HomeMy WebLinkAboutContract 4299709 - ( at-
CITY SECRETARY
CONTRACT NO. L1 aq r_1 -7
Memorandum of Understanding
Between
The City of Fort Worth, TX
and
The City of Arlington, TX
1. PARTIES. The parties to this Memorandum of Understanding (MOU) are the City of Fort
Worth, Texas (hereinafter referred to as "Recipient ") and the City of Arlington, Texas
( "Subrecipient ").
2. AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S. Department of Justice, Bureau of Justice Assistance, Fiscal Year 2009
Justice Assistance Grant (JAG).
3. PURPOSE. The purpose of this MOU is to enhance the working relationship between the
parties in order to facilitate effective implementation of the FY 2009 JAG, in compliance
with the DOJ Program requirements. Once awarded, grant funds in the amount of $255,462
shall provide for supplies and minor equipment for the Arlington Police Department as
outlined in the Budget Narrative, attached as "Exhibit A" and incorporated herein by
reference the same as if fully copied and set forth at length.
4. RESPONSIBILITIES:
A. Recipient:
1) The Recipient is the cognizant fiscal agency of the FY 2009 JAG Funds and agrees to
participate in a collaborative manner with the Subrecipient throughout the life of the
grant.
2) After the FY 2009 JAG is awarded, the Recipient shall facilitate and manage the
grant throughout the life of the grant, as required by the grant award document.
3) The Fort Worth Police Department -- Administrative Services Bureau — Grants and
Contracts Management Division (ASB- GCMD), will oversee the administration,
procurement, and reporting for the Subrecipeint's grant- funded activities and will act
as the Fiscal Agent for the FY 2009 JAG Program funds. Additionally, ASB -GCMD
will review and approve and/or request approval from DOJ of any written requests b�
subrecipient for modifications of attached budget (attached as Exhibit A).
4. The Recipient shall pay the Subrecipient an amount not to exceed $255,462 from
available grant fiends for approved services and expenses rendered in accordance with
the terns of this memorandum of understanding upon receipt of a proper and verified
invoice with satisfactory program accompanying documentation of ser ' . vtt ed.
l -hc reimbursement trtade to lbF Subrecipient shall not exceed actual ct' "OHL&A �RD
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CITY SECRETARY t
FT. WORTH TX
provide the services under this grant. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
Management and Budget (OMB) Circulars A -122 and 1 -110.
B. Subrecipient:
1. Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the FY 2009 JAG; collaboration to last
throughout the life of the grant.
2. Meet all requirements pertaining to administration, procurement, and reporting in
connection with the FY 2009 JAG. Requirements to be met include those found in
(1) the Office of Management and Budget circulars, (2) the Office of Justice
Programs Financial Guidelines, and (3) Exhibit B to this MOU, entitled "Award
Document ", which is incorporated by reference as part of this MOU.
3. Submit to the Recipient monthly performance reports regardless of level of activity.
In addition, the Subrecipient shall submit program updates and other reports
requested by the Recipient and U.S. Department of Justice, Bureau of Justice
Assistance in appropriate format and on. a timely basis; and make available at
reasonable times and for reasonable periods records and other programmatic or
financial records, books, reports, and supporting documents for reviewing and
copying by the Recipient, U.S. Department of Justice, Bureau of Justice Assistance or
their authorized representatives. The monthly reports are due to the Recipient no later
than the 15 "' calendar day of the following month. The monthly performance reports
must contain the following information:
1) A detailed list of all projects or activities for which FY 09 JAG monies were
expended or obligated during the previous month, including —
a) The name of project or activity;
b) A description of project or activity; and
c) An evaluation of the completion status of the project or activity.
4. Submit monthly Request for Reimbursement (RFR) forms and vendor report forms
with an original signature by an authorized representative to Sasha Kane, ASB-
GCMD, Fort Worth Police Department, 350 West Belknap Street, Fort Worth, TX
76102 no later than the 15'h calendar day of the month following expenditures.
Reimbursements by the Recipient will not be made until after receipt of an acceptable
and approved RFR and a monthly programmatic report from the Subrecipient.
