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Home My WebLink AboutContract 43704-A1 (2)CITY SECRETARY. 1 CONTRACT 140. 1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 43704 WHEREAS the City of Fort Worth ("City") and Cultural Arts Center ("Contractor") made and entered into City Secretary Contract No. 43704; WHEREAS, the Contract provides funding to Contractor pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-12-MC-48-0010 Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2 of the Contract permits Contractor to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the Housing and Economic Development Department, so long as the total Contract Budget does not change; and WHEREAS, Contractor has requested to move funds from the Salaries and FICA/Medicare line items into the Contract Labor and Rent line items of the Budget. The request is a result of the Executive Director's time on the grant being reduced prior to retirement. Additionally, the grant administrator's position has been changed from a salaried employee to contract labor; and WHEREAS, it is the mutual desire of City and Contractor to amend line items of the Budget. NOW, THEREFORE, City and Contractor hereby agree as follows: I. a. The budget line items of Exhibit "B" - Budget of the Contract is hereby revised with the revisions described in the attached Budget Amendment -Revised 1/2013. b. This amendment is effective as of the Effective Date of the Contract. II. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Amendment No. 1 to CSC 43704 Cultural Arts Center (CDBG) 02-05-13 PO4 : 02 I io OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX By: ACCEPTED AND AGREED: CULTURAL ARTS CE R "r_ Helen Sides Executive Director ATTEST: City ecretary, M&C: C-257 Date: 8/7/2012, 4 fOq1'��a Amendment No. 1 to CSC 43704 Cultural Arts Center (CDBG) CITY OF FORT WORTH By: Jesus Chapa Director, Housing and Economic Development APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney I OFFICIAL REGOR CITY SEC EMU COST CATEGORY ACCOUNT ADMINISTRATIVE Salaries FICA/Medicare PROGRAM PERSONNEL Worker's Compensation MISCELLANEOUS Contract Labor FACILITIES AND UTILITIES Rent LEGAL, FINANCIAL AND INSURANCE Fidelity Bond or Equivalent Directors and Officers General Commercial Liability TOTAL BUDGET AMENDMENT- REVISED 1/2013 Revised PROGRAM PROGRAM Expenditure BUDGET INCREASE DECREASE BUDGET To Date 1001 $22,488.00 $0.00 $11,866.00 1002 $1,720.00 $0.00 $907.42 2006 4002 $250.00 $4.063.00 5006 $1,875.00 6001 $180.00 6002 $649.00 6003 $650.00 Amendment No. 1 to CSC 43704 Cultural Arts Center (CDBG) $31,875.00 $0.00 $0.00 $9,848.42 $2,925.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,622.00 $812.59 $5,622.00 $430.08 Balance $5,000.00 $382.50 $250.00 $0.00 $250.00 $13,911.42 $1,060.00 $12,851.42 $4,800.00 $468.75 $4,331.25 $180.00 $0.00 $180.00 $649.00 $650.00 $12,773.42 1 $12,733.42 $31,875.00 I $649.00 $0.00 $0.00 $650.00 $8,229.83 I $23,645.17 M&C Review Page 1 of 5 Official site of the City of Fort Worth, Texas FORTWORTII rry COUNCIL AGENDA 'Tair COUNCIL ACTION: Approved As Amended on 8/7/2012 Ordinance No. 20316=08-2012 CONTINUED FROM A PREVIOUS WEEK DATE: 7/24/2012 REI:ERENCF. C-25767 LOG NAME: 17HUDACTPLANPYI2-13 NO.: CODh: C TYPE: NON- PUBLIC YES CONSENT HEARING: SUBJECT: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of Federal Grant Funds from the United States Department of Housing and Urban Development in the Amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2 Approve the City's 2012-2013 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4. Authorize the collection and use of any program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program; 5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program; 7. Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; http://apps.cfwnet.org/council packet/mc_review.asp?ID=17008&councildate=8/7/2012 11 /27/2012 M&C Review Page 2 of 5 8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds $532,857.00 in Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS funds) plus any program income all subject to receipt of such funds. DISCUSSION: The City's Action Plan is a comprehensive summary of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of $9,278 851.00 from the United States Department of Housing and Urban Development (HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. This year's Action Plan also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to July 25, 2012. Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. This public hearing on the City's Action Plan will be the first public hearing for the HUD -required citizen participation process A second public hearing is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan. The City's Action Plan must be submitted to HUD by August 16, 2012. In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas The streets selected for reconstruction were based on the comments provided at the public hearings. A complete list of the streets is attached and will be included in the Action Plan. The allocations in the draft Action Plan available during the public comment period were based on funding estimates available at that time. The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on June 4 2012 A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific funding recommendations is attached For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program income is recommended to be allocated as follows: Housing Programs and Services - $2,124,038.