HomeMy WebLinkAboutContract 39489-A2 Amendment 1 .
STATE OF TEXAS § CITY SECRETARY ISO. %94
COUNTY OF TA RANT
WHEREAS, the City of Fort worth (City) and Jacobs Engineering Group, Inc.
("'Consultant") made and entered into City Secretary Contract No,, 39489 (the Contract) which
was authorized b y M&C C-23816 on the 9'h day of September 2009
WHEREAS, the Contract involves professional services for the following project:
Citywide Storm Water System GIS Project
WHEREAS, it has become necessary to execute Amendment No.2 No. to said Contract to
include are increased scope of work and revised maximum fee.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract;
1.
Article f of the Contract is amended to include the revised scope of services p ried in
Attachment A, a copy of which is attached hereto and incorporated herein. The cost to City for
the additional services to be performed by Consuttant total $2,123,000.
2.
Article ll of the Contract is amended to provide for are increase in the maximum fee to be
paid to Consultant for all work and services performed under the Contract, as amended,, so that
the total fee paid by the City for all work and services shall not exceed the Burn of$6,193,056.
3.
All other provisions of the Contract, which are not expressly amended herein, shall
remain in full force and effect.
OFFICIAL
CITY SECRETARY
FORT WORTH,
Amendment to
Professional Services Agreement
Page 1 of
IN WITNESS THEREOF, the parties hereto have made and executed this Agreement in
multiple originals the day and year first above written, in Fort worth, Tarrant County, Texas.
CITY OF FORT T WO T : CONSULTANT:
4� -C-6 Fernando Costa NV_00�
r
Assistant City Manager Kevin P. Nelson. P.E.
Operations Manager, South Central Legion
RECOMMENDED:
MMENDED:
pe:.j I_ it
William A. e , P.E., Director
Departrne Transportation and Public wort
APPROVED AS TO FORM AND
Assist it City Attorney
ATTEST:
doh Et Autori zatiox
fN,.-N\
Marty Hendrix on r
City Secretary , ,, 0 �
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OFFICIAL R w
Amendment to CITY SECQrr, W
Professional Services Agreement FORT
Page 2 of
Attachment A
Amendment No. 2
City of Fort Worth Storm Water Management System
Data Collection, Inventory and Mapping
Year 3 Scope of Work
SECTION I - PROJECT DEFINITION
The goal of Year One was to develop the storm water management system asset
inventory and database for the top five priority mapsheds in the City and
implement procedures for expanding and maintaining the database throughout
Years Two, Three, and Four. Year One services was a pilot study to allow the
City and the consultant team the opportunity to judge levels of effort required to
produce the storm water mapping and inventory deliverables that the City needs
as expressed in initial scaping meetings and Version 1.0 of the Quality
Management Plan.
Year Two of the project was developed using the procedures and workflows
defined and approved in Year One. Approximately 37 square miles of mapsheds
were developed for the schematic development task in Year One but the majority
of those mapsheds were not surveyed, rectified, assessed nor integrated into the
City's existing system. By the end of Year Two, schematic development was
anticipated to be completed for all 222 prioritized mapsheds, and field survey
was to be completed for approximately 50 mapsheds.
The scope defined below encompasses the effort anticipated to continue to add
to the GIS inventory through program Year 3, building upon the Year 1 and Year
2 data. The Year 3 scope of work includes survey and data capture; validate and
rectify schematic; limited condition assessment of specific assets; reporting; and
project management. The overall project progress and goals will be reviewed
quarterly, and the goals and scope may be adjusted at the direction of City staff
in working with the consultant team.
Based upon the understood contract budget for the entire program through Year
4, it is not anticipated that all mapsheds will be fully surveyed and rectified.
However, some reduced level of information gathering for the mapsheds that are
not fully inventoried is desired. Therefore, the Year 3 scope anticipates that a
OFFICIAL RECOAC)
C17Y SECP 4 P'1�
FORT WO�'-'t'Xhj 10"X
"enhanced reconnaissance"and "enhanced rectification" approach will be
developed and used on some mapsheds.
