HomeMy WebLinkAboutContract 51436-R2 CSC No. 51436-R2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 23, 2020
JWC Environmental Inc
2850 S Red Hill Avenue
Santa Ana, CA 92705
Re: Contract Renewal Notice
Contract No. CSC No. 51436
Renewal Term No, R-2: October 18, 2020 to October 17, 2021
The above referenced Contract with the City of Fort Worth expires on October 17, 2020.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one (1)year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sinc y,
a
Darla Morales
Parts Material Supervisor
817-392-4932
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
Oana QuWhdo{f administration of this contract, including
By: Dana Burghdoff ep1,202017:46CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By:
APPROVAL RECOMMENDED: Name: Darla Morales
Title:, Parts Material Supervisor
a.4zao,fey. { tv2gr APPROVED AS TO FORM AND
By: Christopher Fbrder(Aug 31,202013:16CDT) LEGALITY:
Name: Chris Harder
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Title: Water Director p F FORro9��
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ATTEST: ��� o=°*A By. Mack(Sep 1,2020 17:34 CDT)
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By:
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Name: Mary J Kayser
Title: City Secretary CONTRACT AUTHORIZATION:
M&C: P-12265
Date Approved: 10-16-18
Form 1295 Certification No.: 2018-39861
JWC Environmental Inc
By: -
Name: _Chris Burt
Title: Director of Aftermarket Sales
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2018
DATE: Tuesday, October 16, 2018 REFERENCE NO.: **P-12265
LOG NAME: 13P434796 OEM MONSTER GRINDER MJR WATER
SUBJECT:
Authorize Execution of a Sole Source Agreement with JWC Environmental,
Inc., for OEM Muffin Monster Grinder Parts and Repair for the Water
Department in an Annual Amount Up to $150,000.00 and Authorize Five Annual
Renewal Options(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole
Source Agreement with JWC Environmental, Inc., for OEM Muffin Monster
Grinder Parts and Repair for the Water Department in an Annual Amount Up to
$150,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize an
annual Sole Source Agreement for Original Equipment Manufacturer(OEM)
Muffin Monster grinder parts and repair on an as-needed basis. The Village
Creek Reclamation Facility has OEM Muffin Monster sludge grinders installed
at two underflow lines coming from the Primary area going to the Digester
area. The function of these grinders is to ensure a constant flow of
sludge by reducing pump clogs caused by large debris that flows through
these lines. In order to procure these products and services, Staff has
documented JWC Environmental, Inc. as the Sole Source OEM and distributor
for OEM Muffin Monster grinder repair service and replacement parts. No
guarantee was made that a specific amount of goods or services would be
purchased.
The Water Department anticipates spending$150,000.00 annually under this
Agreement. The proposed contract would allow the unit price to be
increased so long as the City approves the increase. In addition, an
administrative change order or increase may be made by the City Manager in
the amount up to$37,500.00 and does not require specific City Council
approval as long as sufficient finds have been appropriated.
The Water Department reviewed prices and found prices to be considered fair
and reasonable.
M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements
was requested by the Purchasing Division and approved by the M/WBE Office,
in accordance with the M/WBE or BDE Ordinance,because the M/WBE Waiver is
based on the sole source information provided to the M/WBE Office by the
Purchasing Division Buyer.
This procurement is exempted from competitive bidding requirements because
it is a purchase of materials for which JWC Environmental, Inc., is the
exclusive owner and provider,as authorized by Section 252.022 of the Texas
Local Government Code.
Upon City Council approval,the Agreement shall begin upon execution of the
Agreement and shall end on September 30, 2019. The City shall have five
options to renew the Agreement; four one-year renewal periods(October 1 to
September 30)and the fifth renewal period which shall run from October 1
to the anniversary of the date of execution.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $150,000.00
as specified. The Director of Finance certifies that funds are available
in the current operating budget, as appropriated and that prior to an
expenditure being made,the Water Department has the responsibility to
validate the availability of funds. Future year expenses are subject to
appropriations.
BQN\434796\MJR
FUND IDENTIFIERS(FIDs):
i
Department Project Budget Reference#
Fund ID Account ID Program Activity Year (Chartfield 2) Amount
FROM
Fund Department Account Project program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Cynthia Garcia (8525)
Additional Information Contact: Jane Rogers (8385)
ATTACHMENTS
1. 434796 MWBE Waiver.pdf (CFW Internal)
2. JWC 1295 2018-3 8601 13 18 pdf (Public)
3. JWC Environmental Sams Report 2018 pdf (CFW Internal)
4. SS 18-434796 JWC Environment Agreement Vendor signed pdf (CFW Internal)
5. WATER-18-00434796. do f (CFW Internal