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HomeMy WebLinkAboutContract 43806-A1 (2)AMENDMENT No . 1 CR ,y' GOVRA TO CITY SECRETARY CONTRACT 9 i RIO 4 14- , WilitIORTAAC, the City of Fort worth (CITY) and FOES, Incorporated, (ENC.CNE) R) made and entered into City Secretary Contract No. 43806, the CONTRACT) which was authorized by MAC C=25848 on the 18th day of September, 2012 in the amount of $193,110.00; and VvIEIL + 9 the CONTRACT involves engineering services for Lhe following project: Sanitary Sewer Rehabilitation Contract 91; and WME �k4E1 , it has become necessary to execute Amendment No . 1 to the CONTRACT to include an increased scope of work and revised fee NOW THEREFORE , CITY and ENCXN EE'R , acting herein by and through their duly authorized representatives, onter into the following agreement, which amends the CONTRACT: 1. rticleI of the CONTRACT is amended to include the additional engineering services specified in a proposal dated March 4, 2014, a copy of which is attached hereto and incorporated herein. The cost to City for the addiLional design services to be performed by Engineer totals $119,387 .00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall he rn �a an amount of $312,497.00. n 3. ca (Tr, Al pr ovisions other of the Contract, which are not expressly amended herein, shall remain in full force and effect. - - -t f FMAf�- RECORD Page c 1-- J ` flt WORTH) TX EXECUTED and EFFECTIVE as of the date last written by a signatory, holow. APPROVED: City of Fort Worth cessenet,444..4‘.1 Fernando Costa Assistant City Manager DATE: a/tah4 �tQVAL RE Ii�NDED it/MI � S. Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LE GAL I T Y Douglas W. Black Assistant City Attorney ATTEST: Mary °J . /K City Secretary ENGINEER EJES , Incorporated. MGM dwin B. Jones, P. President DATE: M& C : Date: E. C=26877 July 22, 2014 ©Prilg11811-, RI5ACMOI MDFRATV-111118M Page e2 ,gyp o Vii0L irr19 1 INCORPORATED 1 Service With Excellence March 4, 2014 CORPORATE OFFICE 12655 N. Central Expy. Suite 500 Dallas, Texas 75243 Phone: 214 343-1210 Fax: 214 343-3885 Rakesh Chaubey, P E City of Fort Worth Water Department Engineering & Fiscal Services Division 1000 Throckmorton Street Fort Worth, TX 76102-6311 817-392-6051 RE: Amendment No. 1 Sanitary Sewer Rehabilitation, Contract 91 City Project No. 01957 Additional Design, Research and Survey Work Dear Mr. Chaubey: ® Architectural • Engineering • Planning • Construction Management ■ Environmental Services ® IT Services Per your request we are pleased to submit this Amendment No. 1 for additional design services required to complete the above referenced project. The requested modifications will be outside of our scope of services as set forth in City Secretary Contract No 43806, therefore this Amendment No. 1 is being developed to further identify these services and summarize the associated costs. The additional services required to prepare final construction documents will include the following: • Design Additional 4081 LF of Sanitary Sewer Line • Research and Data Collection to Verify Re-routes of Sewer Services • Revise Summary of Quantities and Cost Estimate • Obtain Additional Topographic Survey of 6415 LF We are requesting your assistance in the execution of this Amendment No. 1 in order for us to expeditiously perform these services The attached EXHIBIT I outlines the additional tasks, personnel and man-hours we anticipate to be required to make the requested revisions to the construction documents. The total fee for these additional services will be an amount not to exceed $119.387. In order to avoid any further delay in the project schedule, EJES, Inc. will proceed to make the requested revisions outlined above at this time. Fort Worth 7524 Mosier View Court, Suite 104 Fort Worth, TX 76118 (817) 284-2640 Houston 525 N. Sam Houston Pkwy. Suite 440 Houston TX 77060 (281) 272-1612 Shrevenort 6007 Financial Plaza, Suite 511 Shreveport, LA 71129 (318) 670-7275 ►4l These Amendment No. 1 services will be performed with the good faith understanding that an executed agreement for additional compensation is forthcoming and will be received prior to submittal of the final documents. The total contract amount to date, including amendments, is as follows: Original Contract Amount Amendment No. 1 New Contract Amount _ $193,110.00 _ $119,387.00 _ $312,497.00 Page 2 The City MWBE goal for this contract is 22%. Total amount to be paid to Arredondo, Zepeda, & Brunz, LLC (MWBE) for topographic survey from the total Amendment No.1 amount of $119,387 is $38,478, which is 32.22%; therefore meeting the City MWBE goal of 22%. If you have any questions or require additional information, please contact me at 214-343-1210, Ext 133. Sincerely, eabiti1/4447 6 c-3-2 Edwin B. Jones, P.E., President EJES, Inc 12655 N. Central Expressway, Suite 500 Dallas, TX 75243 Tel: 214-343-1210 ejones@ejesinc.com Attachment EXHIBIT I FEE CALCULATION SANITARY SEWER REHABILITATION CONTRACT 91 AMMENDMENT NO. 1 CITY PROJECT No. 01957 