement is terminated, for any season at any time, UCC shall return to City any unused
portion of Program Funds distributed hereunder.
2.3 Payment of the Program Funds from City to UCC shall be made on a cost-
reimbuisement basis following receipt by City from UCC of a signed Request for
Reimbursement (RFR) and copies of all receipts. UCC shall deliver to City a written
detailed Program Narrative as described in Section 4 2 below with each RFR to support
expenditure of Program Funds. Such narrative shall be signed by UCC or duly
authorized officer of UCC. The RFR, as described in Exhibit "C, ' attached, and monthly
report shall be submitted to City no later than the fifteenth (15th) day following the end of
the month Submittal of a monthly RFR and Program Narrative is required even if
services are not provided. When services are not provided during a month, a negative
RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to the
Program Support Division of the Fort Worth Police Department. ATTENTION Aya
Ealy, 350 West Belknap Street Fort Worth, Texas, 76102. Reimbursements will not be
made until after receipt of an acceptable and approved RFR and a monthly programmatic
report from UCC. Reimbursements shall be made within 30 days receipt of said
documents.
2.4 UCC is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, UCC must notify
City in writing of any such adjustments Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made Any program income earned directly as a result of the adjustment must be reported
monthly and may be expended on the Safe Haven Youth Program -Bethlehem with
written permission from the Contract Services Administrator (see paragraph 13.3)
Budget adjustments shall be submitted to the Program Support Division of the Fort
Worth Police Department, ATTENTION: Aya Ealy, 350 West Belknap Street, Fort
Worth, Texas, 76102
SAFE HAVEN-BETHLEHEM 2
CFW and UNITED COMMUNITY CENTERS
3. Term
The term of this Agreement is for a period beginning on October 1, 2012, and
ending on September 30, 2013. All of UCC s expenditures under this Agreement must
be completed prior to September 30, 2013.
4. Program Performance
4.1 UCC agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit 'A."
4.2 UCC agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
fifteenth (15th) day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to UCC hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City In the
event that funds from the CCPD ale not timely received, in whole or in part, City may at
its sole discretion, terminate this Agreement and City shall not be liable for payment for
any work or services performed by UCC under or in connection with this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obhgations under this
Agreement, City may terminate this Agreement to be effective the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; m event of UCC
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to UCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination
Upon UCC s receipt of notice of termination, UCC shall.
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termmation;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
SAFE HAVEN-BETHLEHEM 3
CFW and UNITED COMMUNITY CENTERS
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, UCC's sole remedy shall
be reinstatement of this Agreement UCC expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, UCC
shall return to City any property provided hereunder or as so directed by the Contract
Services Administrator (see paragraph 13.3) City will have no responsibility or liability
for UCC's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. UCC shall maintain all equipment used in the administration and
execution of the Safe Haven Youth Program -Bethlehem. UCC shall maintain, replace or
repair any item of equipment used in support of the Safe Haven Youth Program -
Bethlehem and/or for use under the terms of this Agreement that no longer functions or is
lost or stolen The cost for maintenance, replacement or repair of any equipment used in
support of the Safe Haven Youth Program -Bethlehem and/or for use under the terms of
this Agreement is the sole responsibility of UCC. UCC shall not use Program Funds or
City funds to repair or replace said equipment. UCC shall use any and all equipment
purchased with Program Funds exclusively in support of the Safe Haven Youth Program -
Bethlehem Within 10 days following the purchase of equipment UCC shall submit to
City a detailed inventory of all equipment purchased with Program Funds The
equipment inventory shall include an itemized description of each piece of equipment,
the date each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 UCC agrees to keep sufficient records to document its adherence to applicable
local, state and federal regulations, along with documentation and records of all receipts
and expenditures of Program Funds. All records shall be retained for three (3) years
following the ten nination or completion of this Agreement City or its representatives
shall have the right to investigate, examine and audit at anytime any and all such records
relating to operations of UCC under this Agreement UCC, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records readily
available for investigation, examination and audit In the event of such audit by City, a
single audit of all UCC's operations will be undertaken and may be conducted either by
SAFE HAVEN-BETHLEHEM 4
CFW and UNITED COMMUNITY CENTERS
City or an independent auditor of City's choice UCC shall submit a copy of any audit
performed by their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to UCC by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with UCC.
