HomeMy WebLinkAboutContract 43824 (2)STATE OF TEXAS
COUNTY OF TARRANT
AGREEMENT
(8ri SECRETARY
CONTRACT NO.
This Agreement ("Agreement") is made and entered into by and between the City
of Fort Worth ("City"), acting herein by and through its duly authorized Assistant City
Manager, and HiIICo Partners, LLC ("Consultant"), the person or entity whose personal
services are to be retained hereunder, individually referred to as a "party," collectively
referred to as the "parties."
For and in consideration of the covenants and promises contained herein, the
parties hereto agree as follows:
1.
General Provisions at Scope of Services
For and in consideration of the payment of the amount of money set out in
Section Five (5) below, Consultant agrees to represent the City concerning legislative
and administrative matters in the form of communications to be used during the official
session of the Texas Legislature and at other times during the term of this Agreement.
More specifically, Consultant agrees to perform the personal services described in
Exhibit "A," which is attached hereto and made a part of this Agreement for all purposes.
2.
Term of Agreement
This Agreement shall begin October 1, 2012 and terminate September 30, 2013
("Initial Term"), unless terminated sooner as provided herein. The City shall have the
option to renew and extend this Agreement for one year, with the period beginning
October 1, 2013, and terminating on September 30, 2014 ("Renewal Term"). The terms
and conditions of this Agreement are subject to re -negotiation upon mutual consent of
both parties at the time of such renewal.
3.
Point of Contact
Consultant agrees to cooperate with the City's Director of Governmental
Relations and the City Manager, who shall relate to Consultant requests from the City.
For purposes of this Agreement, the term City Manager shall include the City Manager
and his or her designee. Consultant will respond to requests made by the Mayor, the
Chair of the Legislative and Intergovernmental Affairs Committee, the City Manager, and
the City's Director of Governmental Relations. Consultant will coordinate all responses
or actions taken on the City's behalf through the Director of Governmental Relations or
appropriate City staff.
HillCo Partners, LLC
2012-2013 Legislative Agreement
Page 1 of 8
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CITY SECRarARY
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4.
Independent Contractor Status
Consultant shall perform all work and services hereunder as an independent
contractor and not as an officer, agent, servant or employee of the City. Consultant shall
have exclusive control of and exclusive right to control, the details of the services
performed hereunder and shall be solely responsible for the acts or omissions of his
officers, agents, employees, and subconsultants Nothing herein shall be construed as
creating a partnership or joint enterprise between the City and Consultant, its officers
agents, employees, and subconsultants, and the doctrine of respondeat superior shall
have no application as between the City and Consultant.
5.
Payment, Expenses & Travel
In full payment and consideration for all services provided hereunder, the City
shall pay Consultant an amount not to exceed $5,000.00 per month. It is understood
that said payments are due and payable by City upon receipt of an invoice from
Consultant. For the Initial Term, and the Renewal Term the City shall reimburse
Consultant an amount not to exceed $1,000.00 for approved expenses. Unless
otherwise agreed to by the parties, payment under this Agreement shall not exceed the
total amount of $61,000 for services and expenses
6.
Termination
The City may terminate this Agreement at any time for breach of this Agreement
by providing a ten (10) day written notice or the City may terminate this Agreement
without cause by providing a thirty (30) day written notice to Consultant Upon
termination, all products prepared by Consultant hereunder whether completed or
partially completed, shall become the property of the City, and shall be returned to the
City immediately at no additional cost to the City. Upon termination, all payment
obligations of the City under this Agreement shall end.
7.
Work Product
Consultant shall furnish the City periodic reports on its work at such time as the
City may request All of the reports, information and data prepared or assembled for
City under this Agreement shall be kept confidential and shall not be made available to
any individual or organization without the prior written approval of the City, except as
such disclosure may be required by law
Hil1Co Partners, LLC
2012-2013 LegislativeAgreement
Page 2 of 8
8.
Conflict of Interest & Other Clients
Consultant shall inform the City of any other municipalities or counties or transit
agencies it represents and any other of its clients that might represent a potential conflict
of interest If the City, in its sole discretion, believes that a conflict exists, such conflict
shall be discussed by Consultant and the City and resolved to the satisfaction of the
City.
Consultant shall comply with Section 305.028 of the Texas Government Code.
9.
Governing Law & Venue
This Agreement shall be construed in accordance with the laws of the State of
Texas. If any action, whether real or asserted, at law or in equity, arises on the basis of
any provision of this Agreement, venue for such action shall lie in state courts, located in
Tarrant County, Texas or the Federal District courts of the Northern District of Texas.