Reimbursements shall be made within 30 days receipt of said documents. The
monthly RFRs and Vendor Report Forms must contain the following information:
1) The amount of FY 09 JAG funds that were expended to projects or activities
during the previous month, and
2) The amount of FY 09 JAG funds that were obligated during the previous
month.
5. Submit any and all proposed changes to attached budget to the Recipient prior to anv
expcn(liture deviation from approved budget. No expenditures inconsistent � +ith
Nlen)Otan&IIII Of l ndrtoandm�, beteeen the (°its of i on �\ oilh. 1 \ and the ( W% of AtImLlun, 1 \
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attached budget shall be made by Subrecipient prior to receiving written approval
from Recipient. Failure to obtain pre- approval for deviations from budget may result
in a denial of reimbursement.
Maintain financial, programmatic, and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum
of five (5) years after the termination of the contract period, or for five (5) years after
the end of the federal fiscal year in which services were provided. If any litigation,
claim, or audit involving these records begins before the fifth (5) year period expires,
the Recipient will notify the Subrecipient of such litigation, claim or audit, and
Subrecipient will be responsible for maintaining the records and documents for not
less than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued, or a written agreement
is entered into between the DOJ, Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
5. POINTS OF CONTACT
A. Recipient
The primary point of contact for Recipient is Sasha Kane, telephone number: (817) 392-
4243, email address: sasha.kaneLwfortworth Toy v.org. Monthly RFRs should be submitted, in
writing, to the Fort Worth Police Department, 350 West Belknap Street, Fort Worth, TX
76102, Attention: Sasha Kane or by email to sasha.kane(a�fortworthgov.org.
Performance reports should be submitted by the Project Directors of the aforementioned FY
2009 Justice Assistance Grant programs in writing to Fort Worth Police Department, 350
West Belknap Street, Fort Worth, TX 76102, Attention: Sasha Kane or by email to
sasha.kane a,fortworthgov.org.
B. Subrecipient
The primary point of contact for Subrecipient is Elaine
459 -5704 email address: elaine.victoria @arlingtontx.gov,
Arlington, Texas, 76004 -1065.
C. Recipient and Subrecipient
Victoria, telephone number: (817)
mailing address: P.O. Box 1065,
Before any item included in an RFR tiv ould be denied as unallowable, Recipient agrees to
confer with Subrecipient to alloN� for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
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Page A of b
6. ENTIRETY OF AGREEMENT. This MOU, consisting of six pages and exhibits,
represents the entire and integrated agreement between the parties and supersedes all prior
discussions and negotiations, representations and agreements, whether written or oral as
related specifically to the U.S. Department of Justice, FY 2009 JAG.
7. IMMUNITY. The Parties and their respective governing bodies do not waive their
sovereign immunity by entering into this MOU, and each fully retains all immunities and
defenses provided by law or otherwise with respect to any action based on or occurring as a
result of this MOU.
8. INDEPENDENT CONTRACTOR. By executing this MOU, the parties agree to work
together to secure grant funding for supplies and minor equipment as outlined. However, the
parties to this MOU do not intend to enter a legal partnership, as that term is used to describe
a legal entity and to involve joint and several liabilities. Recipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of Subrecipient.
Likewise, Subrecipient shall operate hereunder as an independent contractor and not as an
officer, agent, servant or employee of the Recipient. Neither Recipient nor Subrecipient shall
be responsible under the Doctrine of Respondeat Superior for the acts and omissions of the
officers, members, agents, servants, employees, or officers of the other.
9. OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the City of Fort Worth or the City of Arlington. The
provisions of this MOU are severable and if for any reason a clause, sentence, paragraph or
other part of this MOU shall be determined to be invalid by a court or federal or state agency,
board or commission having jurisdiction over the subject matter thereof, such invalidity shall
not affect other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from
funds currently available to that party.
10. EFFECTIVE DATE. This MOU will become effective on the date it is executed by both
parties and remain in effect throughout the grant period. Each party represents that this
MOU has been executed by a representative with the authority to contract on behalf of that
party. This MOU is null and void if funds are not awarded.