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and housing services, and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Public Services - $874,517.85 This item includes social services for low to moderate income, disabled, and disadvantaged populations. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 11 /27/2012 M&C Review Page 3 of 5 Community Facilities and Infrastructure - $930,596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734,943.30 This item is this year's payment of the City's Section 108 loan from HUD. CDBG General Administration - $1,166,023.80 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income - $50,000.00 Staff recommends allocating any CDBG program received to the following items. CASA of Tarrant County, Inc. $ 1,875.00 Cultural Arts Center $ 1,875.00 Day Resource Center for the Homeless $ 1,875.00 YWCA Fort Worth & Tarrant County $ 1,875.00 Neighborhood Street Reconstruction $32,500.00 CDBG General Administration (20 percent) $10,000.00 Total CDBG Program Income $50,000.00 For Program Year 2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as follows. HOME General Administration - $197,316.90 This item includes costs for administering the HOME grant Community Development Housing Organizations (CHDO) Set Aside - $0.00 This HUD -required minimum allocation has been met with previous years' awards to CHDOs for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775,852.10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using HOME funds. Any future program income will be used for the City s Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $492,892.72 Allocation to ESG program administration - $39,964.28 For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $914,424.82 Allocation to HOPWA program administration - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Development Block Grant: Table 1 - CDBG Agencies Organization Program Amount http://apps.cfwnet.org/council_packet/mc_rev iew.asp?ID=1 700 8&counci ldate=8/7/20 12 1 1/27/20 12 M&C Review Page 4 of 5 Camp Fire USA First Texas Council CASA of Tarrant County, Inc. Cenikor Foundation Clayton Child Care. Inc. d/b/a Clayton YES! Cornerstone Assistance Network Cultural Arts Center Day Resource Center for the Homeless The Ladder Alliance Mental Health Association of Tarrant County Northside Inter -Church Agency, Inc Senior Citizen Services of Greater Tarrant County Tarrant Area Food Bank YWCA Fort Worth & Tarrant County YWCA Fort Worth & Tarrant County CDBG Public Service Subtotal REACH Resource Center on Independent Living TOTAL CDBG Contracts Emeraencv Solutions Grant: Table 2 - ESG Agencies Organization Catholic Charities of Fort Worth CFW: Parks and Community Services P resbyterian Night Shelter S afeHaven of Tarrant County Day Resource Center Diamond Hill and N orthside Station Volunteer Advocate Training S ubstance Abuse Treatment S chool Age Child Care N ew Life Center/Promise House GED in Spanish Counseling Services and Case Management Employment Training Long Term Care O mbudsman Good Works/Buenas Obras Transportation for Seniors Community Kitchen/Meals Child Development P rogram Power of Self P roject Ramp Program Prevention and Rapid Re -Housing Community Action Partners The Emergency Shelter P rogram S helter Operations and Rapid Re -Housing Counseling Services and Case Management TOTAL ESG Contracts Housing Opportunities For Persons With AIDS: Table 3 - HOPWA Agencies Organization AIDS Outreach Center, Inc. Tarrant County Samaritan Housing, Inc. $ 75,900.00 $ 30,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 30, 000.00 $ 31,808.50 $ 75,000.00 $ 75,000.85 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 31.808.50 $ 874,517.85 $ 50.000.00 $ 924,517.85 Amount $ 38,178.52 $ 75,000.00 $ 167,892.72 $ 175,000.00 $ 36, 821.48 492,892.72 Program Amount Administration (three percent), $ 612,758.90 S upportive Services, TBRA, and STRMU Administration (three percent), S upportive Services, and TBRA TOTAL HOPWA Contracts These programs are available in ALL COUNCIL DISTRICTS. $ 301.665.92 $ 914,424.82 http://apps.cfwnet.org/counciljacket/mc_review.asp?ID=17008&councildate=8/7/2012 11 /27/2012 M&C Review Page 5 of 5 FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account./Centers GR76 451727 017206280XXX GR76 5XXXXX 017206280XXX GR76 451727 017206281XXX GR76 5XXXXX 017206281XXX GR76 5XXXXX 017206283XXX GR76 451727 017206284XXX GR76 5XXXXX 017206284XXX GR76 451685 017206280XXX GR76 5XXXXX 017206280XXX GR76 451727 017206283XXX $5.830.119.00 $51830,119.00 $1.973.169.00 $1.973.169.00 $532.857.00 $942 706.00 $942.706.00 $50.000.00 $50,000.00 $532.857.00 Submitted for City Manaaer's Office by: Oriainatina Department Head: Additional Information Contact: FROM Fund/Account/Centers Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Avis F Chaisson (6342) ATTACHMENTS 17HUDACTPLANPY12-13 A012 VG(1).doc 2012-13ActionPlanFundinaRecommendations.adf List of Selected Streets for 2012-2013.pdf http://apps.cfwnet.org/council packet/mc_review.asp?ID 1 7008&councildate 8/7/2012 11 /27/2012