HomeMy WebLinkAboutContract 53100-R1A1 CSC No.53100-RlA1
CITY OF FORT WORTH
FIRST AMENDMENT AND FIRST RENEWAL OF AGREEMENT
WHEREAS, the City of Fort Worth, ("CITY"), and First Rekoration, Inc.,
("Vendor") entered into that certain Vendor Services Agreement (City Secretary #53100,
Adaninistratively approved) ("Agreement"), effective November 19, 2019, foir the Project
generally described as:Water Damage Mitigation Services; and
WHEREAS, the Agreement contains a terrn for renewal upon the expiration of one
year; and
WHEREAS, due to several larger than expected jobs, the funding has been
prematurely exhausted; and
WHEREAS, the parties desire to amend the Agreement to provide for additional
funding up to the maximum allowed by state law; and
WHEREAS, the parties desire to amend the Agreement to provide for renewal at the
earlier of the expenditure of funding or one year; and
WHEREAS, the parties desire to renew the Agreement for an additional term and at
the amended amount as authorized by M&C 20-0390 ("Renewal"); and
WHEREAS, funding for this Amendment and Renewal is available ithout need for
additional City Council action;
NOW, THEREFORE, it is agreed by the CITY and Vendor as follows:
Article IC
The Scope of Services as set forth in the Agreement shall remain unchanged.
Article 10[
The Amendment to add funding shall add the amount of$24,750.00 to the original
contract amount therefore revising the Agreement's total amount to $123,750 00.
Article ffi
Section 2. "Term" of the Agreement is hereby amended to read as follows:
This Agreement shall begin on the Effective Date,as established herein,ands all expire upon
the earlier of the expiration of funds or one year from the Effective Date, uffless terminated
earlier in accordance with this Agreement. City shall have the option,in its so e discretion,to
renew this Agreement under the same terms and conditions,for up to four(4)a ditional terns,
with each renewal tern creating a new Effective Date.
OFFICIAL RECORD
First Amendment and First Renewal of Agreement CITY SECRETARY Pagel of3
FnstRestwatiwzServices,Inc- FT.WORTH, TX
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amount Lip to $121750-00.
All other provisions of the A,1,yrccMcjt not c-\pmss1-v amended herein, shall remain in 1.1111
fora:and effect.
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EXECUTED and EFFECTIVC as of the date subscribed by the Clty-s &sigilaLed Citv
Manager.
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�'V'017th First Restoration scr\Iices' Inc.
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Dana Burghdoff(AD-g25,20261'3:38 CDT) j
Dana Burandoff
Assistant Ciry Manager president
Aug 25,2020
DA'I'E: DATE: W
Appp-0V-.kL R=01v1Tv1E-NDLD:
Christopher Harder(Aug 19,2020 12:35 CDT)
Chris Harder
D-Irecior,NVater Deparl.Ment
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for Ronald P. Gonzales
for Ronald P.Gonzales(Aug 25,2020 14:40 CDT)
Mary J. Kayser
City Secretary!
First: mCrid'11c"I and First of A-greemcilt
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
,"PPROVE'D AS '1'0 FORIV-1 AND
20-0390
06/16/2020
Mack(Aug 24,2020 16:16 CFT) HB1295: 2020-620703
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 16, 2020 REFERENCE NO.: **M&C 20-0390
LOG NAME: 60WATER MITIGATION AMEND 1
SUBJECT:
Authorize the Execution of Amendment No. 1 to the Contract with First Restoration Inc. for Water Damage
Mitigation Services to Provide an Increased Contract Cost in the Amount of$24,750.00 for a Revised
Contract Amount of$123,750.00 and Authorize Future Renewals at the Revised Contract Amount
(COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 to City Secretary
Contract No. 53100 with First Restoration Inc. for Water Damage Mitigation Services, in the amount of
$24,750.00 for a revised contract amount of$123,750.00, amend the timeline for renewals and authorize
future renewals at the revised contract amount.
DISCUSSION:
On November 19, 2019 city secretary contract 53100 was executed with First Restoration, Inc. for water
damage mitigation services for the Water Department. Water routinely uses First Restoration for property
damage mitigation and restoration services resulting from water main breaks and sewer backups.
Based on historical averages, the Water department anticipated expenditures with First Restoration Inc.
to not exceed $99,000.00 per year. However, several recent emergency responses have resulted in early
depletion of the authorized contract amount. Thus, due to the ongoing need for these services, the original
funding is insufficient to cover future expenses which may have occurred during the contract's term.
Authorization of this M&C will provide additional funding to pay invoices and allow for subsequent
renewals, at the revised contract amount, upon expenditure of funds, then enabling a seamless
continuation of these services for the duration of the contract and its renewal periods.
M/WBE OFFICE -A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the Office of Business Diversity(OBD), in accordance with the
M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in
the current operating budget, as appropriated, in the Water&Sewer Fund and that, prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs):
TO
IF Department ccount Project Program ctivity Budget Reference# mount
ID ID Year Chartfield 2
FROM
IFundl Department ��roject Program ctivity Budget Reference#IDID Year (Chartfield 2)
CERTIFICATIONS:
http://apps.cfwnet.org/ecouncil/printtnc.asp?id=27959&print—true&DocType=Print 8/19/2020
Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Travis Andrews (8252)
ATTACHMENTS
1. 60WATER MITIGATION AMEND 1 1295.pdf (CFW Internal)
2. 60WATER MITIGATION AMEND1 SAM SEARCH.pdf (CFW Internal)
3. 60WATER MITIGATION AMEND 1 FID table.xlsx (CFW Internal)
http://apps.cfwnet.org/ecouncil/printtnc.asp?id=27959&print—true&DocType=Print 8/19/2020