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Home My WebLink AboutContract 47268-AD1 CSC No.47268-ADI ADDENDUM TO CITY SECRETARY CONTRACT NO. 47268,INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BENBROOK LIBRARY DISTRICT This Addendum is made a part of the interlocal agreement between the CITY OF FORT WORTH (hereafter "City") and BENBROOK LIBRARY DISTRICT (hereafter "MetrOPAC Library"), acting by and through Steve Clegg, its duly authorized Library Director. City and MetrOPAC Library shall be referred to individually as a Party and collectively as the Parties. WHEREAS, on July 24, 2014, the City entered into City Secretary Contract No. 45777 with Innovative Interfaces Inc. (hereafter "Vendor") for Vendor to provide the City with an integrated library system consisting of hardware, software and related services ("Polaris ILS"); and WHEREAS, City Secretary Contract No. 45777, which provides for a five-year term and an unlimited one-year renewal option, was recently renewed providing for a continuation of services between Vendor and the City from July 22,2020 to July 21,2021 (City Secretary Contract No. 45777-R4); and WHEREAS,on November 30,2015 the Parties entered into City Secretary Contract No. 47268 for MetrOPAC Library to receive automated library system services from the City,provide reciprocal borrowing services for their residents, and negotiate cooperative library material purchasing and licensing agreements; and WHEREAS, City Secretary Contract No. 47268 Section 11.1 provides that MetrOPAC Library shall retain ownership and use of its data and City will pass along any system vendor charges related to extracting their records from the system; and WHEREAS, City Secretary Contract No. 47268 expires on November 30, 2020 and MetrOPAC Library provided the City with a withdrawal notice on July 15, 2020; and WHEREAS, MetrOPAC Library has requested extraction of its data from the Vendor's system and removal of its setup from the City system, and acknowledges it is responsible for all related charges per City Secretary Contract No. 47268. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. The Parties agree that the attached Statement of Work provides the scope of the project and fees to complete the work that has been requested by MetrOPAC Library,including extraction of data, data cleanup and branch removal from the City system by Vendor. The Parties further agree that the prices included in the attached Pricing Exhibit are accurate and MetrOPAC Library agrees to pay for the services as they are described in the attached, at the amounts included. The OFFICIAL RECORD CFW/MetrOPAC Library Page 1 of 5 CITY SECRETARY FT. WORTH, TX Parties agree that City will provide invoices from the Vendor within 30 days of receipt and MetrOPAC shall reimburse City for those costs within 30 days. ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person 75"uv 8au-Al&6o responsible for the monitoring and administration By. Dana Burghdoff( g24,20 11:56CDT) of this contract,including ensuring all Dana Burghdoff performance and reporting requirements. Assistant City Manager Date: Aug 24, 2020 By: APPROVAL RECOMMENDED: Timothy Shidal Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Marilyn Marvin a4�oan Assistant Library Director �5 1j*. Fob8 °oJlaAol By: Jessika Williams(Aug 24,202010:32CDT) ATTEST: Jessika Williams °*' °° d Assistant City Attorney aaQnu nfXAgo4p� Ordinance No.24161-04-2020 By. 6ffirRonaldP.Gonzales(Aug24,202014: DT) CONTRACT AUTHORIZATION: Mary J.Kayser M&C: N/A City Secretary MetrOPAC Library belle By: Steve Clegg(AUg2, 2013:55CDT) Name: Steve Clegg Title: Library Director Date: 08/21/2020 OFFICIAL RECORD CFW/MetrCIPAC Library Page 2 of 5 CITY SECRETARY FT. WORTH, TX 000 tit innovative Statement of Work This Statement of WDrk(the'SOYIf)dated August 17.2020 is entered into pursuant b the Master Professianal Services Agreement between Fart VYorlh Library Miert']end lInnowative Interfaces Incorporated('Innovative')effective as of August 1,21317(the'Ajgreemerrr} hrrovauveand Cberd may each be referred to as'Party from Mw to time or colkidively as'Parties'. A_ Purpose of this Statement of Work The SOW provides an overview of Me scope of the prajeat and fees to complete the engagement based on Innovative's prior experience with similar projects and preliminary discussions with Client The Client hereby ackncwl edges that the SCW is not meant to capture all detailed requirements but documents the high level requirements and implementation approach discussed and that additional detailed requirements discussions will be required tc audine the full scope of work between the Parties. 