It is anticipated that another amendment to the original contract will be
considered in 2011 for the Year 4 program work, which will be similar to this
amendment, to allow the inventory work to continue to September 2012.
OFFICIAL RECORD
CITY SECRETARY
FORT WORTH� TX
SECTION II -- BASIC SCOPE OF SERVICES
Task 16 00 - Field Sury
The location of each storm water management system asset, as identified and defined in
the QMP for field verification, will be located by conventional survey methods using QMP
survey procedures. Version 1.4 of the Field Survey Manual was developed in Year One
of the project, which specifies the measurements, notes, photographs and occasional
sketches that are to be collected for each asset. If the crews are unable to collect
survey data within an area, the City will be notified and the City will assist in resolving
the issues that prevent the survey.
1. Using the equipment, software and procedures as well as the QC processes
defined in the QMP, survey each storm water management system asset by
priority watershed
a. Load export of the field verified schematic and supporting data on survey
units
b. Following procedures defined in the Survey Field Manual —
i. Capture location of asst
ii. Take measurements and populate attributes
iii. Take field notes
1. Field observation of condition
iv. Take digital photographs
c. Report issues to the City for assistance in completing survey
Z. Upland survey data from survey units
3. Verify that survey attributes meet the standards defined in the QMP
a, Tools, queries and scripts
4. Deliver sub-centimeter survey accuracy data and measurements in ASCII format,
field notes, sketches and photographs in GIS format for City acceptance of the
survey data
The anticipated number of mapsheds to be fully surveyed under the defined budget, and
added to the mapsheds already completed in Years 1 and 2, is 66 mapsheds. This is
based upon costs being experienced for the Year 2 work,
Task 1501 — Enhanced Reconnaissance
An "enhanced reconnaissance" approach will also be developed and implemented under
this task. The goal of this effort will be to collect a reduced level of information from the
full survey approach, allowing all of the mapsheds to have some level of surveyed
information collected. The number of mapsheds that will receive full survey versus the
enhanced reconnaissance level will be determined quarterly, as progress continues to be
measured against the available budget.
The preliminary goal for Year 3 for mapsheds to be completed using this modified
approach is 20 mapsheds.
OFFICIAL RECORD
CITY SECRETARY
FORT WORTH, TX
Task-1700 - Validate and Reify Schematic
The survey data will be integrated into the geodatabase and the location of the
schematic assets will be adjusted to the surveyed coordinates, as identified and defined
in the QMP.
1. lasing the procedures and QC processes defined In the QMP, adjust the asset
locations in the field verified schematic to the surrey locations
a, Utilize the geometric network and connectivity rules
2. Calculate intelligent unique ID, defined in QMP, for new features
Verify that the features meet the standards defined in the QMP and perform final
QA
a. Generate geometric network and correct connectivity errors
b, Perform network traces and correct flow direction errors
c. Randomly select points as defined in MP to be resurveyed to confirm
accuracy
4. Populate surrey attribute fields with actual values while maintaining plan values
5. Verify that attributes acct the standards defined in the QMP
a. compare plan values to actual values; perform QMP defined data revie w,
including populating dnd flagging of missing data using inference tools to
provide a near-model-ready database.
b. Test in InfoWorksInfolet model
6. Hyperlink images and surrey related data to appropriate asset
7. Deliver geo atabase and Iinfoworks Infof et model-ready database of the storm
water ma nagernent system w hich incorporates the initial schematic, field
reconnaissance improvements, surrey data and h perlinked images in ISIS and
Infoworks Info let format for City acceptance of the storm water management
system for each priority watershed
The anticipated number of mapsheds to be fully rectified under the defined budget, and
added to the mapsheds already completed in Years 1 and 2, is 57 mapsheds. This is
partially based on costs being measured for the Year 2 work.