for City of Fort Worth, Texas TASK & DESCRIPTION . Protect Management A. Coordination & Design Submittal Roviow Meetings ESTIMATED No. ITEMS 5 UNIT^ Each 11. Research and Data Collection IA. Chock Grades of Sorvlcon whoro Roroutoa aro Pro/mood 1 Hourly B. Prooaro Topographic Colorod Moo Twice (2-Exhibits) 2 Hourly C. Study. Roaoarch & Data Collection on L-3279. L-3281 and L-3283 3 Hourly D. Proparo 2 Ovoroll Exhibits ohowlnn the Roroulo of Sorvlcos for Mr. Cronborq 2 Hourly Sr. PM 4 2 1 MANHOURS/UNIT Design Ena CADD Tech 2 Admin 1 TOTAL HOURS HOURLY RATE SUB -TOTAL PROJECT hANAGEMENT 10 11 4 12 2 8 16 1 2 6 12 TOTAL HOURS HOURLY RATE SUB-TOTA . RESEARCH AND DATA COLLECTION S :RVICES FEE III. Plans L. Documont Proparatlon & Conalructabllity/OC Rovlew (4081 LF) 1. 80% Submlllol (7 P & P ahootn) 1 Eoch 16 24 120 2. Proporo Prollminory Plan Submittal (2 solo) 1 Each 4 8 18 3.1009E Submittal (7 P & P Shoots) 1 Eoch 6 28 42 4.90% Submittal (136 - 8-1r2- X11- C.O. Ro-Routo Exhlblta) 1 Each 18 18 80 5. Promo Final Plan Submittal (2-aola of full aizo plane & soon.) 1 Each 2 6 12 V. Contract Documents 1 1 A. Rovlao Contract Documont 1. Iaouo Conformod Contract Documonta for Additional Shoots (2 solo full size, 2 sots half alzo, and 2 conformod specifications) 1 Each 2 6 12 4 A. Rovlao Ouantllloa & Coal Estimate I 1.60% Submittal 2.100% Submittal IV. Construction Phase Services IA. Constructlon Support 11. Request for Information/Change Order Review 12. Rocord Drawings 13. Final Walk Thru and Punch List VI. Topographic Survey (MWBE) - 6415 LF 10% Sub Markup 1 Each 2 4 4 1 Each 1 2 2 1 Each 2 4 6 1 1 Each 4 6 22 1 Each 4 1 TOTAL HOURS HOURLY RATE SUB -TOTAL PREPARATION OF PLANS. CONTRACT DOCUMENTS AND CONSTRUCTION SERVICES FEE SUB -TOTAL BASIC ENGINEERING SERVICES FEE T"TAL MANHO"RS/CLASSIFICATION • TOTAL Sr. PM Design Ena CADD Tech ' Admin HRS/TASK 20 10 20 10 $176.00 $135.00 $87.00 $64.00 $3,520.00 $1,350.00 2 18 11 2 8 24 6 24 48 3 4 12 24 14 60 107 3 $176.00 $136.00 587.00 564.00 $2,464.00 $8,100.00 $9,309.00 $192.00 16 24 120 4 8 16 6 28 42 18 16 80 2 6 12 2 1 1 30 30 $4,870.00 29 34 81 40 184 $20,065.00 160 29 76 125 21 6 12 4 24 2 4 4 10 1 2 2 5 I 2 4 6 1 13 4 6 22 32 4 1 5 65 108 310 14 ` 500 3176.00 3135.00 387.00 564.00 I $9,680.00 $14.580.00 $26.970.00 $896.00 $52,126.00 $12,144.00 $22,680.00 $36,279.00 $1.088.00 $77,061.00 $38,478 $3.848 I GRAND TOTAL AMENDMENT NO. 1 $119.387 Prepared By: EJES, Inc. 1 of 1 Off ciat site of he City of Fort Worth, Texasi I OUNCIL = GENDA 4 DATE• CODE - SUBJECT: FORT WORTH COUNCIL ACTION: Approved on 7/22/2014 7/22/2014 REFERENCE NO.: **C-26877 C TYPE• CONSENT LOG NAME• 60SS91A1-EJES PUBLIC NO HEARING: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 43806 with EJES Incorporated, in the Amount of $119 387.00 for Sanitary Sewer Rehabilitation Contract 91, for a Revised Total Contract in the Amount of $312,497.00 in an Area Bounded by South Hills Avenue, South Ridge Terrace, West Fuller Avenue Merida Avenue, Cockrell Avenue and Trail Lake Drive (COUNCIL DISTRICT 3) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No 1 to City Secretary Contract No. 43806 with EJES Incorporated, in the amount of $119,387.00 for Sanitary Sewer Rehabilitation Contract 91, for a revised total contract in the amount of $312 497.00 in an area bounded by South Hills Avenue South Ridge Terrace, West Fuller Avenue, Merida Avenue, Cockrell Avenue and Trail Lake Drive. DISCUSSION: On September 18 2012, Mayor and Council Communication (M&C C-25848), the City Council authorized an Engineering Agreement with EJES Incorporated, in the amount of $193,110.00 for Sanitary Sewer Rehabilitation Contract 91. Amendment No.1 will provide for the following: Additional design to accommodate the rerouting of existing sanitary sewer mains located in the rear of lots into the public right-of-way Additional survey services Additional construction assistance Additional project coordination EJES Incorporated proposes to perform the additional design work for a lump sum fee of $119,387.00. The original scope called for trenchless sewer rehabilitation in the easement behind the houses. Due to limited access, Staff recommends relocation of the sanitary sewer to the public right- of-way. Staff considers this fee to be fair and reasonable for the scope of services proposed. M/WBE Office - EJES Incorporated is in compliance with the City's M/WBE Ordinance by committing to an additional 32 percent M/WBE participation on this Amendment No. 1. The City's goal on this amendment is 17 percent. The project is located in COUNCIL DISTRICT 3. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund TO Fund/Account/Centers FROM Fund/Account/Centers Logname: 6OWSIDES34A1-DUNAWAY Page 1 of 2 P258 531200 703170195733 $119.387.00 Submitted for City Manager's Office bv: Fernando Costa (6122) Oriainatina Department Head: S. Frank Crumb (8207) Additional Information Contact: Rakesh Chaubey (6051) ATTACHMENTS 60SS91A1-EJES Map.pdf Logname. 60WSIDES34A1-DUNAWAY Page 2 of 2