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HomeMy WebLinkAboutContract 47083 (2)Cirri sECRETARY Ci,. � F ACT 07 AGREEMENT FOR COMMUNITY BASED PROGRAM RECOVERY RESOURCE COUNCIL FISCAL YEAR 2016 In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R. Washington, its duly authorized Assistant City Manager, and RECOVERY RESOURCE COUNCIL, a Texas private non-profit corporation ("Contractor") acting by and through Eric Niedermayer, President and Chief Executive Officer, its duly authorized representative. RECITALS WHEREAS, City has determined that Community Based Programs are necessary to support crime prevention in City during Fiscal Year 2016 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community Based Program called Preventing Violence and Crime (PVC Pipeline) Program, which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the PVC Pipeline Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $60,550.00 ("Program Funds") to provide to the Contractor for the operation of the PVC Pipeline Program; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement 2. Exhibit A — Proposal Abstract and Narrative 3. Exhibit B — Budget 4. Exhibit C — Request for Reimbursement 5. Exhibit D — Program Activities Report 6. Exhibit E — Program Effectiveness Measurement Report OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY 2016 Community Based Program Recovery Resource Council Page 1 of 12 7 Exhibit F — Request for Budget Modification Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control AGREEMENT 1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative Contractor shall be responsible for day-to-day administration of the PVC Pipeline Program Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D ' and effectiveness measures shall be reported in accordance with Exhibit "E" 2. Program Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed $60,550.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost - reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with supporting documentation. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measures Report as described in Section 4 2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. The monthly RFR, with an original signature by an authorized representative, must be submitted to the Research and Planning Section of the Fort Worth Police Department, ATTENTION Grants Management Unit, Bob Bolen Public Safety Complex, 505 W Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements shall be made within 30 days receipt of said documents. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The new modified budget cannot exceed the total amount of Program Funds FY 2016 Community Based Program Recovery Resource Council Page 2 of 12 2.4 Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit `F") must be submitted, and request must be approved by City, before any money is moved to the line -item Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds 2.5 Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved the modified budget will take effect on the first day of the following month The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. Budget adjustments shall be submitted to the Grants Management Unit of the Fort Worth Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term. This Agreement shall commence upon October 1, 2015 ("Effective Date"), and shall end on September 30, 2016 (` Term"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2016. 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work set forth in Exhibit "A." 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measurement Report to document the perfoiinance of the work described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals Program Effectiveness Measures shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness Measurement Report must describe include any realized successes. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities Report and quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not meet these FY 2016 Community Based Program Recovery Resource Council Page 3 of 12 requirements, Contractor will be given an additional 15 days to submit the required reports to City. If, at the end of this 15-day extension period, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not timely received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the Contractor's sole remedy shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability FY 2016 Community Based Program Recovery Resource Council Page 4 of 12 for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the PVC Pipeline Program Contractor shall maintain, replace or repair any item of equipment used in support of the PVC Pipeline Program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the PVC Pipeline Program and/or for use under the twins of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the PVC Pipeline Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Contracts Management Section at the address set forth in paragraph 2 2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents papers and records of the Contractor involving transactions relating to this Agreement Contractor agrees that the City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Contractor reasonable advance notice of intended audits. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction, within the fifteen (15) day period, , City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If as a result of any audit it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse misapplication or misappropriation FY 2016 Community Based Program Recovery Resource Council Page 5 of 12 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports making final payments, and disposing of PVC Pipeline Program assets as appropriate 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City Contractor shall have exclusive control of, and the exclusive right to control the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program participant hereunder is in the paid service of City. City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents employees, subcontractors program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR FY 2016 Community Based Program Recovery Resource Council Page 6 of 12 PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the PVC Pipeline Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the PVC Pipeline Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. Contractor, for itself, its personal representatives assigns, subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any FY 2016 Community Based Program Recovery Resource Council Page 7 of 12 individual or group of individuals on any basis prohibited by law IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local including all ordinances rules and regulations of City. If City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement If City calls the attention of Contractor to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive or surrender any of it governmental powers. 