HomeMy WebLinkAboutContract 47098 (2)0i)
RECEIVED
OCT =fi 2015
MYt. STATE OF TEXAS
CITY _is
COUNTIES OF TARRANT, WISE
AND DENTON
GRE
MENT
WO
`uY 3-41' ye'GREPA
CONTRACT NO,
ET VEEN At,1 DANCE FO C ,'LOR EN, INC., k N CITY OF FORT
TH CHILDREN'S ADVOCACY CENTER PROGRAM
This Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Rudolph Jackson, its duly authorized Assistant City
Manager, and Affiance for Children, Inc., ("AFC") acting by and through Julie Evans, it duly
authorized Executive Director.
RECITALS
WHEREAS, City has determined that the AFC provides services in coordinating
agencies' activities against child abuse in the City ("AFC Children's Advocacy Center
Program"); and
WHEREAS, City and AFC desire to enter into a contract to have such services provided
which benefit the Fort Worth community through the support of the center coordinator's salary
and through public education about child abuse, recruitment of volunteers, and emergency
support for children; and
WHEREAS, City desires to contract with AFC to provide such services for the public
purpose of combating child abuse; and
WHEREAS, City, as consideration for the performance of AFC Children's Advocacy
Center Program, has appropriated monies in the Department's General Fund Budget in the
amount of $64,000.00 ("Program Funds") to provide to AFC for the operation of the AFC
Children's Advocacy Center Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
CONTRACT DOCUMENTS
The Contract documents shall include the following:
1. This Agreement for the AFC Children's Advocacy Center Program
2. Exhibit A —Scope of Work
3. Exhibit B —Budget
4. Exhibit C —Request for Reimbursement OFFICIAL RECORD
5. Exhibit D —Program Activities Report
6. Exhibit E —Program Effectiveness Measurement Report CITY SECRETARY
7. Exhibit F Request for Budget Modification FT. WORTH, TX
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN
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All Exhibits A through F which are attached hereto and incorporated herein, made a part of
this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Exhibits A through F, and the terms and conditions set forth in the body of this
Agreement, the terms and conditions set forth in the body of this Agreement shall control.
AGREEMENT
1. Responsibilities of AFC. AFC covenants and agrees to fully perform, or cause to be
performed, with good faith and due diligence, all work and services described in Exhibit "A"
— Scope of Work shall be responsible for day-to-day administration of the AFC Children's
Advocacy Center Program. AFC agrees to expend the Program Funds in accordance with its
AFC Children's Advocacy Center Program budget, described in Exhibit `B" — Budget.
Program activities shall be reported in accordance with Exhibit "D' Program Activities
Report and effectiveness measurements shall be reported in accordance with Exhibit "E"
Program Effectiveness Measurement Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to AFC during the term of
this Agreement exceed the total sum of $64,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to AFC shall be made on a cost -
reimbursement basis following receipt by City from AFC of a signed Request for
Reimbursement (RFR) as described in Exhibit ` C," and copies of all receipts and support
documentation AFC shall deliver to City a written detailed Program Activities Report and
Program Effectiveness Measurement Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by AFC or duly
authorized officer of AFC. The RFR and monthly Program Activities Report shall be
submitted to City no later than the 15th day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Research and Planning Section of the Fort Worth Police Department, ATTENTION:
Research and Planning, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort
Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable
and approved RFR and a monthly Program Activities Report. Additionally, a quarterly
Program Effectiveness Measurement Report from AFC is required as described in section 4.2
and must be approved prior to reimbursements. Reimbursements shall be made within 30
days receipt of said documents.
2.3 AFC is authorized to modify up to five (5) percent of any budgeted line -item in
the original approved budget without prior written permission from City. However, Vendor
must submit the Budget Modification Form (Exhibit "F") to City with the monthly RFR, in
the month when the modification took place. The new modified budget cannot exceed the
total amount of Program Funds.
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CFW and ALLIANCE FOR CHILDREN Page 2 of 12
2.4 Any modifications of more than five (5) percent of any budgeted line -item in the
original approved budget must have prior written permission from City before any budget
modifications are made. The Budget Modification Form (Exhibit "F") must be submitted,
and request must be approved by City, before any money is moved to the hne-item. Once the
Budget Modification is approved, the modified budget will take effect on the first day of the
following month. The new modified budget cannot exceed the total amount of Program
Funds.
