HomeMy WebLinkAboutContract 49500-A1 Date: 07/24/20
Time: 9:29 am CSC No.49500-A1
AMENDMENT No.1
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Freese and
Nichols, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 49500 (the CONTRACT) which was authorized by M&C
C-28317 on the 18t day of August, 2017 in the amount of
$1,809,500.00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Village Creek WRF Thickening Modifications; and
WHEREAS, it has become necessary to execute Amendment
No. 1 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
July 13, 2020, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $738,000 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $2.,547,500.00 .
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
Page -1-
FT. WORTH, TX
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Freese and Nichols, Inc.
Dana Burghd off(Jul 24,20 7:22 CDT)
Dana Burghdoff Rusty Gib , P.E.
Assistant City Manager Vice-President
Jul 24,2020 ^7
DATE: DATE: ! 2
APPROVAL RECOMMENDED:
Christopher Nardor
Christopher Harder(Jul 16,202016:14 CDT)
Christopher Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all perfor an a and reporting requirements.
Tony S n J 4
�Or Farida S. Goderya, PE, PhD
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: 20-0464
890EI -W Date: 06/23/20
ck(Jul DBIa 23,2020 23:01 CDT)
1295: 2020-626054
Douglas W. Black
Senior Assistant City Attorney
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Mary J. Kayser �Pd a1 nExASap�
City Secretary
OFFICIAL RECORD
CITY SECRETARY
Page -2- FT. WORTH, TX
FREESEInnovative approaches
Practical results
112?N I C H 0 L S Outstanding service
4055 International Plaza,Suite 200 + Fort Worth,Texas 76109 + 817-735-7300 + FAX 817-735-7491 www.freese.com
July 13, 2020
Farida S. Goderya, P.E., Ph.D.
Senior Project Manager
City of Fort Worth Water Department
200 Texas St
Fort Worth,TX 76102
Re: Village Creek WRF Thickening Modifications
City Project No. CO2647
Amendment No. 1—Construction Services
Dear Farida:
Freese and Nichols, Inc. (FNI) is providing the attached proposal to amend the Village Creek WRF
Thickening Modifications project (City Project No. CO2647).The project design is complete and is moving
into the construction phase.The proposal is for construction services support.
A summary of the project fees to date is provided below.
Study(CSC No.47018) $295,113.00
Design (CSC No.49500) $1,809,500.00
Total Fee to Date $2,104,613.00
Requested Amendment No. 1 $738,000.00
Revised Total Fee to Date $2,842,613.00
We appreciate the opportunity to continue to serve the City on this important project. If you have any
questions or if I may be of further assistance, please contact me at 817-735-7305.
Sincerely,
Chad Simmons, PE, BCEE
Freese and Nichols, Inc.
Attachments:
Scope of Work
Detailed Cost Breakdown
City of Fort Worth
Village Creek WRF Thickening Modifications
City Contract No. CO2647
Amendment No. 1
Description of Services:This Professional Services Agreement Amendment is an addition to the City of
Fort Worth's Village Creek Water Reclamation Facility Thickening Modifications project.
The amendment is for additional design and construction phase services.The OWNER has requested a
change in scope for the ENGINEER to provide construction services in the form of General
Representation for the construction of the Village Creek Water Reclamation Facility Thickening
Modifications Project.
The ENGINEER will endeavor to protect the CITY in providing these services. However, it is understood
that the ENGINEER does not guarantee the Contractor's performance, nor is the ENGINEER responsible
for supervision of the Contractor's operation and employees. The ENGINEER shall not be responsible for
the means, methods,techniques,sequences or procedures of construction selected by the Contractor,
or any safety precautions and programs relating in any way to the condition of the premises,the work of
the Contractor or any Subcontractor. The ENGINEER shall not be responsible for the acts or omissions of
any person (except its own employees or agents) at the Project site or otherwise performing any of the
work of the Project.
1. Additional Design Phase Services
1.1. The ENGINEER was scoped to convert one gravity thickener into a primary sludge holding tank.
Between 30%and 60%,the CITY requested an additional gravity thickener be converted to a
primary sludge holding tank.A visual structural inspection was conducted to confirm the cover
of Gravity Thickener No. 1 could be removed. 60%drawings were updated to include removal
of the cover, demolition of tank internals, addition of a mixing system, and addition of yard
piping to accommodate the changes.The inclusion of a second converted gravity thickener
into the design was carried through the 100%design.