15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement. 16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. FY 2016 Community Based Program Recovery Resource Council Page 8 of 12 (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a faun that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100 000 Property Damage. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required Evidence of self-insurance will also be accepted. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker s Compensation claims arising from the work and services provided under this Agreement. 16.5 The commercial general liability policy shall name the City as an additional insured thereon, as its interests may appear. The term City shall include its employees, officers, officials agents, and volunteers in respect to the contracted services. 16.6 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non- payment of premium Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.7 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.8 Certificates of Insurance evidencing that the Consultant has obtained all required insurance shall be delivered to the City prior to Consultant proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. FY 2016 Community Based Program Recovery Resource Council Page 9 of 12 17.2 City's failure to insist upon the perfoiniance of any tell or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such tern! or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance attempted performance or non-perfolniance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division.. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion resolution or action passed or taken to enter into this Agreement and to perfonm the responsibilities herein required. 17.5 This written instrument and Exhibits A through F, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said perfoimuance rendered or funds received be utilized so as to benefit, directly or indirectly any such sectarian or religious facility or activity. 17.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax- exempt status during the term of this Agreement 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 18. Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: Valerie R. Washington, Assistant City Manager City Manager's Office FY 2016 Community Based Program Recovery Resource Council Page 10 of 12 Copies To: City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Tiffany Hayes Grants Management Unit Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 CONTRACTOR: Eric Niede.iivayer, President and Chief Executive Officer RECOVERY RESOURCE COUNCIL 2700 Airport Freeway Fort Worth, TX 76111 FY 2016 Community Based Program Recovery Resource Council Page 11 of 12 IN WITNESS WHEREOF, the parties hereto have executed t is agreement in m ltiples in Fort Worth, Tarrant County, Texas, to be effective this day of 20 _)T APPROVED AND AGREED FOR CITY OF FORT WORTH ikeifiset--- Valerie R. Washington Assistant City Manager Date: (9510 APPROVAL RECOMMENDED akith Rhonda K. Robertson Chief of Police Date: /6'05.-6 APPROVED AS TO FORM AND LEGALITY FOR CITY OF FORT WORTH 1//1/0t01 .fi0 Victoria D. Honey Assistant City Attorney Date: / o/c/ zo i� 1 FY 2016 Community Based Program Recovery Resource Council APPROVED AND AGREED FOR RECOVERY RESOURCE COUNCIL Niedermayer 64-cftresident and Chief Executive Off Date: j --' 2_41 ta APPROVED AS TO FORM AND LEGALITY FOR RECOVERY RESOURCE COUNCIL Recovery Resource Council Attorney Date: ATTEST M . ry : 's e CitySecr tar y Date: 5,3 CG O M&C No. Cr al 4-5 I 9Lsjir OFFICIAL RECORD CITY SECRETARY FT, WORTH, TX Page 12 of 12 Exhibit A Proposal Abstract and Narrative FY 2016 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER S RET CONTRACTOR: Recovery Resource Council DIT a T^_FZ: Eric Niedermeyer PHONE NUIVA3ER: 817-332-6329 PHYSICAL AD.DR' iSS: 2700 Airport, Freeway, ort Worth, Texas 761il Co1CACT PE'. ON: Lisp. Reiliag EMA L ADDRESS: Lrailhig@recoverycouncil.org FOOT E NZT1'LaER: 317-332-63329 FAX NIJABE : L1`i-332-2323 PROGRAM TITLE: '?VC PipeLnf (Preventing Violence cm: Crime. Empowering youth with Life Skills) CCP"�► FONDS REQUESTED: $ 61,930.80 CONTRACTOR STATUS: x Private Nonprofit ❑ Public Nonprofit Mark the goals) that your program addresses. ❑ Support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crane prevention programs 0 Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and x Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Additionally, doss program address the priority consideration listed below? x Program is a prevention or intervention program for youth and/or family violence. CEE1 I u.i1CATTON; I certify that the information contained in this proposal fairly represents the above named Contractor's operating plans and budget for the proposed program I acknowledge that I have read and understand the requirements and provisions of the Request for Proposal and that the above - named Contractor will comply with all applicable rules and regulations relating to the procurement process I certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to rrovide the services authorized. T Y?ED NAM" + : t p TITLE: SIGNATURE: DATE: RFP No.15-0193, FY 2016 Community Based Programs, Page 3 PROGRAM ABSTRACT Prov;_de a snort description of your program to be funded. Please mina a