2.5 Any modifications to zero hne-items in the original approved budget must have
prior written permission from City before any budget modifications are made The Budget
Modification Form (Exhibit "F") must be completed and approved by City before money is
transferred into the new hne-item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the following month. The new modified budget
cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds
may not be moved from a Direct line -item into an Indirect line -item, or vise versus.
Modification of Direct and Indirect approved budgets must follow the guidelines outlined in
sections 2.3, 2.4 and 2.5.
The Budget Modification Form (Exhibit "F") shall be submitted to the Financial
Compliance Unit of the Fort Worth Police Department at Bob Bolen Public Safety
Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1, n ("Effective Date") and shall
end on September 30, 2016 ("End Date"). All of AFC's expenditures under this Agreement
must be completed no later than September 30, 2016.
CHILDREN'S ADVOCACY CENTER PROGRAM
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4. Program Performance.
4.1 AFC agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit "A. '
4.2 AFC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit ` E," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measurement shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The monthly Program Activities
and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later
than the 15t day after the end of each month.
4.3 AFC agrees that the monthly RFR and Program Activities Report and quarterly
Program Effectiveness Measurement Report will be submitted to City no later than the 15t
day after the end of each month. Should AFC not meet these requirements, AFC will be
given an additional 15 days to submit the required reports to City. If, at the end of this 15-
day extension period, AFC has not submitted the required reports, City will send a non-
compliance letter notifying AFC's duly authorized representative of a possible suspension of
program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the general fund. All monies distributed to AFC hereunder shall be exclusively
from monies received from the general fund, and not from any other monies of City In the
event that funds from the general fund are not timely received in whole or in part, City may,
at its sole discretion, terminate this Agreement and City shall not be liable for payment for
any work or services performed by AFC under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of AFC default,
inability to perform or to comply with the terms herein; or for other good cause.
5.3 Termination will be effected by delivering to AFC a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
AFC's receipt of notice of termination, AFC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN Page 4 of 12
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, AFC sole remedy shall be
reinstatement of this Agreement AFC expressly waives any and all rights to monetary
damages, including but not limited to actual, consequential, and punitive damages, court
costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement, AFC
shall return to City any property provided hereunder. City will have no responsibility or
liability for AFC's expenditures or actions occurring after the effective date of termination of
the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. AFC shall maintain all equipment used in the
administration and execution of the AFC Children's Advocacy Center Program. AFC shall
maintain, replace, or repair any item of equipment used in support of the AFC Children's
Advocacy Center Program and/or for use under the terms of this Agreement that no longer
functions or is lost or stolen. The cost for maintenance, replacement, or repair of any
equipment used in support of the AFC Children's Advocacy Center Program and/or for use
under the teiuis of this Agreement is the sole responsibility of AFC AFC shall not use
Program Funds or City funds to repair or replace said equipment AFC shall use any and all
equipment purchased with Program Funds exclusively in support of the AFC Children's
Advocacy Center Program. Within 10 days following the purchase of equipment, AFC shall
submit to City a detailed inventory of all equipment purchased with Program Funds to the
Grants and Contracts Management Section at the address set forth in paragraph 2.2 above.
The equipment inventory shall include an itemized description of each piece of equipment,
the date each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 AFC agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the
right to investigate, examine, and audit at any time any and all such records relating to
operations of AFC under this Agreement. AFC, its officers, members, agents employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
AFC's operations will be undertaken and may be conducted either by City or an independent
auditor of City's choice. AFC shall submit a copy of any audit performed by their
independent auditor within 30 days of receipt of the final audit report.
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7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to AFC by City. If questions are not resolved
within this period, City reserves the right to withhold further funding under this and/or future
contract(s) with AFC
7.3 If, as a result of any audit, it is determined that AFC misused, misapplied, or
misappropriated all or any part of the Program Funds, AFC agrees to reimburse City the
amount of such monies so misused, misapplied, or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication,
or misappropriation.
7.4 AFC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall mclude, but are not limited to:
providing fmal Program Activities Report and Program Effectiveness Measurement Reports,
making final payments, disposing of AFC Children's Advocacy Center Program assets as
appropriate, if deemed required by City in its sole discretion.
7.5 AFC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by AFC under this Agreement and
City shall have access at all reasonable hours to offices and records of AFC, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor.
