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Home My WebLink AboutContract 43706-A4 (2)GITY SECRETARY CONYR4CT 1IO, , t}`/Q/o FOURTH AMENDMENT TO CITY SECRETARY CONTRACT NO. 43706 WHEREAS the City of Fort Worth ("City") and Day Resource Center for the Homeless ("Agency") made and entered into City Secretary Contract No. 43706 (collectively with all previous amendments, the "Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant ("ESG"); WHEREAS, the First Amendment to the Contract added $37,080.50 in additional ESG Funds for a total of $73,901.98. The Second Amendment revised certain Budget line items, replaced the Insurance and Bonding Contract requirements to be consistent with the City's risk management policies, and replaced certain exhibits to comply with HUD's 2013 income limits; WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the City's Housing and Economic Development Department, so long as the total Contract Budget does not change and the Third Amendment revised certain Budget line items; WHEREAS, the Agency has requested further revision to certain line items in the Budget; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. a. Exhibit "B" - Budget Revised 06/2013 attached to the Contract is replaced with the attached Exhibit "B" - Budget Revised 09/2013. b. This amendment is effective as of the Effective Date of the Contract. II. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 4 to CSC No. 43706 Day Resource Center (ESG) @MOJA Rcc c (Min 'j JU ter,V U G J&(31.0 it ali j 4 RECEIVEO OCT 9 2015 ACCEPTED AND AGREED .yRESOURCE CENTER FOR DA SS TITE Hp LE By: Bruce Frankel Title: le: Executive Director ATTEST: CITY of FORT oRTII By: Garcia, Interim Director Cynthia 13 • C a • and Economic Development ment Housing a Department A,'d��°�°°� �1/49 # I APPROVED AS T �"i � ��+„�� LEG ITY: 8 0° 8 Z et Fl ct° *ft August 7, 02h:492000o .C'J' -260b8; January 29, �l�,` ��,�.�� No. 4 to CSC No. 43706 Amendment SSG) Day Resource Centel ORM AND ssistant City Attorney OFFICIAL RECORD CITY SECRETARY �9; MfORTGta gfi EXHIBIT "B" - BUDGET Revised 09/2013 I ailaWTER ESSENTIAL SERVICES Salaries Life Insurance Health Insurance Unemployment Worker's Compensation Retirement (FICA/Medicare) Office Supplies Postage Printing Craft Supplies Food Supplies Insurance Accounting Contract Labor SHELTER OPERATIONS Maintenance Rent Security Insurance Utilities Supplies Hotel/Motel Vouchers RENOVATIONS SUBTOTAL EMERGENCY SHELTER HOUSINGREIWTIONAND STABILIZATION Salar'es- Prevention FICA- Prevention Life Insurance- Prevention Health Insurance- Prevention Disability Insurance- Prevention Unemployment -State- Prevention Salaries- ReHousing FICA- ReHousing Life Insurance-ReHousing Health Insurance- ReHousing Disability Insurance- ReHousing Unemployment -State- ReHousing SUBTOTAL- HR&S f-IEiI+ CIAL ASSISTANCE- Rental Assistance- Prevention Rental Assistance- ReHousing Utility Payments- Prevention Utility Deposits- ReHousing Moving Costs- ReHousing Motel/Hotel Vouchers- ReHousing Security Deposits- ReHousing SUBTOTAL- FINANCIAL ASSISTANCE HMIS- Prevention HMIS- ReHousing SUBTOTAL- HMIS TOTAL ESG Ices tCT AI4IOUNT FUNDING A: GENERAL REVENUE/DONATIONS FUNDING B: FUNDING C: Amendment No. 4 to CSC No. 43706 Day Resource Center (ESG) 1001 1002 1003 1004 1005 1006 1007 1008 1009 1110 1111 1112 1113 1114 1115 1116 1117 1118 1119 1120 1121 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 3001 3002 3003 3004 3005 3006 3007 4002 $3,058.00 $1,942.00 $30,000.00 $73,901.98 1 ($4,500.00) $3,058.00 $1,942.00 $25,500.00 $73,901.98 Page 3 The following tables are purely informational and were created solely for purposes of preparing, negotiating and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B — BUDGET and are not to be considered part of the terms and conditions of this Contract Contractor may make changes to any column except the "Position" column in the ' Salary Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET.' Changes to the column labeled "Position" may only be made with the prior written consent of the City. Position Name Facility Manager Client Care Worker Case Manager Exec. Director Service Type Shelter Essential Services Shelter Essential Services Housing Relocation/Stabilization Shelter Essential Services and Operations FICA Life Insurance Health Insurance Unemployment Workers Compensation Retirement Office