HomeMy WebLinkAboutContract 54929 FORT WORTH CSC No. 54929
CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCALAGREEMENT BETWEEN THE
CITY OF FORT WORTH AND TARRANT COUNTY
WHEREAS Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of
the Texas Local Government Code, the City of Fort Worth (City), a Texas home-rule municipality and
Tarrant County have entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998
which provides that when the one of the Local Government Entities enters into a contract with a Vendor
for goods and services, the other Local Government is able to enter into a Purchase Agreement with the
Vendor under the same terms and conditions offered to the Original Local Government Entity so long as
the Vendor is agreeable. Copy Attached as Exhibit A;
WHEREAS EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car responded to BID
2020-166 issued by Tarrant County agreeing to allow other Local Governmental Entities to enter into a
Purchase Agreement with Vendor under the same terms and conditions as those contained in the BID.
(Copy attached as Exhibit B);
NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and
collectively as the "Parties entered into this Purchase Agreement by and between Vendor and the City.
The Parties agree that any references to the Tarrant County in Exhibit B shall be construed as the City of
Fort Worth for the purposes of this Agreement and all rights,benefits, duties, and obligations shall inure
to the City as if the contract in Exhibit B were originally executed between the City and Vendor.
The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
1. Exhibit A— Agreement between the City of Fort Worth and Tarrant County;
2. Exhibit B— Contract between the Tarrant County and Vendor for Moving Services
identified as 2020-166;
3. Exhibit C— Vendor's Quote, Pricing, Scope of Services or Purchase Order;
4. Exhibit D— Conflict of Interest Questionnaire.
Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes.Vendor agrees to provide City with the services and goods included in Exhibit
B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits
thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A,then this Agreement
and Exhibit A shall control.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall
be in the amount of One-Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
in writing.
The term of this Agreement shall be for one year beginning on September 26, 2020 and ending
on September 26, 2021 City shall be able to renew this agreement for two (2) one-year renewal options
by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent documents and records of Vendor
involving transactions relating to this Agreement.Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while
at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits,and all such audits shall be conducted on regular business days during Vendor's regular
business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities.
City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they
are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2)delivered by facsimile with electronic confirmation of the transmission,or(3)received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY: To VENDOR:
City of Fort Worth EAN Holdings, dba Enterprise Rent-A-Car
Attn: Dana Burghdoff, Assistant City Manager 2210 N Macarthur Blvd, Irving, Texas 75062
200 Texas Street 469-525-2714
Fort Worth, TX 76102-6314 Facsimile: 844-862-7080
Facsimile: (817) 392-8654 Kelci Cabana, Account Manager
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY O O T WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: responsible for the monitoring and administration
Name: of this contract, including ensuring all performance
Title: Deputy City Manager and reporting requirements.
Datc:
APPROVAL RECOMMENDED: By:
Name:
Title:
By: a,«,�2C" APPROVED AS TO FORM AND LEGALITY:
Name:
Title: gb44aa�
ATTEST: pAy a 0 oG d
o�0 0. Name:Name:0 0 a '1 itic: Assistant City Attorney
0
00000000
aaQa��EXA5o4p�
By: CONTRACT AUTHORIZATION:
Name: Mary I. Kayser M&C:
Title: City Secretary
VENDOR:
EAN Holdings, e e Rent-A-Car ATTEST:
Br
6 ame: Christian Kaas By:
i t e: Regional Manager Name:
t Title.
Datc: 1I'l3
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
` CITY SECRETARY
CONTRACT NUMBER
INTERLOCAL GOVERNMENTAL CONTRACT FOR PURCHASING
CITY OF FORT WORTH
AND
COUNTY OF TARRRAAN.T,TEXAS
This contract is made and entered into this of _ 1998, by and between the
County of Tarrant, Texas, a governmental agency, (hereinafter referred to as Tarrant County, acting by and
through its duly authorized County Judge, Tom Vandergriff, and the City of Fort Worth, (hereinafter referred-to
as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager.