arize the problem and what your program will do to address it. (Roughly 2 paragraphs in length on a separate page) As a collaborative, non-profit organization Recovery Resource Council is offering Year 2 of the "Preventing Violence and Crime: PVC Pipeline" project as a prevention/intervention program to continue supportmg Fort Worth's efforts to increase the safety and reduce juvenile crime in our city. The PVC Pipeline project was initiated in FY15 as a result of CCPD funding in an effort to increase coping, social, and life skills of students by empowering them with education, empathy, and tools to make healthy decisions and to remain drug -free, crime -free, and violence -free. FY15 project success is represented on "Program Activities and Effectiveness Measurement Reports' from the 2015 Year 1 funding cycle. This application is being submitted to request continuation of CCPD finding for a second year of the PVC Pipeline project. The evidence -based Life Skulls Training curriculum (15 sessions) will be delivered, throughout the entire school year, in classroom style instruction to 6643th graders attending one of four high -need middle schools in Fort Worth ISi) (Morningside Middle, Jean McClung Middle, Meacham Middle and JP Elder Middle). These middle schools and this `Preventing Violence and Crime (PVC)" program were selected based upon two sets of risk factors: 1) The volume of at risk students and the frequency of disciplinary referrals to alternative school due to various problem behaviors and policy violations among students such as aggression, violence, threats, and substance abuse. 2) The Priority/Focus ranking of each campus as a result of overall low test scores The PVC project will also be delivered as weekly support group sessions within homeless/domestic violence shelters in Fort Worth throughout both the school year and the summer months. The focus of the PVC Pipeline project is to foster productive, responsible behaviors in youth through the delivery of critical life skills training and the strengthening of protective factors in the fives of Fort Worth youth attending high -need school campuses and homeless/domestic violence shelters. Program content addresses strategies to remain violence and crime free, provides opportunides for pro -social involvement, increased autonomy and interdependence, development of sense of purpose, mcreased social skills, peaceful conflict resolution skills, improved communicaticn and coping skills, enhanced knowledge of the health impacts of alcohol, tobacco and othef drugs, improved decision making/problem solving skills and bonding to family, teachers and peers with healthy beliefs and clear standards. This program will also contribute to the City of Fort Worth's Blue Zone project which is committed to making our city a healthier piece to live. The PVC Pipeline project will inspire daily healthy habits and actions in our community's youth and direct them m takmg a conscious, active role in promoting the wellness of Fort Worth. Throughout the year, youth will be challenged with personal service projects aimed at improving the Fort Worth community. The "Send A Message That Matters" awareness campaign will be incorporated into each service site. "Send A Message That Matters is a Public Awareness Campaign that uses vanous print and media outlets to expose youth to positive messaging. The purpose of the campaign is to empower, educate and excite youth via a text -messaging concept that they can easily relate to. While emphasizing the value of respect, both for oneself and for others, this campaign is focused on generating a positive sense of well-being, creating a spirit of hope and promoting healthy decision -making among our Fort Worth community's youth. Media influence is one of the most powerful forces on today's young people, and cell phones are the number one communication device of choice. "Send A Message That Matters" incorporates both methods in an attempt to create a "pipeline" of health promotion messaging that generates positive motivations and actions in youth. RFP No.15-0193, FY 2016 Community Based Programs, Page 4 PROPOSAL NARRATIVE: Provide a 4-5 page descriptien of your program to be funded. In this narrative, please respond to each of tae following questions: 1) Describe in detail the problem that your program addresses. It is an unfortunate reality that many Fort Worth youth are living with risk factors and are growing up in environments that promote the prevalence of drug use, violence and crime. These environments are often void of healthy role models, positive nurturing, and people who are committed to their child's success. Far too many Fort Worth youth live with violence neglect, and substance abuse which are significant risk factors for future crime. Consider the psychological and emotional effects of such environments. These youth have difficulty trusting anyone, articulating goals and desires, feeling that they have any worth and believing that the future holds something better than the darkness life has shown them. They act out of anger, hurt and fear. The Preventing Violence and Crime: PVC Pipeline project offers a positive vision of what life can be and empowers them with the tools to achieve it. The program encourages citizenship through schoolwork, excellence, responsibility and the idea that young people have the talents and capacity That are valuable to the world. Numerous students have faced intense adversity without turning to crime. One viable explanation for this is that some form of prevention/intervention has been present in their lives that demonstrated the vision of the capability of each youth. The PVC project and its' evidence -based Life Skills series, can be that protective factor for Fort Worth youth who are heading down the wrong path and showing early warning signs of destructive behaviors. Many of the problems of adolescence begin to surface in the turning point years of ten through fourteen. Important in its own right as a potentially rewarding time of personal growth and development, early adolescence is the phase when young people begin to adopt behavior patterns that can have lifelong consequences. At