1.2. Conduct smoke testing of the biofilter fans to determine if there is a leak in the duct system
causing less flow than designed from the fans. Develop a written report of the test results.
1.3. Additional engineering for replacement of three biofilter fan differential pressure transmitters
and two biofilter air duct flow transmitters, design of a H2S gas monitoring system at the
Thickening Facility, and design of a consolidated lithium-ion uninterruptible power supply at
the Thickening Facility.
2. Preconstruction Phase Services
2.1. Assist the CITY in conducting one (1) preconstruction conference with the Contractor. It is
assumed the Resident Project Representative will prepare the agenda,facilitate the meeting,
and produce a meeting summary.
3. General Representation Services
3.1. Monitor the processing of contractor's submittals. Produce monthly reports indicating the
status of all submittals in the review process. Review contractor's submittals, including
modification requests,shop drawings, O&M manuals,schedules, and quality submittals such
as test reports and equipment installation reports in accordance with the requirements of the
construction contract documents for the projects. Monitor the progress of the contractor in
sending and processing submittals to see that documentation is being processed in accordance
with schedules.
It is assumed the CITY's document management system, BIM360, will be used for submittal
and RFI reviews,tracking of response times, etc. and that appropriate BIM 360 workflows for
tracking and processing submittals and RFIs have been developed by the CITY or Resident
Project Representative.The estimated number of first round submittals to review is 228.
3.2. Interpret the drawings and specifications for the CITY and Contractor(s) by responding to up to
105 Request for Information (RFIs). Investigations, analyses, and studies requested by the
Contractor(s) and approved by CITY,for substitutions of equipment and/or materials or
deviations from the drawings and specifications is an Additional Service.
3.3. Make up to twenty-five (24) monthly visits to the construction site(as distinguished from the
continuous services of a Resident Project Representative)to observe the progress and the
quality of work and to attempt to determine in general if the work is proceeding in accordance
with the Construction Contract Documents. Notify the CITY of non-conforming work observed
on site visits. In this effort the ENGINEER will endeavor to protect the CITY against defects and
deficiencies in the work of Contractors and will report any observed deficiencies to the CITY.
Visits to the site in excess of the specified number are an Additional Service.
The monthly site visits are assumed to coincide with monthly construction meetings. It is
assumed the Resident Project Representative will prepare the agenda for the monthly
meetings,facilitate the meetings,and prepare meeting summaries.
3.4. Process up to 50 contract modifications. Negotiate with the contractor on behalf of the CITY to
determine the cost and time impacts of these changes, if needed. Prepare change order
documentation for approved changes for execution by the CITY. Documentation of field
orders,where cost to CITY is not impacted,will also be prepared. Receive and evaluate notices
of contractor claims and make recommendations to the CITY on the merit and value of the
claim on the basis of information submitted by the contractor or available in project
documentation. Endeavor to negotiate a settlement value with the Contractor on behalf of
the CITY if appropriate. Providing these services to review or evaluate construction
contractor(s)claim(s),supported by causes not within the control of ENGINEER are an
Additional Service. Investigations, analyses,studies or design for substitutions of equipment
or materials, corrections of defective or deficient work of the contractor or other deviations
from the construction contract documents requested by the contractor and approved by the
CITY are an Additional Service. Substitutions of materials or equipment or design
modifications requested by the CITY are an Additional Service.
3.5. DCS, HMI, and PLC Programming Oversight and Testing: Provide programming oversight and
Quality Assurance/Quality Control (QA/QC)for the Emerson Ovation Distributed Control
System (DCS), Human-Machine Interface (HMI)and Programmable Logic Control (PLC)
associated with this project. Services include the following:
a) Review the Contractor's development and implementation submittals for general
conformance to the standards and guidelines set forth in the Contract Documents.AES
submittals include:
• AES Control Narratives
• AES Process Graphics
• AES 1/0 List/Database Submittal
• AES Controller Program
• AES Historical Data
• AES Software Maintenance Documentation
• AES Coordination Meeting/Workshop Minutes
b) Review the Contractor's development and implementation submittals for general
conformance to the standards and guidelines set forth in the Contract Documents.AES
submittals include:
• AES Control Narratives
• AES Process Graphics
• AES 1/0 List/Database Submittal
• AES Controller Program
• AES Historical Data
• AES Software Maintenance Documentation
• AES Coordination Meeting/Workshop Minutes
c) Attend up to three meetings at the project site with Contractor and Owner.The meetings
will be for the following purposes:
• One meeting to review HMI screens following development and prior to uploading.