10.
Availability of Funds
In the event no funds or insufficient funds are appropriated and budgeted or are
otherwise unavailable by any means whatsoever in any fiscal period for payments due
under this Agreement including any renewal periods, then the City will immediately notify
Consultant of such occurrence and this Agreement shall be terminated on the last day of
the fiscal period for which appropriations were received without penalty or expense to
the City of any kind whatsoever except to the portions of annual payments herein
agreed upon for which funds shall have been appropriated and budgeted or are
otherwise available.
11.
Notices
All written notices called for or required by this Agreement shall be addressed to
the following, or such other party or address as either party designates in writing, by
certified mail, postage prepaid, or by hand delivery:
City:
City of Fort Worth
Attn: City Manager
1000 Throckmorton
Fort Worth, TX 76102
with copies to:
The City Attorney and
Governmental Relations
Director at the same address
Consultant:
HiIICo Partners, LLC
823 Congress Ave.
Suite 900
Austin, Texas 78701
HillCo Partners, LLC
2012-2013 Legislative Agreement
Page 3 of 8
12.
Access to Records; Audit
Consultant agrees that the City shall, until the expiration of three (3) years after
final payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records involving transactions relating
to this Agreement. Consultant agrees that the City shall have access during normal
working hours to all necessary Consultant facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. The City shall give Consultant reasonable advance notice of intended
audits.
Consultant further agrees to include in all its subcontracts hereunder a provision
to the effect that the subconsultants agree that the City shall, until the expiration of three
(3) years after final payment under the subcontract have access to and the right to
examine any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that City shall have
access during normal working hours to all subconsultant facilities, and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the
provisions of this article. City shall give subconsultant reasonable advance notice of
intended audits.
13
Liability
CONSULTANT SHALL INDEMNIFY, DEFEND AND HOLD THE CITY
HARMLESS FROM ANY AND ALL CLAIMS, CAUSES OF ACTION, LAWSUITS,
DAMAGES, LOSSES, JUDGMENTS AND LIABILITIES, ARISING FROM
CONSULTANTS OWN NEGLIGENCE, WRONGFUL ACTS ERRORS, OMISSIONS,
OR INTENTIONAL MISCONDUCT AS A RESULT OF CONSUTLANT'S
PERFORMANCE PURSUANT TO THIS AGREEMENT. CONSULTANT SHALL NOT BE
LIABLE FOR ANY DAMAGES OR LOSSES ARISING SOLELY FROM THE CITY'S
NEGLIGENCE, WRONGFUL ACTS, ERRORS OMISSIONS OR INTENTIONAL
M ISCONDUCT.
14.
Entirety of Agreement
This Agreement shall be the entire, full and complete agreement between the
Parties concerning the subject matter hereof and shall supersede all prior agreements.
There are no valid or binding representations, inducements, promises or agreements,
oral or otherwise between the Parties that are not embodied herein. No amendment,
change, or variance of or from this Agreement shall be binding on either Party unless
agreed to in writing signed by both of the Parties This Agreement may be executed in
counterparts, each of which so executed shall be deemed an original and such
counterparts together shall constitute the same agreement.
HiIICo Partners, LLC
2012-2013 Legislative Agreement
Page 4 of 8
15.
Headings not Controlling
The headings appearing at the beginning of each paragraph of this Agreement
are for convenience only and do not define, limit or construe the contents of any such
paragraph. Whether expressly indicated or not, the singular usage includes the plural,
and the neuter usage includes the masculine or the feminine or both the masculine and
the feminine.
16.
Waiver
The City and the Consultant may waive an obligation of or restriction upon the
other under this Agreement only in writing. No failure, refusal, neglect delay,
forbearance or omission of the City or the Consultant to exercise any right or remedy
under this Agreement or to insist upon full compliance by the other with his, her or its
obligation hereunder shall constitute a waiver of any provisions(s) of the Agreement.
17.
Severability
Each provision of this Agreement or part thereof shall be severable If, for any
reason, any provision or part thereof in this Agreement is finally determined to be invalid
and contrary to, or in conflict with, any existing or future law or regulation, such
determination shall not impair the operation or affect the remaining provisions of this
Agreement, and such remaining provisions will continue to be given full force and effect
and bind each Party Each invalid provision or part thereof shall be deemed not to be a
part of this Agreement.
18.
Assignment
The Consultant may not assign or subcontract any of its rights or obligations
without the prior consent of the City, which consent may be withheld in the City s sole
and absolute discretion.
