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Home My WebLink AboutContract 53185-A2 CSC No.53185-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 53185 This Amendment("Amendment") is entered into by and between the City of Fort Worth("City") and the AB Christian Learning Center("Agency")by and through their respective duly authorized agents. City and Agency may be referred to individually as"Party"and collectively as"Parties." WHEREAS, City and Agency made and entered into City Secretary Contract No. 53185 ("Contract")on December 5,2019; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, on June 26, 2020 the Parties amended the Contract in order to adjust line items to add positions and a new site impacted by the COVID-19 pandemic; WHEREAS,Agency and City wish to further amend the contract to adjust salaries and add additional site locations; WHEREAS,City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. I. A. Section 4.1 Provide CDBG Funds of the Contract is hereby amended and replaced in its entirety with the following: "4.1 Provide CDBG Funds. City shall provide up to $104,332.50 of CDBG Funds under the terms and conditions of this Contract." B. Exhibit`B"Budget and Detail attached to the Contract is hereby removed and replaced in its entirety with EXHIBIT`B"Budget and Detail,Revised August 7,2020,attached hereto. II. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No. 53185 FT.WORTH, TX Page 1 A B Christian Learning Center—After School Program [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 2 to CSC No. 53185 Page 2 A B Christian Learning Center—After School Program ACCEPTED AND AGREED: A B CHRISTIAN LEARNING CENTER CITY OF FORT WORTH 7 CL-- By: By: Fernando Costa(Sep 10,202017:17 CDT) Loretta Bu s,Executive Director Fernando Costa,Assistant City Manager 44�onn ATTEST: APPROVE AS TO FORM AND ��F FORTo oa0, LEGALITY: C. �g9.10 doo 0 o P�Q*o0 0 *� daa4 pEoo'00 By: jV � By: nnnoa4�' City Secretary Taylor Paris,Assistant City Attorney M&C: G-19-0016 Ordinance No.24161-04-2020 1295 Certification No.2019-515092 Date: August 6,2019 Recommended: By: C Victor Turner,Director CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara Asbury(Sep 9,2020 8:28 CDT) Barbara Asbury,Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No. 53185 FT.WORTH, TX Page 3 A B Christian Learning Center—After School Program AB CHRISTIAN LEARNING CENTER EXHIBIT "A-2" After-School Tutoring—COVID-19 Strategy PROGRAM SUMMARY PROGRAM SUMMARY (CDBG) October 1, 2019 to September 30, 2020 $104,332.50 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides after-school academic tutoring with a STEM (Science, Technology, Engineering and Mathematics) component to children ages 0 to 12 years of age. Each child will receive a nutritional snack, tutoring and homework assistance. Reading assessments will be conducted on each student at the beginning and at the end of the Program to determine student progress. CDBG Funds will be used to pay for salaries and FICA for Program employees, participants' membership fees charged by the service location (community center), and facility usage fee charged by service location (East Pointe Church of Christ). The percentage of any Program employee's salary will not exceed the percentage of Fort Worth clients participating in the Program and shall be cost allocated in accordance with the amount applicable to the CDBG funded Program. Due to the Coronavirus pandemic ("COVID-19"), certain safety precautions were put in place, such as social distancing and virtual leaning, for the safety of the personnel and participants. Due to nature of COVID-19, the structure of the program must remain flexible so that participants still receive the program services while ensuring everyone's health safety. Therefore, Agency may temporarily provide remote services as described below. When social distancing and remote learning is no longer necessary to ensure health safety, the program shall resume in-person, as described below. The remote services, as allowed under the CARES Act and subsequent HUD guidance, are the following: Staff will create grade appropriate, weekly, work packages together for families with no Internet access. FaceTime with staff 1. Staff will be connecting with the students (and parents)twice or at least once a week by phone or Zoom when available. 2. Staff will do a 15 minute story time for younger students, and have older students read to them and discuss what they read. AMENDMENT 2-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 1 AB Christian Learning Center Staff Time Usage for CDBG Funds 1. Staff meetings by conference call or Zoom to develop strategies and plans for providing service. 2. Downloading and printing appropriate grade level packages for students. 3. Assembling packages for individual students based on grade level (each teacher will assemble packages for their students. 4. Packages will be provided to families who will drive through community center's parking lot to pick up. Agency's office is located at 5005 Brentwood Stair Road, Suite 200, Fort Worth, TX 76112. Due to cancellation of in-person school by the District and the offer of online school only for all students, Agency will provide online assistance to students with no in home technology or adult supervision during the school day. Agency will provide Program services October 2019 through September 2020 at the following City of Fort Worth Neighborhood Center location on the following days and times: Martin Luther King Jr. Community Center *Monday through Friday: 5565 Truman Drive, Fort Worth, TX 76112 K through 5th grade students, online learning assistance 8:00 am- 3:00 pm K through 5th grade afterschool 3:00 - 6:00 pm East Pointe Church of Christ(New) Monday through Friday 3029 Handley Drive, Fort Worth, TX 76112 K through 5th grade students, online learning assistance 8:00 am—3:00 pm Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Agency is a Fort Worth Agency which means at least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% of AMI. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05L Child Care Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) Coronavirus Aid, Relief, and Economic Security(CARES)Act(Temporary) AMENDMENT 2-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 2 AB Christian Learning Center PROGRAM GOALS: Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification of Income Statements that prove at least 510 of the clients served by the Program are Income Eligible Clients. Minimum Number of Clients to be Served: The Program must serve a minimum of 60 Unduplicated Clients as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. AMENDMENT 2-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 3 AB Christian Learning Center EXHIBIT "B" -BUDGET Account Grant Budget Increase Decrease Total PROGRAM PERSONNEL Salaries 1001 $ 88,002.50 $ 88,002.50 FICA 1002 $ 6,730.00 $ 6,730.00 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 $ - Worker's Compensation 1006 Retirement 1007 SUPPLIES AND SERVICES Office/Program Supplies 2001 $ - Postage 2002 Printing 2003 $ - Computers 2004 $ - Books 2005 $ - MISCELLANEOUS Contract Labor(City needs copy of contract before expenses can be reimbursed) 3001 $ - Food Supplies 3002 $ - Teaching Aids 3003 $ - Craft Supplies 3004 $ - FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 LEGAL,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 $ - Directors and Officers 5002 $ - General Commercial Liability 5003 $ - OtherQ 5004 DIRECT ASSISTANCE Other(Membership fees to MLK) 6001 $ 9,600.00 $ 2,500.00 $ 7,100.00 Fees EPCoC (New site) 6002 $ - $ 2,500.00 $ - $ 2,500.00 BUDGET TOTAL $ 104,332.50 1 $ - $ 2,500.00 1 $ 104,332.50 CDBG 5 1%PSA CONTRACT 2019-2020-EXHIBIT"B" -BUDGET AB Christian Learning Center Page 1