Task 1701 — Modified Rectification
It is the goal of this. contract and budget to complete schematic rectification for all of the
prioritized mapsheds that receive full field surrey. For those mapsheds where"enhanced
reconnaissance"is used in lieu of full field survey, a "modified rectification"approach will
be developed which will be a reduced level of effort from full rectification. Similar to the
field surrey task, the number of mapsheds that will receive full rectification versus the
modified rectification level will be determined quarterly, as progress continues to be
measured against the available budget.
The preliminary goal for Year 3 for mapsheds to be completed using this modified
rectification approach is 10 mapsheds.
Task 1 - Condition Asses5ment
OFFICIAL RECORD
CITY SECRETARY
FORTWORTH, "rX
During the field verification and surrey tasks, assets will be flagged that appear to need
further investigation to determine actual condition. Drainage complaints, maintenance
history and historical Knowledge will also be evaluated to determine which assets will be
assessed.
1. lasing the methodology defined in the QMP, determine the storm water
management system assets to be assessed
2. Using the equipment, software and procedures as well as the QC processes
defined in the QMP, assess the condition of the specified assets by priority
psh ds
a. Load export of the geodatabase and supporting data on GPS units
b. Following procedures defined in the Condition Assessment Field Manual
i. Conduct visual inspection
h. Conduct CCTV inspection
III. Conduct pole mounted camera inspection
i . Confined space entry
. Take field motes
Sri. Tale digital photographs
3. Upload condition assessment data from GPS units
4. Verify that the assessment data meets the standards defined in the QMP
a. Tools, queries and scripts
5. Use findings to calculate condition assessment ratings
6. Update geodatabase with calculated rating information
7. Deliver video, photos, and condition assessment report of findings in GIS or a
format compatible with the City Asset Management software for City acceptance
It is the goal of this contract and budget to perform limited and strategic condition
assessment for all of the prioritized rapsheds that are Field surveyed. It is anticipated
that there will be needs for more condition assessment information than the current
budget allows. Therefore, condition assessment work will be limited to the agreed-upon
task budget established, and locations of condition assessment work will be reviewed
and confirmed with city staff before the work is started. This will allow the information
collected to be in the most strategic locations in each r apsh d,
Task 1900— reporting
Quarterly reporting will be performed to allover the City to judge actual budget
requirements necessary to map the City's mapsheds. This budget trading and reporting
will also allow the City to modify the mapping protocol if it appears that the initial
protocol cannot be performed within the constraints of the City's budget. Following the
production of each report, meetings with the City will be scheduled to review project
status.
Task coo i Project Managerent Oversight Services
Due to the size, scope and nature of this project, project management services will
include tracking of effort and a penses, review of project progress, scheduling of staff
and subs nsultants" staff, quality revie w and oversight,, budget review, communication
OFFICIAL RECORD
CITY SECRETARY
FORT WORTH, TX
with City staff, invoicing, goal review and realignment, and updates to the contract
scope and/or fee, if necessary.
Administrative fees on subconsultants'contracts are included within this task.