7.3 If, as a result of any audit, it is determined that UCC misused, misapplied or
misappropriated all or any part of the Program Funds, UCC agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of
any sanction, penalty or other charge levied against City because of such misuse,
misapplication or misappropriation
7.4 UCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of the Safe
Haven Youth Program -Bethlehem assets as appropriate and as directed by City's
Contract Services Administratoi (see paragraph 13 3).
7.5 UCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by UCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of UCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
8. Independent Contractor
8.1 UCC shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. UCC shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and
all persons performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees. The doctrine of respondeat superior shall not apply as between City
and UCC, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and UCC. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the
UCC, nor any program participant hereunder is in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by
UCC, its officers, members, agents, employees subcontractors, program participants,
licensees or invitees.
8 2 City shall in no way nor under any circumstances be responsible for any property
belonging to UCC, its officers, members, agents, employees, subcontractors, program
SAFE HAVEN-BETHLEHEM 5
CFW and UNITED COMMUNITY CENTERS
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way
damaged.
9. Indemnification
9.1 UCC covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and
all claims or suits for property loss or damage and/or personal injury, including death, to
any and all persons, of whatsoever kind or character, whether real or asserted, arising out
of or in connection with the execution performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY, and UCC hereby assumes all
liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non-performance of this contract and agreement and/or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. UCC likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City arising out of or in
connection with all acts or omissions of UCC, its o facers, members agents, employees,
subcontractors, invitees, licensees, or program participants, WHETHER OR NOT
CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS
OF CITY.
9.2 UCC agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this agreement even if
the injury, death, damage or loss is caused by City's sole or concurrent negligence
9.3 UCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same faun as above.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by UCC shall be
effective without City's prior written approval.
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents, no member of
the governing body of the locality in which the Safe Haven Youth Progiam-Bethlehem is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the Safe Haven Youth Program -Bethlehem
during his tenure or for one year thereafter, shall have any inter est, direct or indirect in
any contract or subcontract, or the proceeds thereof, for work to be perfon ued hereunder.
UCC shall incorporate, or cause to be incorporated, like language prohibiting such
interest in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of UCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to UCC of any
land materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of UCC, as an officer, employee, member or program participant Any
willful violation of this paragraph with the knowledge, expressed or implied, of UCC or
its subcontractors, shall render this Agreement voidable by City of Fort Worth
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, UCC
covenants that neither it nor any of its officers, members, agents, employees, program
participants or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 UCC will not unlawfully discriminate against any person or persons because of
age, race, religion, disability, color, national origin or familial status, nor will UCC
permit its officers, members agents, employees, subcontractors or program participants
to engage in such discrimination.
13. Compliance
13.1 UCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City If City calls to the attention of UCC any
such violation on the part of UCC or any of its officers, members, agents, employees,
subcontractors or program participants, then UCC shall immediately desist from and
correct such violation
13.2 UCC shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of UCC to
any such violations on the part of UCC or any of its officers, members, agents,
SAFE HAVEN-BETHLEHEM 7
CFW and UNITED COMMUNITY CENTERS
employees, program participants or subcontractors, then UCC shall immediately desist
from and correct such violation
13.3 City designates Aya Ealy, (817) 392-4239 to act as Contract Services
Administrator and delegates to this individual authority for Agreement administration,
compliance and monitoring.
14. Waiver of Immunity
If UCC is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; UCC hereby expressly waives its rights to plead
defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 UCC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability (CGL)• $1,000,000.00 per occurrence, with a
$2,000,000.00annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non -Profit Organization Liability or Directors & Officers Liability•
$1,000,000.00 per occurrence, with a $1,000,000.00 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15 2 UCC's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City Each msurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement
15.4 UCC further agrees that it shall comply with the Worker s Compensation Act of
Texas and shall provide sufficient compensation insurance to protect UCC and City from
and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
SAFE HAVEN-BETHLEHEM 8
CFW and UNITED COMMUNITY CENTERS
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waives or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall he in Tarrant County, Texas.
