HomeMy WebLinkAboutContract 39090-A2 CITY SECRETARY_
AMENDMENT No.2 CONTRACT NO.
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Freese and
Nichols, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 39090, (the CONTRACT) which was authorized by M&C
C-23714 on the 11t' day of August, 2009 in the amount of
$840,000.00; and
WU MEALS, the CONTRACT was subsequently revised by:
Amendment Number 1 in the amount of $49,550.00 which was
administratively authorized on April 5, 2012; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Design and Construction Phase for a New 54-inch Pipeline
and preliminary design only for the Eastside Pump
Station; and
WHEREAS, it has become necessary to execute Amendment
No. 2 to the CONTRACT to include an increased scope of work
and revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
June 14, 2012, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$343,881.00.
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $1 233 00 .
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX Page -1- 0{�-09-1 2 P 1 ?_ :0? IN
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED:
City of Fort Worth ENGINEER
FREESE AND NICHOLS, INC.
Fernando Costa Thomas Haster, P.E.
Assistant City Manager Principal
DATE: ��S�.Z DATE: 7'Z 7 Zo 1 2
ARP RECO .
S. Frank Crumb, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-25766
Date: July 24, 2012
Douglas W. Black
Assistant City Attorney
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4055 International Plaza,Suite 200 • Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7491 ww•.v.freese.com
June 14, 2012
Susan L. Schwinger, P.E.
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
Re: Additional Engineering Services (Amendment No. 2)for Phase 3 of the Eastside 54-inch
Pipeline Project, Project Number 00369
Dear Ms. Schwinger:
The Eastside Pump Station and Pipeline project was originally planned to be constructed in two
phases, one for the pipeline and one for the pump station.
The original pipeline route recommendation for the Eastside 54-Inch Pipeline was approved by
City staff in a meeting on February 9, 2010. Field survey, corrosion protection, and geotechnical
investigations were performed and preliminary plan and profile design was developed for the
pipeline to 30%design complete. In August of 2010, it was determined that recently
constructed brine tanks on the Barney Robinson Property conflicted with a segment of the
proposed alignment. These tanks were installed in a different location than had been presented
by the gas company.
FNI met with City staff and conducted several field visits to evaluate the situation. Several
alternate alignments were developed and a revised alignment was chosen on October 1, 2010.
The revised alignment will require an additional 5,200 feet of 54"pipeline.
On March 16, 2011,the City and Freese and Nichols, Inc. (FNI) met to discuss the schedule for
the Eastside 54-Inch Pipeline Project. At the meeting, the City requested that the project be
split into three phases to expedite the construction of the Phase 1 high pressure class rated
proposed 54-inch pipeline for the purpose of replacing the low pressure class rated existing 42-
inch pipeline at the West Fork of the Trinity River crossing.
These three phases are:
• Phase 1—54" pipeline from Scott Avenue to the connection to the existing 42" and 36"
pipelines on Beach Street, north of the river. This phase includes crossing IH-30 and the
river.
Ms.Schwinger
June 14, 2012
Page 2 of 7
Phase 1 will also include an additional 1,100 feet of new 42" pipeline along Scott Avenue to
connect the proposed Phase 1 segment of the 54" pipeline to the existing Eastside 42" and
36" water lines at Beach Street required for the Phase 1 segment of the 54" pipeline use
and operation until the proposed Phase 3 segment of the 54" pipeline is installed. The new
42" pipeline on Scott Avenue and associated new 12"and 8" pipeline replacements were
not part of the original project scope.
• Phase 2- New Eastside Pump Station and associated distribution piping in the vicinity of the
pump station site.
• Phase 3 —54" pipeline from Scott Avenue (south side of Phase 1 - 54") to the Eastside Pump
Station Site (Beach Street and Vickery Boulevard).This includes the additional 5,200 feet of
revised alignment due to the conflict of the brine tanks on the Barney Robinson Property.
This proposed 54-inch pipeline replacement under the river (Phase 1) will provide reliability to
the existing water distribution system by reducing the risk of the existing 42-inch pipe failing
under pressure and the associated several weeks of water system shut down time required to
repair it in the event this pipeline pressure class is exceeded when water is pumped north from
the Rolling Hill treatment plant to the North Beach ground storage tank in order to meet the
maximum day water demand flows of the northern portion of East Side II pressure plane and
wholesale customers of North Richland Hills, Haltom City, Watauga, Keller and Southlake.