the same time, it is an age when much like younger children, individuals still need skill building, nurturing and adult guidance. For these reasons, early adolescence offers a unique window of opportunity to empower youth with critical fife skills and to shape enduring patterns of healthy behavior. The PVC project delivers the proactive patterns of behavior that we want our Fort Worth youth to possess. Young adolescents initially explore risk - taking behaviors tentatively. That is why, before damaging patterns are firmly established, it is important to intervene early to prevent later casualties and promote more successful outcomes. Adolescence, in fact, is the last phase of life in which society has reasonably ready -access to virtually the entire population, so the potential for constructive influence during the middle school years is promising. The schools selected for PVC services show student need based upon a high percentage of students at -risk and low student/counselor ratios. Student support services in our school districts are limited with most having only one counselor available to as many as 750 students. The problems and patterns of these districts are emphasized by county statistics, arrest reports, and alternative school attendance records There is a tremendous need for additional student support services and the proposed PVC pipeline project will effectively increase life skills knowledge, perception of substance use harm, and motivation to remain violence and crime free within the target groups 2) Describe what your program does to 1) support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, 2) support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Recovery Resource Council has well established youth health and wellness programs throughout the community and within local school systems to help cnilriren and adolescents succeed in school, live safe, healthy Iives and develop their potential. The "Preventing Violence and Crime: PVC Pipeline" RFP No.15-0193, FY 2016 Community Based Programs, Page 5 project delivers interactive lessons and activities to high risk school campuses and shelters in the City of Fort Worth in order to keep kids on the pathway of healthy decision -making. The PVC project includes 15 research based lessons on topics such as violence, anger -control, conflict resolution, drugs use and coping with anxiety. Youth learn strategies to improve skills in communication, social integration, and assertiveness to incorporate into their daily and lifelong goals of remaining violence and crime -free. For over 25 years, the Prevention Specialist staff of Recovery Resource Council has invested their resources in directing youth attitudes and motivations toward positive behaviors. With children exposed to negative behavior patterns such as bullying, crime, drug use and violence, as early as elementary school, education and supportive services must be provided at younger and younger ages, and our community is no exception. The PVC Pipelme project is committed to providing high -quality preventative services to Fort Worth youth to aide them in their life trajectory of success, health, and wellness. Youth participate in classroom lessons that reinforce positive attributes, develop their sense of purpose, decrease their intent to engage in high -risk behaviors, and increase their ability to visualize positive futures. The PVC project equips youth with skills necessary to stay on the "pipeline of success" and to steer clear of problem behaviors that brmg negative consequences. Youth are provided with weekly life skills training to avoid the dangers of drugs and other high -risk behaviors that deter individual success in both school and life The PVC Pipeline project is dedicated to making a positive difference and a lasting impact on the lives of youth by delivering education, inspiring hope, and creating safe, enriching environments for youth to thrive. 3) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth violence and/or family violence? Describe how your program addresses this priority? The effectiveness of the PVC project and its' Life Skills series in reducing and preventing drug use and violence is due in part to instructional activities and strategies that require the exploration of concepts, analysis of norms, and practice of skills in small and large, cooperative learning groups. The student materials provide tutorials that require comprehension and interpretation of concepts through reading the written word. Activities require students to read and understand the sptcifics of the situation as well as the possible implications of the scenarios being presented and to use this information in developing effective, skill -based, non-violent responses. The main objectives of the violence unit within the life skills series is to influence youth awareness and perceptions about violence; to identify the harmful effects of violent behaviors and the distorted imagery the media presents; and to emphasize that violence is not an acceptable option for solving problems The PVC project delivers weekly support groups in Fort Worth homeless/domestic violence shelters to convey these messages while taking more of a therapeutic approach to provide supportive guidance and mentorship to youth who are victims of domestic violence. The main objectives throughout the shelter groups are to help youth understand that the violence in their families is not their fault; they are not alone; and they can choose healthy, non- violent ways to express their feelings 4) How will you measure the effectiveness of the program? You must include specific performance measures within the Activities and Outcomes Summary and describe evaluation tools and the method of data collection that you will use If awarded funding, these performance measures will be included as an exhibit in the contract, and you will be required to report progress towards these measun.s which will be reported to the CCPD Board. PVC program facilitator will implement 2 pre-tests on day one of the series and 2 post-tests on the final day of the series. One test will measure life skill knowledge and the other will measure perception