HomeMy WebLinkAboutContract 39489-A1 Amendment No. 1
STATE OF TEXAS § CITY S EC RETARY NO. c.-O�9
COUNTY OF TARAIT
WHEREAS, the City of Fort Worth (City) and Jacobs Engineering Group, Inc.
("'Consultant") made and entered into City Secrets Contract No. 39489 (the Contract)
which was authorized y I i& C-23816 on the 29., day of September 2009
WHEREAS, the Contract involves professional services for the following project:
Citywide Storm water System GIS Project
WHEREAS, it has become necessary to execute Amendment No. to said
Contract to include an increased scope of work and revised maximum fee.
NOW THEREFORE, City and Consultant, acting herein by and through their
duly authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article 1 of the Contract is amended to include the reprised scope of services
speei ed in Attaehm nt , a copy ofwhich i attached hereto rid incorporated r *
The cost to City for the additional services to he performed by Consultant total $ ,coo.
2.
Article IY of the Contract is amended to provide for an increase in the maximum
fee to be paid to Consultant for all work and services performed ormed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of$4,070,056.
3.
All other provisions of the Contract, which are not expressly amended herein,
shall remain in full force and effect.
IN WITNESS THEREOF, the parties hereto have made and executed this
Agreement in multiple originals the day and year first above written, in Fort Worth,
Tarrant County, Texas.
OFFICIAL RECORD
CITY SECRETARY
FOB WORTH, TX
I 0 1 1 N
Amendment to
Professional Services Agreement
Page I of
CITY OF FORT WORTH: CONSULTANT:
Fernando Costa
Assistant City Manager Kevin P.Nelson, P.E.
Operations Manager, South Central
Region
RECOMMENDED:
William est. P.E., Director
Departure t of Transportation and Public Works
APPROVED AS TO FORM AND
LEGALITY:
Assi taut City Attorney
ATTEST:
Marty Hendrix 4va�nfi�� Cr.a� 4,1 O
City Secretary �4
p� 60000001Cp o�a� Contr ct Authorization
ID I AJ6
Date 00 0 Date
o a° d
OFFICIAL RECORD
CITY SECRETARY
SORT WORTH! TX
Amendment to
Professional Services Agreement
Page 2 of 2
Attachment A
Amendment No. 1
City of Fort Worth Storm Water Management System
Data Collection,, Inventory and Mapping — Year Two
GIS Database Maintenance
Scope of Work
SECTION I - PROJECT DEFINITION
The goal of Year One was to develop the storm water management system asset
inventory and database as expressed in Version 1.0 of the Quality Management Plan, as
well as a pilot study for the top five priority mapsheds in the City to allow the City and
the consultant team the opportunity to judge levels of effort required to produce the
deliverables. Year Two continued the development of the GIS asset inventory and
database for the priority mapsheds defined by the City and also includes the
development of GIS database maintenance procedures to incorporate changes to each
mapshed which occur after acceptance of the GIS database by the City.
The scope defined below encompasses the effort anticipated to maintain the final asset
inventory deliverables through the end of Year Three. The overall project progress will
be reviewed monthly, and the goals and scope as defined may be adjusted semi-
annually at the direction of City staff in working with the consultant team.
SECTION II — BASIC SCOPE OF SERVICES
Task 0903 — Maintenance of GIS Database
After the rectified GIS database for each mapshed is reviewed and accepted by the City,
new construction, improvement projects and maintenance activities will continue to
change the assets in the field. In order to integrate these changes and keep the
rectified GIS database current, development activity must be closely monitored and
tracked. Activities which result in changes include, but are not limited to:
• New developments and subdivisions
• Construction of Storm Water Capital Improvement Projects
• Changes by other City departments (TPW, Water, Parks)
• Construction reconstruction by Field Operations
• Construction reconstruction by Field Engineering Contractors
• Assets cleaned, ready for measurement/ survey
• Attribute updates From future CCTV inspection
• Attribute updates from Watershed planning / Neighborhood studies
• Acquisition of missing plans/ easements OFRCIAL RECORD
CRY SECRETARY
FORT WO H, Tx
• New easements
• Annexations
• Maintenance of related City databases (Brinsap, Low Water Crossings, Critical
Features)
A maintenance process and database will be created to track the status of plans, as-
builts, improvement projects and work orders. At the City's direction, the rectified GIS
database for approved mapsheds will be updated to reflect these changes by
geareferencing available plans, drawing in the new schematic elements, performing field
reconnaissance as necessary, conducting field survey to obtain the location, attributes
and photos for each asset and validation and rectification of the survey data, in
accordance with the procedures defined in the QMP.