8.1 AFC shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. AFC shall have exclusive control of, and the
exclusive right to control the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondeat superior shall not apply as between City
and AFC its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and AFC No federal, state, or local income tax,
nor any payroll tax of any kind, shall be withheld or paid by City on behalf of AFC AFC
shall not be treated as an employee with respect to the services performed pursuant to this
Agreement for federal or state tax purposes. It is expressly understood and agreed that
officers, members, agents, employees subcontractors, licensees, or invitees of AFC, and any
program participants hereunder are not eligible for, and shall not participate in any employer
pension health, or other fringe benefit plan provided by City. It is expressly understood and
agreed that City does not have the legal right to control the details of the tasks performed
hereunder by AFC, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to AFC, its officers, members, agents, employees, subcontractors, program
CHILDREN'S ADVOCACY CENTER PROGRAM
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participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
9. Liability and Indemnification.
AFC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES.
AFC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,
AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL
CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT
AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF
TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS
OF TEXAS.
AFC shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City m substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non -Assignment. No assignment or delegation of duties under this Agreement by AFC
shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11 1 No member, officer, or employee of City or its designees or agents; no member
of the governing body of the locality in which the AFC Children's Advocacy Center Program
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CFW and ALLIANCE FOR CHILDREN Page 7 of 12
is situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the AFC Children's Advocacy Center Program
during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed hereunder AFC
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of AFC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or
be financially interested, directly or indirectly, in the sale to AFC of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
AFC, as an officer, employee, member, or program participant. Any willful violation of this
paragraph with the knowledge, expressed or implied, of AFC or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, AFC
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification, retirement
plan, statutory requirement, or statutory or ordinance exception.
12.2 AFC will not unlawfully discriminate against any person or persons because of
age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will AFC
permit its officers, members, agents, employees, subcontractors, or program participants to
engage in such discrimination.
13. Compliance.
13.1 AFC, its officers, members, agents, employees program participants, and
subcontractors, shall abide by and comply with all laws federal, state, and local, including all
ordinances, rules, and regulations of City. If City calls to the attention of AFC any such
violation on the part of AFC or any of its officers, members, agents, employees,
subcontractors, or program participants, then AFC shall immediately desist from and correct
such violation.
13.2 AFC shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of AFC to any
such violations on the part of AFC or any of its officers, members, agents, employees,
program participants, or subcontractors, then AFC shall immediately desist from and correct
such violation.
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14. Waiver of Immunity. If AFC is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for
damages or injury including death, to persons or property, AFC hereby expressly waives its
rights to plead defensively such immunity or exemption as against City. This section shall
not be construed to affect a governmental entity's immunities under constitutional, statutory,
or common law.
15. Insurance Requirement.
15.1 AFC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, m a form that is acceptable to the City's Risk Manager
(b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000 000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and $100,000 Property Damage.
EMIE
15.2 AFC's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement, except
for policies of worker's compensation or accident/medical insurance shall hst the City as an
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
15.4 AFC further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect AFC and City from and
against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City s failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN
Page 9 of 12
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
16.4 AFC represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument including Exhibits A through F, constitute the entire
agreement between the parties concerning the work and services to be performed hereunder,
and any prior or contemporaneous, oral or written agreement which purports to vary from the
terms hereof shall be void. Any amendments to the terms of this Agreement must be in
writing and must be signed by authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receptacle; (ii) with proper postage
(certified mail, return receipt requested); and (iii) addressed to the other party at the address
as follows or at such other address as the receiving party designates by proper notice to the
sending party:
CITY:
Copies To:
AFC:
Rudolph Jackson, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Contract Compliance Specialist
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth, TX 76115
Julie Evans, Executive Director
Alliance for Children, Inc.
908 Southland Road
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations mamtenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly, any such sectarian or religious facility or activity.
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16.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of City
and AFC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
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CFW and ALLIANCE FOR CHILDREN
Page 11 of 12
IN WITNESS WHEREOF, the parties hereto have executed t ' s agreement in
Fort Worth, Tarrant County, Texas, to be effective this day of
20
APPROVED AND AGREED FOR
CITY OF FORT WORTH
Vak Ikker"
Rudolph Jack obi VaAtit WAMVI.�''%
Assistant City Manager
Date:
APPROVAL RECOMMENDED
teiks-noia,yC
Rhonda K. Robertson
Chief of Police
Date:
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
Victoria D. Honey
Assistant City Attorney
Date: tO(2/?oJ
I�J
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN
ult pies in
APPROVED AND AGREED FOR
ALLIANCE FOR CHILDREN
Jule Evans
Executive Director
620,1105,
Date: VatiPIC
APPROVED AS TO FORM AND
LEGALITY FOR AFC
AFC Attorney
Date:
?' ?' r;t t
tie
ATTEST
Mary J. Kays
City Secretary
Date:
M&c No. 3 a7483 q e-xi5
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
9
Page 12 of 12
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2016
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary
for successful implementation of your program. Please explain how costs are calculated.