Supplies Office Equipment Rental Postage Printing SALARY DETAIL Rate $50,923 annual Annual Hours Percent to Grant 2080 65 72% 1 PT @ $8.76/hr 1,742 1 PT @ $8/hr 1,690 $42,000 annual 2080 $34,000 annual 2080 $34,000 annual 2080 $33,000 annual 2080 $31,000 annual 2080 $78,000 annual Percent of Payroll 7.65% FRINGE DETAIL Amount $3,058.00 2080 SUPPLIES AND SERVICES Total Budget Amount to Grant $33,466 32.89%' $5,018.98 36.37% $4,917 0 0 0 0 0 0 Percent to Grant 55% Total: 0 0 0 0 0 0 $43,401.98 Amount to Grant $3,058.00 Percent to Grant Amount to Grant MISCELLANEOUS Total Budget Contract Labor and Permits Construction/Building Materials Facihty Fees Amendment No. 4 to CSC No. 43706 Day Resource Center (ESG) Percent to Grant 100% 100% Amount to Grant Page 4 Field Trip Costs Food Supplies Teaching Aids Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Maintenance/Repairs Cleaning Supplies Fidelity Bond (or Equivalent) General Commercial Liability Directors and Officers Contract Accounting Childcare Scholarships Short -Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance i 1 FACILITY AND UTILITIES Total Budget Percent to Grant Amount to Grant $46,460.00 55% $25,500.00 1 $1,942.00 100% 1 $1,942.00 1 FINANCIAL AND INSURANCE Total Budget Percent to Grant Amount to Grant DIRECT ASSISTANCE Total Budget Percent to Grant Amount to Grant Amendment No. 4 to CSC No. 43706 Page 5 Day Resource Center (ESG) 10/3/13 M&C Review CITY COUNCIL AGENDA DATE: Official site of the City of Fort Worth, Texas FORT WoRTI 1 O L N CIL ACTION: Approvo d As /asno mde d on 8/7/2012 - Ordinance No. 20316-08-2012 CON T IINUial Ih OI E „ P 7/24/2012 C=25767 NO.: CODE: C TYPE: NON - CONSENT EV1OUS WEEK LOG NAME PUBLIC HEARING: 17HUDACTPLANIWY12- 13 YES SUBJECT: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of Federal Grant Funds from the United States Department of Housing and Urban Development in the Amount of $9,278,851.00 for Program Year 2012=2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2012=2013 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2012i-2013 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4. Authorize the collection and use of any program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program; 5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program; 7 Ai ithnriono +ha raw Mananor nr hie diacirrnoo to amond tha rnntrar►te and intordonartmontal I attars apps.cfwnet.org/councilfiacket/mc reviewasp?ID=17008&counci l date= 8/7/2012 1/6 110/3/13 M&C Review llutl IVI II-0 1.110 vny IVIC4I Gyci VI I IIO 0001y1 IGc, LV GI I I01 Da LI IC VVI I\I GVLO GI Pa I ILcI %.4010G U I Icl IIGI LGLIXI0 of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 9 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development Block Grant funds, $1,973 169.00 in HOME Investment Partnerships Program funds, $532,857.00 in Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS funds) plus any program income, all subject to receipt of such funds. DISCUSSION: The City's Action Plan is a comprehensive summary of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of $9,278,851.00 from the United States Department of Housing and Urban Development (HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. This year's Action Plan also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to July 25, 2012 Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. This public hearing on the City's Action Plan will be the first public hearing for the HUD -required citizen participation process A second public hearing is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan The City's Action Plan must be submitted to HUD by August 16, 2012. In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided at the public hearings. A complete list of the streets is attached and will be included in the Action Plan. The allocations in the draft Action Plan available during the public comment period were based on funding estimates available at that time The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on June 4, 2012 A summary of the CDC's funding recommendations is provided below in Tables 1, 2, and 3 and a spreadsheet of all specific funding recommendations is attached For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program income is recommended to be allocated as follows: Housing Programs and Services - $2,124,038.