This task will continue through Year Three on an increasing number of mapsheds, since
the development of rectified GIS databases for the top priority 120 mapsheds are
planed to be completed by the end of Year Three. After Year Three, the City will
decide whether to perform maintenance activities with City staff or to continue to
outsource the maintenance. As such, performing maintenance activities is not currently
anticipated for Year Four of this contract.
Task 1900— Rer>ortinq
Monthly reporting will be performed to allow the City to judge actual budget
requirements necessary to maintain the City's mapsheds. This budget tracking and
reporting will also allow the City to modify the maintenance protocol if it appears that
the initial protocol cannot be performed within the constraints of the City's budget. The
monthly maintenance status reports will be reviewed and discussed during existing
project status meetings with the City.
Task 2000 — Proiect Management/Oversight Services
Additional project management services for GIS database maintenance will include
tracking of effort and expenses, review of project progress, scheduling of staff and
subconsultants'staff, quality review and oversight, budget review, communication with
City staff, invoicing, goal review and realignment, and semi-annual updates to the
contract scope and/or fee, if necessary.
Administrative fees on sutxonsultants'contracts are included within this task.
OFFICIAL RECORD
CITY SECRETAFly
Attachment 6-1
City of Fort Worth Storm Water Management System
Data Collection, Inventory and Mapping - Year Two
Basis of Compensation
Task Amendment 1
0100- Update QMP $0.00
0200 - Geodatabase Requirements (COMPLETED) ---
0300 -Geodatabase Design Scema (COMPLETED) ---
0400 -Data Compilation $0.00
0500- Data Conversion (NOT USED) --_
0600- Data Scanning (NOT USED) ---
0700-Georeferencing $0.00
0800 -Schematic Development $0.00
0900 - Maintenance $0.00
0903- GIS Database Maintenance $4325000.00
1000- Easement Data Compilation $0.00
1100- Easement Data Scanning (NOT USED) ---
1200-Georeferencing for Easement Development $0.00
1300- Easement Development $0.00
1400 - Field Reconnaissance $0.00
1500 - Evaluation of Easement Layer(NOT USED) ---
1600 - Field Survey $0.00
1700 -Validate and Rectify Schematic $0.00
1800 -Condition Assessment $0.00
1900 - Reporting $8,000.00
2000 - Project Management $401000.00
2100 - Inlet Marker Program Support $0.00
Subtotal Fee-Amendment#7 $480,000.00
Non-M/WBE Subconsultants $100,000.00
M/WBE Subconsultants $156,000.00
Amendment#1 M/WBE Percentage 32.50%
Year Two Summary Subtotal contract $410701056
Non-M/WBE Subconsultants $1,021,570
M/WBE Subconsultants $1,305,528
M/WBE Percentage 32.08%
OFFICIAL Rr=CORD
CITY SE.-CRETARY
FORT WORTH, TX
Exhibit B-3A
(Supplement to Attachment B
City of Fort Worth S Water n rat System
Data collection, Inventory and Mapping - Year Two
Summary of Total Project Fees
Consulting Firm Prime Responsibility Amount Percent
Jacobs Engineering Group Inc. Project Management, GIS, Survey $224,000.00 46.67%
TB Associates, Inc. GIS $100,000.00 20.83%
Infr Metri c, LLC Pole-Mounted Condition Assessment $0.00 0.00%
DFW Infrastructure, Inc. CCTV Condition Assessment $0.00 0.00%
Inventive Concepts, Inc. Vault Research/G or feren ing $0.00 0.00%
Frarn i Davis, LISP GIS CSC $121000.00 2.50%
Surveying and Mapping, Inc. Field Survey $481000.00 10.00%
ASIA Consultants, LLC Field Survey $48,000.00 10.00%
Gorrondonar & Associates, Inc. Field Survey X0.00 10.00%
Fulton Surveying, Inc. Field Survey $0.00 0.00%
Total for Professional Services 01000.00 100.00%
Task Description Scope of Services Total Fee MWBE Fee Percent
1 Project Management See Attachment A $48,000.00 $0.00 0.00%
Vault Research See Attachment A $0.00 $0.00 0.00%
GIS Schematic See Attachment A $0.00 $0.00 0.00%
Easements See Attachment A $0.00 $0.00 0.00%
Field Reconnaissance See Attachment A $0.00 $0.00 0.00%
Field Survey See Attachment A $180,000.00 $144,000.00 0.00%
Rectify Schematic See Attachment A $252,000.00 $12,000-00 4.76%
Condition Assessment See Attachment A $0.00 $0.00 0.00%