INDIRECT COSTS CANNOT EXCEED 10% OF THE, APPROVED BUDGET
DIRECT PROGRAM COSTS (90% Minimum):
A. Personnel $50,997.48: The Center Coordinator is responsible for managing the multidisciplinary
case staffing meetings, held bi-weekly, to ensure a coordinated response to child abuse
investigations within the City of Fort Worth and to detennine that families have access to needed
services. Additionally, the Center Coordinator is responsible for providing child abuse
prevention education in this community. This lines item covers partial salary and fringe benefits
(FICA and health insurance) for the Center Coordinator position
B. Supplies and Equipment:
C. Program Services:
D. Travel and Training:
E. Other Approved:
INDIRECT COSTS (10% Maximum):
A. Personnel:
B. Supplies and Equipment:
C. Operational Services:
D. Travel and Training:
E Facility and Utilities $13002.52: This line item provides partial utilities costs for running of the
Fort Worth center. Currently, twelve Fort Worth Police Department employees have full-time
office locations in this center. This line item covers $5,500 of the telephone costs and $7,000 of
the electricity costs for the Fort Worth center.
F. Legal, Financial, and Insurance:
G. Other Approved:
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
Exhibit B
Budget Summary
;DIRECTPIROGSCOSTS (90`.% ;Miii mum
PERSONNEL
Salaries
FICA
Life Insurance
Health Insurance
Disability Insurance
Unemployment -State
-PERSONNEI TOTA.
SUPPLIES AND EQUIPMENT
Office Supplies
Office Equipment Rental
Postage
Printing
Craft Supplies
Food Supplies
Teaching Aids
NTIt _
PROGRAM SERVICES
TRAVEL AND TRAINING
Travel
Training
Mileage
;TRAVEL AlYD TRAI1�IIl�TG°
OTHER APPROVED
Field Trip Admission Expenses
Other Field Trip Expenses
-.CT_PRQGRAM COSTS (j0.%01Vlazimuni).-,„
PERSONNEL
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
FERS_eNNEL-TOTAL
SUPPLIES AND EQUIPMENT
1
42,773.40
3427.70
4,796.38
SQ 997 4W1
FORT WORTH®
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To:
Bob Bolan Public Safety Complex
Attn: Becky McGibson
Program Support Division
505 West Felix St.
Fort Worth, TX 76115
1
2
3
4
5
Budget Category
Personnel
Supplies & Equipment
Program Services
Travel & Training
Other Approved
Total Direct Costs
Budget Category
Personnel
2 Supplies & Equipment
3 Operational Services
4 ITravel& Training
5 (Facilities & Utilities
6 (Legal, Financial & Insurance
(Total InDirect Costs
Budget Amount
Budget Amount
Exhibit C
Request for Reimbursement (RFR)
FY 2016
Submitting Agency:
Contact Name:
Phone Number.
Email:
Remit Address:
Invoice Number:
Month of Request:
Alliance For Children, Inc.
Kyrie Downe
817-348-1118
kdowne rdta Ilianceforch ildre n.o rq
908 Southland Ave, Fort Worth TX 76104
FY15-16
October 2015-September 2016
DIRECT COSTS (90% Minimum)
Total of Previous
Reimbursements
Requested
This Month's
Request
(B+C)
Total Requested
To -Date
INDIRECT COSTS (10% Maximum)
Total of Previous
Reimbursements
Requested
S
This Month's
Request
(B+C)
Total Requested
To -Date
Summary:
Total Budget: $
Previous Requests: $
This Request: $
Total Requested To -Date $
Remaining Funds $
(A-D)
Remaining Balance
Available
99,�c48%
(A D)
Remaining Balance
Available
64,000.00
64,000.00
I have review d-threquest and certify that these listed expenses and support documentation are accurate.
7 k. c.)d aci5 i
Aut�rized Signatory Signatory Title Date
',FiscalAg'ent Use Only. -_
Fund
RFR Approved Fos Payment
Finance Staff Signature
Date
Finance Received Stamp Placed Below
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
Current Reporting Month
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Exhibit D
Fiscal Year 2016
Monthly Program Activities Report
October 2015-September 2016
Alliance For Children, Inc.