HiIICo Partners, LLC
2012-2013 Legislative Agreement
Page 5 of 8
19.
Force Majeure
It is expressly understood and agreed by the Parties that if the performance of
any obligations hereunder is delayed by reason of war; civil commotion; acts of God;
inclement weather; governmental restrictions, regulations, or interferences; fires; strikes;
lockouts, national disasters; riots; material or labor restrictions; transportation problems;
o r any other circumstances which are reasonably beyond the control of the party
o bligated or permitted under the terms of this Agreement to do or perform the same,
regardless of whether any such circumstance is similar to any of those enumerated or
n ot, the party so obligated or permitted shall be excused from doing or performing the
same during such period of delay, so that the time period applicable to such obligation
shall be extended for a period of time equal to the period such party was delayed.
[Remainder Intentionally Left Blank]
Executed on this �� 0 day of OCAT)6C , 2012.
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Date: 1
Attest:
Mary Kaysf
City Secretary
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HillCo Partners, LLC
2012-2013 Legislative Agreement
Page 6 of 8
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CITY OF FORT WORTH:
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C` .rles W Daniels
Assistant City Manager
Date: it,
proved as to Form and Legality:
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Maleshia B. Farmer
Assistant City Attorney
Contract Authorization:
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Date Approved: 101 33 1 ?.
OFFICIAL RECORD
CfTY SECRETARY
FT. WORTH, TX
EXIIIBIT "A"
SCOPE OF SERVICES ARE LIMITED TO WATER RELATED ISSUES
1. Consultant will provide advice and counsel regarding water related issues with
those state agencies and commissions which interface with the City and will promote
working relationships and goodwill between the city and key staff and board members of
those state agencies and commissions, when requested by the City.
2. During the legislative session (2013), Consultant will work with City staff to
ensure attendance at relevant interim committee meetings or hearings and legislative
committee meetings or hearings relating to the issue of water and ensure that the
appropriate written reports are prepared
3. Consultant will inform the City (generally by contacting the City Manager) of
any water related legislative initiatives felt to be possibly detrimental to the interests of
the City, the City's Comprehensive Plan or the City's State Legislative Agenda, as they
become aware of any such initiative.
4. Consultant will assist the City Manager and other designated city staff in the
development and coordination of the city's legislative program relating to water
initiatives
5. Consultant will generally cooperate with City Manager to promote the passage
of proposed legislative water related initiatives included in the City Council adopted
legislative agenda/packet, in cooperation with City representatives. Consultant will
assist, when requested, in acquiring sponsors/authors for water related appropriation
riders, legislation, amendments initiatives or other action in the packet.
6. Consultant will assist the City Manager and other designated city staff in
defeating any water related legislation, amendments to legislation, appropriation or other
action by the Texas Legislature that will erode, weaken, decrease or take away the
City's authority to govern the municipal affairs of the City or that is detrimental to the
water interests of the City of Fort Worth.
7. Consultant will assist the City Manager and other designated city staff in the
review and analysis of pending and proposed water related legislation appropriation,
rider, legislation, amendment, initiative as well rule proposals by state regulatory
agencies and provide the City with notification on issues of interest or concern on a
proactive basis.
8. Consultant will assist the City Manager and other designated city staff in the
development and evaluation of strategies for the support, defeat or amendment of
pending water legislation, water policy, water regulatory rules and water related funding
opportunities.
9. Consultant will assist the City Manager and other designated city staff in the
presentation of regular oral and written reports to the City Council and other
stakeholders relating the issue of water as well as provision of requested reports on
water legislative actions.
HillCo Partners LLC
2012-2013 LegislativeAgreement
Page 7 of 8
10. Consultant will assist the City Manager and other designated city staff
periodically with logistical support for City Council members, City Management, City staff
and the staffs thereof while said are in Austin attending water related conferences or
water related public hearings and or meetings.
11. Consultant will promote working relationships and goodwill between the City
and members of the Legislature, the Executive Branch, state agency leadership, state
Commission leadership, state board leadership and the staffs thereof, with particular
emphasis on House and Senate leadership, key committee chairs and members, the
Tarrant County delegation and members of water related state agencies, water related
state commissions and water related state boards
12. Consultant will assist in introducing City Manager or his/her designee to
members of the Legislature and staff members, in particular the leadership and
members of the Tarrant County legislative delegation and members of water related
state agencies, water related state commissions and water related state boards.
13. Consultant will provide advice and counsel to City Manager or his/her
designee, City Council or other city staff regarding water related legislative strategy and
provide such background information as proponents, opponents attitude of key
legislators, and positions of related entities.