11. MODIFICATION. This MOU may be modified upon the mutual written consent of the
parties. Any such written communications should be sent to the following persons at the
following addresses:
For the Cite of Fort Worth:
Sasha Kane
Senior Contract Compliance Specialist
City of Fort Worth Police Department
350 West Belknap
Fort Worth, TX 76102
For the City of Arlington:
Trev Yelverton
P.O.Box 90231
Arlington, Tai 76004 -3231
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l 2. TERMINATION. This MOU will remain in effect until the later of (1) the expiration of the
grant period or (2) the submission of the final report regarding the FY 2009 Justice
Assistance Grant to the Department of Justice, unless one of the parties earlier requests
termination or modification of the MOU, accompanied by 60 days' notice of such request.
[The remainder of this page was intentionally left blank.]
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Page < of 6
CITY OF ARLINGTON
Trey Yelverton
Deputy City Manager
/ 1
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APPROVED AS TO FORM:
JAY DO GEY, City Attorney
HY
CITY OF FORT WORTII
17)c:r1 zf
Assistant City Manager
Signature:
Date: D3, //0-, fz
ATTEST:
S
Date: 3 -0o to
APPROVED AS TO FORM AND
LEGALITY:
Monica Wofford Wood
Assistant City Attorney
a �OAi�
a j000000tyC
P'. a u A
I
Signature
Date/l;�
Authority
M &C:le z "raC-- a3"r'i, tO - 0`7- C)q
Contract Number:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
titerttoiandum of I ndeioandint: hetv+eern the ( it. of Fort \k'orih, I X and the ( At of Ai Iington. I X
Page 6 of 6
Exhibit A
Arlington- $255,462
Budget Detail Worksheet
�'Perso�nd 3
Position Description
% on Project
Total
No funding requested in this category
Fringe Benefits Sub - Total:
$0
Personnel Sub -Total
1 $0
=Fti1ltirt:Iin . t F
Position Description % on Project Total
No funding requested in this category
G� %C0>attaldt�s alnd.oi�#t'tctox+e'rvia�ss , _ ` ,
Position Description
Total
No funding requested in this category
Computation
Fringe Benefits Sub - Total:
$0
=Fti1ltirt:Iin . t F
Position Description % on Project Total
No funding requested in this category
G� %C0>attaldt�s alnd.oi�#t'tctox+e'rvia�ss , _ ` ,
Purpose of Travel
Location
Item
Computation
Cost
No funding requested in this category
$0
Equipment Sub -Total
$255,462
Travel Sub -Total
$0
=Fti1ltirt:Iin . t F
Position Description % on Project Total
No funding requested in this category
G� %C0>attaldt�s alnd.oi�#t'tctox+e'rvia�ss , _ ` ,
Item
Computation
Cost
No funding requested in this category
315 packages x $810.99 each
Supplies Sub -Total
$0
=Fti1ltirt:Iin . t F
Position Description % on Project Total
No funding requested in this category
G� %C0>attaldt�s alnd.oi�#t'tctox+e'rvia�ss , _ ` ,
Item
Com utation
Cost
Electronic control device, holster, and cartridge
315 packages x $810.99 each
$255,462
Equipment Sub -Total
$255,462
=Fti1ltirt:Iin . t F
Position Description % on Project Total
No funding requested in this category
G� %C0>attaldt�s alnd.oi�#t'tctox+e'rvia�ss , _ ` ,
Jurisdictions
Description
% on Project
Total
No funding requested in this category
Consultants & Contractors Sub -Total
$0
Position I Description I % on Project I Total
i No funding requested in this category
1 Other Costs Sub -Total 1 $0 1
Position Description % on Pro ect Total
No funding requested in this category
Indirect Costs Sub -Total $0
0 i of F o n Worth
7of,3
01% of on Won))
8 of 33
Budget Category
Amount
A. Personnel
$0
B. Fringe
$0
C. Travel
$0
D. Equipment
$0
E. Supplies
$255,462
F. Construction
$0
G. Consultants and Contractor Smices
$0
H. Other Costs
$0
I. Indirect costs
$0
TOTAL PROJECT COSTS
$255,462
Federal Request:
$255,462
Non - Federal Amount:
$0
01% of on Won))
8 of 33
Arlington- $255,462
Budget Narrative
A. Personnel: No funds are requested in this category.
B. Fringe Benefits: No funds are requested in this category.
C. Travel: No funds are requested in this category.
D. Equipment: No funds are requested in this category.
E. Supplies: $255,462
315 electronic control devices, holsters, and cartridges will be purchased at $810.99 each.
