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HomeMy WebLinkAboutContract 54722 CITY SECRETARY CONTRACT NO. 5-4 722 FORT WORTHO (V �g20 ,q;' Vss,% MASTER SERVICES AGREEMENT This MASTER SERVICES AGREEMENT("Agreement")is made and entered into by and between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation,acting by and through Jesus Chapa,its duly authorized Assistant City Manager,and P.I.E.Management,L.L.C., "Vendor"), acting by and through,William Phillips,its duly authorized representative, each individually referred to as a"party"and collectively referred to as the"parties." AGREEMENT DOCUMENTS: The Agreement documents shall include the following: 1. This Master Services Agreement; 2. Exhibit A—Scope of Services; 3. Exhibit B—Price Schedule; 4. Exhibit C—Sample Addendum/Statement of Work;and 5. Exhibit D—Verification of Signature Authority Form. Exhibits A-D,which are attached hereto and incorporated herein,are made a part of this Agreement for all purposes (`Exhibits"). In the event of any conflict between the terms and conditions of the Exhibits and the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement shall control. 1. Scope of Services.Vendor enters into this non-exclusive agreement to provide City with temporary staffing services,including professionals,clerical workers and manual,labor("Temporary Workers"), on an as needed basis("Services"). Exhibit"A,"- Scope of Services more specifically describes the Services to be provided hereunder. 2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below "Effective Date")and shall expire on September 1,2023 ("Expiration Date"),unless terminated earlier in accordance with this Agreement("Initial Term"). City shall have the option,in its sole discretion,to renew this Agreement for one(1)additional two year renewal term. 3. Compensation. 3.1. General Provisions. City shall pay Vendor an amount not to exceed$2,800,000.00 in accordance with the provisions of this Agreement and Exhibit`B,"Payment Schedule,which is attached hereto and incorporated herein for all purposes.The Parties acknowledge that this is a non- exclusive agreement to provide City with Temporary Workers and there is no guarantee of any specific amount of work.Further,Vendor recognizes that the not to exceed amount mentioned above is the total amount of funds available,collectively,for any vendor that enters into an agreement with the City under RFP 20-0123 and that once the collective not to exceed amount of Master Services Agreement 0MCPAL RECORD City of Fort Worth/P.I.E. Management CITY SECRETARY FT. WORTH, TX $2,800,000 has been exhausted,funds have therefore been exhausted under this Agreement as well. 3.2. Addendum-Statement of Work. When Services are needed,the City will provide Vendor an applicable Statement of Work,a sample of which can be found as Exhibit"C"to this Agreement. Each Statement of Work will list the Services requested by City and the projected timeframe the Services will be necessary,as well as the projected amounts for the services related to each requested position based on Exhibit"B"of this Agreement. Each Statement of Work must be signed by both parties. No additional services will be provided by the Vendor unless the City requests and approves in writing the additional costs for such services. 3.3. Invoice. Vendor agrees to submit monthly invoices by the 1 Oth day of the month for Services provided in the previous month. Each invoice shall also reference the applicable Statement of Work by addendum number.Vendor shall submit invoices to the individual identified as the requesting City deparhnent's point of contact in the applicable Statement of Work and also submit a copy to the Talent Acquisition Manager in the Human Resources Department,200 Texas Street,Fort Worth,Texas 76102. City agrees to pay all invoices of Vendor within thirty 30)days of receipt of such invoice and in accordance with the Texas Prompt Payment Act. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at anytime and for any reason by providing the other party with 30 days'written notice of termination. 4.2. Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3. Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of termination and Vendor shall continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination.Upon termination of this Agreement for any reason,Vendor shall provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Vendor has received access to City Information or data as a requirement to perform services hereunder,Vendor shall return all City provided data to City in a machine readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1. Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing. Master Services Agreement City of Fort Worth/P.I.E. Management 5.2. Confidential Information. Vendor, for itself and its officers,agents and employees,agrees that it shall treat all information provided to it by City("City Information")as confidential and shall not disclose any such information to a third party without the prior written approval of City. 5.3. Public Information Act. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City,but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4. Unauthorized Access. Vendor shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access,modify,delete or otherwise corrupt City Information in any way. Vendor shall notify City immediately if the security or integrity of any City Infonnation has been compromised or is believed to have been compromised,in which event,Vendor shall,in good faith,use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and shall fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Right to Audit. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this contract,or the final conclusion of any audit commenced during the said three years,have access to and the right to examine at reasonable times any directly pertinent books, documents,papers and records,including,but not limited to,all electronic records,of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. 7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent,representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement,Vendor shall have the exclusive right to control the details of its operations and activities and shall be solely responsible for the acts and omissions of its officers, agents, servants,employees,contractors and subcontractors.Vendor acknowledges that the doctrine of respondeat superior shall not apply as between City, its officers, agents, servants and employees, and Vendor,its officers, agents,employees,servants, contractors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Vendor. Vendor further understands that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any individual Vendor places with the City, including Vendor's officers, agents, servants, employees or subcontractors. Vendor also recognizes that it shall be responsible for the management of its officers, agents, servants, employees and subcontractors for any violations of the Vendor's own policies and procedures,which Vendor represents meet the requirements under the request for proposal for these services. Additionally,the Vendor acknowledges it is the employer of record for any individual it places with Master Services Agreement City of Fort Worth/P.I.E. Management City for a temporary staffing position. 8. Employment Benefits. No individual placed with City under this agreement, including any of Vendor's officers, agents, servants, employees or subcontractors, shall be entitled to any employment benefits from City. Vendor acknowledges and agrees that it shall be responsible for providing any individual it places with City, including its employees and subcontractors,with all legally-required employment benefits, including health care benefits. Vendor further acknowledges and agrees that the negotiated compensation to Vendor by City under this Agreement includes a reasonable amount which has been included to compensate Vendor for Vendor's health care costs. Additionally,Vendor shall be liable for any and all withholding, payment and reporting of taxes on behalf of itself, and any individual it places with City, including of its officers, agents, servants, employees or subcontractors, including filing IRS 941 and W-2 forms for any individual placed with City. 9. Liability and Indemnification. 9.1. LIABILITY-VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES._ 9.2. GENERAL INDEMNIFICATION-VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY,HOLD HARMLESS AND DEFEND CITY,ITS OFFICERS,AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS)AND/OR PERSONAL INJURY, INCLUDING DEATH,TO ANY AND ALL PERSONS,ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT,TO THE EXTENT CAUSED BY THE INTENTIONAL AND NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. FURTHER, IN THE EVENT CITY IS HELD LIABLE AS A JOINT-EMPLOYER OR DETERMINED TO BE A JOINT-EMPLOYER BY A COURT OF LAW,ADMINISTRATIVE BODY OR SIMILAR AUTHORITY,VENDOR COVENANTS AND AGREES TO INDEMNIFY CITY FOR ANY JUDGMENTS,AWARDS, EXPENSES AND COSTS (INCLUDING BUT NOT LIMITED TO ATTORNEYS FEES) ORDERED AGAINST THE CITY. 9.3. WAIVER OF CLAIMS AS JOINT-EMPLOYER—Vendor hereby disclaims and waives any and all claims or causes of action against the City with regard to liability or responsibility for Vendor's obligations as employer with respect to Vendor's employees, including but not limited to obligations such as payment of workers compensation claims or benefits; compliance with the Federal Fair Labor Standards Act; payment or furnishing of health, retirement or other benefits; and responsibility for payment of unemployment insurance or contributions. Master Services Agreement City of Fort Worth/P.I.E. Management 