HomeMy WebLinkAboutContract 54935 City Secretary Contract No. 5gg35
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FORT WORTK,,
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement') is made and entered into by and
between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation and TruView
BSI, LLC ("Vendor"), a limited liability company, each individually referred to as a "Party" and
collectively referred to as the"Parties."
AGREEMENT DOCUMENTS:
The Agreement documents will include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
will control.
1. Scope of Services. Vendor will, with good faith and due diligence, provide background
screenings services for the City of Fort Worth Human Resources Department. Exhibit "A," - Scope of
Services more specifically describes the services to be provided hereunder.
2. Term. This Agreement will begin on October 1, 2020 ("Effective Date")and will expire
on September 30, 2023 (`Expiration Date"), unless terminated earlier in accordance with this Agreement
("Initial Term"). City shall have the option,in its sole discretion,to renew this Agreement under the same
terms and conditions,for one(1)two-year renewal option("Renewal Term").
3. Compensation. City will pay Vendor an annual amount not to exceed One Hundred and
Twenty Thousand Dollars($120,000.00)in accordance with the provisions of this Agreement and Exhibit
"B," Price Schedule, which is attached hereto and incorporated herein for all purposes. Vendor will not
perform any additional services for the City not specified by this Agreement unless the City requests and
approves in writing the additional costs for such services.City will not be liable for any additional expenses
of Vendor not specified by this Agreement unless City first approves such expenses in writing. City agrees
to pay all invoices of Vendor within thirty(30)days of receipt of such invoice.
4. Termination. u)rr,-uaL RECORD
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4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days'written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor must return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it will treat all information provided to it by City("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subj ect to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor.It will be the responsibility of Vendor to submit reasons objecting
to disclosure.A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access.Vendor will store and maintain City Information in a secure
manner and will not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Riaht to Audit. Vendor agrees that City will,until the expiration of three (3)years after
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final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, contractors and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City,its officers,agents,servants and employees,and Vendor,its officers,agents,
employees, servants, contractors and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co-employer or a Joint employer of Vendor or any
officers,agents,servants,employees or subcontractor of Vendor. Neither Vendor,nor any officers,agents,
servants, employees or subcontractor of Vendor will be entitled to any employment benefits from City.
Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself,and
any of its officers, agents, servants,employees or subcontractor.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSANDEMPLOYEES,FROMANDAGAINSTANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH
THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS
OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade marls, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
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cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however,Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted,Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or(d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assi ng ment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee must execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee will be jointly liable for all obligations of Vendor under this Agreement prior
to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor must execute a
written agreement with Vendor referencing this Agreement under which sub Vendor will agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverage and Limits
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(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"will be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage will be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City will include its employees,officers,officials,agents,and volunteers in respect
to the contracted services.
(b) The workers' compensation policy will include a Waiver of Subrogation
(Right of Recovery)in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City.Ten (10) days' notice will be
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acceptable in the event of non-payment of premium.Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas.All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance must be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances,)rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law.IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST,VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth TruView BSI,LLC.
Attn:Assistant City Manager for IT Nicholas M.Auletta,President
200 Texas Street 25 Newbridge Road, Suite 210
Fort Worth,TX 76102-6314 Hicksville,NY 11801
Facsimile: (817)392-8654 Facsimile: 516-368-3630
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With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein will not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governinu Law/Venue. This Agreement will be construed in accordance with the laws
of the State of Texas.If any action,whether real or asserted, at law or in equity,is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, pandemics, epidemics, material or labor
restrictions by any governmental authority,transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only,will not be deemed a part of this Agreement,and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment,modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
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23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor,their assigns and successors in interest, as
to the matters contained herein.Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will,for all purposes,be deemed an original,but all such counterparts will together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30)days from the date that the services are completed. In such event, at Vendor's
option,Vendor must either(a) use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. ImmiLwation Nationality Act. Vendor will verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services.VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES,LIABILITIES,OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for
violations of this provision by Vendor.
27. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,City
will be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product will be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right,title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim,lien for balance due,or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit"C".Each party is fully entitled to rely on these warranties and representations in entering
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into this Agreement or any amendment hereto.
29. Chanue in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1)does not boycott Israel; and(2)will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(signature page follows)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
�� this contract,including ensuring all performance and
By. C�
Name: Jesus J. Chapa reporting requirements.