of drug use harm. Also, on the last day of the school -based series, or after session 3 of the shelter support group series, youth will complete a ` My Safe Future/Our Safe Community" survey which will measure their attitudes, intentions, and skill level in remaining safe and free from violence and crime. Attendance for all activities will be documented for each session and records for all testing instruments, service agreements, and evaluations will be kept in group file folders for each participating class. Data will be entered into an education database for summary and evaluation of outcomes. Statistical data RFP No.15-0193, FY 2016 Community Based Programs, Page 6 generated by this internal database will be used to evaluate the effectiveness of service delivery. The Director of Prevention Services will work cooperatively with the PVC facilitator to ensure high -quality service delivery. Program goals and delivery requirements will be monitored for each PVC Pipeline site throughout the contract year. Staff observations will be conducted throughout the school year to ensure a high level of competence and integrity These observations include monitoring for curriculum fidelity, session content documentation, and cultural competence The Director of Prevention Services will assess program achievement and develop improvement plans as necessary, Specific CCPD performance measures are provided in the "Activities and Outcomes Summary" of this RFP, along with a more detailed description of evaluation tools and data collection methods, Program effectiveness is measured on the following outcomes: 85% of youth who attend at least 12 of the 15 sessions will show an inereace in life skills knowledge. 75% of youth who attend at least 12 of the 15 sessions will show an increase in the perception of drug use harm. 75% of youth who attend at least 12 of the 15 sessions will report being "Fully Committed" to remaining violence and crime free. 90% of youth who attend at least 12 of the 15 sessions (or 3 shelter sessions) will report learning 2 or more ways to stay safe end healthy throughout then' middle and high school years. et CO% of youth who attend at least 3 shelter groups will report being "Fully Committed" to remaining violence and crime free. 6 75% of youth participating in the "Send A Message that Matters" campaign will deliver violence and crime free messages to others. 80% of youth participating in the PVC: Preventing Violence and Cringe Pipeline project will complete at least 12 of the 15 classroom lessons of the Life Skills series. Selected youth will also: 1) Create their own anti -violence, anti -crime, safety -promotion "Send A Message That Matters' advertisement to be displayed withm their school/shelter sites/community businesses 2) Write letters to other youth to spread positive messaging and to inspire healthy decision -making. 3) Complete a personal service project to improve their school, their neighborhood, or the Fort Worth community at large. 5) Who will the program benefit? How many people? What age group? What geographic area will it serve? Please include geographic boundaries The program will benefit youth rn grades 6h-8t who are students m either Morningside Middle, Jean McClung Middle Iv.feacham Middle, or JP Elder Middle school and youth ages 8-17 who are residents in a Fort Worth shelter. All middle schools are operated by Fort Worth Independent School District and are located in the 76107 (Morningside) 76112 (McClung), 76106 (Meacham), and 76164 (JP Elder) zip codes within the city of Fort Worth. All schools include a majority African -American and Hispanic population which, according to the 2013 Tarrant County Criminal Justice Community Plan, is a priority target group based upon the disproportionately high detainment and arrest rates among these groups. Each shelters is located in the 76102 zip code. 800 unduplicated students will be served within school settings and 200 unduplicated youth will be served within shelter settings The program will also benefit the youth and community members who are exposed to the "Send A Message That Matters" campaign or who benefit from a service project. RFP No.15-0193, FY 2016 Community Based Programs, Page 7 6) What makes this program unique from any other crime prevention program in Fort Worth? Recovery Resource Council implements research based curriculum that is proven effective. The Life Skills Training (LST) curriculum, to be used as the core content of this PVC Pipeline project, is proven to cut verbal and physical aggression, fighting and delinquency by up to 50%. According to an October 2013 Washington State Institute for Public Pohcy report on the economic benefit of evidence -based prevention programs, the LST curriculum produced a $50 benefit for every dollar invested in terms of reduced corrections costs welfare and social services burden, drug and mental health treatment; and increased employment and tax revenue. LST had the highest return on investment for all of school -based prevention programs studied. The analysis of the return on mvestment of LST and other evidence -based prevention programs is part of a series of reports prepared by researchers at the Washington State Institute for Public Pohcy. Together, these reports consistently show effective prevention programs not only work but can produce dramatic savings. The Life Skills series has been m over 30 scientific studies and major findings show that the curriculum reduces drug and alcohol abuse crime rates, and violence in schools. With a National Registry of Effective Prevention Program (NREPP) rating of 4.0 out of 4.0, LST is a curriculum that is proven effective in classroom settings. Effectiveness has been studied m all 50 states, District of Columbia, Puerto Rico and the Virgin Islands LST has been implemented with an estunsted 3 million students. The curriculum is designed to provide youth with the motivation skills necessary to resist peer pressure to use drugs, to understand violence and crime in the media, while remaining personally violence and crime free, and to face the challenges of adolescence in a healthy, productive manner. With the introduction of