• Up to two days at Programmers Facility to perform Witnessed Factory Acceptance
Test(FAT).
• Up to two days,following input/output(1/0) point check-out,for Functional
Demonstration Testing and field device 1/0 termination to verify performance
d) Prior to functional demonstration test,verify that DCS and PLC function blocks are
consistent with the final updated logic diagrams.
e) Coordinate the implementation of the new programming per the Owner's Design and
Construction standards.This will include attending AES tests as required by Section 40 61
21 with Contractor and Owner.The tests will be for the AES Witnessed Factory Test and
the AES Functional Demonstration Test.The AES Functional Demonstration Test will follow
field 1/0 point check-outs for site acceptance testing and field device 1/0 termination to
verify control system performance.
3.6. Provide up to 80 hours of startup assistance for commissioning and performance testing of the
various systems (Primary Sludge Holding Tank mixing system,WAS Holding Tank blowers, Blend
Tank mixing system, RDTs,and GBT).
3.7. Conduct, in company with CITY's resident representative, a preliminary and final review of the
Project for conformance with the design concept of the Project and general compliance with
the Construction Contract Documents. Prepare a list of deficiencies to be corrected by the
contractor before recommendation of final payment. Assist the CITY in obtaining legal
releases, permits,warranties,spare parts,and keys from the contractor. Review and comment
on the recommendation for final payment to the Contractor(s).Visiting the site to review
completed work in excess of two (2)trips are an Additional Service.
3.8. Revise the construction drawings in accordance with the information furnished by
construction Contractor(s) reflecting changes in the Project made during construction. Furnish
CITY three (3)sets of printed half size (11x17) copies and one (1)electronic copy(.pdf format)
of"Record Drawings!
4. Standard Operating Procedures
4.1. Develop Standard Operating Procedures (SOPS)for:
• Primary Sludge Holding Tank mixing system
• RDTs(inclusive of polymer feed system, RDT feed pumps,thickened primary sludge
pumps)
• WAS Holding Tank mixing system
• GBT(inclusive of polymer feed system, GBT feed pump,TWAS pump)
• Sludge Blend Tank mixing system
It is assumed the SOPS will use the VCWRF templates for SOPs and be similar in detail to SOPs
the ENGINEER has previously prepared for the Deep Bed Media Filters 1-20 and the Scum
Screen.An electronic(.pdf)copy of each draft SOP will be provided to the CITY for review.The
ENGINEER will meet with the CITY to receive comments and incorporate comments into the
final SOP.The final SOP will be delivered in electronic(.pdf)format. No hard copies will be
provided.
S. Additional Services
5.1. The ENGINEER will revise the Contract Plans to reflect changes to the Contract Plans for the
mechanical,structural, electrical, and instrumentation sheets as necessary to accommodate
the selected equipment for the rotary drum thickeners, gravity belt thickener,thickening unit
feed pumps and thickened sludge pumps.The revised Contract Plans will be issued to the
Contractor by a Field Order per the Contract Documents.
It is assumed the Contract Plans will be revised and reissued during submittal review of the
rotary drum thickener, gravity belt thickener, and associated thickening unit feed pumps and
thickened sludge pumps.
6. Compensation
Compensation shall be per the Agreement.Additional Services shall only be used upon written
authorization from the City. A summary of the level of effort is below.A detailed breakdown is
attached.