Title: Deputy City Manager
Date: 1 ;ZQ , 2020
By: Neen Kovuru(Nov 18,202015:42 CST)
Name: Neena Kovuru
APPROVAL RECOMMENDED: Title: Assistant Director of Human Resources
/Wa& 6%�D�� APPROVED AS TO FORM AND LEGALITY:
By; NNahtan Gregory(Nov 18, 0201 :03 CST)
Name: Nathan Gregory
Title: Interim Director of Human Resources By:
Name: tsika Williams
ATTEST: Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
_ M&C: 20-0612 Oq/OI',D O
By: fe: lags 1 o'2ovZ0-Ic4�kUd0
Name: a y Kayser t
Title: ''City Secretary or1�
VENDOR:
y fi..y'
Tru Vie w BSI,LLC
NiMto%1ti1�I�Getta
By; Nicholas M.Auletta(Nov 17,2020 19:37 EST)
Name: Nicholas M. Auletta
Title: President
Date: Nov 17, 2020 20
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EXHIBIT A
SCOPE OF SERVICES
Vendor will perform background screening services for the City of Fort Worth Human Resources
Department. The Human Resources Department estimates the need for approximately 1500 screenings for
new hires. The background screenings will be initiated by City Human Resources Department and the
potential hire's information will be input online by the potential hire. Background screening reports will be
available to the City Human Resources Department online. Screening services will include:
1. Timely results - The background screening process will be timely and results will be returned within
three business days, on average, to allow for proper planning and assignment of hires.
2. Results-All background screenings results must be available through an online portal and notifications
must be available to City Human Resources Department.
3. Self-service data entry- potential hires will enter in their own information to be processed; in the case
that the potential new hire is incapable of entering their own information, the City will have the option
for the Human Resources Department to enter in the information to be processed.
4. Complimentary Consultation—Vendor will be committed to providing consultation to clarify screening
results and provide technical assistance and guidance regarding updating practices. The City request
these services to be provided by a designated contact person or Account Manager and will be available
to both the City and the potential hire.
5. Vendor shall be responsible for results—Vendor will be liable for information regarding a potential new
hire's background screening. Vendor will resolve any disputes with potential new hires regarding
erroneous reports.
6. Vendor will be responsible for providing the Adverse Action letter—Vendor will provide the Adverse
Action letter once notified by City Human Resources via electronic form and mail.
7. Positive Drug Test Results—The City and the Vendor will notify the potential hire of positive drug test
results.
8. Background Screening Results with Hits—The City will review each background report individually and
make a decision on if the record meets the City background matrix guidelines or not.
9. Historical Data and Reporting—Vendor will have an online portal where historical data can be accessed
and reporting tools are readily available.
10. Reminder Notifications — Vendor will have an electronic method to send reminder notifications to
potential new hires to remind them they have not completed the background request.
11. Issues with verification completion of education — Vendor will have a back-up process to complete
verifications that cannot be obtained through normal/standard channels.
12. Urgent Request — Vendor will do everything they possibly can to assist with completing pending
screenings. If there will be additional charges for this service, the City must be notified in advance.
13. Background Screening Options—Vendor will have the option to have multiple background screening
packages set up on the account.
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14. Communication with potential new hires — Vendor will have a service available to reach out to the
potential new hires with questions related to information they entered. If their attempt to contact the
potential new hire is unsuccessful, Vendor will notify the City Human Resources Department.
15. City user access and training —Vendor will have an easy method to setup users and provide training
for first time users as well as a documented training guide.
16. Applicant Tracking System Integration —Vendor will have a system that can integrate with the City's
current and or future applicant tracking systems.
17. Integrated 1-9 Form Solution —Vendor will have integrated electronic 1-9 forms with E-Verify process
tracking solution.
18. Rates — The City expects flat rate pricing for state and out of state searches. Vendor will provide a
detailed pricing sheet to the City.
19. Social Security Verification — Vendor will verify the name of every potential hire against the Social
Security Number provided to eliminate the possibility of false names and/or information.
20. Address Trace — Vendor will verify the current address and identify any previous address of every
potential hire.This information is utilized to determine thejurisdiction in which the background screening
is conducted.
21. 7-year State or County Criminal Record Check — Vendor will provide a Statewide or Countywide
(depending on the jurisdiction)criminal record check to capture all misdemeanor and felony convictions
in that jurisdiction. The search will be conducted in the jurisdiction with the longest and most current
residency.
22. 7-year National Criminal History Data Base search - There is no one national record check whether
through the government or private sector that identifies every crime ever committed. However, there
are now criminal history data bases available that contain millions of criminal records and cover much
of the United States. Vendor will access these data bases to supplement the local criminal history
search. This is beneficial in expanding the search across the country but should not be used as a stand-
alone source for the background screenings.
23. Sex and Violate Offender Registry Search—Vendor will perform a search of the appropriate state sex
offender registries based on the address history. This is an important supplement to criminal history
searches but should not be used as a stand-alone source for the background screenings.
24. Drug Test - Candidates should have the ability to schedule and choose a location to take a 5-Panel
Drug Test.