9.4. INTELLECTUAL PROPERTY INDEMNIFICATION—Vendor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or documentation. So long as Vendor bears the cost and expense of payment for claims or actions against City pursuant to this section, Vendor shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however,Vendor shall fully participate and cooperate with City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action,with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses shall not eliminate Vendor's duty to indermrify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted,Vendor shall, at its own expense and as City's sole remedy, either: (a)procure for City the right to continue to use the software and/or documentation; or(b) modify the software and/or documentation to make it non-infringing,provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or(c)replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non-infringing software and/or documentation at no additional charge to City; or(d) if none of the foregoing alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which termination City may seek any and all remedies available to City under law. 10. Assignment and Subcontracting. 10.1. Assignment. Vendor shall not assign or subcontract any of its duties,obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee shall execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 10.2. Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor shall provide City with a fully executed copy of any such subcontract. Master Services Agreement City of Fort Worth/P.I.E. Management 11. Insurance. Vendor shall provide City with certificate(s)of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: 11.1. Coverage and Limits (a) Commercial General Liability: $1,000,000-Each Occurrence $2,000,000—Aggregate (b) Automobile Liability: $1,000,000-Each occurrence on a combined single limit basis Coverage shall be on any vehicle used by Vendor,its employees,agents, representatives in the course of providing services under this Agreement. "Any vehicle"shall be any vehicle owned,hired and non-owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the work is being performed Employers' liability $100,000-Bodily Injury by accident; each accident/occurrence $100,000-Bodily Injury by disease; each employee $500,000-Bodily Injury by disease;policy limit (d) Professional Liability(Errors &Omissions): $1,000,000-Each Claim Limit $1,000,000-Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability(CGL)policy, or a separate policy specific to Professional E&O.Either is acceptable if coverage meets all other requirements. Coverage shall be claims-made,and maintained for the duration of the contractual agreement and for two(2)years following completion of services provided.An annual certificate of insurance shall be submitted to City to evidence coverage. 11.2. General Requirements (a) The commercial general liability and automobile liability policies shall name City as an additional insured thereon, as its interests may appear. The term City shall include its employees, officers, officials, agents,and volunteers in respect to the contracted services. Master Services Agreement City of Fort Worth/P.I.E. Management (b) The workers' compensation policy shall include a Waiver of Subrogation(Right of Recovery) in favor of City. (c) A minimum of Thirty(30)days'notice of cancellation or reduction in limits of coverage shall be provided to City. Ten(10)days' notice shall be acceptable in the event of non- payment of premium.Notice shall be sent to the Risk Manager,City of Fort Worth,200 Texas Street,Fort Worth,Texas 76102,with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A-VII in the current A.M. Best Key Rating Guide,or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required,written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation shall not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance shall be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement. 12. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the performance of its obligations hereunder,it shall comply with all applicable federal,state and local laws,ordinances,rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal,state and local laws, ordinances,rules and regulations. In particular, and without limiting the generality of the foregoing statement,the Vendor acknowledges and agrees that it is responsible for compliance with all applicable requirements of the Federal Fair Labor Standards Act,including but not limited to restrictions regarding number of hours worked per week and payment of lawfully owed over time and minimum wage. If City notifies Vendor of any violation of such laws, ordinances,rules or regulations,Vendor shall immediately desist from and correct the violation. 