16.4 UCC represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous oral or written agreement which purports
to vary from the terns hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Charles W. Daniels, Assistant City Manager
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Aya Ealy, Contract Services Administrator
Fort Worth Police Depal tnrent
350 West Belknap Stieet
Fort Worth TX 76102
SAFE HAVEN-BETHLEHEM 9
CFW and UNITED COMMUNITY CEN I'ERS
2. UCC: Pablo Calderon, Program Director
United Community Centers, Inc., Bethlehem Center
970 E Humbolt Street
Fort Worth, Texas 76104
(817) 927-5556 Ext. 113
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly for
the construction, operations, maintenance or adnunistration of any sectarian or religious
facility or activity, nor shall said perfoimance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 UCC certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. UCC shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and UCC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS
10
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2011.
CITY OF FORT WORTH
044
rey Halstead
Chief of Police
7-20 • CZ-
(lesarre•putee/
kbarles W. Daniels
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
Je 'ic, Sang:+ g
At� stant City Attorney
ATTEST:
Authorization:
Contract No.
M&C: r's Z5 30 B
ittna • iel'1•Y,
-tak
• i
4c1 1** Q,
re°4 a
0 °
3 A 0 r -;
UNITED CO I NIT'Y
C,ENT RS, I C.
l o
Celia Esparza
President/CEO
0Q°O0000�°��
411 ititrSi
SAFE HAVEN-BETHLEHEM 1
CFW and UNITED COMMUNITY CENTERS
I
United Community Centers, Inc.
Safe Haven Youth Program -Bethlehem
(Bethlehem Community Center)
Fiscal Year Ended 09/30/2013
Exhibit A - Performance Measures
Safe Haven Program Program Service Units 1
Youth Served by Program (unique) 200
Hours of Recreational & Athletic Activities 11,000
Hours of Cultural Enrichment Activities 7,500
Hours of Educational Enhancement Activities 12,000
Hours of Alcohol & Substance Abuse Prevention Activities 6,000
United Community Centers, Inc.
Safe Haven Youth Program -Bethlehem
(Bethlehem Community Center)
Fiscal Year Ended 09/30/2013
Exhibit B
Center Director
Educational Consultant
ACT III Q&A Coordinator
Receptionist
P/T Junior Counselor
P/T Child Care Associate
P/T Child Care Associate
P/T Child Care Associate
P/T ACT III Associate
Custodian Janitorial
Supplies and Curriculum
Transportation
Benefits and Taxes
Other
Includes telephone, utilities, security,
insurance, repairs and maintenance
$
$
$
$
$
$
$
$
2012-13
18,500.00
8,250.00
10,982.00
9,984.00
9,450.00
9,450.00
9,450.00
9,450.00
$ 9,450.00
$ 9,984.00
$ 5,000.00
$
$
$
3,500.00
9,750.00
9,786.00
Total $ 132,986.00
Exhibit C - Monthly Request for Reimbursement (RFR)
FY 2013 UCC Safe Haven Youth Program -Bethlehem
Program Period 10/1/12 to 09/30/13
Submit to: Fort Worth Police Department Submitting Agency:
Aya Ealy Agency Contact Name:
Program Support Division Phone Number:
350 West Belknap Street Email:
Fort Worth, TX 76102 Invoice Number.
Period covered by this request:
Budget Category
1 Center Director
2 Educational Consultant
3 ACT III Q&A Coordinator
4 Receptionist
5 P/T Junior Counselor
6 P/T Child Care Associate
7 P/T Child Care Associate
8 P/T Child Care Associate
9 P/T ACT III Associate
9 Custodian Janitorial
10 Supplies and Curriculum
11 Transportation
12 Benefits and Taxes
13 Other
Total Programmatic Costs
to
mm/dd/yy mm/dd/yy
A B
Total of Previous
Reimbursements
Budget Amount Requested
18,500.00 $
8,250.00
10,982.00
9,984.00
9,450.00
9,450.00
9,450.00
9,450.00
9,450.00
9,984.00
5,000.00
3,500.00
9,750.00
9,786.00
132,986.00
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
I have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
Bethlehem Community Center approved budget.