the PVC Pipeline project in selected middle schools and Fort Worth shelters, knowledge and skills are introduced at critical points in the developmental trajectory to support the promotion of health, wellness, and safety for Individuals, schools, and communities. Recovery Resource Council believes in the potential of every youth and in the power of prevention. Our outcomes demonstrate that problem behaviors can be avoided, reduced, or elurinated when youth are empowered with education, skills, and opportunity. Our team knows that every interaction a child has during the course of a day influences the adult that the child will become. We provide all services with this in mind. We are dedicated to the positive connections, role modeling, and skill building that is required to promote the overall health and well-being of youth. The PVC Pipelme project is operated with professionalism, high moral character and ethics while upholding our agency core values of empowerment, integrity, compassion, and vision. 7) Is the program already in operation? If so, how long have you operated the program? What resources are currently used to operate the program? Why are CCPI) funds necessary at this time? We have employed trained Life Skills Prevention Specialist staff and have been facilitating life skills classes to youth Throughout Tarrant County for over 20 years. Two of the high -need schools identified for this PVC Pipeline project began participating in the project during the FY2015 project year (Mornmgside and McClung); however, the other two schools represent Year 2 project expansion (Meacham and JP Elder) and are not currently receiving the service but have expressed a need and desire for our support CCPD funds are necessary at this time in order to continue offering the PVC Pipeline project to FWISD. Recovery Resource Council sustained a 30% cut ($152,336) from the Department of State Health Services in the fall of 2013, for Life Skills programming As a result, two full-time facilitators of the Life Skills series were laid off and our capacity to provide evidence -based prevention education services to Fort Worth youth was reduced by approximately 2,000 students. FY15 CCPD support of this PVC project enabled ua to rededicate one full-�rme employee to the safety, health, and wellness of the youth in these Fort Worth schools and shelters. We have been serving the Fort Worth shelters for the past 8 years Year 2 CCPD funding for FY16 would make it possible for us to sustain this staffing pattern to continue programming at current capacity. RFP No.15-0193, FY 2016 Community Based Programs, Page 8 The resources that are currently used to operate the "Project Ascent" program, which also uses the Life Skills curriculum is 5.5 full time professional staff who are funded by DSHS program revenue of $350,000 per year and 90% of one full time professional staff who is funded by CCPD revenue of $56,133 8) Is this a new program? If so, what other funds have you applied for? Also, please describe the sequence of steps needed to implement your program and the timeframe in which this will occur The provision of Life Skills Training curriculum is an ongoing service of Recovery Resource Council, The PVC Pipeline project is an extension of that programming. The PVC Pipeline emphasizes the violence, anger control, and conflict resolution sessions that are optional in our current Life Stalls Training program In the PVC Pipeline project, these sessions become the centerpiece of the program and represent its main goals and objectives. Support from the City of Fort Worth enabled us to recover one full-time position and extend our services to identified campuses in need Service agreements are m place with schools and meetings have been held with school counselors to review program structure and specific campus needs. Year 2 services will begin during the fall semester of the 2015/2016 school year and will continue throughout the enure school year. After -school and summer services for each school will be offered as needed. One-on-one counseling and referral services will also be available for students needing additional support and guidance. Life skills groups at the shelters will take place during both the school year and the summer months. 9) Briefly describe the specific expenditures planned for CCPD fundmg. You MUST fully complete attached budget forms. Year 2 CCPD funding w.11 be used to pay 100% of the salary and benefits of one full-time Prevention Specialist; a portion of his or her travel/training expenses; program supplies needed to serve 800 students; and a portion of the direct program operating costs for telephone service, printing costs, and computer IT support. The CCPD funded staff person would use the facility at Recovery Resource Council for supervision, planning, preparation, documentation, data submission, and evaluation. The staff person would have a desk computer, and access to telephone and copy machine. A completed budget narrative is included in the application. 10) If funds are awarded, will this program continue beyond the CCPD funding period? Please explain your plan to sustain this program. Recovery Resource Council is committed to sustaining and expanding prevention education programming through State funding, private foundation and personal contributions, United Way of Tarrant County income producing programs and agency fundraising events. To achieve its goals for prevention services, the Board and staff have developed a strategic vision and made an investment in realizing that vision. In May of 2013, in response to the reduction in federal grant allocations, a Director of Major Gifts was hired who launched a comprehensive program to generate increased revenues. One initial gcal of achieving 30 donor cultivation sessions per month has been far exceeded as these sessions have increased m some months to 70. Recovery Resource Council kicked off its capital campaign in March 2014 with a goal of increasing annual program revenue through the elimination of current office building debt Recovery Resource Council submits an average of 50 foundation proposals per year to support and expand prevention services. PIanning