Julie Evans
817-335-7172 jevans@allianceforchildren.org
908 Southland Ave, Fort Worth TX 76104
.urreit o- Date
Total
1 Number of Multidisciplinary Case Staffing Meetings
2 Number of cases staff at the Multidisciplinary Case Staffing Meetings
3 Number of Family Guides provided to families in Fort Worth Center
4 Number of individuals educated regarding child abuse
5
6
7
8
20
300
600
500
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory
Signatory Title
Date
- FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT'
Current Reporting Quarter
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Exhibit E
Fiscal Year 2016
Quarterly Program Effectiveness Measurement Report
Alliance For Children, Inc.
Julie Evans
817-335-7172 jevans@allianceforchildren.org
908 Southland Ave, Fort Worth TX 76104
Please include outcome narrative that describes how measure was accomplished for each quarter.
Measure 1
Outcome
Measure 2
Outcome
Measure 3
Outcome
Measure 4
Outcome
Measure 5
Outcome
cliveness Measures and Quarterly=Qntcomes =: z
Facilitate 20 multidisciplinary case staffing meetings attended by Child Protective Services investigators, Fort Worth Police
Department detectives, Assistant District Attorneys, medical staff from Cook Children's Medical Center and Alliance For
Children staff
Determine whether the needs of children and families involved in 300 cases requiring review are being addressed by the child
protection team during the multidisciplinary case staffing meetings.
Ensure 600 families involved in child abuse investigations at the Fort Worth Alliance For Children center receive Family
Assistance Guides when they arrive for a first time visit to educate them on the investigation process, the child forensic
interview, child abuse dynamics, the healing services provided by Alliance For Children and other community resources.
Educate 500 individuals on issues regarding child abuse through community presentations.
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2nd Quarter (Jan -Mar) due April 15
3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
• Up to 5% of any budgeted line -item does not need prior approval but foiui must be sent to City with monthly RFR
• More than 5% of any budgeted line -item must have prior City approval
• An increase in a zero line -item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Budget Category
Personnel
Supplies & Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
Budget Category
Personnel
Supplies & Equipment
Operational Services
Travel and Trainmg
Facilities & Utilities
Other Approved
Total Indirect Costs
Exhibit F
Request for Budget Modification
Fiscal Year 2016
DIRECT COSTS (90% minimum)
Approved Budget Change Requested
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested
Revised Budget
Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certf' that the listed modifications al e correct.
Authorized Signatory
Q Modification Approved
FWPD Staff Signature
Signatory Title
FWPD STAFF USE ONLY
Date
DModification NOT Approved
Date
9/30/2015
M&C Review
ITY OUNCIL
DATE:
CODE:
SUBJECT:
GENDA
COUNCIL ACTION: Approved on 9/29/2015
9/29/2015 REFERENCE **C-27483 LOG NAME:
NO.:
Official site of the Gty of Fort Worth Te/as
FORT WORTH
35ALLIANCE FOR CHILDREN
FY 2016
C TYPE CONSENT PUBLIC NO
HEARING•
Authorize Execution of a Contract with Alliance For Children in the Amount of $64,000.00 to
Assist with the Funding of Child Abuse Prevention Programs in the City of Fort Worth for
Fiscal Year 2016 (ALL COUNCILDISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Alliance For Children
in the amount of $64,000.00 to assist with funding the Child Abuse Prevention Programs for Fiscal Year
2016.
DISCUSSION:
Alliance For Children is a local Children's Advocacy Center that seeks to protect the children of Tarrant
County from abuse. Alliance For Children provides coordination efforts to local agencies investigating
child abuse in order to reduce the emotional trauma of child abuse victims and to improve the justice
system's response to child abuse. Alliance For Children unites efforts between public agencies to enlist
community support provide public education about child abuse, and recruit volunteers.
The budgeted amount for Fiscal Year 2016 will be used to cover operating expenses and one salaried
position
The term of the contract is October 1, 2015 through September 30, 2016.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that, contingent upon adoption of the Fiscal Year
2016 Budget by City Council, funds will be available in the Fiscal Year 2016 Budget of the General
Fund and the Police Department is responsible for verifying the availability of funds prior to an
expenditure being made.
TO Fund/Account/Centers FROM Fund/Account/Centers
10100 5330201 0356115 $64.000.00
Submitted for City Manager's Office by:
Oriainatina Department Head:
Additional Information Contact:
Rudolph Jackson (6199)
Rhonda Robertson (4231)
James Rodriguez (4286)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21472&councildate=9/29/2015 1/2