Grantee Authorized Official Date
Title
C
This
Request
Elm
Summary:
Total Budget: $
Previous Requests: $
This Request: $
Total Spent: $
Balance left in grant: $
Fund
United Community Centers, Inc.
(B+C)
Total
Requested
E
(A-D)
Balance
Available
18,500.00
8,250.00
132,986.00
132,986.00
Fiscal Agent Use Only
Account
10,982.00
9,984.00
9,450.00
9,450.00
9,450.00
9,450.00
9,450.00
9,984.00
5,000.00
3,500.00
9,750.00
9,786.00
132,986.00
Center
M&C Review http://apps.cfwnet.org/council packet/mcreview.asp?ID=17252&council...
CITY COUNCIL AGENDA
DATE:
CODE:
SUBJECT:
COUNCIL ACTION: Approved on 9/11/2012
9/11/2012 NO.:
REFERENCE
C TYPE:
Of iicial site of the City of Fort Worth, Texas
FORT WoRTII
**C-25808 LOG NAME: 35FY13UCCYOUTHSAFEHAVEN
CONSENT PUBLIC NO
HEARING:
Authorize Execution of an Agreement with United Community Center in the Amount Up to
$132,990.00 to Continue Operation of a Youth Safe Haven Program at the Bethlehem
Community Center in Fort Worth (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with the United
Community Center, a non-profit organization, in the amount up to $132,990.00 to continue operation of
a Youth Safe Haven Program at the Bethlehem Community Center in Fort Worth.
DISCUSSION:
The original Safe Haven Program was first operated in the near southeast part of Fort Worth and was
later expanded to other designated sites in Fort Worth. Youth Safe Havens are places where children in
targeted neighborhoods play and learn with other children without the fear of being a victim of crime.
The United Community Center (UCC) provides a Youth Safe Haven Program for youth living within a
five -mile radius of the Bethlehem Community Center located at 970 East Humbolt Street.
On October 9, 2001, the City Council authorized execution of a contract for the continued operation of
the Youth Safe Haven Program to be operated by the UCC and the program has continued through
Fiscal Year 2012. This Mayor and Council Communication will authorize the program to continue
through Fiscal Year 2013. Funding in the amount of $132,990.00 will be appropriated in the Fiscal Year
2013 Grime Control and Prevention District (CCPD) budget, as adopted. The program provides youth
with quality programs in character/leadership, educational activities, cultural arts, health/life skills and
recreation. Program staff address additional educational, social, psychological and physical needs
youth may experience. The program's focus and goal is to change lives by caring for the "whole child."
This approach provides youth the tools they need to become responsible adults.
This Agreement shall not be effective until October 1, 2012 and the City shall not be obligated to make
any payments under this Agreement or be otherwise liable for any other obligations unless and until the
budget becomes effective.
The Bethlehem Community Center is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation, and upon adoption of the Fiscal Year 2012-2013 budget by the City Council to include
the above recommended item(s), funds will be available in the Fiscal Year 2013 operating budget, as
appropriated, of the Crime Control and Prevention District Fund.
1 of 2 9/ 18/2012 3 :12 PM
M&C Review http:l/apps.cfwnet.org/council_packet/mc review.asp?ILA=1?252&council...
TO Fund/Account/Centers FROM Fund/Account/Centers
G R79 539120 Q359808 $132.990-00
Submitted for CtLManacuees ice b Charies Daniels(6199)
Oriciinatina De artment Head: Jeffrey W. Halstead(4219)
Additional Information Contact: Aya Ea1y(4210)
ATTACHMENTS
2 of 2 9/18/2012 3:12 PM