Additional Design Phase Services $51,846
Preconstruction Phase Services $9,583
General Representation Services $585,418
Standard Operating Procedures $51,756
Additional Services $39,397
Total $738,000
Chy of Fort Worth Pra ecl Fee Summary
VCWRF Thickening Improvements Basic services S J38000
512812020 Spedal services s
Amendment NmI-Detailed Cost Breakdown Total Proj«t 6 738.000
Tasks Labor
Phase Task Saadccio Task Description _ zi _ __ u, dam � Total Hours To Eff rtbor
$234 3152 3200 3112 cro 1175 5200 12M 3172 5152 5200
Addtlhnal Design Phase Se".--
Na—Y sludge Hold TaNC Redesign 4D 20 40 16 116 $ 23,024
fla ler Fan Smoke Te_' $ -
BiofiiterFanlnsNmertatbn:1125 Gas hlonilarkg;UPS 40 40 $ 9,360
$
P,—m.nslruclion Phase Services $
PrecorssbucBan Ake' 12 12 8 32 $ 6,504
$
General Re reuntadon Services S -
Pr"ca lAai�agemW 160 1W 320 S 64,255
SLbmrttal Review 200 170 SO 12 130 48 /2 a 610 $ 128,115
R for Information 80 W 30 8 40 74 a 4 304 $ 61,950
Alan SOe Vs3s 120 48 18 8 32 16 8 4 252 $ 54,550
Cordract Modfioticns/Change Orders 120 20 40 45 16 a 249 $ 55,784
DCS,HMI,PLC Progammlrg Ove H $ -
SmA AssistaM.e 24 m 12 24 BO $ 18,032
Pretan Ma Vh&ihrough 8 12 6 6 12 6 6 6 62 3 13,031
F I Wal h 6 a 6 4 6 4 4 4 42 $ 8,763
R—M Drax- s e 12 2 65 2 30 16 4 4 143 $ 29,094
StandardO—tin Pmetlures 54 I66 38 10 259 $ 51,709
AdtlBlonal Services 40 27 N 24 i 132 $ 2fi,272
Total Hours I Quanlily 872 728 190 163 40 417 ]SO 50 00 2,650
Total EOort f 212,J86 S 116,1]2 5 37,982 S 2],2J5 S - $ 8.422 $ 907,479 $ 32,]95 S 7,996 $ 6.3581 550,463
1 of3 LYEesoratts'gLCFirFFWWwtNFM1VtJ493 Vta9e—kv Ttkke,igDesgnWnd itwCSNlFTidkerig Fe-Amerd 1_—m 88202O
City of Fort Worth Pre at Fee ary
VCWRF Thickening Improvements Basic services 7.,.
512612020 Special Services
Amendment No.2-Detailed Cost B reakd iTol.1 Project I 73M00
Tasks Ertpeh..
Phase Task Dasfe or Task Descripllon Tedt Charga Mges Tnai[Charge p.oI Total Expense
Special Effort
S
Addkbnal0eslgo Phase Services $
Prbnary a tv,"N Tank Redesi n 116 5
Piofilter Fan Smoke Testw 5
@,filter Fan Ins{vnedOmn;N2S Gas Wndorkg;UPS 40 S -
$
Preconstructhm Phase Services $
Preeonsimct[an lAeeWg 32 120 5 70
$
General Re re entation Services $
Pr`ert Marugemenl 320 $
Su6metaI Reviev 610 $
R uestrer hfonoa6on 304 $
I.b Ste Wsts 252 $ 1,T76
Contract ModfraCnnslCha eOrders 249 $ -
OCS,NMI,PLC PrOgramMN Oversight $ -
Start-u Assstanm 80 460 5 276
Pre0mina WaUNvough 62 I60 5 93
F I W Ddhrough 42 to $ 93
Record Drawings 143 686 5 721
5
StandardO tin Procedures 26B 91 $ 47
5
Addtlonal Services 132 $ -
$
Total Reurs/puanmyj 2,650 ],201 686
Total EDon1S t,e57 f 721 S 2,577
2of3 L'Aeemaces`OL(Ya .WwW 1149a VA-Creek WRFTUckereg Das'griNnM 01\VCWRF Tlekervg Fee_Amerd1 S2b20 SRs=0
City of Fort Worth Pr eat Fee Summer
VCWRF ThIckening Improvements Basic services 739,OOOI
S28F20T0 Special Services
AmendmentNal-Betelletl Cost Breakdo]vn Total PmJ.t 738,000
Tasks Subcwsultalts Total
Phase Task Basic or Task Oescrip0on .f01 Jambs Signature Total Sub Tatal Effort
Special Automation Effort
Addit Oesign Phase Services 5 - $ -
Pnma 5 e H"IN I"
b 23.024
Biofilter Fan Smake Testing 5.635 - 5 5.917 S U17
BioFlter Fank stneneraatmn:H25 Gas Morulorki9:UPS 12,900 5 13,545 $ 22,9W
Preconstrutlion Phase Services 5 $
Premnswctbn lleetixg SW 11143 743 5 3,0M 5 9,583
General Re resent In Services 1 5 S
Pro1eH lAanagement - - 5 - $ 64,2%
Submetel Review 11,450 15,235 9.3 5 37,788 S 165,903
R uesi for Information 11,450 12.004 3,421 $ =19 $ 90,10
1 58e Mists 7,844 5.6021 7.426 5 21.915 b 77,741
CaNaH AladhrationsM,lu Ordxrs f0,21)0 14- S 23.856 S 79,640
OCS,HMI,PLC Prog rammi Oversight - 15,600 5 16,380 5 76,380
Stars Assl_4arm S b 18.311
Pretinlw V7alMivaugh w 32521 - S 4,444 S 17,568
F I Waealsough 980 3.252 5 4.444 S 13.320
Record Oravrings 4,300 5,335 2,090 5 /Z.317 S 4Z I32
5 - S
StandaMO ratio Procedures S b 51,755
