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Home My WebLink AboutContract 52892-R4 CSC No. 52892-R4 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION September 1.1,2020 Suez Treatment Solutions Inc. Attn:Pedro DaCruz 1217 Corporate Dr.West Arlington,TX 76006 Re: Contract Renewal Notice Purchase No.CSCO 52892 SS-P0102526(the`Contract") Renewal Term No.4: September 14,2020 to September 13,2021 The above referenced Contract with the City of Fort Worth expires on September 13,2020 (the"Expiration Date").Pursuant to the Contract, contract renewals are at the mutual agreement of the parties.This letter is to inform you that the City is requesting to renew the Contract for an additional one(1)year period,which will begin immediately after the Expiration Date.All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one(1)year period,please sign and return this request to exercise renewal option,along with a copy of your current insurance certificate,to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas. oy/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincerely, ?�o«iut .Saes Monica Saenz/Admin Assistant 817-392-8267 I OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including By: Dana Burghdoff( p22,20�1 09:15CDT) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By: APPROVAL RECOMMENDED: Name:Mqftin Phillips ayzf�dhg sae` Title: Engineering Manager By: ChdstopherB rder(Sep 17,202014:38CM) Name: Chris Harder APPROVED AS TO FORM AND Title: Water Director LEGALITY: 4,dp4a�n�� '0000 bpF FO o" o o ATTEST: o °° By: DBI3Ck(Sep 18,20201st :11�CDT) o ,o% * Name: Doug Black oa ° p Title: Sr.Assistant City Attorney V �nnaaaa By: (�J l%J CONTRACT AUTHORIZATION: Name: Mary J.Kayser M&C: 'P--I I qas Title: City Secretary Date Approved: 9 113 1 aol 10 Form 1295 Certification No.: ff 2-0 —(Date) .F I // By: Name: Title: „ OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 2020-2021 -Rem Type 5UE2 pN D�ttiption 5UE2 pN Previous Re Order- Currern Re Order Agreement ,. N.UrnbET .• Nuinb+sr Price- .:`. 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DISCUSSION: The Water Department will use these Agreements to purchase Original Equipment Manufacturer (OEM) Ozonia and Mitsubishi ozone generator repair parts, preventative maintenance (PM), maintenance service, performance audits and training for water treatment plants at various locations throughout the City. Suez Treatment Solutions, Inc., is the documented Sole Source provider for OEM Ozonia brand ozone generators proprietary replacement parts. Mitsubishi Electric Power Products, Inc., is the documented Sole Source provider for OEM Mitsubishi brand ozone generators proprietary replacement parts. The Agreements include detailed specifications describing the OEM Ozonia and Mitsubishi ozone generators located at the various water treatment plants requiring preventative maintenance, repair parts, performance audits and technical services. No guarantees were made that a specific amount of required items or services would be purchased. Items will be ordered on an as-needed basis. PRICE ANALYSIS-There is an overall increase of six percent in pricing compared to the previous Agreement awarded on May 3, 2011 (M&C P-11224). The Federal Reserve Economic Research for industrial equipment repair and maintenance increased 12 percent from 2011 to 2016. Water Department staff reviewed the proposed pricing and certified that the prices offered are fair and reasonable. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount up to$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the Purchasing Division Buyer. AGREEMENT TERMS- Upon City Council approval, this Agreement shall begin on September 14, http://apps.cfwnet.org/council_packet/mc review.asp?ID=22699&councildate=9/13/2016 9/16/2020 M&C Review Page 2 of 2 2016 and end on September 13, 2017. RENEWAL OPTIONS-This Agreement may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to$254,000.00, as specified. The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Water and Sewer Fund and that prior to an expenditure being made,the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID Year Charlfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale(8357) Jane Rogers(8385) ATTACHMENTS 16-0239 1295 form.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=22699&councildate=9/13/2016 9/16/2020