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and apps.cfwnet.org/council_paclaet/mc review.asp9ID=17008&councildate=8/7/2012 2/6 10/3/13 M&C Review housing services, and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Public Services - $874,517.85 This item includes social services for low to moderate income, disabled, and disadvantaged populations. Community Facilities and Infrastructure - $930,596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734,943.30 This item is this year's payment of the City's Section 108 loan from HUD. CDBG General Administration - $1,166,023 80 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income - $50,000.00 Staff recommends allocating any CDBG program received to the following items. CASA of Tarrant County, Inc. Cultural Arts Center Day Resource Center for the Homeless YWCA Fort Worth & Tarrant County Neighborhood Street Reconstruction CDBG General Administration (20 percent) Total CDBG Program Income $ 1,875.00 $ 1,875.00 $ 1,875.00 $ 1,875.00 $32,500.00 $10,000.00 $50,000.00 For Program Year 2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as follows: HOME General Administration - $197,316.90 This item includes costs for administering the HOME grant. Community Development Housing Organizations (CHDO) Set Aside - $0 00 This HUD -required minimum allocation has been met with previous years' awards to CHDOs for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775,852.10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using HOME funds Any future program income will be used for the City s Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $492,892.72 Allocation to PSG nrenram administration - S39.96428 apps.cfwnet.org/council pacIet/mc reviewasp9ID=17008&councildate=8/7/2012 3/6 10/3/13 M&C Review r oo. _.... _.-•.......o_.-_._.. For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $914,424.82 Allocation to HOPWA program administration - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Develoament Block Grant: Table 1 - CDBG Agencies Organization Program Diamond Hill and Northside Camp Fire USA First Texas Council Station CASA of Tarrant County, Inc. Cenikor Foundation Clayton Child Care. Inc. d/b/a Clayton YES, Cornerstone Assistance Network Cultural Arts Center Day Resource Center for the Homeless The Ladder Alliance Mental Health Association of Tarrant County Northside Inter -Church Agency, Inc. Senior Citizen Services of Greater Tarrant County Tarrant Area Food Bank YWCA Fort Worth & Tarrant County YWCA Fort Worth & Tarrant County CDBG Public Service Subtotal REACH Resource Center on Independent Living TOTAL CDBG Contracts Volunteer Advocate Training Substance Abuse Treatment School Age Child Care New Life Center/Promise House GED in Spanish Counseling Services and Case Management Employment Training Long Term Care Ombudsman Good Works/Buenas Obras Transportation for Seniors Community Kitchen/Meals Child Development Program Power of Self Project Ramp Amount $ 75,900.00 $ 30,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 30, 000.00 $ 31, 808.50 $ 75,000.00 $ 75,000.85 $ $ $ 75,000.00 75,000.00 75,000.00 $ 75,000.00 $ 31.808.50 $ 874,517.85 $ 50.000.00 $ 924,517.85 Emeraencv Solutions Grant: Table 2 - ESG Aaencies apps.cMnet.org/council_pacla t/mc reviewasp9ID=17008&councildate=8/7/2012 4/6 10/3/13 M&C Review Organization Catholic Charities of Fort Worth CFW: Parks and Community Services P resbyterian Night Shelter S afeHaven of Tarrant County Day Resource Center TOTAL ESG Contracts Housing Opportunities For Persons Table 3 - HOPWAAgencies Organization AIDS Outreach Center, Inc. Tarrant County Samaritan Housing, Inc. TOTAL HOPWA Contracts Program P revention and Rapid Re - Housing Community Action P artners The Emergency Shelter P rogram S helter Operations and Rapid Re -Housing Counseling Services and Case Management With AIDS: Amount $ 38,178.52 $ 75,000.00 $ 167,892.72 $ 175,000.00 $ 36,821.48 $ 492,892.72 Program Amount Administration (three percent), $ 612,758.90 S upportive Services, TBRA, and STRMU Administration (three percent), S upportive Services, and TBRA These programs are available in ALL COUNCIL DISTRICTS. $ 301.665 92 $ 914,424.82 FISCAL INFORMATION/CERTIFICATION. The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget as appropriated of the Grants Fund. TO Fund/Account/Centers GR76 451727 GR76 5)0000( GR76 451727 