Addillo.1 Services 5.000 7,500 5 13,125 S 39,397
I I I 5 S
Total Hours I Quantity b b],785 S 6],9/7 6 59,020
TotalEHoM1 5 b5,8N b 67,tM 6 61,971 b 194,960 b 738,000
3 d 3 L3Eesaucas'ALCR'F'FM WwM'FTVJi749a V6aga G.kMFTHckarvg l 523�20 Y182020
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 23, 2020 REFERENCE NO.: M&C 20-0464
LOG NAME: 60VCWRF THICKENING - EAGLEANDFNI
SUBJECT:
Authorize Execution of Amendment No. 1, in the Amount of$738,000.00, to an Engineering Agreement
with Freese & Nichols, Inc. for the Village Creek Water Reclamation Facility Sludge Thickening
Improvements, Authorize Execution of a Contract with Eagle Contracting Limited Partnership in the Amount
of$17,480,000.00 for Village Creek Water Reclamation Facility Sludge Thickening Improvements, Provide
for Project Costs for a Project Total in the Amount of$20,955,907.00, Adopt Resolution Expressing Official
Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 1 to City Secretary Contract No. 49500, an Engineering
Agreement with Freese & Nichols, Inc., in the amount of$738,000.00 for construction support
services for the Village Creek Water Reclamation Facility Sludge Thickening Improvements project
for a revised contract amount of$2,547,500.00 (City Project No. CO2647);
2. Authorize the execution of a contract with Eagle Contracting Limited Partnership in the amount of
$17,480,000.00 for the Village Creek Reclamation Facility Sludge Thickening Improvements project;
3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds
from future debt for the Village Creek Reclamation Facility Sludge Thickening Improvements project;
and
4. Adopt the attached Appropriation Ordinance adjusting receipts and appropriations in the Water and
Sewer Commercial Paper(W&S Commercial Paper) Fund by decreasing estimated receipts and
appropriations in the Unspecified project(City Project No. UNSPEC) in the amount of
$19,146,407.00 and increasing estimated receipts and appropriations in the Village Creek Water
Reclamation Facility Thickener Process Improvement project for sludge thickening improvements.
DISCUSSION:
The Village Creek Water Reclamation Facility ("VCWRF"), a 166 million gallons per day (MGD) plant,
comprised of primary, secondary and tertiary treatment, chlorine disinfection, and de-chlorination. The
VCWRF produces anaerobically digested biosolids, which are processed at the Biosolids Dewatering and
Processing Facility.
The VCWRF currently uses three solids thickening processes; Gravity Thickeners ("GT") to thicken the
primary solids from the primary clarifiers, Dissolved Air Flotation Thickeners ("DAFTs")to thicken the
solids from the Aeration Basins/Final Clarifiers and Gravity Belt Thickeners ("GBTs") to thicken the solids
from the high rate clarifiers. The existing GTs and DAFTs equipment are old, require a great deal of
maintenance, are inefficient in producing required levels of treatment, use a high amount of energy and
are sensitive to changes in flow characteristics. The proposed construction contract includes the
installation of new rotary drum thickeners (RDTs) to thicken solids from the primary clarifiers and high-rate
clarifier, the installation of new gravity belt thickeners GBTs and modification of the existing GBTs to
thicken secondary solids, modification of two gravity thickeners into primary solids holding tanks, and
retirement of the DAFTs.
On August 25, 2015 (M&C C-27433), the City Council authorized an Engineering Agreement with Freese
& Nichols, Inc. (CSC No. 47018), in the amount of$295,113.00, for study, evaluation and conceptual
design of thickening processes at VCWRF. On August 1, 2017 (M&C C-28317), the City Council
authorized an Engineering Agreement with Freese & Nichols, Inc., (CSC No. 49500), in the amount of
$1,809,500.00 to evaluate and design the Sludge Thickening Processes at the VCWRF.
