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HomeMy WebLinkAboutContract 42904CI I 1 secRIENRY 4 �R / CITY OF FORT WORTH, TEXAS CONTRACT / v STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY "), and Halff Associates, Inc., authorized to do business in Texas, an independent contractor ( "Consultant "), for a PROJECT generally described as: Stormwater Web Map. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A ". These services shall be performed in connection with Fort Worth Stormwater Division Web Map Development and Hosting. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and /or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B ". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A ". However the total fee paid by the City shall not exceed a total of $12,000 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth. Texas Standard Agreement for Professional Services PMO Official Release Date 11/29/2011 Page 1 of 8 OFFICIAL UCORQ CITY fir. CRFTARY NORTH, TX Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of one (1) year, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth. Texas Standard Agreement for Professional Services PMO Official Release Date 11/29/2011 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Transportation and Public Works Department, Stormwater Division, Attention: Elizabeth Young, 1000 Throckmorton Street, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non - renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non - payment of premium. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 11/29/2011 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self- funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 11/29/2011 Page 4 of 8 commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub - consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub - consultant reasonable advance notice of intended audit. (3) Consultant and sub - consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth. Texas Standard Agreement for Professional Services PMO Official Release Date 11/29/2011 Page 5 of 8 Article X Minority and Women Business Enterprise (M/WBE) Participation In accordance with City Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises ( "M/WBE ") in City contracts. Consultant acknowledges the M/WBE goal established for this Agreement and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. City of Fort Worth. Texas Standard Agreement for Professional Services PMO Official Release Date: 11/29/2011 Page 6 of 8 Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand - delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Transportation and Public Works Department, Stormwater Division 1000 Throckmorton Street Fort Worth, Texas 76102 Consultant: Halff Associates, Inc. Attn: Erin Atkinson 4000 Fossil Creek Blvd Fort Worth, TX 76137 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Dale: 11 /29/2011 Page 7 of 8 Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the) ATTEST: City Secretary APPROVED AS TO FORM AND LEGALT By: (t)o— — Douglas W. Black Assistant City Attorney M &C No.: A) M &C Date: City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 11/29/201 t Page 8 of 8 OF FORT WORTH *A Fernando Costa 4' Assistant City Manager APPROVAL RECOMMENDED G45 By: ai4 4-J. Doug W. ersig, Ph.D., P.E. Director, Transportation a0d Public Works Halff Associates, Inc. Bye�� I Erin Atkinson, PE, CFM, GISP Director of GIS OFFICIAL RECORD ! CITY SECRETARY FT. WORTH, Tx HALFF' ATTACHMENT 'A' SCOPE OF WORK Fort Worth Stormwater Division Web Map Development and Hosting Scope of Work Halff Associates will create a GIS based web map application using the Microsoft Silverlight interface developed with Microsoft Expression Blend and Visual Studio 2010. An example of this interface can be viewed at http:// Iubbock. gis. halff .com /ccty /cctvproiectmap.html. The following data layers will be included in the web map: 1. Stormwater asset inventory features being collected by Jacobs Engineering 2. 2 foot contours developed by Halff Associates 3. Mapsco grid 4. Watersheds 5. NHD rivers 6. Bing map aerial, street, and hybrid basemaps Possible future data layers to be included in the web map: 1. City water and sewer layers from an existing data service 2. 2011 ortho imagery from an existing image service Web map functionality: 1. login interface with a single username /password that will be managed by the City 2. Search by address 3. Pan /zoom 4. Feature identification 5. Display of feature attribute tables 6. Ability to toggle layers on and off 7. User control of layer transparency 8. Ability to switch between basemaps 9. Overview map displayed as an inset 10. Toggle between standard and fullscreen display Halff will develop a draft version of the web map and provide it to the City for review. After the review comments have been addressed and the web map has been approved by the City, Halff will host the web map for one (1) year. HALFF ASSOCIATES. INC I l:.t ✓GJP <. /F;'3' 712 ABC (81. NNE NNE HALFFa ATTACHMENT'B' FEE SCHEDULE Fort Worth Stormwater Division Web Map Development and Hosting Proposed Fee Schedule I. Web Map Development ........................................... ............................... $7,000 II. Web Map Hosting for 1 year .................................... ............................... $5,000 TotalFee ........................................................................... ............................... $12,000 Hourly Rate Schedule A summary of current hourly billing rates is provided below: Project Manager $140—$180 Sr. GIS $85—$105 Jr. GIS $60—$85 Clerical $45—$75 Contract Administration $65—$90 The proposed fee established above shall be considered an hourly not to exceed fee. Costs incurred will be carefully monitored during the progress of this project and will not be exceeded without prior approval from City. Services will be invoiced monthly, based on the percentage of work completed. Direct costs including printing and reproduction, postage, messenger service, long distance telephone calls and travel will be considered reimbursable. They will be billed at 1.1 times the direct cost incurred. The fee established above does not include revisions to the scope of work after the Notice -to- Proceed. If revisions are requested by the City, a revision to the scope and budget will be required. Payment for services authorized and rendered are not contingent on third party agreements. Furthermore, Halff Associates may withhold drawings, documents, reports, or any other tangible items produced under the terms of this agreement until all outstanding invoices are paid. W . MEN MEN HALFF' Unless otherwise stated, fees quoted in this proposal exclude state and federal sales taxes on professional services. Current Texas law requires assessment of sales tax on certain kinds of surveying services, but does not require sales taxes on other professional services. In the event that new or additional state or federal taxes are implemented on the professional services provided under this contract during the term of the work, such taxes will be added to the applicable billings and will be in addition to the quoted fees. ;;; HALFF* January 19, 2012 AVO 1008 -11 -7713 Ms. Elizabeth Young, GISP City of Fort Worth Stormwater Division Transportation and Public Works 1000 Throckmorton Fort Worth, TX 76102 RE: Fort Worth Stormwater Division Web Map Development and Hosting Dear Ms. Young: We are pleased to present the attached Standard Agreement for Professional Services to provide Geographic Information System (GIS) services required to develop and host a web map application for the City of Fort Worth Stormwater Division. The attached agreement includes Attachment 'A' — Scope of Work and Attachment 'B' — Fee Schedule. We appreciate the opportunity to be of service to you, and trust that our association on this project will be mutually beneficial. We will begin work on the services listed in Attachment 'A' following receipt of a signed contract and anticipate completing the development of the web map within four weeks of Notice -to- Proceed. Thank you for the opportunity to continue assisting the City of Fort Worth, if you have any questions please feel free to call me at (817) 847 -1422. Sincerely, HALFF ASSOCIATES, INC. Erin Atkinson, PE, CFM, GISP Director of GIS C: HALFF ASSOCIATES INC