and exploring the potential of an array of fimding strategies is of paramount importance to our Council's vision for state-of-the-art, comprehensive and effective prevention program services for Tarrant County. RFP No.15-0193, FY 2016 Community Based Programs, Page 9 Organization: Recovery Resorrca Council PROGRAM ACTIVITIES Z SCPT DU`LE _Program Title: PVC Pipel•: a project: Preventing Violence and Crime Please indicate month(s) when each p..cgram activity will occur by ;i!aciag an "X" is the month colhinti. AC"TVII7 A Facilitation of Life Skills series at FWISD middle schools: Morningside, McClung, Meacham, and JP Elder OCT NOV DEC BY FEB MAR APR MAY JUl't .F'OLY AUG SEPT X X XXX X X X B Facilitation of shelter support groups X X X X X X X X X X X X at 3 Fort Worth sites "Send A Message That Matters" X campaign activities X X X X X D Student Service Projects X ' X X X IL RFP No.15-0193, FY 2016 Community Based Programs, Page 10 Exhibit B Budget FORT WORTH CRIME. CONFROt & PREVENTION DIJTRtLT Budget Summary Total Budget: $60,550.00 DIRECT PROGRAM COSTS (90% Minimum) A. PERSONNEL Rosaline Thomas Prevention/Intervention specialist ($17.34 x 2080 hrs) PERSONNEL TOTAL: Total: $54,495.00 B. FRINGE BENEFITS Rosaline Thomas Prevention/Intervention specialist • FICA @ 7.65% on CCPD Salary • Worker's Comp @ .09% on CCPD Salary • Health Insurance @ $334.55 per month • Unemployment 7.8% on 1st $9,000 each employee • Life Insurance @ $12.10 per month • Retirement @ 2% of CCPD salary • HSA @ $1,000 per FT employee • Consult a Doc @ $54 00 per employee FRINGE BENEFITS TOTAL C. TRAVEL AND TRAINING Mileage reimbursement for staff to deliver services outlined in CCPD proposal in Fort Worth (Total 426 miles per month@ $.50 per mile) Registration fee for training/workshop- Austin Prevention strategies with high - risk youth Local training for Teaching Enrichment Activities Lodging & per diem for Austin • $135 day room @ 5 days= $675.00 • $59 day meals @ 5 days= $295.00 TRAVEL AND TRAINING TOTAL D. EQUIPMENT None EQUIPMENT TOTAL $36,073.44 $36,073.41 $2,759.62 $324.67 $4,014.60 $702.00 $145.20 $721.47 $1,000.00 $54.00 $9,721.56 $2,560.00 $500.00 $170.00 $970.00 E. SUPPLIES Curriculum Materials: 200 Life Skills Training student workbooks (20 sets of 10-pack Student Guide @ $60 each) Participant worksheets (300 participants receiving 30 worksheets in multiple sessions @ $ 10 each) Administrative copies for program preparation, participation data and submitting monthly reports (avg 83.33 copies per month @ $.10 each) Anger Control, Conflict Resolution, Violence/Drug Prevention Educational Video @ $125; Printed materials for information dissemination (2,000 @ $.26 each = $520; Drug —free message 1,637 pencils /pens @ $.40 each = $655) "Send a Message that Matters" student project materials & incentives SUPPLIES TOTAL F. CONTRACTS/CONSULTANTS None CONTRACTS/CONSULTANTS TOTAL $4,200.00 $0.00 $0.00 $1,200.00 $900.00 $100.00 $1,300.00 $1,000.00 $4,500.00 $0.00 $0.00 1 FORT WORTH CRIME CoNrKOL &. PREVENTION DISTRICT �r INDIRECT PROGRAM COSTS (10% Maximum) Total: $6,055.00 1 A. PERSONNEL None r B. FRINGE BENEFITS None FRINGE BENEFITS TOTAL PERSONNEL TOTAL: G. OTHER APPROVED Printing — Send a Message that Matters printed materials (Brochures, banners, fliers) Phone for use in scheduling, follow-up & ordering supplies ($59.67 per month) Computer & IT services @ $60 per month (internet on laptop at remote program sites) Occupancy costs @ $500 per month @ 90% of cost OTHER APPROVED TOTAL $0.00 $0.00 $0.00 $0.00 $600.00 $716.04 $720.00 $4,018.96 _ $6,055.00 1 Exhibit C Request for Reimbursement FORT WORTH. S. RIND; CO\ I Itbl- A11t PRINPN I ION DIM Ittt t Submit To: Bob Bolan Public Safety Complex Attn: Tiffany Hayes Program Support Division 505 West Felix St. Fort Worth, TX 76115 A B C D E F A B C D Budget Category Personnel Fringe Benefits Travel & Training 'Equipment (Supplies Contracts/Consultants 'Total Direct Costs $ Request for Reimbursement (RFR) FY 2016 A Budget Amount A Budget Category Budget Amount Personnel Fringe Benefits Travel & Training Equipment Supplies Contracts/Consultants Total InDircet Costs Is Supporting documents required with monthly requests. This includes, timesheets depicting CCPD funded activities, copy of paychecks, invoices and receipts detailing all CCPD funded expenditures. Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: $ DIRECT COSTS (90% Minimum) B Total of Previous Reimbursements Requested s C This Month's Request s $ $ D B+C) Total Requested To -Date Be 016 $ E (A-D) Remaining Balance Available INDIRECT COSTS (10% Maximum) B C D E Total of Previous Reimbursements Requested $ This Month's Request B+C) (A-D) Total Requested Remaining Balance To -Date Available Summary: Total Budget: Previous Requests: This Request: Total Requested To -Date Remaining Funds $ s s $ $ I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Purchase Order # RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below Signatory Title Fiscal Agent Use Only Fund Dept. ID Date IMP Exhibit D Program Activities Report FORT WORTH CRIM! CONTROL 8C P,mvvw U)N DIl7RR'P Current Reporting Month Submitting Agency Contact Name Phone Number and Email Remit Address Fiscal Year 2016 Monthly Program Activities Report Recovery Resources Council Lisa Reiling 817-332-6329 1.reiling@recoverycouncil.org 2700 Airport Freeway, Fort Worth, Texas 76111 Activity 1 Number of unduplicated youth participating in 15 session evidence -based curriculum series (Life Skills) implemented at FWISD Middle Schools: Morningside, McClung, Meacham JP Elder and/or other identified Middle Schools within the City of Fort Worth in need of PVC Pipeline services. 2 Number of unduplicated youth who complete the Life Skills curriculum - based series at selected middle schools by attending at least 80% of the classroom lessons 3 Number of unduplicated youth participating in weekly educational support groups at one of three homeless and domestic violence shelters. 4 Number of unduplicated youth who complete at least 3 shelter -based support group sessions. 5 Number of unduplicated youth participating in "Send A Message That Matters" campaign implemented in schools, shelters and surrounding Fort Worth community centers. 