g Inlet Marking Program See Attachment A $0.00 $0.00 0.00%
$480,000.00 $156,000.00 32.50%
Fr n i Davis, LISP sharp participate in performing the CSC review of Task
Surveying and Mapping, Inc. shall participate in performing portions of Task - Field Survey
ANA Consultants, LLC shall participate in performing portions of Task - Field Survey
Gorrondonar & Associates, Inc. shall participate In performing portions of Task - Field Survey
OFFICIAL RECORD
oft � ",
Non- WBE Parrti i artion ()11A&tsw;REUW
WNW
ITB Associates, Inc. and I nfrarMetrix, LLB F(J aRr I T"ft R T
Page 1 of 2
City of FWorth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 812412010 Ord. No. 19283-08-2010
DATE: Tuesday, August 24, 2010 REFERENCE E lCE N .: **C-2441
LOG NAME: 20SWGIS FAINT
SUBJECT:
Authorize Amendment No. 1 in the Amount of$480,000.00 to City Secretary Contract No. 39489 with
,Jacobs Engineering Group, Inc., for Citywide Storm Wate r System GIS Project, Data M aint nance for the
Transportation and Public Works Department, Storm Water Management Division and Adopt Supplemental
Appropriation ordinance Decreasing the Unaudited, Unreserved, Un lesi+ nated st rm grater Utility
Fund Balance by the Same Amount
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 1 in the Amount of$480,000.00 to City
Secretary Contract No. 39489 with Jacobs Engineering Group, Inc., to adequately maintain the reap of the
City's storm water system for the Transportation and Public Works Department, Storm Water Management
Division, thereby increasing the total amount to $4,070,058.00.
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Strrnwatr
Utility Fund in the amount of$480,000.00 and decreasing the unaudited, unreserved, un 1 si+ nat 1
st rrnwater Utility Fund balance by the same amount, and
DISCUSSION:
In August 2007 the City issued a request for qualifications to create a detailed GIS inventory and map of
the City's Storm Water System. Carter and Burgess, Inc. was selected as the most qualified for the
project. This project focused on locating the stair water assets on plans and in the field and creating an
inventory of the system. At present, the storm water management group does not have sufficient staff to
maintain the GIS data being provided under the original contract. This amendment will provide services to
map new storm water assets acquired through development, capital projects and on-going maintenance
by City field operations. These assets will be incorporated into the GIS data for project areas that have
already been delivered to the City. In addition, they will deliver a set of GIS tools that will provide a data
maintenance function that can be conducted by the City or another third party after project completion.
Carter and Burgess, Inc., was acquired by ,Jacobs Engineering Group, Inc. Therefore, Amendment No. 1
for GIS data maintenance will be with ,Jacobs Engineering Group, Inc.
Jacobs Engineering Group, Inc., proposes to perform this work on a time and materials basis for a not-to-
exceed fee of$480,000.00. City staff considers this fee to be fair and reasonable for the scope of services
proposed. The bid documents also include a provision for the City to exercise an option to renew this
contract once under the same terms, conditions and unit prices.
Jacobs Engineering Group} Inc., is in compliance with the City's M/ BE ordinance by c rr muting to 33
percent M/WBE participation. The City's goal on this project is 28 percent.
ti er INIM MATT I I r_FPTr WaTrn1r-
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Page
The Financial Management services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the St rmw ter Utility Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
1) PE69 531200 0209204 0, PE 531 200 1480,000.00
CERTIFICATIONS:
Submitted forte Man er's Office: Fernando Costa (6122)
Oriainating Department Head: William Verkest (7801)
Additional Information Contact: Elizabeth Young (6785)
ATTACHMENTS
1. 20SWGISMAINT .doc, (Public)
2. DBMaint M BE Compliance (CFW Internal)
3. fundir verifcaMtion. df CF W Internal)
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