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HomeMy WebLinkAboutContract 52866-A1 CSC No. 52866-A1 AMENDMENT No.1 TO CITY SECRETARY CONTRACT No. 52866 WHEREAS, the City of Fort Worth (CITY) and Baird, Hampton, Brown, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 52866, (the CONTRACT) which was authorized by M&C 19-0117 on the 10t' day of October, 2019 in the amount of $109,630. 00; and WHEREAS, the CONTRACT involves engineering services for the following project: Dam Improvements at Lake Como and Oakland (Fosdick) Lake; and WHEREAS, it has become necessary to execute Amendment No.l to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in the proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by ENGINEER totals $199,480. 00. (See Attached Funding Breakdown Sheet, Page -4-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to ENGINEER for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $309,110. 00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 1 of 7 EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER Baird, pton, Bro n, Inc. Valerie Washington(Oct 27,2020 09:13 CDT) Valerie R. Washington annon Nave, PE Assistant City Manager Principal DATE: 10/27/2020 DATE: 2 02 0-10-19 APPROVAL RECOMMENDED: Rlohard Zavala Richard Zavala(Oct 23,202012:52 CDT) Richard Zavala Director, Park & Recreation Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . I�L7 - - 10/21/2020 Br_y L ess, RLA Landscape Architect OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 2of7 APPROVED AS TO FORM AND LEGALITY: M&C: 20-0774 WA!e Date: October 20, 2020 DBlack(Oct 27,2020 09:02 CDT) Douglas W. Black Assistant City Attorney 4.p"04vpn4� a��F FORp�a�d d ATTEST: PVo o=d ��nEXp5Q4 Mary J. Kayser City Secretary OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 3 of 7 FUNDING BREAKDOWN SHEET City Secretary No. 52866 Amendment No. 1 Department Fund Identifier (FID) Amount 080 34018-0800450-5330500--101592-003630-9999-18020103 $106, 980 . 00 080 30100-0800450-5330500--101875-003630-9999 $92, 500 . 00 Total : $199, 480 . 00 City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 4 of 7 ATTACHMENT A Proposal for Additional Engineering Services City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 5 of 7 a mm B BAIRD, HAMPTON & BROWN building partners August 26, 2020 Mr. Bryan Lyness, RLA Landscape Architect FW Park& Recreation Department City of Fort Worth 4200 South Freeway,Suite 2200 Fort Worth,TX 76115-1499 RE: ENGINEERING SERVICES FOR DAM IMPROVEMENTS OF LAKE COMO& FOSDICK LAKE Mr. Lyness: We are pleased to have been selected to assist with the referenced project,and offer herein our scope of work and fee proposal. Following your review of the enclosed, we look forward to and opportunity to discuss s the City's needs and expectations, and how we may best assist you. The Scope of Work provides for preparation of construction plans to modify Lake Como Dam following the recommendations in the BHB June 2020"Inspection Report for Lake Como Dam, Fort Worth,TX"with a Rock Rip Rap upstream face and a sidewalk along Merrick Street, and construction plans to modify Fosdick Lake Dam following the recommendations in the BHB June 2020 "Inspection Report for Fosdick Lake Dam, Fort Worth,TX"to pass the 50%PMF storm event. In addition to City of Fort Worth engineering review and permitting, the Scope of Work includes coordination of review through the TCEQ Dam Safety Section for the construction plans. The Scope of Work will include preparing Operation and Maintenance (O&M) manuals and Emergency Action Plans (EAP's) for both Lake Como Dam and Fosdick Lake Dam and coordinating final acceptance with the FW Park and Recreation Department, Fort Worth Fire Department — Office of Emergency Management, and the TCEQ Dam Safety Section. Please note that there is also an environmental and permitting component that will have an impact on the design fee, and possibly schedule. Both lakes are Waters Of the US(WOUS).As such, modifications of the dams will impact WOUS and require coordination and potentially permitting through the US Army Corps of Engineers (USACE). We propose the environmental work be performed by Integrated Environmental Solutions(IES). IES is a Small Business Enterprise(SBE)and their involvement will help us meet the City's SBE participation goals. Furthermore, we are currently working with IES on other projects, and believe they are the appropriate sub-consultants to assist us with this assignment. 