WHEREAS, Tarrant County and Fort Worth (hereinafter collectively referred to as the"parties" or either
"party") are political subdivisions of the State of Texas authorized to contract with each other relative to
governmental functions and services by the Interlocal Cooperating Act, Texas Government Code,
Chapter 791; and
WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials,
equipment and supplies which both parties use in carrying out their governmental functions and services will
enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than
by making such purchases individually, and both desire to increase efficiency and effectiveness of such
purchasing by acting jointly in competitively procuring selected goods, materials, equipment and supplies.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,
j he parties agree as follows:
l 1.
AGREEMENT
This contract shall be for a term of one (1) year beginning on , 1998, and ending on
, 1999. This Contract shall automatically renew for one (1) year terms thereafter unless
one party gives written notice to the other party of its desire not to renew. The written notice required shall be
at least sixty (60) days prior to the expiration of an existing one year term.
2.
SCOPE AND IMPLEMENTATION
It is the intent of the parties that the joint or cooperative purchasing through each other's contracts will
be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of
the parties that the two may take part in joint purchase for any goods and services they may need to carry out
their governmental functions, -and that either one will use reasonable efforts to allow the other to make
purchases under its contracts. In each instance, however, there shall be a "purchasing agreement" or
"purchase order" issued by the entity desiring to make the purchase, and agreed to or countersigned by the
entity having the contract with the supplier of goods or services, or which is the lead entity in that contract,
which purchasing agreement or purchase order shall specify the supply contract in question and set out any i
and all terms and conditions appropriate to such joint purchase. The purchasing agreement or purchase order
shall be acknowledged by the supplier and shall be considered as being issued under this agreement and
shall be subject to all of the terms and conditions of this agreement without the necessity of those being,set
)ut or specifically referred to in such purchasing agreement or purchase order.
PAGE 1 OF 3 PAGES
3.
( COMPENSATION
The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to
be agreed upon in connection with each such solicitation.
4. _
COMPLIANCE WITH LAWS
The parties hereby agree to abide by and obey all applicable local, state and federal laws and
requirements, which apply to their respective procurement policies. It is specifically understood and agreed
that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with
all legal requirements for competitive bidding which are applicable to both parties.
5
NOTICES
Any notices or other communication required or allowed to be given by one party to the other pursuant
to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed, to
the addresses shown below:
To City of Fort Worth:
Purchasing Manager
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
To Tarrant County:
Purchasing Agent
Tarrant County
100 E. Weatherford, Suite 303
Fort Worth, Texas 76196
6.
GOVERNING LAW AND VENUE
This contract shall be governed by and interpreted in accordance with the laws of the State of Texas.
This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant
County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas.
In the event that any portion of this contract shall be found to be contrary to law, it is the intent of the parties
hereto that the remaining portions shall remain valid and in full force and effect to the extent possible.
7.
MISCELLANEOUS PROVISIONS
By execution of this contract, each party represents to the other that:
a. In performing its duties and obligations hereunder, it will be carrying out one or more
governmental functions or services which it is authorized to perform;
PAGE 2 OF 3 PAGES
1
b. The undersigned officer or agent of the party has been properly authorized by that party's
( governing body to execute this contract and that any necessary resolutions extending such
authority have been duly passed and are now in effect;
C. All payments required or permitted to be made by a party will be made from current revenues
available to the paying party; and
d. All payments provided hereunder by one party to the other shall be such amounts as to fairly
compensate the other party for the services or functions performed hereunder.
8.
CONSTRUCTION OF CONTRACT
This contract represents the full, final and complete agreement of the parties related to its subject
matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous
agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed
by both parties after the date of this contract. No representations, inducements, promises, or agreements,
oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent
ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly
as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding
purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective
purchases of goods, materials, equipment and supplies by the parties.
IN WITNESS WHEREOF, the Parties hereto have executed this contract on this date, the y
)f , 1998.
C unty of Tarrant, Texas City f Fort Worth
By: By. - &I(V&
Tom Vandergriff Bob Terrell
County Judge City Manager
ATTEST: A ES T
By: Q.f�t By:
N1�NAME CG NAME r66el.
TITLE City Sepretary
APPROVED AS TO FORM AND LEGALITY: APPROVED AS TO FORM AND LEGALITY:
By: By:
Ray Pike- �9J�i!�S NAME
Assistant District Attorney Assistanj City Attorney
3
T
Contract Ajuth9rization
Date
PAGE 3 OF 3 PAGES
TARRANT COUNTY
PURCHASING DEPARTMENT
JACK BEACHAM,C.P.M. ROY EDWARDS,C.P.M.