GR76 5)0000( GR76 5)0000( GR76 451727 GR76 5)0000( GR76 451685 GR76 5)0000( 017206280)00( 017206280)00( 017206281)00( 017206281)00( 017206283)00( 017206284)00( 017206284)0(X 017206280)0(X 017206280)00( GR76 451727 017206283XXX $5.830.119.00 $5.830.119.00 $1.973.169.00 $1.973.169.00 $532.857.00 $942.706.00 $942.706.00 $50.000.00 $50.000.00 $532.857.00 FROM Fund/Account/Centers apps.ciwnet.org/councilfiaclet/mc review.asp9ID=17008&councildate=8/7/2012 5/6 10/3/13 M &C Review thbmittecd or C otv Mai -maces Office by: Oriainatinc] lilenar1' VLtnt Head: Additional Information Contact: ATTACHMENTS 17HUDACTPLANPYI2-13 A012 VG(1).doc 2012-13ActionPlanFundinaRecommendations. r df List of Selected Streets for 2012-2013.ndf Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Avis F. Chaisson (6342) apps.cfwnet.org/councilpacket/mc review.asp?ID=17003&councildate=3//7/2012 6/6 10/3/13 M&C Review CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 1/29/2013 Official site of the City of Foit Worth, Texas FORT WoRTII ; . DAM.: .1/29/2013 REFERENCE ;; ;C-26068 LCO C NAME: 172011 ESG 102012CONTRACTS 79K O.: PUBLIC CODE: C TYPE: CONSENT NO HEARING: SUBJECT: Authorize Change in Use and Expenditure in the Amount of $79,953.90 of Emergency Solutions Grant Funds, with the Amount of $37,080.50 of Additional Funds to City Secretary Contract No. 43706 with the Day Resource Center for the Homeless for Emergency Shelter Services, and the Amount of $42,873.40 to City Secretary Contract No. 43703 with Catholic Charities of Fort Worth for Homelessness Prevention Services, and Authorize Substantial Amendment to the City's 2011-2012 Action Plan (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize a Substantial Amendment to the City's 2011 2012 Action Plan regarding the change in use in the amount of $79,953.90 in Emergency Solutions Grant funds; 2. Authorize the addition in the amount of $37,080.50 to City Secretary Contract No. 43706 with the Day Resource Center for the Homeless for Emergency Shelter Services for a total contract amount of $73,901.98; and 3. Authorize the addition in the amount of $42,873.40 to City Secretary Contract No. 43703 with Catholic Charities of Fort Worth for Homelessness Prevention Services for a total contract amount of $81,051.92. DISCUSSION: On August 2, 2011, (M&C C-25066-Revised) the City Council approved the 2011-2012 Action Plan for use of Federal grant funds from the United States Department of Housing and Urban Develpment, including Emergency Solutions Grant (ESG) funds to benefit homeless persons and persons at risk of being homeless. The Action Plan authorized the amount of $297,018.00 in ESG funds of which $79,953.90 was not spent. In order to ensure that all prior year's FSG funds are spent before the two year expiration date, Staff recommends allocating the remaining amount of $79,953.90 to current ESG providers, as follows: Day Resource Center for the Homeless $37,080.50 Catholic Charities of Fort Worth $42,873.40 Staff recommends the change in use and expenditure of this additional amount of $79,953.90 in unprogrammed ESG funds, the amount of $37,080.50 to the Day Resource Center for the Homeless and the amount of $42,873.40 to Catholic Charities of Fort Worth. The Action Plan funding years calorttorl magi wart/ and xioarc maxi ha el ihcfifi'foal haeod nn tho nrinr•inlo of Iiret In Piref nu if in nrrlor fn apps.cfwnet.org/councilfiacket/mc review.asp?ID=17986&councildate=1/29/2013 1/2 10/3/13 M&C Review a CICc ALCC 1 IGy YGI y GI ICJ 7C CA 0 1 Icy 10CI CLAJCtIL 1t -iu AJUOcu CI I l IC r/I a wI1.JIC 401 1 u WA u , 1 u CI. vul III vI ACI w expend the oldest grant funds first. A public comment period on the change in use of these unprogrammed ESG funds was held from December 21, 2012 to January 22, 2013. Any comments are maintained by the Housing and Economic Development Department, in accordance with Federal regulations. This program benefits ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION. The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers GR76 539120 017206533200 $37.080.50 GR76 539120 017206533310 $42.873.40 Submitted for City Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers GR76 539120 017206533990 $79.953.90 Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Charletra Hurt (7536) apps.cfwnet.org/council_paclaet/mc reviewasp9ID=17986&councildate=1/29/2013 2/2