13_ Project Scope of Services The Scope of the project i noludes the following set of professional services: I- Polaris Fxff Sm vQses—Genbrook Public Library ■ Extraction of core data types: o Bibliographic and authority, with item information embedded in MARC21 communication format. o Patron information in text delimited format ■ Extractim of circulation transaction files: o Checkouts, fines, and holds will be extracted into separate files in text delimited farmat5. Full data sets may be extracted twice. Adata dictionary will be prcvided for each file output in a delimited ASCII textftxmat 2_ Data Cleanup r Innovative will remove Ben brook data from he Fort Worth system. 3_ Branch Removal Innovative will remove the Benbrook branch setup from the Fart Worth system. C_ Fees and PayrnentTerms Fes for Serumes delivered under this SOW Wil be charged on a fixed price basis as set forth in the Innovative Pricing Ex hibit EST-INC 12278 attached herewith and are made in good faith based on the activities,approach,end assumptions contained with in the SOW. Payment terms for this SOW are asset forth in the Professional Services Agreement. Any C hange Requests wilt be perionred at a blended rate of$200 per hour far all resources.Additionally, Client is responsible for all reasonatde out-of-pocket costs and expenses incurred during this SOW Pricing a55unres that deliverables in this Statement of Work are completed within six months or additional Services fees will apply_ aruare,.r of„aroc-ti,r..nrt��ra ]3KP 1 0'3 CFW/MetrOPAC Library Page 3 of 5 000 ut innovative a_ lnrtovativeServicmTeam The Services Team will have Me falloW ng resou roes available fcr this prajeGt 1. Data Analyst-PJI data Analysis have extensive Innovative database and application skills as well as in-depth knowledge of the MARC standard. E_ Client Implementation Team 1. Librarian Lead-Works closely with Innovative to ensure requirements are complete and represemative of-he needs ofthe Library_The Librarian Lead will coordinate with key members of d-he team as requ ired_ 2_ 7echnical Lead-Will be responsible for assisting with Client responsibilities related to system level duties required by Client. F_ hrnplementation Assumptions 1_ Exit services require full payment before work wi II-rommenoe. 2_ Client will prcivi e a technical point of contact who is able to provide, or coordinate access to, necessary informabon and library resoumes_ This indudes information related to collecting and providing any prerequi5ba information required to support needs that may anise during the prciect 3_ Client will have adequaterescumsesavaiableto ensure timelycompletionof any Iibrary tasks outlined in the project schedule. 4_ Timeline far the completion of this project will be established, through joint planning cornrersatiws between the d ierrt and I nnovative during the initial stage of the project IN WETNESS WHEREOF each party has caused this SOW to be executed bry its duly authormed representatives_ AGREED, Cment Inno Vatrve Fort Worth Library Innovative Interfaces Incorporated By_ By: Name: Name: Tdte_ Title: 1721e: date: aTOLTEM rr of„Cac-ti,r..hme—��ra Paget Y 3 CFW/MetrOPAC Library Page 4 of 5 IN�m innovative Prising Exhibit date 8J'1C2M QUOUM EEM YG72279 Innor=hm In6e>t3c*s ImorpmIed 19M Powell S1 ParrrrerrkTerms P&I 3B Suite 400 Bales Rep Dean aooprs fine IILL,CA$4f@B Taahrrloal aantaot o.Fan7 FM WwM Brm woo Unified btaies cfto-acne F rnworaa EXPION empnam BIITo Ship To FatW1 Fort Worth 5U4W a7L T d Fat MM TX 7115102 Fort Worth TX 78102 Unified States Unified Stories Currency US Lbkf Fq� ES 1 Fv� Benbnzw Y 6.IAF. 43bsauuuuUU4 6 Re m 9crla� wlPabnb� sya�rn•itIr a>�n 5er.1¢� 8er`/IQ� 1 Dam GWmW-muV"of BffO=*% 4Xm 4Pmm 40MM aabn Sc um 8evlas 1 Bran dr Fmual-Rum"B&Mfm*a iAU ixm -I'mm ■6far rdr r r=vn FRrA" Tadl Fees US$11,595A0 Page3 ar3 CFW/MetrOPAC Library Page 5 of 5