6 Number of youth who complete a PVC Pipeline service project aimed at improving the safety and overall condition of their Fort Worth community. 7 8 Current Month Total To Date Year Total End Goal 800 640 200 100 2000 40 I have reviewed this report and certifr that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date Exhibit E Program Effectiveness Measurement Report FORT WORTH CHIME CON IRUL & PRExFN71UN DIbTRR't' Current Reporting Quarter Submitting Agency Contact Name Phone Number and Email Remit Address Fiscal Year 2016 Quarterly Program Effectiveness Measurement Report Recovery Resource Council Lisa Reiling 817-966-7752 1.reiling@recoverycouncil.org 2700 Airport Freeway, Fort Worth, Texas, 76111 Please include outcome narrative that describes how measure was accomplished for each quarter. Effectiveness Measures and Quarterly Outcomes Measure 1 85% of youth who attend at least 12 of 15 sessions will show an increase in life skills knowledge. Outcome Measure 2 75% of youth who attend at least 12 of 15 sessions will show an increase in their perception of drug use harm. Outcome Measure 3 Outcome Measure 4 Outcome Measure 5 Outcome Measure 6 Outcome 75% of youth who attend at least 12 of 15 sessions will report being "Fully Committed" to remaining violence and crime free. 90% of youth who attend at least 12 of 15 sessions (or 3 shelter sessions) will report learning 2 or more ways to stay safe and healthy throughout their middle and high school years. 80% of youth who attend at least 3 shelter groups will report being "Fully Committed" to remaining violence and crime free. 75% of youth participating in the "Send A Message That Matters" campaign will deliver violence and crime free messages to others. Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2"d Quarter (Jan -Mar) due April 15 3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15 FORT WORTU CR;MI: CONTROL & PRh4'FhTION DIsigi[ 1 Measure 7 80% of youth participating in the PVC: Preventing Violence and Crime Pipeline project will complete at least 12 of the 15 classroom lessons of the Life Skills series. Outcome I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2"d Quarter (Jan -Mar) due April 15 3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15 Exhibit F Request for Budget Modification FORT WORTH CRIME. CONIROI t&[ Prn-xi tfrION TihsTRit )' • Up to 5% of any budgeted line -item does not need prior approval but form must be sent to City with monthly RFR • More than 5% of any budgeted line -item must have prior City approval • An increase in a zero line -item must have prior City approval • Modifications cannot be made between Direct and Indirect costs Date Submitting Agency Contact Name Phone Number and Email Remit Address Budget Category Personnel Supplies & Equipment Program Services Travel and Training Other Approved Total Direct Costs Budget Category Personnel Supplies & Equipment Operational Services Travel and Training Facilities & Utilities Other Approved Total Indirect Costs Exhibit F Request for Budget Modification Fiscal Year 2016 DIRECT COSTS (90% minimum) Approved Budget Change Requested INDIRECT COSTS (10% maximum) Approved Budget Change Requested Revised Budget Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and cert fy that the listed modifications are correct. Authorized Signatory Modification Approved FWPD Staff Signature Signatory Title FWPD STAFF USE ONLY Date DModification NOT Approved Date City of Fort Worth, Texas ayor an • ouncil :ommunication COUNCIL ACTION: Approved on 9/15/2015 MEIN DATE: Tuesday, September 15, 2015 REFERENCE NO.: **C-27451 LOG NAME: 35RECOVERY RESOURCE COUNCIL FY 2016 SUBJECT: Authorize Execution of a Contract with Recovery Resource Council for Fiscal Year 2016 Community Based Program Funding from the Cnme Control and Prevention District Fund in the Amount of $60,550.00 to Operate the Preventing Violence and Crime. PVC Pipeline Program (COUNCIL DISTRICTS 2, 3, 4, 5, 7, 8 and 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Recovery Resource Council for Fiscal Year 2016 community —based program funding from the Crime Control and Prevention District Fund in the amount of $60,550 00 to operate the Preventing Violence and Crime. PVC Pipeline Program. DISCUISSION: The Crime Control and Prevention District Board (Board) allocated the amount of $200,000.00 in its Fiscal Year 2016 budget for community —based crime prevention programs Funding requests were solicited through a Request for Proposal. A panel consisting of staff and community representatives were assembled to evaluate the proposals The panel evaluated the proposals to ensure that the minimum qualifications were met and that the proposed projects addressed one or more of the Board's goals. On August 20, 2015 the Board reviewed and approved the panel's recommendations to fund six of the community —based crime prevention program proposals, including the Preventing Violence and Crime: PVC Pipeline Program (PVC Program) from Recovery Resource Council. The PVC Program is a prevention and intervention program aimed at reducing incidents of juvenile crime while increasing the safety of Fort Worth residents. The PVC Program seeks to improve the coping, social and life skills of students through education and by providing them with the necessary tools to remain drug, crime and violence free The PVC Program focuses on fostering productive, responsible behaviors in youth by providing critical life —skills training. The term of the contract is from October 1, 2015 through September 30, 2016. FISCAL INFORMATION: The Financial Management Services Director certifies that, contingent upon adoption of the FY2016 Budget by City Council funds will be available in the Fiscal Year 2016 Budget of the Crime Control and Prevention District Fund and the Police Department is responsible for verifying the availability of funds prior to an expenditure being made. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 26001 5330201 0359504 CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. SAM.ndf Rudolph Jackson (6199) Rhonda Robertson (4231) James Rodriguez (4286) $60.550.00