14. When requested by City Manager or his/her designee, Consultant will,
communicate with written memorandum or telephonically, summarize contacts made
with state legislators water related state agency leadership, water related state board
leadership and key staff on behalf of the City. As the need arises, they will discuss with
the City Manager or his designee coverage of key water related legislative committee
hearings/meetings, water related state agency hearings/meetings, water related state
board hearings/meetings and proposer will attend water related hearings/meetings upon
request, as necessary.
15. Consultant shall not have the authority to represent or represent the interest
of the City of Fort Worth before members of the Texas Legislature, the Executive
Branch, state agency leadership, state commission leadership, state board leadership,
House or Senate leadership, key committee chairs and/or members, and the staffs
thereof, on any non -water related issues without the express written consent of the City
Manager or his/her designee
H111Co Partners, LLC
2012-2013 LegistatweAgreement
Page 8 of 8
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION:Approved on 10123/2012
DATE: Tuesday, October 23, 2012
LOG NAME* 02HILLCO2013
SUBJECT:
Authorize Execution of a Professional Services Agreement with HiIICo Partners, LLC, in the Amount of
$61,000.00 for Consultation and Representation on State Issues Before the Texas State Legislature, State
Agencies, State Boards and Commissions and the Office of the Governor (ALL COUNCIL DISTRICTS)
REFERENCE NO.: **C-25932
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with HiIICo Partners,
LLC, in the amount of $61,000.00, for professional services involving consultation and representation of
the City of Fort Worth before the Texas State Legislature, state agencies, state boards and commissions
and the Office of the Governor. The term of the contract will be from October 1, 2012 to September 30,
2013, with an option to renew for one-year subject to re-negotation upon mutual consent of both parties at
the time of such renewal.
DISCUSSION:
The City of Fort Worth (City) anticipates that legislation important to the City will be considered during the
2013 Texas Legislative Session. More so than any other session, local laws and local issues related to
city governance are expected to be addressed by the Legislature that could have a lasting impact on how
cities are developed and funded It is the recommendation of the Governmental Relations Staff that the
City hire additional legislative expertise to help with the City's 2013 State Legislative Program Included in
that program are initiatives that are critical to the City's future such as working to defend the City's
interests regarding the anticipated state budget shortfall, unfunded mandates condemnation, eminent
domain and the Sunset Review process. In addition, there are other important issues that are vital to the
future of the City that will be under consideration, including the regional transportation initiative and
funding, air quality and regional water supplies. To help communicate the City's position regarding these
issues to the members of the Legislature, Speaker of the House, Lieutenant Governor and Governor, Staff
recommends entering into an Agreement with HiIICo Partners, LLC (HiIICo) a major legislative consulting
firm in Austin.
The proposed Agreement requires that HiIICo provide advice and counsel on legislative issues, including
assisting the City in the passage of legislative initiatives that are proposed and identified as part of the
City's legislative program. HiIICo will also assist in defeating legislation that is detrimental to the City as
determined by City Council.
The term of the proposed Agreement will be from October 1, 2012 and continue until September 30, 2013.
The Agreement requires the City to compensate HiIICo a rate in the amount of $5,000.00 per month. The
2013 legislative session will have significant water legislation which could impact the North Texas Region;
therefore, a portion of Hi11Co's compensation will be paid by the Water Department In addition, the City
will reimburse HiIICo for approved expenses incurred in connection with the performance of its duties and
responsibilities under the Agreement The approved reimbursable expenses shall not exceed the amount
of $1,000.00 for the term of the Agreement.
Logname: 02HILLCO2013 Page 1 of 2
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Department and approved by the M/WBE Office because the purchase of goods and services is from
sources where subcontracting or supplier opportunities are negligible.
RENEWAL - The City shall have the option to renew the Agreement for an additional one-year term
beginning October 1 2013, and terminating on September 30, 2014. The terms are subject to re-
negotiation upon mutual consent of both parties at the time of such renewal
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
funds will be available in the current operating budget, as appropriated, of the General Fund
FUND CENTERS
TO Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manaaer's Office bv:
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
GG01 531200 0029000
P E45 531200 0601000
P E45 531200 0701000
Charles Daniels (6199)
S hirley Little (6110)
Evonia Daniels (7504)
ATTACHMENTS
1. 02HILLCO2013 MWBE Waiver.odf (CFW Internal)
$30,000.00
$15.500.00
$15,500.00
Logname: 02HILLCO2013