13. Non-Discrimination Covenant. Vendor, for itself, its personal representatives,assigns, subvendors and successors in interest, as part of the consideration herein,agrees that in the performance of Vendor's duties and obligations hereunder,it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS PERSONAL REPRESENTATIVES,ASSIGNS, SUBVENDORS OR SUCCESSORS IN INTEREST,VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 14. Notices. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when(1)hand-delivered to the other party,its agents,employees, servants or representatives, (2)delivered by facsimile with electronic confirmation of the transmission Master Services Agreement City of Fort Worth/P.I.E. Management , or(3)received by the other party by United States Mail,certified,return receipt requested, addressed as follows: To CITY: To VENDOR: City of Fort Worth P.I.E. Management,L.L.C. Attn: Assistant City Manager for IT William Phillips,President/CEO 200 Texas Street 5601 Bridge St., Suite 336 Fort Worth,TX 76102-6314 Fort Worth,TX 76112 Facsimile: (817)392-8654 Facsimile: With copy to Fort Worth City Attorney's Office at same address 15. Solicitation of Employees. Vendor shall not,during the term of this Agreement and additionally for a period of one year after its termination,solicit for employment or employ,whether as employee or independent contractor, any person who is or has been employed by the City during the term of this Agreement,without the prior written consent of the City.Notwithstanding the foregoing,this provision shall not apply to an employee of City who responds to a general solicitation of advertisement of employment by Vendor. 16. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 17. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 18. Governing Law/Venue. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this Agreement,venue for such action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. 19. Severability. If any provision of this Agreement is held to be invalid,illegal or unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 20. Force Majeure. City and Vendor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control,including,but not limited to,compliance with any law,ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts,natural disasters,wars,riots,pandemics,epidemics,material or labor Master Services Agreement City of Fort Worth/P.I.E. Management restrictions by any governmental authority,transportation problems and/or any other similar causes. 21. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 22. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or Exhibits A-D. 23. Amendments/Modifications/Extensions. No amendment,modification, or extension of this Agreement shall be binding upon a party hereto unless set forth in a written instrument,which is executed by an authorized representative of each party. 24. Entirety of Agreement. This Agreement,including Exhibits A-D,contains the entire understanding and agreement between City and Vendor,their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 25. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes,be deemed an original,but all such counterparts shall together constitute one and the same instrument. 26. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty(30) days from the date that the services are completed. In such event, at Vendor's option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner that conforms with the warranty,or(b)refund the fees paid by City to Vendor for the nonconforming services. 27. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility of its employees who perform work under this Agreement,including completing the Employment Eligibility Verification Form(1-9). Upon request by City,Vendor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR,VENDOR'S EMPLOYEES, SUBVENDORS,AGENTS, OR LICENSEES. City,upon written notice to Vendor, shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. 28. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,work papers, procedures, guides, and documentation,created,published,displayed,and/or produced in conjunction with the services provided under this Agreement(collectively, "Work Product"). Further, City shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City Master Services Agreement City of Fort Worth/P.I.E. Management from the date of conception, creation or fixation of the Work Product in a tangible medium of expression(whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a "work-made-for-hire"within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product,or any part thereof,is not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended,Vendor hereby expressly assigns to City all exclusive right,title and interest in and to the Work Product,and all copies thereof, and in and to the copyright,patent,trademark,trade secret, and all other proprietary rights therein,that City may have or obtain,without further consideration,free from any claim, lien for balance due, or rights of retention thereto on the part of City. 29. Signature Authority. The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of his or her respective party and that such binding authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This Agreement and any amendment(s)hereto may be executed accordingly. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. Any signature delivered by a party by facsimile or other electronic transmission including email transmission of a portable document file(pdf)or similar image shall be deemed to be an original signature hereto. 30. Change in Company Name or Ownership. Vendor shall notify City's Purchasing Manager,in writing, of a company name, ownership,or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9,documents filed with the state indicating such change,copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement.Failure to provide the specified documentation so may adversely impact future invoice payments. 31. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and(2)will not boycott Israel during the term of the contract. The terms "boycott Israel"and"company"shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2)will not boycott Israel during the term of the contract. (Signature page to follow.) Master Services Agreement City of Fort Worth/P.I.E. Management ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of By: this contract,including ensuring all performance and Name: Jay Chapa reporting requirements. Title: Deputy City Manager Date: 'l 20 �P —� By: APPROVAL RECOMMENDED: Name: Neena Kovuru Title: Assistant Director of Human Resources APPROVED AS TO FORM AND LEGALITY: By: Name: Nathan Gregory Title: Interim Human Resources Director By: ATTEST: Name: J s a Williams Title: A istant City Attorney n CONTRACT AUTHORIZATION: By: '0 20-0481 Name:Jai Kayser R T/., Title: City Secretary v!� ' ,k VENDOR: P.I.E.Management,L.L.C. XAS By: A�/L A 4 Name: William Phillips Title: President/CEO Date: 6c7113z` h' 20 2 o OFFICIAL RECORD Master Services Agreement CITY SECRETARYFT. WORTH,TX of Fort Worth/P.I.E.Management EXHIBIT A SCOPE OF SERVICES 1. Vendor must be able to provide one of,or a combination of the general categories of temporary staffing positions which include,professional,clerical or manual labor temporary staffing services for City upon request. 2. If a Vendor's Hourly Pay Rate to its workers goes down during any term of an Agreement with City,the lower rate is required to be reported to the City and an adjustment in the Vendor's Hourly Bill Rate downwards will be reflected. 3. If Vendor's Hourly Pay Rate to its workers goes up during any term of an Agreement with City,the Hourly Pay Rate represented in a Vendor's proposal will remain. To be clear,the City will not pay an increased Vendor Hourly Bill Rate beyond what is represented in a Vendor's proposal. 4. Vendor must provide one of its employees to be specifically assigned as Project Manager to the City's account to support delivery of temporary staffing services in accordance with all applicable requirements. Vendor shall be required to provide City with a phone number,email,fax and emergency phone number of Project Manager. 5. Vendor will furnish workers who are at least 18 years of age,legally authorized to work in United States of America,possess a valid U.S.federal or state government-issued identification and are appropriately dressed for the assigned position. 6. Vendor must be able to provide all requested temporary workers in all of Vendor's awarded categories within forty eight(48)hours of receipt of a City request for services. 7. Vendor will be required to maintain insurance and/or bonds in accordance with the solicitation to protect the City from any loss caused by a temporary worker assigned by Vendor. 8. Vendor must have a written dress code or policy for assigned temporary workers that requires them to be clean and appropriately dressed for their specific assignment. 9. The City reserves the right to decline the services of any temporary worker provided by a Vendor,for any reason with or without notice. 10. If the City deems an assigned temporary worker to be a safety risk,the City may contact the Vendor and request the individual be removed that same day. 11. If one of Vendor's temporary workers leave the job site before the requested service time period has expired,no payment will be rendered to Vendor for the remaining time left based on the requested service time period. Payments will be rendered only for actual hours of temporary services supplied by Vendor. 12. Should the City wish to hire one of Vendor's temporary workers who has been filling a temporary position, neither the worker nor the City will be required to pay a placement or similar fee to Vendor. 