PURCHASING AGENT ASSISTANT
August 21, 1997
Jim Conner, Buyer
City of Fort Worth Purchasing Department
1000 Throckmorton
Fort Worth, TX 76102
Bid No. 96-084, Annual Contract for Pagers and Paging Services
Jim, enclosed is your copy of the Interlocal Agreement which was faxed to you
on August 21, 1997.
If I can be further assistance please call me at 884-2620.
Sincceerel
im ones
Buy
I
i
I
I
Attachment
TARRANT COUNTY ADMINISTRATION BUILDING,ROOM 303
100 E.WEATHERFORD,FORT WORTH,TEXAS 76196 817-884-1414,817-884-2629(Fax)
f
INTERLOCAL AGREEMENT
BETWEEN COUNTY OF TARRANT AND CITY OF FORT WORTH
This agreement is made this► "-DayA j.,t, 1997 between the County of Tarrant, Texas
and the City of Fort Worth, Texas.
Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter
791 Texas Government Code providing for the cooperation between local governmental
bodies,the parties hereto, in consideration of the premises and mutual promises contained
herein, agree as follows:
WHEREAS, the contract is made under the authority of Sections 791.001-791.029 of
the Texas Government Code; and,
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those
payments from current revenues legally available to that party;
WHEREAS,the governing bodies of each party find that the subject of this contract is
necessary for the benefit of the public and that each party has the legal authority.to
perform and to provide the governmental function or service which is the subject matter
of this contract; furthermore, the governing bodies find that the performance of this
contract is in the common interest of both parties; and that the division of cost fairly
compensates the performing party for the services performed under this contract;
I.
The City of Fort Worth, Texas,hereby makes, constitutes and appoints Tarrant County
its true and lawful purchasing agent for the purchase of various.commodities using
Annual Contracts (Bids). Tarrant County will maintain a listing of Annual Contracts
which are available for local entities use. To utilize one or more of these contracts, local
entities must request authorization, in writing, to Tarrant County. - Upon receipt of
request, Tarrant County will send a form letter to the appropriate vendor(s) for their
approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant
County will forward a copy of the letter and appropriate Annual Contract to the
requesting entity. The City of Fort Worth, Texas agrees that Tarrant County shall serve
as the purchasing agent for selected items, and agrees that the bidding shall be conducted
by Tarrant County according to its usual bidding procedures and in accordance with
applicable State statutes.
The City of Fort Worth Texas, agrees that all specifications for selected items shall be
as determined by Tarrant County.
III.
The City of Tort Worth, Texas, agrees to pay the supplier for all goods, equipment
and products pursuant to this agreement. The successful bidder or bidders shall bill the
City of Fort Worth, Texas directly for all items purchased, and the City of Fort Worth,
Texas shall be responsible for vendor's compliance will all conditions of delivery and
'quality of the purchased items.
IV.
John Wally,Purchasing Manager, is hereby designated as the official representative to act
for the City of Fort Worth, Texas in all matters relating to this agreement.
V.
This agreement shall take effect upon execution by both signatories.
I
VI.
This agreement shall be in effect from the date of execution until terminated by either
party to the agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
TARRANT COUNTY CITY OF FORT WORTH
BY: ✓ . BY: Bob Terrell 6,
l
DATE:_ g— �� TITLE: City Manager
DATE:
HUU-Ll-01 I11U 1L.L0 IMAY1111 vn„ ,vnvuuv.,,
TARRANT COUNTY
PUACHABDNG UEPA;RTM D-M
JACK biGACHAM,C.P.M. ROY)EDWARDS,C IM.
PURCHASING ACENT ASSISTANT
August 21, 1997
Cassandra M. Stober
Paging Network of Dallas/Fort Worth
9001 Airport Freeway, Suits 900
Fort Worth, TX 76180
Bid No. 86-084, Annual Contract for Pagers and Paging Services
Cassandra, Bid Number 96=084 authorizes other governmental entities within
Tarrant County to utilize the contract at the some firm fixed pricing and terms
And conditions. I have received a request from the City of Fort Worth to utilize
Bid No. 96-084. Please sign and date the following statement.
