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Home My WebLink AboutContract 54268-A1 CSC No.54268-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54268 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City") and Lighthouse for the Homeless, dba True Worth Place ("Agency") by and through their duly authorized agents.City and Agency may be referred to individually as"Party" and jointly as"Parties." WHEREAS, the City and Agency, made and entered into City Secretary Contract No. 54268 ("Contract")on August 10,2020; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); WHEREAS,City has received an additional allocation of ESG grant monies under the Coronavirus Aid,Relief, and Economic Security Act("CARES"Act)referenced by HUD as"ESG-CV'; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS,the Agency requested a budget amendment from City in order to increase the supplies line item and decrease the utilities line item, in available ESG-CV funds; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "A"PROGRAM SUMMARY and EXHIBIT`B"—BUDGET attached to the Contract are hereby amended and replaced in its entirety with"EXHIBIT"A"and EXHIBIT `B" Revised 9/2020, attached hereto. II. This Amendment is effective as of the date of execution of this Amendment. OFFICIAL RECORD III. CITY SECRETARY FT. WORTH, TX Amendment No. 1 ESG-CV CSC No. 54268 Page 1 Lighthouse for the Homeless, dba True Worth Place All terms and conditions of the Contract not amended herein remain unaffected and in full force d effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 ESG-CV CSC No. 54268 Page 2 Lighthouse for the Homeless,dba True Worth Place ACCEPTED AND AGREED: LIGHTHOUSE FOR THE HOMELESS,DBA TRUE WORTH PLACE CITY OF FORT WORTH l a-- By: By. Fernando Costa(Oct 14,202016:07CDT) Tob en, ief Executive Officer Fernando Costa, Assistant City Manager d4UU�n �O�FORT�Odd ATTEST: APPROVE AS TO FORM AND o o so LEGALITY: o 0 00*� By; or Ronald P.Gonzales(Oct r4,202016:25 CDT) By;_! City Secretary Taylor Paris M&C: 20-0330 Assistant City Attorney 1295 Certification No. 2020-614217 Ordinance No.24161-04-2020 Date:May 19, 2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements 202013:17 CDT) Barbara Asbury, Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 ESG-CV CSC No.54268 Page 3 Lighthouse for the Homeless, dba True Worth Place LIGHTHOUSE FOR THE HOMELESS EXHIBIT "A" DBA TRUE WORTH PLACE Emergency Day Shelter PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV) March 13, 2020 to September 30, 2021 $120,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency day shelter to unaccompanied men and women in the City of Fort Worth. In addition to day shelter, services include showers, hygiene items, mail services, and locker storage. Navigation services are also provided including linking clients to critical services and resources such as public benefits, housing, employment services, health and mental health care and substance abuse. Additionally, access to case management services is provided to help individuals rapidly exit homelessness. Due to the COVID pandemic, costs have increased for additional services. ESG Funds will be used to pay for a percentage of salaries and fringe benefits for security staff to manage building safety. To cover additional costs to meet social distancing requirements, ESG Funds will also pay for additional supplies, and increased utility costs. Additionally, due to the high use of cleaning supplies and paper products in order to improve sanitation in the day shelter, agency needs to increase the supply line item in order to purchase additional cleaning supplies and paper products. (Agency has received a grant from Tarrant County to cover these utility expenses.) Agency office and Program services will be provided at 1513 E. Presidio St, Fort Worth,TX 76102, Monday through Sunday, 7:00 a.m. to 3:00 p.m. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Coronavirus Aid,Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100% of the clients served are homeless based on the current HUD definitions. AMENDMENT 1 -ESG-CV DAY SHELTER CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 1 Lighthouse for the Homeless,DBA True Worth Place PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 3,000 Unduplicated Clients as shown by the monthly CAPER reports. AMENDMENT 1 -ESG-CV DAY SHELTER CONTRACT 2020-2021—EXHIBIT"A"—PROGRAM SUMMARY Page 2 Lighthouse for the Homeless,DBA True Worth Place EXHIBIT"B"-BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 58,240.00 $ 58,240.00 FICA 1002 $ 3,611.00 $ 3,611.00 Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ 10,149.00 $ 10,149.00 Unemployment-State 1005 $ - Worker's Compensation 1006 $ Office Supplies 1007 $ Food Supplies 1008 $ Insurance 1009 $ Accounting 1010 $ Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ Othero 1012 $ SHELTER OPERATIONS Maintenance 2001 Is Security 2002 $ Insurance 2003 $ - Utilities 2004 $ 36,000.00 $ 14,257.62 $ 21,742.38 JSupplies 2005 $ 12,000.00 $ 14,257.62 $ 26,257.62 Repairs 2006 1 1 $ - ther0 2007 1 $ - SUBTOTAL EMERGENCY SHELTER 15 120,000.00 15 14,257.62 $ 14,257.62 $ 120,000.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 IHealth/DentalInsurance 3004 (Unemployment-State 3005 I orker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 ILife/Disability Insurance 4003 p I SUBTOTAL HR&S g $ g $ FINANCIAL ASSISTANCE PREVENTION ental Assistance 5001 (Utility Payments 5002 [REHOUSING ental Assistance 6001 $ Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 (Moving Casts 6005 Motel/Hotel Vouchers 1 6006 SUBTOTAL FINANCIAL ASSISTANCE I I I $ $ $ HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 1 SUBTOTAL HMIS UDGETTOTAL j I$ 120,000.00 $ 14,257.62 15 14, 557.62 $ 120,000.00 Amendmnt I-ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-Lighthouse for the Homeless,dba True Worth Place Page I The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT"B"—Budget is June 1,2021. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary I Grant Grant Security 1 $ 29,120.001 100.0%I $ 29,120.001 Security I $ 29,120.001 100.0%I $ 29,120.001 I I I TOTAL I S 58,240.00 I 100.0%I S 58,240.00 I FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA I 6.20%I $ 3,611.00 I 4.0%I $ 3,611.00 I Life/Disability Insurance Health/Dental Insurance 1 $ 10,149.00 1 10.0%1 $ 10,149.00 Unemployment-State I I I I I Worker's Compensation HRA f I I I Retirement + I I I Parking Mileage I I Other TOTAL I I S 13,760.00 I 100.0%1 S 13,760.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL I I MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance I I I Accounting I I I I Contract Labor(Security) I I I IOther() Amendment 1 -ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-BUDGET Lighthouse for the Homeless,dba True Worth Place Page 2 TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance r Utilities $ 197,250.00 11% $ 21,742.38 Supplies $ 141,000.00 19% $ 26,257.62 Repairs Other() TOTAL $ 338,250.00 $ 48,000.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL Amendment l -ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-BUDGET Lighthouse for the Homeless, dba True Worth Place Page 3