13. Each selected Vendor must submit the following details to the applicable departmental liaison for the City department requesting the temporary worker and the City's Human Resources Department before assignment of each temporary staff and notify within a day of end of such assignments,by email to CFW_TempScreening@ fortworthtexas.gov: 13.1 Full name of the temporary staff; 13.2 Assigned to which City department; Master Services Agreement City of Fort Worth/P.I.E. Management 13.3 Assigned City department manager; 13.4 Start date of assigmnent; 13.5 Confirmation on background check cleared;Yes/No 13.6 Assigned temporary staff pay rate; 13.7 Vendor's bill rate; 13.8 Upon completion of service vendor should notify last day of assignment. 14. Vendor's employees will present their timesheet to the City Department representative who will sign off on the Vendor's employee's timesheet that he or she was present for the specified period. 15. Vendor will be required to provide a weekly timesheet summary showing(i)the name of each worker assigned to the City during the preceding week,(ii)the date(s)each listed worker was assigned during the reporting period, (iii)the department(s)to which the worker was assigned on each date,(iv)the hourly rate billed to the City for each assignment and(v)hours of service provided each day. 16. Vendor will be required to pay each temporary worker assigned to the City at least the hourly minimum wage rate established by federal law. 17. All scheduling will be done through Vendors. Once the City makes a request for temporary services during a specified time frame,the Vendor will be required to coordinate the scheduling with its employee who will be performing the temporary service. 18. The City will not provide transportation to or from the assigned work site.The City will not reimburse mileage or parking for temporary workers. 19. Vendor will be responsible and liable for the safety,injury and health of its personnel while they are performing the temporary services on City property. 20. Vendor must call the specific City Department requesting the temporary worker to confirm the name of the assigned temporary worker and verify that his or her skills meet the City needs. 21. Temporary workers may be assigned to any location at which the City requires services,and such locations may be outside of Tarrant County. 22. The Vendor must describe,in writing,what immediate action it will take to replace temporary workers whose services are declined. 23. If non-English speaking temporary workers are assigned to the City,Vendor will ensure interpretation services are also provided,which may be furnished by one of the other assigned temporary workers. 24. Vendor must conduct background checks on all temporary workers assigned to the City which will include minimum factors consisting of the following: 24.1 7 yr-County Criminal Record Search for Felonies&Misdemeanors from all counties; 24.2 SSN trace to National Criminal/Sex&Violent Offender Search—National 24.3 Motor Vehicle Record and Driver's License Status(if applicable to the job) 24.4 Social Security Number Trace 24.5 Education Verification 24.6 Statewide Criminal check from all counties SSN was traced to 25. Vendor will provide City with proof such checks have occurred. On request,Vendor shall provide City a copy of an assigned temporary worker's background check. Master Services Agreement City of Fort Worth/P.I.E.Management 26. Vendor must ensure that its assigned temporary workers do not have any type of firearm,weapon, drug or alcohol on City premises. 27. Vendor will be responsible for processing payroll for its temporary workers who are assigned to the City. This responsibility will include but not be limited to making all necessary deductions and paying all taxes and insurance required by federal, state, or local law. Each selected Vendor will be responsible for payment of taxes,assessments, fees,and fines that may be due or owing to any local, state or federal government agency relating to or arising out of Vendor's role as employer of the assigned temporary workers. Master Services Agreement City of Fort Worth/P.I.E. Management EXHIBIT B PRICE SCHEDULE • If Vendor's Hourly Pay Rate to its workers goes down,the lower rate is required to be reported to the City and an adjustment in the Vendor's Hourly Bill Rate downwards will be reflected. • If Vendor's Hourly Pay Rate to its workers goes up,the Hourly Pay Rate represented in a Vendor's proposal will remain. To be clear,the City will not pay an increased Vendor Hourly Bill Rate beyond what is represented in a Vendor's proposal. Vendor's Vendor's Vendor's SI. Job Description Hourly Pay Billing Contract Rate Hourly Bill No. Rate (a) Percentage b (c=a b) Rate (a+c) 1 AMI Administrator $30.00 27.50% $8.25 $38.25 2 Accounts Payable Coordinator $29.00 27.50% $7.98 $36.98 3 Administrative Assistant $13.50 27.50% $3.71 $17.21 4 Administrative Services $27.07 27.50% $7.44 $34.51 Coordinator 5 Administrative Services Manager $35.50 27.50% $9.76 $45.26 6 Administrative Technician $17.20 27.50% $4.73 $21.93 7 Airport Operations Officer $19.46 27.50% $5.35 $24.81 8 Airport Project Coordinator $22.39 27.50% $6.16 $28.55 9 Airport Supervisor $25.00 27.50% $6.88 $31.88 10 Animal Control Officer $17.20 32.50% $5.59 $22.79 11 Animal Shelter Technician $13.26 30.00% $3.98 $17.24 12 Asset Management Specialist $22.59 27.50% $6.21 $28.80 13 Assistant Aviation Director $49.00 27.50% $13.48 $62.48 14 Assistant City Attorney DFW $46.00 27.50% $12.65 $58.65 Airport Attorney 15 Assistant City Attorney 1 $35.07 27.50% $9.64 $44.71 16 Assistant City Attorney II $42.05 27.50% $11.56 $53.61 17 Assistant City Auditor $49.09 27.50% $13.50 $62.59 18 Assistant City Manager $72.61 27.50% $19.97 $92.58 19 Assistant Secretary $49.19 27.50% $13.53 $62.72 20 Assistant Clerk of the Court $35.87 27.50% $9.86 $45.73 21 Assistant Code Compliance $49.00 30.00% $14.70 $63.70 Director 22 Assistant Data Reporting $19.75 27.50% $5.43 $25.18 Supervisor 23 Assistant Economic Development $49.19 27.50% $13.53 $62.72 Director 24 Assistant Emergency Management $30.02 30.00% $9.01 $39.03 Coordinator 25 Assistant Facilities $32.00 32.50% $10.40 $42.40 Superintendent 26 Assistant Field Operations $22.50 32.50% $7.31 $29.81 Supervisor 27 Assistant Finance Director $53.72 27.50% $14.77 $68.49 28 Assistant Fire Director $49.19 32.50% $15.99 $65.18 29 Assistant Golf Professional $19.50 30.00% $5.85 $25.35 Master Services Agreement City of Fort Worth/P.I.E. Management 30 Assistant Historic Site Supervisor $25.00 30.00% $7.50 $32.50 31 Assistant Human Resources $49.19 27.50% $13.53 $62.72 Director 32 Assistant IT Solutions Director $52.72 30.00% $15.82 $68.54 33 Assistant Library Director $49.00 27.50% $13.48 $62.48 34 Assistant Municipal Court $49.19 27.50% $13.53 $62.72 Services Director 35 Assistant Neighborhood Services $49.00 27.50% $13.48 $62.48 Director Vendor's Vendor's Vendor's SI. Hourly Pay Billing Job Description Contract Rate Hourly Bill No. Rate(a) Percentage( (c=a*b) Rate (a+c) b Master Services Agreement City of Fort Worth/P.I.E. Management EXHIBIT C SAMPLE ADDENDUM/STATEMENT OF WORK Addendum No. _ Statement of Work This Addendum No. _- Statement of Work(SOW) is made as of this day of[Month], 20_, under the terms and conditions established in the MASTER PROFESSIONAL SERVICES AGREEMENT between the City of Fort Worth("City") and ("Vendor"), the same being Fort Worth City Secretary Contract(CSC)No. (the "Master Agreement" or"MSA"). This Statement of Work is made for the following purposes, consistent with the services defined in the Master Agreement: Providing temporary staffing services to the City of Fort Worth for the positions listed below. In particular,Vendor shall perform those functions identified below in the Scope of Services, as such services are more fully detailed in the MSA. Section A. Scope of Services Key Tasks: Deliverables and/or other results of services: Successful staffing of the following positions: Section B. Schedule: To begin immediately and conclude on Section C. Compensation, Reimbursable Expenses, and Billing Terms: Processing and payment of fees, including the structure of payments and invoicing thereof, shall be in accordance with the Master Professional Services Agreement. The total fee that shall be paid by City to Vendor for these services shall be in accordance with the Master Service Agreement and, specifically, Exhibit"B"-Price Schedule. In submitting invoices, Vendor shall reference the appropriate Statement of Work. Further, the Vendor shall separately list the total amount for fees in which invoices were previously submitted during the then-current annual contract period(either initial term or renewal period) and the total amount of fees for the entire period, including those amounts being requested under the then-current invoice Vendor shall submit invoices for Fees to , within the [CITY DEPARTMENT] and also submit a copy to the Talent Acquisition Manager in the Human Resources Department, 200 Texas Street, Fort Worth, Texas 76102. Master Services Agreement City of Fort Worth/P.I.E.Management [Signature page to follow.] Executed in multiple originals on this the day of 20_ CITY OF FORT WORTH, TEXAS: P.I.E. MANAGEMENT, L.L.C. By: By: Name: Name: William A. Phillips Title: Assistant City Manager Title: President and C.E.O. Date: Date: ATTEST: By: Name: Maly Kayser Title: City Secretary APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Assistant City Attorney Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring/all performance and reporting requirements. /y Neena Kovuru Assistant Human Resources Director Master Services Agreement City of Fort Worth/P.I.E. Management EXHIBIT D VERIFICATION OF SIGNATURE AUTHORITY P.I.E.MANAGEMENT 5601 BRIDGE STREET,SUITE 336 FORT WORTH,TX 76112 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Vendor and to execute any agreement, amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor will submit an updated Form within ten (10) business days if there are any changes to the signatory authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Vendor. 