Paging Network of Dallas/Fort Worth hereby authorizes the City of Fort Worth to
utilize Bid No. 96-084, Annual Contract for Pagers and Paging Services, at the
same firm fixed pricing and terms and conditions as that offered to Tarrant
County. This Bid currently expires April 30, 1998 at which time Paging Network
of Dallas/Fort Worth will have the second of t options to renew for an
additional twelve(12)month period.
(Printed name &titley g ature) (Date)
If I can be further assistance please call me at 84-2620.
5inc rel
'Ti Jones
B er
TARRANT C04UNTY ADMINISTRATION BUILDING,ROOM 303
100 F-WEATIMRFORD,PORT WORTH,TF XA5 76156 E17-984-1414,917-W-2629(Fax)
EXHIBIT B
z couNTj., REFERENCE NUMBER163
H COMMISSIONERS COURT
PAGE I OF 1�
* COMMUNICATION
DATE: 8/4/2020
SUBJECT: BID NO.2020-166 - ANNUAL CONTRACT FOR SHORT TERM RENTAL OF
CARS, TRUCKS,AND VANS - COUNTYWIDE -EAN HOLDINGS, LLC -
DALLAS FORT WORTH D/B/A ENTERPRISE RENT-A-CAR- PER UNIT
PRICE
COMMISSIONERS COURT ACTION REQUESTED:
It is requested that the Commissioners Court award Bid No. 2020-166, Annual Contract for Short
Term Rental of Cars, Trucks, and Vans, Countywide,to EAN Holdings, LLC - Dallas Fort Worth d/b/a
Enterprise Rent-A-Car at the per unit price.
BACKGROUND:
Notice of the County's intent to bid was advertised in local newspapers, as required by State statute,
and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic
Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant
County Asian American Chamber of Commerce. Ninety-four (94) vendors were contacted and
requested to participate in this bid process. All documents pertaining to this bid were posted on the
Tarrant County website and were downloaded by interested bidders. Two (2) bids and one (1) no-bid
were received.
Bids were evaluated by Elections Administration and Purchasing representatives. Award
recommendation is to the low bid meeting specifications. Matran, Inc. was deemed non-responsive for
failure to meet insurance specifications as listed in the specifications. Matran, Inc. required the vehicle
operator to be responsible for insurance coverage. There is no award for item 19 because only a no-bid
was received for this item.
The term of the contract is twelve (12) months, effective September 27, 2020, with two (2) options for
renewal periods of twelve (12) months each.
Therefore, it is the joint recommendation of Elections Administration and Purchasing that Bid No.
2020-166, Annual Contract for Short Term Rental of Cars, Trucks, and Vans, be awarded to EAN
Holdings, LLC - Dallas Fort Worth d/b/a Enterprise Rent-A-Car at the per unit.
FISCAL IMPACT:
Expenses for last year were approximately$45,518.04. Services are provided on an as-needed basis.
