HomeMy WebLinkAboutContract 53693-A1 CSC No. 53693-A1
TEXAS DEPARTMENT OF TRANSPORTATION
AIRPORT PROJECT PARTICIPATION AGREEMENT
(Federally Assisted Airport Development)
TxDOT CSJ No.:20MPMEACH
Commission Approval:February 27,2020
NPE Funds Applied:FY 19-20
DUNS: 073170458
C.F.D.A.:20.106
Amendment No. 01 to the Agreement
Part I-Identification of the Project
TO: City of Fort Worth, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
City of Fort Worth, Texas, hereinafter referred to as the "Sponsor," and the Texas
Department of Transportation, hereinafter referred to as the "State," have entered into an Airport
Project Participation Agreement TxDOT CSJ Number 20MPMEACH, executed by the Sponsor
on March 20, 2020, and by the State on March 23, 2020, for the development of Fort Worth
Meacham International Airport,hereinafter referred to as the "Airport".
The project is described as engineering/design services to: update the airport Master Plan
at Fort Worth Meacham International Airport.
It is in the mutual interest of the Sponsor and the State to increase the agreement by$48,100
based on the negotiated fee.
Part II - Offer of Financial Assistance, estimates total project costs to be $250,000; and
financial assistance is currently limited to $225,000 in federal funds and$25,000 in local sponsor
funds.
The following amendment to the Airport Project Participation Agreement shall become
effective upon execution of this Amendment by the Sponsor and the State.
The Airport Project Participation Agreement is amended as follows:
1. On Part II,Item No.2 of the Agreement,change Amount A, estimated total costs, and any
further references in the Agreement to Amount A,to $298,100.
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
2. On Part II, Item No. 2 of the Agreement, change Amount B, estimated costs eligible for
federal financial assistance, and any further references in the Agreement to Amount B, to
$298,100.
3. On Part II, Item 3 of the Agreement, change Amount C, the maximum obligation of the
United States payable under this offer, and any further references in the Agreement to Amount C,
to $268,290.
4. On Part II, Item 4 of the Agreement, change Amount D, Sponsor's share of the estimated
costs, and any further references in the Agreement to Amount D, to $29,810.
All other terms and conditions of the agreement are unchanged and remain in full force and
effect.
This Amendment to the Airport Project Participation Agreement between City of Fort
Worth, Texas, and the Texas Department of Transportation is mutually agreed to and accepted.
City of Fort Worth, Texas
Sponsor
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,/Attested by: o°,�o o*d Sponsor Signature
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Assistant City Manager
Mary Kayser, City Secretary Sponsor Title
Nov 2,2020 10I Za ZZaZ.
Date Date
APPROVED AS TO FORIM AN LEGALITY:
Tstant City A orney
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Tyler Dale
Airport Project Coordinator
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
DocuSign Envelope ID:48163F7E-609E-49F6-B29D-505CE684A253
Execution by the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect
of activating and/or carrying out the orders, established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
EDOCUSIgned by:
EAOA4EF01FA5423...
Title: Director, Aviation Division
10/29/2020
Date:
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
CITY COUNCIL AGENDA FOR�11I
DATE: 10/20/2020 REFERENCE **M&C 20- LOG NAME: 55FTW MASTER PLAN
NO.: 0766 UPDATE AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (CD 2) Authorize the Acceptance of Additional Grant Funds in the Amount of$43,290.00
from the Federal Aviation Administration, Passed Through the Texas Department of
Transportation for the Update of the Master Plan at Fort Worth Meacham International
Airport, Authorize the Transfer of an Additional $4,810.00 for the City's Match
Requirement, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of additional grant funds in the amount of$43,290.00 from the Federal
Aviation Administration, passed through the Texas Department of Transportation, for the update of the
Master Plan at Fort Worth Meacham International Airport;
2. Authorize a transfer from the Muni Airport Capital Project Fund into the Muni Airport Grants Federal
Fund in an amount of$4,810.00 as additional funds to be included as part of the City's 10 percent
grant match requirement; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Municipal Airport Grants Federal Fund in the amount of$48,100.00 for the purpose of funding the
Airport Master Plan Update (City Project No.102762).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the acceptance and
appropriation of additional funds for the Master Plan Update (Project) at Fort Worth Meacham
International Airport (Airport).
On January 14, 2020 (M&C 20-0034), the City Council authorized the acceptance and award of a
grant with the Federal Aviation Administration (FAA), through the State of Texas, being represented
by the Texas Department of Transportation, Aviation Division (TxDOT), for the Project and adopted
Resolution No. 5174-01-2020 which allowed for the execution of Grant Related Agreements for the
Project.
On March 20, 2020, City Secretary Contract 53693 (Contract) was executed with TxDOT accepting
the grant funds for the Project. On August 25, 2020, TxDOT informed the Aviation Department that
additional funding is necessary for the Project, and that execution of an amendment to the Contract is
needed. This amendment will increase the total grant amount by $48,100.00, bringing the total Project
amount from $250,000.00 to $298,100.00. The City's match requirement will also be increased by
$4,810.00, bringing the City's total share for the Project to $29,810.00. Due to the increased amounts,
the appropriation of funds for both the City's match requirement and the additional award amount are
necessary.