1. Name: William A Phillips Position:President and C.E.O. Signature 2. Name: Position: Signature 3. Name: Position: Signature Name: 6iLlS Signature of President/CEO Other Title: / Date: Master Services Agreement City of Fort Worth/P.I.E.Management M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas FORTWORTICITY COUNCILAGENDA _l REFERENCE **M&C 20- 13P 20-0123 TEMPORARY DATE: 8/4/2020 NO.: 0481 LOG NAME: STAFFING SERVICES HRD JPB CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Non-Exclusive Agreements with Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a Cornerstone Staffing, for Temporary Staffing Services in the Combined Annual Amount Up to $2,800,000.00, for a Three-year Initial Term with Option to Renew for One Additional Two Year Term at the City's Sole Discretion for All City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, for temporary staffing services in the combined annual amount up to $2,800,000.00, for a three-year initial term with option to renew for one additional two year term at the City's sole discretion for all city departments. DISCUSSION: The Human Resources Department(HRD) approached the Purchasing Division to secure non- exclusive agreements for temporary staffing services for all City departments. City Departments use this agreement to acquire staff on a temporary basis to work in conjunction with city staff. Temporary staff will fill positions primarily vacated by City employees until vacancies are filled or staffing is needed for any specific project requirements. General categories of temporary staffing . positions include, professional, clerical or manual labor such as admins, accountants, analysts, assistants, buyers, laboratory personnel, technicians and other specialists. The length of assignments vary from a few weeks to several months. The current agreement expires on November 30, 2020. Staff determined it would be in the City's best interest to ensure it was getting the best overall services by going out to the market and giving all providers the opportunity to compete for the City's business by issuing a Request for Proposals (RFP). The RFP consisted of detailed job descriptions, detailing experience and education the selected candidates must possess and the obligations of the service providers. The RFP was advertised in the Fort Worth Star-Telegram every Wednesday from April 15, 2020 through May 27, 2020. Twenty-four vendors were solicited from the purchasing database; fifty-two responses were received. An evaluation team consisting of staff from the HRD and the Water Department evaluated proposals received. The evaluation team scored the proposals based on pre-defined factors. It is recommended that multiple agreements be awarded to ensure staff is provided in a timely manner. The evaluation team determined Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, provides the best overall solution for the temporary staffing services and recommended the City Council authorize the execution of non- exclusive agreements in the combined annual amount up to$2,800,000.00, for an initial three year period term with option to renew for one additional two year term at the City's sole discretion. No guarantee was made that a specific amount of services would be purchased. The departments acquire the service on an as-needed basis and availability of their budget. The department will request services according to cost and availability under these non-exclusive agreements. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council http://apps.cfwnet.org/council_packet/mc review.asp?ID=28050&councildate=8/4/2020 8/19/2020 M&C Review Page 2 of 2 approval as long as sufficient funds have been appropriated. A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services from source(s)where subcontracting or supplier opportunities are negligible. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall continue for a term up to three years. The contract may be renewed for up to one successive two- year term at the City's option. This action does not require specific City Council approval, provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies funds are available in the current operating and capital budgets, as previously appropriated, in the participating departments' operating and capital project funds to support approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) John Padinjaravila Baby (2279) ATTACHMENTS FID Details for FY19 and 20 with PO Amonut Temp Staff.xlsx http://apps.cfwnet.org/council_packet/Mc review.asp?ID=28050&councildate=8/4/2020 8/19/2020