SUBMITTED BY: Purchasing PREPARED BY: Rita C.Pauley,CPO
APPROVED BY: 'Rep
EXHIBIT C
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP -YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 1 - MINI VAN, 7 PASSENGER WITH STOW AWAY SEATS OR SEATS REMOVED
Daily Rental 1 Day $ 50.00 $ 50.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 300.00 $ 300.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,000.00 $ 1,000.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 2 - MINI VAN, 7 PASSENGER WITH REAR SEATS
Daily Rental 1 day $ 50.00 $ 50.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 300.00 $ 300.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,000.00 $ 1,000.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 3 - FULL SIZE VAN, 8-PASSENGER
Daily Rental 1 day $ 94.00 $ 94.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 525.00 $ 525.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,250.00 $ 1,250.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per DM/M EXTENSION
ITEM 4 - STANDARD VAN, 12-PASSENGER
Daily Rental 1 day $ 100.00 $ 100.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 595.00 $ 595.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,300.00 $ 1,300.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 5 - FULL SIZE VAN, 15-PASSENGER
Daily Rental 1 day $ 100.00 $ 100.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 595.00 $ 595.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,300.00 $ 1,300.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 6 - MINI CARGO VAN
Daily Rental 1 day $ 65.00 $ 65.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 385.00 $ 385.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,180.00 $ 1,180.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 7 - 1/2 TON CARGO VAN
Daily Rental 1 day $ 65.00 $ 65.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 385.00 $ 385.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,180.00 $ 1,180.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 8 - 3/4 TON CARGO VAN
Daily Rental 1 day $ 65.00 $ 65.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 385.00 $ 385.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,180.00 $ 1,180.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 9 - 3/4 TON CARGO VAN, EXTENDED
Daily Rental 1 day $ 65.00 $ 65.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 385.00 $ 385.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,180.00 $ 1,180.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 10 - INTERMEDIATE SUV
Daily Rental 1 day $ 57.00 $ 57.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 337.00 $ 337.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,244.00 $ 1,244.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 11 - STANDARD SUV
Daily Rental 1 day $ 61.00 $ 61.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 355.00 $ 355.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,350.00 $ 1,350.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 12 - LARGE SUV
Daily Rental 1 day $ 95.00 $ 95.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 525.00 $ 525.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,876.00 $ 1,876.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 13 - FULL SIZE SEDAN, 4-DOOR
Daily Rental 1 day $ 40.00 $ 40.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 219.00 $ 219.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 875.00 $ 875.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 14 - STANDARD SEDAN, 4-DOOR
Daily Rental 1 day $ 39.00 $ 39.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 210.00 $ 210.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 850.00 $ 850.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 15 - STANDARD HYBRID SEDAN, 4-DOOR
Daily Rental 1 day $ 39.00 $ 39.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 210.00 $ 210.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 850.00 $ 850.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 16 - INTERMEDIATE SEDAN, 4-DOOR
Daily Rental 1 day $ 39.00 $ 39.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 209.00 $ 209.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 849.00 $ 849.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 17 - SMALL PICKUP TRUCK, REGULAR CAB, 2WD
Daily Rental 1 day $ 65.00 $ 65.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 425.00 $ 425.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,300.00 $ 1,300.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 18 - SMALL PICKUP TRUCK, EXTENDED CAB, 2 WD
Daily Rental 1 day $ 65.00 $ 65.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 425.00 $ 425.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,300.00 $ 1,300.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 19 - SMALL PICKUP TRUCK, CREW CAB, 2WD, W/TOW HITCH & 7-PIN TRAILER CONNECTOR
Daily Rental 1 day NO BID
Liability Insurance
CDW/LDW Insurance
Weekly Rental 1 week NO BID
Liability Insurance
CDW/LDW Insurance
Monthly Rental 1 month NO BID
Liability Insurance
CDW/LDW Insurance
ITEM 20 - 1/2 TON PICKUP TRUCK, REGULAR CAB, 2 WD
Daily Rental 1 day $ 80.00 $ 80.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 475.00 $ 475.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,750.00 $ 1,700.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 21 - 1/2 TON PICKUP TRUCK, EXTENDED CAB, 2 WD