949 Hilltop Drive I Weatherford,Texas 760861 PH:817.596.75751 FX:817.881.3016 TBPELS Firm#44,#10011300, #10011302, #10194146 engineering I surveying I landscape Mr. Bryan Lyness, RLA Landscape Architect August 26, 2020 Page 2 of 2 The enclosed spreadsheet, titled "Professional Services Estimated Level of Effort", presents the various task we anticipate performing and their associated fees. Please note the environmental studies and coordination work is eighteen (18%) percent of the fee. For your consideration, and as requested,we've also prepared and offer a project schedule. Should PARD elect to proceed with this project, we proposed to provide the requested services with the following design team members: Principal-In-Charge—Konstantine Bakintas, PE Project Manager—Shannon L. Nave, PE, CFM Landscape Architect—Tom Kellogg, RLA Project Engineers—Jacob Hammons, PE, and Scott Crawford, PE Environmental Scientist—Rudi Reinecke of IES We appreciate the opportunity to submit this scope of work and fee proposal,and look forward to working with you. If additional information or clarification is desired, please do not hesitate to contact me by phone at(817) 596-7575 or by e-mail at shannon@bhbinc.com. Respectfully: BAIRD, HAMPT©N & BROWN Shannon L. Nave, PE, CFM Principal I Senior Civil Engineer Enclosure: Professional Services Level of Effort—Fee Proposal Project Design Schedule 949 Hilltop Drive I Weatherford,Texas 76086 1 PH;817.596.7575 FX;817.887.3016 TBPELS Firm #44,#10011300, #10011302, #10194146 engineering I surveying I landscape ATTACHMENT B Fee Schedule for Additional Engineering Services City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 6 of 7 2020-08-26 Como&Fosdick Level of Etfort.xlsx Baird,Hampton Brown 8/26/2020 949 Hilltop Drive Weatherford,TX 76086 Tel 817-596-7575 www.bhbinc.com PROFESSIONAL SERVICES ESTIMATED LEVEL OF EFFORT ENGINEERING FOR DAM IMPROVEMENTS Lake Como&Fosdick Lake City of Fort Worth Parks&Recreation Department August 25,2020 Project Project Prjct.PE Engineering Project Survey Survey Direct Item/Task Description Director Manager or RLA CADD/EIT Surveyor Field Crew CADD/Tech Clerical Costs Amount (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) ($) ($) $245/hr $175/hr $120/hr $100/hr $135/hr $170/hr $95/hr $65/hr Lake Como $106,990 Lake Como Design Services(Fixed Fee) $ 46,940 30%Concept Schematic Design 2 6 20 42 42 12,130 60%Prelimany Design Documents 2 6 20 42 42 12,130 90%Draft Final Design 2 6 20 42 42 12,130 100%Constuction Documents 2 4 6 8 8 3,470 City/Stakeholder Meetings(4 total) 8 10 3,710 Incorporate City/TCEQ Review Comments 4 6 10 10 3,370 Subtotal= 16 36 72 144 0 0 144 0 0 Lake Como Special Services(Hourly) $ 58,260 O&M and EAP-Como 2 4 12 32 10 6,480 City of Fort Worth Permiting-Como 8 16 34 68 15,640 Construction Period Services-Como 8 12 30 92 16,860 Cultural Assessment-Como 2 2800 3,150 NWP 43 Pre-Const.Notification-Como 1 2 2 12000 12,835 Coordination w/USACE for NWP-Como 1 1 3000 3,295 Subtotal= 19 37 79 192 0 0 0 10 17800 Sub-Total for Professional Services 35 73 151 336 0 0 144 10 17800 105,200 Engineering Services Como= 46,940 Special Services(Hourly)Como= 58,260 Sub-Total for Professional Services Como= 105,200 Direct Cost Markup(10%)Como= 1,780 TOTAL for PROFESSIONAL SERVICES Como= $ 106,980 Fodick Lake $ 