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Home My WebLink AboutContract 51038-R1 CSC No. 51038-R1 CITY OF FORT WORTH FIRST RENEWAL OF AGREEMENT WHEREAS, the City of Fort Worth, ("City"), and Hach Company, authorized to do business in Texas ("Contractor"), entered into that certain ORIGINAL AGREEMENT (City Secretary # 51038, M&C P-12204) for the PROJECT generally described as: Citywide Wastewater Collection System Flow Monitoring; and WHEREAS, the ORIGINAL AGREEMENT may be renewed up to three times as provided by M&C P-12204; and WHEREAS, The City and Contractor desire to renew the ORIGINAL AGREEMENT for an additional term at the same price, said FIRST RENEWAL is available in the budget of the Water and Sewer Capital Projects Fund, as appropriated in Ordinance# 22393-09-2016. NOW, THEREFORE, it is agreed by the City and Contractor as follows: Article I The Scope of Services as set forth in the ORIGINAL AGREEMENT has not changed. Article II The Contractor's compensation shall be in the amount up to $132,000.00. The Term of this renewal agreement shall be for one year, effective as of the effective date or the expenditure of the funding, whichever occurs first. Article III There are no other changes to any other terms or 'conditions of the ORIGINAL AGREEMENT. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Renewal of Agreement City Secretary No. 51038 Hach Company Page I o f2 EXECUTED by each party's duly authorized representative and EFFECTIVE as of the date subscribed by the City's designated City Manager. City of Fort Worth Hach Company Aw&whw a DanaDana Burg 2020� LC'Ll1i � Dana Burghdoff Meghan Cozzens Assistant City Manager Program Manager DATE: Sep 23,2020 DATE: 6/18/2020 APPROVAL RECOMMENDED: Christopher Hard (Sep22,202012:47CDT) Chris Harder, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: p�� M&C: P-12204 : 1 1=o:-=d" Date: June 5, 2018 Mack(Sep 23,2020 12:21 CDT) Douglas W. Black Sr. Assistant City Attorney Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration ofthis contract, including ensuring all performance and rep01 iing requirements. John Kasavich, P.E. Project Manager 444o�a�� Qp FORr�oa� ATTEST: � J' 0 duo o�'.�°o for Ronald P.Gonzales P v go=d _p29,20201327CDT) PpQlf o00 00�c�a ne Maly J. Kayser ��an xA54pp City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Renewal of Agreement City Secretary No. 51038 Hach Company Page 2 o f2 HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland.Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 I hach.com June 18,2020 ATTN: John Kasavich, P.E. Project Manager City of Fort Worth Water Department 200 Texas Street Fort Worth,TX 76102 RE: Contract FIRST RENEWAL Hach Flow Monitoring Service for a Citywide Collection System Temporary Flow Monitoring Project City Secretary Contract No. 51038 Mr. Kasavich, Please find attached Contract FIRST RENEWAL to the Hach Flow Monitoring Service for a Citywide Collection System Temporary Flow Monitoring Project. This renewal request specifically addresses the project narrative elements summarized below. BACKGROUND Hach Company was contracted in July 2018 and started monitoring ten (10) locations within the City of Fort Worth's wastewater collection system in September 2018. Five (5) additional sites were installed during the Fall of 2019 (Amendment No. 1). The monitoring contract includes data management, reporting, maintenance, and calibrations. FIRST RENEWAL: Addresses the solicitation of the following flow monitoring services funding amount of $132,000 for the above referenced project. • Desire to exercise the FIRST RENEWAL outlined in the original contract to extend the project for one year at the current pricing. This request seeks additional funding for the above referenced Professional Services Agreement contract value($440,000)for utilized to monitorthe fifteen(15) locations through Fall 2021. Under the FIRST RENEWAL request, Hach Company has integrated the estimated costs noted above by project task shown in the table below. Page 11 HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970,669.2932 1 teach com Item No. Description Unit of Unit Price Value Measure Quantity Flow Meter Unit with Non-Contact AV Sensor(includes 5 a Doppler Radar Velocity sensor or laser velocity sensor EA 0 with an ultrasonic depth sensor)and pressure depth $11,100.00 $0.00 sensor Initial Flow Meter Installations(Includes initial site 6 calibration,coordination with the telemetry service EA 0 provider,and a final confirmation inspection within 7 $900.00 $0.00 days of installation) Meter Site Maintenance as Required Including Scheduled Calibrations(bi-weekly for the first 60 days 7 and then quarterly thereafter)—Monthly Servicing Fee MO 180 $600.00 $108,000.00 (per meter,up to 20 meters) Additional Meter Site Maintenance and Calibration Site Visits for Use as Directed/Authorized by the City (related to additional calibration requested beyond 8 specified in the scope and related to telemetry-related EA 15 $500.00 $7,500.00 manual collects above and beyond regularly scheduled site calibration and meter maintenance visits),Not for Use for Regular Calibration and Maintenance visits Flow Meter Removal(Includes final site calibrations, 9 meter cleanup and servicing and recalibration of meter EA 15 $100.00 $1,500.00 and probes prior to redeployment) Flow Meter Redeployment Fee(includes meter site investigations,documentation,and site selections; installation,miscellaneous field supplies associated 10 with new installation,initial site calibration, EA 15 $900.00 $4,500.00 communications check(s)and a final confirmation inspection to start the clock on the metering period for that site) Additional Data Management,Analysis and Reporting BA#1 Monthly Data Mangement,Analysis,and Reporting Fee M0 60 (per meter,up to 20 meters)as noted in Section 30.0 $175.00 $10,500.00 "Scope of Work" Total $132,000.00 For your convenience, a summary of the total project fees are as follows: Contract Item Fee Original Contract Amount $326,000.00 Amendment No. 1 $114,000.00 First Renewal $132,000.00 Amended Contract Value $572,000.00 Page 12 o I HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland.Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 1 har_h.com Please do not hesitate to contact us should you have questions or need any additional background information concerning this matter. Thank you for your time and consideration. Sincerely, Cody Jeanneret DDS Project Manager CC: Meghan Cozzens, Program Manager, Hach Company Richard Delgadillo, Divisional Sales Manager, Hach Company Jim Caruso, Corporate Account Manager, Hach Company o Page 13