As part of Amendment No. 1, the Engineer will perform basic construction support services including shop
drawings and submittals reviews, change order review, record drawings and update plant operational
preparation.
Construction of the project was advertised for bid on April 16, 2020 and April 23, 2020 in the Fort Worth
Star-Telegram. On May 21, 2020 the following bids were received:
Bidder Base Bid Base Bid with Contract
Alternate Time
Eagle Contracting 730
Limited Partnership $17,480,000.00 $17,503,000.00 Calendar
Days
Alltech Engineering $31,055,948.00]1 No Bid -�
In addition to the contract cost, $622,507.00 is required for project management and inspection and
$305,900.00 is provided for project contingency.
Construction is anticipated to commence in August 2020 and be completed by December 2022. This
project will have no impact on the Water Department operating budget when complete.
Funding for VCWRF Sludge Thickening Improvements is depicted below:
Existing dditional
Fund Appropriations 1�ppropriati7ons �Project Total*
2017 Water &
Sewer Revenue
Bonds Capital $315,113.00 $0.00 $315,113.00
Project Fund
56007
Water & Sewer $2,109,500.00 $0.00 $2,109,500.00
DPN Fund 56011
WS Capital
Project 2020A $0.00 $19,146,407.00 $19,146,407.00
Fund 56019
Project Total $2,424,613.00 $19,146,407.00 $21,571,020.00
*Numbers rounded for presentation purposes.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP)will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately 2.3
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2020-2024 Five-Year Capital Improvement
Plan on September 17, 2019. This City Council adopted plan includes this specific project, with funding
identified through the CP program to be reimbursed with future revenue bonds. In accordance with the
provisions of the Financial Management Policy Statements, Staff anticipates presenting revenue-
supported debt issuances to the City Council for consideration within the next three years. This debt must
be issued within approximately three years to provide reimbursement for these expenses. If that does not
occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will
have to be made whole through other budgetary methods. Adoption of this resolution does not obligate the
City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds.
M/WBE OFFICE: Eagle Contracting LP is in compliance with the City's BDE Ordinance by committing to
10 percent MBE participation on this project. The City's MBE goal on this project is nine percent.
M/WBE OFFICE: Freese & Nichols, Inc. is in compliance with the City's BIDE Ordinance by committing to
15 percent SBE participation on this Amendment No. 1. The City's goal on the Amendment No. 1 is seven
percent.
The project is located in COUNCIL DISTRICT 5, VCWRF services all COUNCIL DISTRICTS, Mapsco
90J, 90Q, and 90S.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the Water& Sewer Commercial Paper(W&S
Commercial Paper) Fund for the VCWRF Thickener Process Improvement project to support the approval
of the above recommendation and execution of the amendment to the engineering agreement and
construction contract. Prior to an expenditure being incurred, the Water Department has the responsibility
of verifying the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department JAccoun Project rogamActivity Budget Reference # Amoun
ID _ ID Year I (Chartfield 2)
FROM "ctivityl
Fund Department Accoun Project Budget Reference # mounID ID ___L Year (Chartfield2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Farida Goderya (8214)
ATTACHMENTS
1. 60LALS-BARCANDFNI Reimb Resolution (NN 06.05.20).docx (Public)
2. 60VCWRF THICKENING - EAGLEANDFNI Eagle Compliance.pdf (CFW Internal)
3. 60VCWRF THICKENING - EAGLEANDFNI Eagle Form 1295.pdf (CFW Internal)
4. 60VCWRF THICKENING - EAGLEANDFNI Eagle SAM.pdf (CFW Internal)
5. 60VCWRF THICKENING - EAGLEANDFNI FID Table (NN 06.01.20).xlsx (CFW Internal)
6. 60VCWRF THICKENING - EAGLEANDFNI FNI Compliance.pdf (CFW Internal)
7. 60VCWRF THICKENING - EAGLEANDFNI FNI Form 1295.pdf (CFW Internal)
8. 60VCWRF THICKENING - EAGLEANDFNI FNI SAM.pdf (CFW Internal)
9. 60VCWRF THICKENING - EAGLEANDFNI funds avail.docx (CFW Internal)
10. 60VCWRF THICKENING - EAGLEANDFNI Map.pdf (Public)
11. 60VCWRF THICKENING - EAGLEANDFNI 56019 A020(R4).docx (Public)
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