92,500 Fosdick Lake Design Services $ 41,625 30%Concept Schematic Design 2 4 16 36 36 10,130 60%Prelimany Design Documents 2 4 16 36 36 10,130 90%Draft Final Design 2 4 16 36 36 10,130 100%Constuction Documents 2 6 8 8 9 4,155 City/Stakeholder Meetings(4 total) 8 10 3,710 Incorporate City/TCEQ Review Comments 4 6 10 10 3,370 Subtotal= 16 32 62 126 0 0 127 0 0 Fosdick Lake Special Services(Hourly) $ 49,095 O&M and EAP-Fosdick 2 4 12 32 10 6,480 City of Fort Worth Permiting-Fosdick 5 10 18 41 9,235 Construction Period Services-Fosdick 6 10 24 80 14,100 Cultural Assessment-Fosdick 2 2800 3,150 NWP 43 Pre-Const.Notification-Fosdick 1 2 2 12000 12,835 Coordination w/USACE for NWP-Fosdick 1 1 3000 3,295 Subtotal= 14 29 57 153 0 0 0 10 17800 Sub-Total for Professional Services 30 61 119 279 0 0 127 10 17800 90,720 Engineering Services Fosdick= 41,625 Special Services(Hourly)Fosdick= 49,095 Sub-Total for Professional Services Fosdick= 90,720 Direct Cost Markup(10%)Fosdick= 1,780 TOTAL for PROFESSIONAL SERVICES Fosdick= $ 92,500 Engineering Services Both Dams= 88,565 Special Services(Hourly)Both Dams= 107,355 Sub-Total for Professional Services Both Dams= 195,920 Direct Cost Markup(10%)Both Dams= 3,560 TOTAL for PROFESSIONAL SERVICES BOTH DAMS= $ 199,480 ATTACHMENT C Schedule for Additional Engineering Services City of Fort Worth Amendment No 1 Professional Services Agreement Amendment Template City Secretary Contract No.52866 Revised:March 9,2020 Dam Improvements at Lake Como and Oakland(Fosdick)Lake Page 7 of 7 Z N tj d O Ro O N tV a d 01 T T N N N Z Z Q �gw a u Zo c w OZw Z o u z o n v O z g o z 3 z 0 \ N \ \ \ \ \ \ \ \ � � N N .-I .-I N N N N \ \ \ \ \ \ N N N N N N \ \ I� n 'i .-I N N N N .-I N N •i \ \ AOf Of OI N N O O O .y .y .y .y N N \ \ \ \ \ \ \ \ O O .y .=1 N N \ \ \ \ \ \ O O .-I .-I \ \ \ \ \ \ \ \ \ c ri ri .-I .-I .-I .-I .-I ri ri .-I .-I .-I N N N N N N .-I .-I .-I .-I .-I .-I .-I .-I N N N N .-I ri > > .-I .-I N N N N V V N O N\ N\\ N\ N\ O O N\ N\ N N\ N N N N Ol Ol m m .a-I .a-I N N \ \ N \ ti ti N N tO.1 tO.1 N N \ \ N \ ti ti N N \ \ .-I .-I N N N \ 'a \ \O OOO \ \ \ \ .�-INryN \a yy \ \ y O \ \ \ \ a N N N ei ei ri ri \ ei .i .i \ ei .i ri \ > > > > O O O O O O O O O O O O O O N > > > O O O O O O O O N > > > O O O O N O O O O O O O i i. > a m m > > > > > > > > > > > > > > > > m > > > > > > > > > > m > > > > > > > > a > > > m v Ov E 9 u LL E � O R u° LL o o a a o LL o o a s u n n 0 0 E o" Y E 0 0 Y r o o E z z s o v , g 0 LL , g o ��- o i0 io 0 u o o m -e E E Z Z sp .e Eo 0 m c c Eo LL m a c c E n n m ; 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SOLL LL LL LL — w w E \ o ,'�, m m o. n c c o o « w w o o w w w w W w w 3 3 > > w W « c E y y o o v v d v u u L L c0i f E E 9 w w w w m w ci u' c c m v o c i c c V V n n LL LL V V m m m m 7 7 7 U U U U 7 v n v •• o m 'm y y y y M Y Y o o w o f Y Y Y Y 1 Z Z $ ¢ O c c c o 0 0 0 0 0 0 0 E o "'E "'E "� "� "t{ of ai! 0 0 0 „� „� u u o ail 9 9 3 °aP o 1O u, w m m u u 0 0 u u m m u u LL LL .r O o o u u o o u u o 0 0 3 3 3 > > n n > > 3 0 m m ¢ m c� n y o a m o a ro o a ro v v v v v v v ❑ M&C Review Page 1 of 2 Official site of the city of Fort worth,Texas CITY COUNCIL AGENDA FORTWORTIi REFERENCE **M&C 20- 80LAKE COMO AND DATE: 10/20/2020 NO.: 0774 LOG NAME: OAKLAND (FOSDICK) LAKE DAM DESIGN CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 3 and CD 8)Authorize Execution of Amendment No. 1 to City Secretary Contract No. 52866, an Engineering Agreement with Baird, Hampton & Brown, Inc., in an Amount Up to $199,480.00 to Provide Additional Engineering Services for Dam Improvements at Lake Como and Oakland (Fosdick) Lake Dams for a Revised Contract Amount of $309,110.00 (2018 Bond Fund) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary Contract No. 52866, an Engineering Agreement with Baird, Hampton & Brown, Inc., in an amount up to $199,480.00 to provide additional