F. Construction: No funds are requested in this category.
G. Consultants and Contractor Services: No funds are requested in this category.
H. Other Costs: No funds are requested in this category.
I. Indirect Costs: No funds are requested in this category.
Cits of Foul \Vorth
O (if 13
Exhibit B
C
),I P FOR NJ 41*W' I Rla', � S 7) PRE 1, 10 US EDITIONS A R 1 0HSULETE
APPFl)VFD "IS TO FORM AIND LFGALFTY
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Department of Justice
Office 01-justice Programs
PAGE I OF 5
Bureau of Justice Assistance
Grant
1. RECIPIENI NAME AND ADDRESS (Includnig ZipCodc)
4. AWARD NUNIBLR: 2009-DJ-BX-1379
Criv of Fort Worth
356 West Belknap Sircei
S. PROJECT PERIOD: FROM 10,'012008 TO
0930112012
Fort Worth, TX 76102
BUDGET PERIOD: FROM 121012008 TO
09130/21012
6. AWARD DATE 082812009 7. ACTION
IA. GRANTEE IRS/VFN`DOR NO.
S. SUPPLEMENITNUMBER
Iniuel
756000528
00
9. PREVIOUS AWARD AMOUNT
so
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD
$961,198
FY 2009 Justice Assistance Grant Program
IL TOTAL AWARD
s 961,198
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT' IS APPROVED SUBJECT' TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON T`FIE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is suppimcd under 42 U.S.C. 3751(a) (BJA, JAG Formula)
15-NIM-110D OF PAYMENT
PAPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James H. Burch 11
Ds4t-,Ecisselel
Acting Director
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENl OFFICIAL 19A. DATE,
4
AGENCY USE ON
20 ACCOUNTING Cl.aSSIFICATION CODES
21. ID)LGT3728
HS(Al FUND Rl 12 D)V
Yl Ap CODE Al *T QFC FZE(j, S(;Li PWl� A%jOtllf
191Z,
R D-I S-o I lU 00 9111191
C
),I P FOR NJ 41*W' I Rla', � S 7) PRE 1, 10 US EDITIONS A R 1 0HSULETE
APPFl)VFD "IS TO FORM AIND LFGALFTY
L
T Y Al TC)RNE
Department of Justice
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE: 2 OF s
Grant
PROJECT NTINIRER 20U9 -W -BX -1379 AWARD DATE 082,f /2W9
SPF.C'IAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.342), tha; is approved by the Office for Civil Right:. is a
violation of its Certified Assurances and may result in suspension or termination of finding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non- Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted it false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W
Room 4706
Washington, DC 20530
e -mail: oig.hotlineGusdoj.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9381
Additional information is available from the DOJ OIG website at wNvA,.usdoj.govioig.
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2009 -DJ -BX -1379 AWARD DATE 08!2882009
SPECIAL CONDITIONS
PAGE 3 Ot 5
6. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant lunds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities twill be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these graut funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, ]case, or any proposed use ofa building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. implementation ofanew program involving the use of chemicals other than chemicals that are (a) purchased as au
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. implementation of a program relating to clandestine methamplictamine laboratory operations, including the
identification, seizure, or closure of clandestine methampltetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http:/ iwww. ojp. usdoj .gov/BJA/resource /nepa.htiiii, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of national or program environmental assessment
of that funded program or activity.
7. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to tite extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed iT system.