25. Motor Vehicle Record and Driver's License Check—Vendor will perform a verification of motor vehicle
report with detail and status of driver's license.
Vendor Services Agreement
Between City of Fort Worth and
TruView BSI,LLC Page 12 of 16
EXHIBIT B
PRICE SCHEDULE
Price Schedule
Based on our experience with cities,counties and municipalities of similar size, scope and complexity and
our understanding of your needs, please find our recommend pricing and packages.
BackgrOUnd Screening Sei-N,ices Program
Additional, customized packages available upon request.
A La Carte Screening Elements Price
• ATS Integration(WAIVED TRUVIEW FEE) Direct Pass-Through
• Social Security Number Trace+Address History $2•00
Criminal,Civil,and Driving Elements Price
• County/Parish Criminal Records Search(1 Jurisdiction—7 Years) $8.00 +Court Fee
• Statewide(where available)Criminal Records Search(1 Jurisdiction—7 Years) $8.00 + State Fee
• Motor Vehicle Record/Driver's License History $2.50 +State Fee
• Local Jurisdiction/State Sex Offender Registry Search(Manual Search) $5•00
• Government Watch Lists/Terrorism&Sanctions Lists(Primary Name) $3.00
• TruView Criminal Jurisdiction Locator $6.00
• Federal Criminal Records Check-Nationwide $8•00
• County Civil Records Search(1 Jurisdiction—7 Years) $1 1.95
• Federal Civil Records Check-Nationwide $8•00
Verification Elements Price
• Standard Employment Verification(Per Employer—Package Pricing Available)
Rule of Three: Three attempts over three days at three different times $8.00 + 3�d-Party Fee
Vendor Services Agreement—Exhibit B Page 13 of 16
City Secretary Contract No.
• TRUverification -Employment(Per Employer—Package Pricing Available)
Rule of Three: Three attempts over three days at three different times PLUS Applicant $12.00
Contact and approved secondary sources of verification until complete
• Education/Degree Verification(Per Degree—Package Pricing Available) $8.00 + 3rd-Party Fee
Compliance Elements Price
• Integrated Electronic Pre-Adverse/Adverse Action Program(Both Letters) $2.00 (when used)
• Pre-Adverse Action/Adverse Action Letter-Hard Copy(Per Notice) $2.00
• Electronic Form 1-9 Utilization $4.00 per name
• Electronic Integration of E-Verify of New Hires $2.75 per name
• Form 1-9 Compliance Versioning Set-Up Fee(according to Federal Laws),including:
o Client Implementation and Integration
o Secure Electronic Storage
o Partner Customer Support when
o Software Maintenance
o Client Hierarchy Set-up FEE WAIVED
o Unlimited Users per Company ID
• Annual Platform Versioning(Due at start of 2,d Year on Platform)
>otie�kesas:ter�
FEE WAIVED
Vendor Services Agreement
Between City of Fort Worth and
TruView BSI,LLC Page 14 of 16
City Secretary Contract No.
for DOT—Regulated ' • rains
A La Carte Drug Screens Price (Per Screen
5-Panel PSC LabCorp/Quest Network $30.00
5-Panel PPN Expanded MedTox/Quest Network $42.00
10-Panel PSC LabCorp/Quest Network $31.00
10-Panel PPN Expanded MedTox/Quest Network $44.00
DOT PSC LabCorp/Quest Network $36.00
DOT PPN Expanded MedTox/Quest Network $45.00
Add Urine Alcohol $5.00
Add MDMA/Ecstasy $4.00
Add Expanded Opiates $7.00
Add Oxycodone $7.00
Add ETG(100/200/500) $52.00
Add Meperidine $35.00
Add Fentanyl $38.00
Add Cotinine $28.00
Add Breath Alcohol Test $11.00
For Cause Testing(Electronic Management Fee) $6.00
Electronic Processing Fee $5.00
Lab&MRO Services Fee for Non-Negative POCT Test $42.00
Random Program Management Fee
Annual Random Program Management Fee Volume Based
Pricing Notes:
• All quoted prices,unless otherwise indicated,include collection, lab&MRO Services.
• "For cause"testing and breath alcohol testing,and"Add"services do not include the lab cost,which will be added to the
quoted price above.
Vendor Services Agreement
Between City of Fort Worth and
TruView BSI, LLC Page 15 of 16
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
TRUVIEW BSI,LLC
25 NEWBRIDGE ROAD,SUITE 210
HICKSVILLE,NY 11801
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
NlMokf/1 A� "e
Nicholas M.Auletta(Nov 17,202019:37 EST)
Signature of President/CEO
Other Title:
Date: NOV 17, 2020
Vendor Services Agreement—Exhibit C Page 16 of 16