Daily Rental 1 day $ 80.00 $ 80.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 475.00 $ 475.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,750.00 $ 1,700.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP -YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 22 - 1/2 TON PICKUP TRUCK, CREW CAB, 2 WD, W/TOW HITCH & 7-PIN TRAILER CONNECTOR
Daily Rental 1 day $ 85.00 $ 85.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 500.00 $ 500.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,800.00 $ 1,750.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 23 - 3/4 TON PICKUP TRUCK, REGULAR CAB, 2WD
Daily Rental 1 day $ 90.00 $ 90.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 500.00 $ 500.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,800.00 $ 1,800.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 24 - 3/4 TON PICKUP TRUCK, EXTENDED CAB, 2WD
Daily Rental 1 day $ 90.00 $ 90.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 500.00 $ 500.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,800.00 $ 1,800.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP -YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 25 - 314 TON PICKUP TRUCK, CREW CAB, 2WD
Daily Rental 1 day $ 90.00 $ 90.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 500.00 $ 500.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,800.00 $ 1,800.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 26 - ONE TON PICKUP TRUCK, REGULAR CAB, 2WD
Daily Rental 1 day $ 100.00 $ 100.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 595.00 $ 595.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,800.00 $ 1,800.00
Liability Insurance Included
CDW/LDW Insurance Included
ITEM 27 - ONE (1) TON PICKUP TRUCK, EXTENDED CAB, 2WD
Daily Rental 1 day $ 100.00 $ 100.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 595.00 $ 595.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 1,800.00 $ 1,800.00
Liability Insurance Included
CDW/LDW Insurance Included
2020-166 ANNUAL CONTRACT FOR SHORT-TERM RENTAL OF CARS, TRUCKS,
AND VANS
EAN Holdings, LLC - Dallas Fort Worth dba
Enterprise Rent-A-Car
Irving, TX
HUB - NO
COOP - YES
DESCRIPTION EST. QTY RATE per D/W/M EXTENSION
ITEM 28 - OTHER VEHICLES OFFERED
Daily Rental 1 day $ 38.00 $ 38.00
Liability Insurance Included
CDW/LDW Insurance Included
Weekly Rental 1 week $ 225.00 $ 225.00
Liability Insurance Included
CDW/LDW Insurance Included
Monthly Rental 1 month $ 825.00 $ 825.00
Liability Insurance Included
CDW/LDW Insurance Included
Example of Make/Model: Nissan Versa
No bids were received for Item #19. The bid received from Matran, Inc. was deemed non-
responsive for not meeting insurance specifications by requiring the operator of vehicle to be
responsible for insurance coverage.
COUN", .•
HEIDER GARCIA TROY HAVARD
Elections Administrator .•'•�`•:•*.:•;�••' Assistant Elections Administrator
TARRANT COUNTY
ELECTIONS ADMINISTRATION
July 17, 2020
Ms. Rita Pauley
Purchasing Department
100 East Weatherford St
Fort Worth, TX 96196
Dear Ms. Pauley,
This letter is regarding RFB 2020-166,for Short Term Rental of Cars,Trucks and Vans. Having
reviewed the bids that your department received and submitted to our department, I am pleased
to recommend that the contracts be awarded to EAN Holdings, LLC.
Troy Havard
Assistant Elections Administrator
2700 PREMIER STREET www.tarrantcounty.com/elections (817)831-8683(VOTE)
FORT WORTH,TX 76161-0011 TDD(817)759-7801
•o••••••••
X coujy ••
i
•
H fill
*•'''•� TAKINGS IMPACT ASSESSMENT CHECKLIST
Complete this form for any county action that involves the adoption of a regulation,
policy, guideline, court resolution, or order.
Bid No. 2020-166, Annual Contract for
Project/Regulation Name: Short Term Rental of Cars, Trucks, and Vans
County Department: PURCHASING
Contact Person: Jack Beacham, C.P.M., A.P.P.
Phone Number for Contact Person: (817) 884-1133
Type of TIA Performed: SHORT TIA r FULL TIA. Circle one after answering the questions in
Sections II and III below.
I. Stated Purpose
Attach to this checklist an explanation of the purpose of the regulation, policy, guideline,
court resolution or order.
Note: The remainder of this Takings Impact Assessment Checklist should
be completed in consultation with the Criminal District Attorney's Office.
II. Potential Effect on Private Real Property
1. Does the county action require a physical invasion, occupation or dedication of real
property?
Yes No
2. Does the county action limit or restrict a real property right, even partially or
temporarily?
Yes No �1
If you answered yes to either question, go to Section III. If you answered no to both, STOP
HERE and circle SHORT TIA at the top of the form.
EXHIBIT D
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2,3, 5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2020-688657
EAN Holdings, LLC—Dallas Fort Worth dba Enterprise Rent-A-Car
Irving,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11111/2020
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
2020-166
Short-Term Rental of Cars, Trucks, and Vans
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
x
6 UNSWORN DECLARATION r 7
My name is �r1 r 1 aQ and my date of birth is
My address is ',9-d T �P t or��' l��e— '�`_ 1 iii `7 4rrw,fi
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Ave'L .4 County, State of 1 �_�.#Cs ,on the __t3day of oyeP,42p
(month) (year)
Signature of authorized agent of contracting business entity
i0eclarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d