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Infomtation
Exchange Model (NiEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schcmas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http:!r.� wtiv. Diem .go•riimplementatior.guide.php
The recipient as required to estabit�it a trust timd account (Ilie (rust fund may or may not be an rmerest -bet rinL
account.) The fund, including any interest, may not be used to pay debts or expenses urcutTed by other activities beyond
Ole scope of the Pdward Herne Mim^rwl Justice Assist +nee Grant Program OAG) The recipient ;also agrees lo obligaie
and expend the grant tunds in the trust land (including any irnerect earned) during the period of the gra:„ Gri r.t kinds
(including any interest earned) not expended by the end of the grant period must he returned to the Bure:w ut Justicc
Assistance no later than 90 days after the end ul the grant periud, along with the final submission of the I-'inar,cial
Status Report (SF -269).
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET PAOF 4 OF s
Grant
PROJNCTNUMBGR 2009 -DJ -M -1379 A WARD DA "rF 08128/2009
SPECIAL CONDITIONS
10. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by lave and
detailed by the BJA in program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these
requirements Will be monitored by BJA.
I I . The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. fart 23. Criminal intelligence Systems Operating Policies, ifOJP determines this regulation to be applicable.
Should ON determine 28 C.F.R. Part 23 to be applicable, ON may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c) -(d). Recipient may not satisfy such a fine with federal funds.
11 The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting The meeting of this requirement. For a list of State information Technology Points of Contact, go to
http : /rwww.it.ojp.gov /default.aspx ?area= polic3,AndPractice &page =1046.
13. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in part that Department offustice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub- grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion, Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
hnp:,'/www.ojp. gov/about/ocr/eqva I_ tbo. ht m.
14. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance
15. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject infbrmed consent.
16. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 37898 and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information, Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
i , the rcapteut agrees that funds received under this av aid will not be used w supplant St:,i, or local funds. but ;kill be
used to incTeasc the amount, of such funds that would. in the ahs.;tce of Federal funds. he made available for law
enfrncrment a.nvihes.
, i, ,. :,._ ti, . -,.
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE s or s
Grant
PROJECT NUMBER 2009 -DJ -BX -1379 AWARD DATE 0812912009
SPECIAL CONDITIONS
18, The grantee agrees that within 120 days of award, for any law enforcement task force funded with these funds, the task
force commander, agency executive, task force officers, and other task force members of equivalent rank, will complete
required online (intemet - based) task force training to be provided free of charge through BJA's Center for Task Force
Integrity and Leadership. This training will address task force effectiveness as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and
accountability. Additional information will be provided by BJA regarding die required training and access methods via
BJA's web site and the Center for Task Force Integrity and Leadership (ww,,v.ctfli.org).
19. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of AtStice
Programs has received and approved the signed Memorandum of Understanding (MOU) between the disparate
jurisdictions and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
20. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received documentation demonstrating that the state or local governing body review and/or community
notification requirements have been met and has issued a Grant Adjustment Notice (CAN) releasing this special
condition.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/27/2009 — Ord. No. 18889 -10 -2009
DATE: Tuesday, October 27, 2009 REFERENCE NO.: C -23881
LOG NAME: 35JAG09
SUBJECT:
Conduct Public Hearing and Authorize the City Manager to Ratify the Application for and to Accept, if
Awarded, a $961,198.00 Grant from the Fiscal Year 2009 Edward Byrne Memorial Justice Assistance Grant
Formula Program from the United States Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance; Authorize the City Manager to Execute the Grant Agreement for Acceptance of Grant Funds and a
related Memorandum of Understanding with Tarrant County and Cities Located in Tarrant County; Authorize
the Use of Anticipated Interest in the Amount of $16,000.00 and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing regarding the application for a grant from the
Fiscal Year 2009 Edward Byrne Memorial Justice Assistance Grant
Formula Program to allow the public an opportunity to comment as required
under the grant application;
2. Authorize the City Manager to ratify the application for and to accept, if
awarded, a grant from the United States Department of Justice, Office of
Justice Programs, Bureau of Justice Assistance, Fiscal Year 2009 Edward
Byrne Memorial Justice Assistance Grant Formula Program, not to exceed
$961,198.00;
3. Authorize the City Manager to Execute a Memorandum of Understanding
with Tarrant County and cities located within Tarrant County to designate
(1) the City of Fort Worth as the cognizant fiscal agency for the purpose of
administrating this grant and (2) the manner in which the grant money will
be disbursed and utilized;
4. Authorize the use of anticipated interest in the amount of $16,000.00; and
5. Adopt the attached appropriation ordinance increasing estimated receipts
and appropriations in the Grants Fund in the amount of $977,198.00 subject
to receipt of the grant.