engineering services for dam improvements at Lake Como and Oakland (Fosdick) Lake Dams for a revised contract amount of$309,110.00. (City Project Nos. 101592 and 101875) DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of an amendment to City Secretary Contract(CSC) No. 52866, with Baird, Hampton & Brown, Inc., (BHB), in an amount up to $199,480.00 to provide additional engineering services for the design and development of construction documents, based on the finalized engineering assessments provided by BHB. The design and construction documents will address existing dam and erosion conditions and provide design solutions for Lake Como and Oakland (Fosdick) Lake Dams. Staff considers this fee fair and reasonable for the scope of services proposed. On December 5, 2018, the Texas Commission on Environmental Quality(TCEQ) inspected the earthen dam and spillway conditions at Lake Como Park and Oakland Lake Park. TCEQ's findings were outlined in inspection reports submitted to the City on February 19, 2019 and March 28, 2019, respectively. These reports describe required work to be performed on the dams as "major modifications" and specified requirements and recommendations that TCEQ expects the City to enact. Upon receipt of the inspection reports, the City was tasked with responding to TCEQ with a Plan of Action for each dam that generally outlined the City's intent to meet the Requirements/Recommendations section of the reports. The City's corresponding Plan of Action for each dam stated that the City would hire a licensed professional engineer to perform assessments on the dams before determining construction options. Due to the similar nature of the overall requirements of the proposed projects, the Park& Recreation Department (PARD) determined that efficiencies would be gained by combining the assessment of both dams under one contract. City Council authorized award of a contract (CSC No. 52866) in the amount of$109,630.00, to BHB for the assessment of both dams on September 10, 2019 (M&C 19- 0117). On June 15, 2020, BHB submitted final assessment documents. The assessments outlined the required improvements and provided options towards meeting TCEQ's Requirements/Recommendations. Under Amendment No. 1, BHB will provide engineering services and prepare design and construction documents that describe the federal, state, and local requirements for improving the existing conditions of the two dams. http://apps.cfwnet.org/council_packet/mc review.asp?ID=28342&councildate=10/20/2020 10/22/2020 M&C Review Page 2 of 2 Funds for the Lake Como Dam project are included in the 2018 Bond Program. Funds for the Oakland Lake Dam project are not included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council. Compliance with the City's Business Diversity Enterprise (BDE) Ordinance has been achieved by the following method: Baird, Hampton & Brown, Inc., is in compliance with the City's BDE Ordinance by committing to 17\% SBE participation on this Amendment No. 1. The SBE goal for Amendment No. 1 Is 7\%. Lake Como Dam Improvements is located in COUNCIL DISTRICT 3. Oakland Lake Dam Improvements is located in COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as appropriated, within the General Capital Projects and the 2018 Bond Program Funds for the Lake Como and Oakland Lake Park projects, and that prior to expenditures being made, the Park& Recreation Department has the responsibility to validate the availability of funds. TO _ Fund Department Account Project Program Activity Budget Reference# Amount I I ID i ID I Year(Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Richard Zavala (5704) Additional Information Contact: David Creek (5740) ATTACHMENTS 101592- Lake Como- MC-Assessments-LOCATION MAP.pdf 101875-Oakland Lake-MC- Design-Location Mag.Pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=28342&councildate=10/20/2020 10/22/2020