HomeMy WebLinkAboutContract 43700-R1 (2)ty SECRETARY
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RENEWAL AGREEMENT
CITY SECRETARY CONTRACT NO. 43700
WHEREAS, the City of Fort Worth ("City") and Deaf Link, Inc. ("Consultant"),
collectively referred to as the "parties," made and entered into City of Fort Worth City Secretary
Contract ("CSC") No. 43700, ("Agreement") on or about October 5, 2012; and
WHEREAS, pursuant to the Agreement, the Consultant provides professional
Consulting services for the purpose of providing Accessible Hazard Alert System (AHAS) and
the AHAS Individual Notification (AHAS-IN) program in order to provide accessible emergency
alerts to citizens with sensory disabilities; and
WHEREAS, the original term of the Agreement expired on October 5, 2013; and
WHEREAS, the City has the right to renew the Agreement for an additional six (6)
months under the same terms and conditions; and
WHEREAS, the City has given proper notice of its intent to exercise such renewal.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
Section 1 of the Agreement shall be modified to include the services set forth in the
attached Program Quote dated 9-30-2013.
2.
Section 2 of the Agreement shall be modified to extend the Term of the Agreement with
the Renewal Term commencing on October 6, 2013 and expiring on April 6, 2014. Following the
Renewal Term, the City shall have the option to the further renew the Agreement for an
additional term of one year ("Second Renewal Term"). The City shall provide Consultant with
RECEIVED JAN 10 zovi
OFFICIAL RECORD
CITY 3ECRETA3X
FT. WORTHS TX
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written notice of its intent to renew at least thirty (30) days prior to the end of the Renewal Term.
In the event the City exercises the second renewal, costs to be paid to Consultant shall not exceed
$44,944.00 during the Second Renewal Term.
3.
The compensation for the Renewal Term shall not exceed $22,427.00
4.
All other provisions of the Agreement that are not expressly amended herein shall remain
in full force and effect.
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Executed on this ; -Y day of
CITY OE:F-67 WORTH:
By:
Date:
Alanis
Assistant City Manager
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By: /
if Mary Jser
City Secret ry
APPROVED AS TO FORM
LEGALITY:
MaleshiaB. Farmer
Sr. Assistant City Attorney
Contract Authorization:
M&C: Not Required
Date Approved:
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DEAF LINK
Accessible Hazard Alert System AHASTM
Program quote for City of Fort Worth, TX
Proposal dated: 9-30-2013
Deaf Link seeks to renew the contract with the City of Fort Worth for provision of the
Accessible Hazard Alert System (AHASTM) including the following program elements. The
performance period is 6 months beginning October 6th 2013 through April 6th 2014.
1. Deaf Link will produce and deliver AHAS alerts and other accessible information for the City of
Fort Worth through authorized direction by the Fort Worth Office of Emergency Management.
2. Deaf Link will provide Fort Worth with 24/7 capability to send accessible alerts in response to all
Emergency Alert System (EAS) event codes for Warnings, Watches, and Emergencies, Civil
Emergency Messages (CEM), Terrorism events, Amber Alerts, and National Weather Service
(NWS) watches and warnings.
3. Deaf Link will provide Fort Worth OEM the capability to send accessible web based video alerts
(3 minutes standard length) in American Sign Language (ASL), English Voice, and Text. Alerts
will also be created in Broadcast quality formats for local TV stations.
4. Deaf Link has expanded the AHAS program to include Short Messatze Service (SMS) capability
for delivery of text based alerts to cell phones. web, or mobile communication systems. Alert
messages will have associated video links embedded in the text.
5. The AHAS-INTM (individual notification) component of the AHASTM program is a subscriber
based service allowing Deaf Link to deliver accessible alerts to computers, tablets, web/video
capable phones, web capable braille readers and other devices as selected by the subscriber. This
service is free to the subscriber other than any carrier costs associated with their broadband
(phone or internet) service provider.
6. Included in the AHAS program are (5) 3 minute accessible (informational) videos for posting on
city websites (additional videos $350 each).
7. Community outreach program: Deaf Link will work with the City of Fort Worth in hosting town
hall meetings to encourage personal preparedness and enrollment in the AHAS-IN program.
(Meeting locations are determined and paid for by the City, broadband access for demonstrating
AHAS is recommended). Deaf Link will support (2) initial meetings as part of the Ft Worth,
AHAS program. For additional meetings Deaf Link will charge $1500 per meeting. Includes
provision of CART and ASL interpreters. Meetings are a scheduled maximum of 2 hours in
length.
8. Deaf Link IT staff will continue to work with Fort Worth to enhance program elements and
improve the effectiveness of accessible communications for the community.
9. TOTAL (BASE) AHAS PROGRAM COST FOR 6 MONTHS $22,472.00
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10. Deaf Link is sole source for the Accessible Hazard Alert System AIIASTm program.
Contact information: Daii Heller 210-5904446 (cell 2104896=2246)
danhel ler@_ ,deafl ink.com
Deaf ,ink Inc. PO Box 701826, San Antonio, TAX 78270
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