OFFICIAL RECORD
CITY SECRETARY
FORT WORTH, TX
Attachment B-1
City of Fort Worth Storm Water Management System
Data Collection, Inventory and Mapping - Year Three
Basis of Compensation
Task Amendment 2
0100 -Update QMP $0.00
0200 - Geodatabase Requirements (COMPLETED) ___
0300 -Geodatabase Design Scema (COMPLETED) ___
0400 - Data Compilation $0.00
0500 - Data Conversion (NOT USED) ___
0800 - Data Scanning (NOT USED) ___
0700 - Georeferencing $0.00
0800 -Schematic Development $0.00
0900 - Maintenance $0.00
0903- GIS Database Maintenance $0.00
1000 - Easement Data Compilation $0.00
1100- Easement Data Scanning (NOT USED) ___
1200- Georeferencing for Easement Development $0.00
1300 -Easement Development $0.00
1400- Field Reconnaissance $0.00
1500- Evaluation of Easement Layer (NOT USED) ---
1600- Field Survey $528,000.00
1601 - Enhanced Reconaissance $84,040.00
9 700- Validate and Rectify Schematic $855,000.00
1701 - Modified Rectification $80,400.04
7 800- Condition Assessment $200,000.00
1900- Reporting $4,000.00
2000- Project Management $210,000.00
2100- Inlet Marker Program Support $0.00
Contingency Account $166,000.00
Subtotal Fee- Amendment#2 $2,123,000.00
Non-M/WBE Subconsultants $458,500.00
M/WBE Subconsultants $636,500.00
Amendment#2 MlWBE Percentage 30.0%
Program-to-date Summary Subtotal contract $7,8841055
Non-MNVBE Subconsultants $1,714,774
M1WBE Subconsultants $2,5311240
MNUBE Percentage 32.1
OFFICIAL REGARD
CITY SECRETARY
FORT WORTH, TX
Exhibit B-3A
(Supplement to Attachment B
City of Fort Worth Storm Water Management System
Data Collection,, Inventory and Mapping - Year Three
Summary of Total Project Fees
Consulting Firm Prime ResDons Amount Percent
Jacobs Engineering Group Inc. Survey, Rectify, Condition Assessment, PM $1,918,590.99 48.0%
NTB Associates, Inc. GIS $357,599.99 16.8%
InfraMetrix, LLC Pole-Mounted Condition Assessment $1119099.90 5.2%
DFW Infrastructure, Inc. CCTV Condition Assessment $489090.09 2.3%
Inventive concepts, Inc. GI S $140,000-00 6.6%
Fran i Davis, GISP GtS QC $89,099.99 3.8%
Surveying and Mapping, Inc. Field Survey and Field Reconnaissance $92,099.99 4.3%
ANA Consultants, LLC Field Survey $925099.09 4.3%
Gorrondona &Associates, Inc. Field Survey $92.t 000.90 4.3%
Fulton Surveying, Inc. Field Survey $92,009.00 4.3%
Total for Professional Services $2,1235000.00 100.0%
Task D scri t+ors Scope of Services Total Fee MWBE Fee Percent
I Field Survey See Attachment A $698,099.09 $388,000.00 80.5%
2 Rectify Schematic See Attachment A $935,909.90 $229,909.99 23.5%
8 Condition Assessment See Attachment A $290•1999.99 $48,009.00 24.0%
Reporting See Attachment A $4,999.90 $9.99 0.0%
Protect Management See Attachment A $210,000.00 $9.99 9.0%
Contingency Allowance $166,000.00 0.0%
$2P123,000.0D $636,000.00 30.0%
Surveying and Mapping, Inc. shall participate in performing portions of Task 1 - Field Survey
ANA consultants, LLC shall participate in performing portions of Task 1 - Field Survey
Gorrondena & Associates, Inc. shall participate in performing portions of Task 1 - Field Survey
Fulton Survein , Inc. shall participate in performing portions of Task 1 - Fuld Survey
Inventive concepts, Inc. shall participate in performing portions of Task 2 -- Rectify Schematic
Frani Davis, LISP shall participate in performing the oc review of Task 2 -- Rectify Schematic
Inframetrix, LLC shall participate in performing portions of Task 3--condition Assessment
Non-M BE Particir)artion T t I Fe Percent
I TB Associates Inc. and infr Metrix, LLC OFFICIAL r 99 22.1%
CITYSECRETARY
FORT WO : _77Y
Page 1 of 2
City of FoW
Mayor
Communication
COUNCIL ACTION: Approved on 9114/2010 ord. No. 1 3 m -201
DATE: Tuesday, September 14, 2010 REFERENCE Igo.: c-24446
LOG NAME: 0SWMGISPROJECT-YF
SUBJE T*
Authorize the Execution of Amendment 1 o. 2 to city Secretary Contract No. 39439 with Jacobs
Engineering Group, Inc,, for citywide Stormwater System GI S Project, Year Three in the Amount of
$2,123,000.00 for the Transportation and Public Works Department, Increasing Appropriations in the
Stormwater Utility Fund and Decreasing the Unreserved, Undesignated Fund Balance by the Same
Amount and Adopt supplemental Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended than the City Council.