1 • Moil
The Fiscal Year 2009 Edward Byrne Memorial Justice Assistance Grant
(JAG) Formula Program allows local governments to support a broad range
of activities to prevent crime and to improve the Criminal Justice System.
The City of Fort Worth, along with the Cities of Arlington, Bedford, Euless,
Forest Hill, Grapevine, Haltom City, Hurst, Mansfield and North Richland
Hills are required to negotiate with Tarrant County to develop a program
budget and strategy. A majority of the cities included in this application
have worked on collaborative projects for the past 20 years including
intelligence sharing, crime analysis, juvenile and adult drug treatment and
the 2005 -2008 Justice Assistance Grant (JAG) Formula and Recovery Act
JAG Programs. Following the announcement of the Fiscal Year 2009 JAG,
representatives from the following agencies met and agreed that the City of
Fort Worth should again serve as the cognizant agency for the Fiscal Year
2009 JAG Formula Program:
A total of $961,198.00 is available to be shared among the below listed
jurisdictions and will be distributed in the following manner:
.IURDISDICTIOr
City of Fort Worth
Tarrant County
Arlington
Bedford
Euless
PURPOSE AREA
Marked Police Patrol Vehicles
Court and Liaison Programs
Police Supplies (Minor Equipment)
Police Vehicle/Equipment
ID Card/Encoder Machine
Forest Hill Electronic Control Devices
Grapevine Conference Room Furniture
Haltom City Equipment (Investigations)
Hurst Officer Training and Equipment
Mansfield Crime Analyst Program
North Richland Hills Electronic Control Devices
No matching funds are required. Fort Worth is responsible for submitting
the full grant application and will, upon receipt of the grant funds, distribute
funding to the other jurisdictions, as agreed among the above entities.
The City of Fort Worth's funding will provide for 19 new marked patrol
units for front line patrol and Neighborhood Patrol Officers (NPO). Once
grant funds are awarded, the marked units will be ordered through an
existing City contract awarded through a competitive bid process. No grant
funding is being requested for the labor, installation or purchase of the
associated public safety equipment for the vehicles. Grant funds totaling
$419,144.00 will be used to purchase 19 vehicles at a cost of $22,060.21
each.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of
the above recommendations, receipt of the grant, and adoption of the
attached appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Grants Fund.
AMOUNT
$419,144.00
$165,559.00
$255,462.00
$ 25,031.00
$ 12,632.00
$8,643.00
$9,008.00
$16,887.00
$19,147.00
$9,341.00
$20,344.00
v
TO Fund/AccountICenters
GR76
451891 035423403000
FROM Fund/Account/Centers
$961.198.00
GR76
441012 035423403000
$16.000.00
$419.144.00
GR76
GR76
5(VARIOUS)
539120 035423403020
035423403010
$165.559.00
GR76
539120 035423403030
$255.462.00
GR76
539120 035423403040
$25.031.00
GR76
539120 035423403050
$12.632.00
GR76
539120 035423403060
$8.643.00
GR76
539120 035423403070
$9.008.00
$16.887.00
GR76
539120 035423403080
GR76
539120 035423403090
$19.147.00
GR76
539102 035423403100
$9,341.00
GR76
539120 035423403110
5(VARIOUS) 035423403120
$20,344.00
$16.000.00
GR76
CERTIFICATIONS:
Submitted for City Manager's Office by: Tom Higgins (6292)
Originating Department Head: Jeffrey W. Halstead (42 10)
Additional Information Contact: Sasha Kane (4243)
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