Since no City salaries will be charged to this grant, indirect cost recovery does not apply.
Upon approval of this M&C, all appropriations and funding will be summarized in the table below:
Fund Original Contract Increased New Contract
Amount [Amendment Amount Amount
Muni Airport $25,000.00 (City's 9,810.00
Capital Grant Match $4,810.00 FM(aCtc�hRequirement)
s New Grant
Project Fund Requirement)
TxDO ndGrant $225,000.00 $43,290.00 $268,290.00
-T
Project $250,000.00 $48,100.00 $298,100.00
Total
Because the designated match funds were not appropriated, specific approval for additional
appropriations of these funds are needed.
Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Future Grant Match Project
within the Municipal Airport Capital Project Fund, and upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the Municipal Airport
Grants Federal Fund. The Aviation Department (and Financial Management Services) will be
responsible for the collection and deposit of funds due to the City. Prior to expenditures being
incurred, the Aviation Department has the responsibility to validate the availability of funds. This is a
reimbursement grant.
TO
Fund Department Account Project program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Roger Venables (5402)
Additional Information Contact: Tyler Dale (5416)
ATTACHMENTS
55FTW MASTER PLAN UPDATE AMENDMENT 55003 A021(r2).docx
M&C Review 8/25/2020 9:01:50 AM
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT�T11
DATE: 1/14/2020 REFERENCE NO.: **M&C 20-0034 LOG NAME: 55FTW MASTER
PLAN UPDATE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Application for and Acceptance of, If Awarded, a Grant From the Texas
Department of Transportation in an Amount Up to $225,000.00 for the Update of the
Master Plan at Fort Worth Meacham International Airport, Authorize the Transfer of Up to
$25,000.00 for the City's Match Requirement, Adopt Resolution Authorizing the City
Manager to Execute Grant Related Agreements with the State of Texas, Represented by
the Texas Department of Transportation, and Adopt Appropriation Ordinance (COUNCIL
DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application for and acceptance of, if awarded, a grant from the Texas Department of
Transportation, Aviation Division, in an amount up to $225,000.00 for the update of the Master Plan at
Meacham International Airport;
2. Authorize a transfer from the Muni Airport Capital Project Fund into the Muni Airport Grants Federal
Fund in an amount up to $25,000.00 for the City's 10 percent grant match;
3. Authorize the adoption of the attached resolution, as required by the Texas Department of
Transportation, authorizing the City Manager or his designee to execute all necessary contracts
associated with this project with the Texas Department of Transportation; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Muni Airport Grants Federal Fund in an amount up to $250,000.00, subject to receipt of grants.
DISCUSSION:
The Texas Department of Transportation Aviation Division (TxDOT) has advised the Aviation
Department that funding is available to update the Master Plan at Meacham International Airport
(Airport).
The objective of an Airport Master Plan is to determine the role of the airport in the community,
determine the relationship the airport has to other system airports, determine the requirements and
resources needed to fulfill the airport's role, and document the vision for the airport. It provides the
framework needed to guide future airport development that will cost-effectively satisfy aviation
demand, while considering potential environmental and socioeconomic impacts.
In November of 2004, DMJM Aviation prepared and updated the current Master Plan for Meacham
International Airport. Since this 2004 update, several construction and improvement projects have
been completed, allowing Meacham to further grow and develop. This master plan update will
encompass the expansion and numerous changes the airport has experienced over the past fifteen
years and provide a better vision for the future of Meacham International Airport.
Indirect costs are not eligible for reimbursement.
Upon approval of this M&C, all appropriations and funding will be summarized in the table below:
FundIlAmount
Muni Airport Capital $ 25,000.00 (City's Grant Match
Project Fund Requirement)
TxDOT Grant Funds $ 225,000.00
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M&C Review 8/25/2020 9:02:47 AM
(Project Total I$ 250,000.00
Because the designated match funds were not appropriated for transfer, specific approval for transfer
of these funds was needed.
ADVISORY BOARD APPROVAL— In May of 2018, the Aviation Advisory Board voted to recommend
that the City Council approve this action. This project was programmed in 2018 by the Texas
Department of Transportation, however the Aviation Department was not notified until October of
2019 that funds were available and proceedings could occur.
Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.
This contract will be with a governmental entity, state agency or public institution of higher education:
Texas Department of Transportation Aviation Division.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as
appropriated, of the Muni Airport Capital Project Fund and the Muni Airport Grants Federal Fund. The
Aviation Department will be responsible for the collection and deposit of funds due to the City. Prior to
an expenditure being incurred, the Aviation Department has the responsibility to validate the
availability of funds. This is a reimbursement grant.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Bill Welstead (5402)
Additional Information Contact: Tyler Dale (5416)
ATTACHMENTS
55FTW MASTER PLAN UPDATE.pdf
55FTW MASTER PLAN UPDATE ORDINANCE.docx
TxDOT Resolution - Master Plan Update.doc
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