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Stormwater
,.Utility Fund in the amount of$2,123,000.00 and decreasing the unreserved, undesignated fund balance
by the same amount, and
2. Authorize the city Manager to execute an agreement with Jacobs Engineering Group, Inc., in the
amount of 2,'I 231 0 .00 for Year Three of the G I S Storm Water mapping project for the Transportation
and Public Works Department,ent, Storm Water Management Division.
ision.
DISCUSs�ohl:
The lack of are adequately mapped detailed inventory of the City's storm water system impedes the ability
of staff to respond to maintenance needs and calls from citizens, to plan long-term capital improvements,
and to provide necessary emergency response information for environmental spills which may enter the
storm water system. Developing eloping detailed inventory and reap of the city's storm garter assets into GIS
was identified as a high priority when the Storm Water Utility was created. In August 2007, a Bequest for
Proposal FP was issued and a total of sic proposals were received. The top three consultants were
interviewed and carter and Burgess, Inc., was selected as the most qualified.
Carter and Burgess, Inc,, was acquired by Jacobs Engineering Group# Inc. Therefore, on September 9,
2009, (M&C c-2381 City Council authorized the City Manager to execute the contract for the Year Two
scope of work with Jacobs Engineering Group, Inc., (city Secretary Contract No. 39489) in the amount of
$315905056.00.
On August 24, 2010? city council authorized the City Manager to execute Amendment No. 1 to the City
Secretary Contract No.. 39489 with Jacobs Engineering Group, Inc., in the amount of$480,000,00. This
will bring the total project cost to $7,884,055.
The overall project scope of work Includes developing schematic maps based on engineering plans;
performing a detailed location surrey of all storm grater features including inlets, storm drains, outfall ,
channels, detention ponds, darns and other structures; mapping of drainage easements; and a condition
assessment of selected portions of the underground system. This is Year Three of what is planned to be
four-year project.
ttp-. app .cfw et.or ouncil Pn*ntmc.asp?iii=] &pn'nt—tru & `gyp =Print 9/24/2010
Page 2 of
The scope of the Year Three of the contract was developed with an emphasis on surveying the City's
Storm Water assets and tying this information back to the original plans as well as completing a map of all
known drainage easements since1960.
Jacobs Engineering Group, Inc., proposes to perform the Year Three contract on a time and matehals
basis for a not-to-exceed fee of$2,123,000.00. City staff considers this fee to be fair and reasonable for
the scope of services proposed.
Jacobs Engineering Group, Inc., is in compliance with the City's MANBE Ordinance by committing to 3
percent MAN13E part 6patio . The City's MW 13E goal is 29 percent.
This project is located in ALL COUNCIL DISTRICTS).
FISCAL JINIFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Stormwater utility Fund. Upon approval the unreserved,
undesi hated cash balance of the Stormwat r Utility Fund will exceed the minimum reserve as outlined in
the Financial Management Policy Statements.
FUND CENTERS:
S:
To Fund/AccountlCenters FROM Fund/ ccountl enter
11 PE69 5.00209204 $2,123,000. PE69 531 200 020920 1 oo.
EI TIF+CATloNS:
Submitted for City ianag �office bra Fernando Costa (6122)
on inatin D artrrm nt He William Verkest (7801)
Additional Information contact: Elizabeth Young (6785)
ATTACHMENTS
1. 20SW G[SP JECTYR3 A .doc (Public)
2. compliance - yr3.12df CF V Internal)
3. fundir verifcation. df (CFW internal)
http. pps.cfwnet.org e o ci printr .a p id 14033&print-true& ocType= ri'nt 9/24/201