Following submittal of the May 6, 2011 Amendment No. 1 for Phase 1, FNI was asked on August
1, 2011 to provide design services to replace a portion the discharge header that had failed at
the existing Eastside Pump Station. The Phase 1 amendment was revised on October 25, 2011
and approved on April 5, 2012 to include only fees for design of the pump station header, one
geotechnical boring,topographic survey of 42" pipeline along Scott Avenue, and the first
revision of the Engineering Feasibility Report (EFR) and Environmental Information Document
(EID).
Following the submittal of the June 17, 2011 Amendment No. 2 for Phase 3, it was agreed that
fees for the above engineering services, revision of the 54"pipeline alignment with additional
5,200 feet for Phase 3, design the additional new 42", 12 and 8"pipeline work along Scott Ave
with associated traffic control for Phase 1 and the second revision of the EFR, and EID would be
included as part of this revised Amendment No. 2 for Phase 3.
The original scope included design of 9,500 feet of 54-inch pipeline. Now that the original
pipeline alignment has been split into two phases and partially rerouted the total length is
11,160 feet long (Phase 1 = 3,360 feet, Phase 3 = 7,800 feet).
The 54" pipeline realignment (Phase 3) includes design of the additional 5,200 feet, completion
of the original design of 1,200 feet on Beach Street from Vickery Boulevard to Camille Avenue,
and additional design for approximately 1,400 feet of new pipe on Beach Street from Vickery
Boulevard to the connection to the existing 54-inch pipeline near the existing Eastside Pump
Ms.Schwinger
June 14,2012
Page 3 of 7
Station that was previously considered as a part of Phase 2 of the East Side pump station and
which includes approximately 900 feet in additional length to reroute along Avenue B to the
connection to the existing 54-inch pipeline near the existing Eastside Pump Station site. Other
engineering basic and special services for this realignment are described below.
Per the City's request we propose the following revised additional scope and fee for additional
services for Phase 3 of the Eastside II Pipeline.
SCOPE OF SERVICES
BASIC SERVICES
FNI shall render the following professional services in connection with the development of the
Project:
A. Revise 54" Pipeline Alignment Route Analysis with Additional 5,200 feet—Phase 3: FNI met
with the city on August 17, 2010, September 9, 2010, September 14, 2010, September 16,
2010 and October 1, 2010 to discuss alternate route alternatives. FNI made additional site
visits to look at possible re-alignment on August 17, 2010 and September 24, 2010. For
these meetings FNI prepared aerial mapping, street cross-sections, and cost estimates for
realignment alternatives.
B. Traffic Control—Phases 1 and 3: FNI will prepare separate traffic control plans for both
phases. Traffic control was not included in our original scope.
C. Design of new 42-inch Water Main along Scott Avenue—Phase 1: FNI will provide design
and construction phase services in accordance with the original contract (Phases 3, 4 and 5
in the original contract)for the design for 1,100 feet of new 42-inch water line along Scott
Avenue from Taft Street to Beach Street.
D. Design of new 12" and 8" water lines along Scott Avenue, interconnects of new 42 12" and
8"to existing pipelines shut down and sequencing and temporary water service
requirements—Phase 1: Design of new 12" water line, 8" water line and interconnects of
new 42", 12" and 8"to existing pipelines along Scott Avenue including shut down and
sequencing and temporary water service requirements.
E. Design Additional 5,200 feet of 54" Pipeline along Revised Route—Phase 3: FNI will design
5,200 feet of the 54-inch Pipeline from the intersection of Beach Street and Camilla Avenue
to Scott Avenue west of Taft Street. This item also includes the design of small water and
sewer lines along the new route.These lines include 8-inch water line and 8-inch sewer line
along Bomar Avenue, 8-inch water line and 8-inch sewer line along Valkus Street and
Bostick Street, 8-inch water line and 10-inch sewer line along Camilla Street.
F. Design Additional 900 feet of 54" pipe, connections and shut down and sequencing—Phase
3: FNI will design the 54" Phase 3 water line from the intersection of Beach Street and
Vickery Boulevard to the connection near the existing ESPS site. This scope does not include
Ms.Schwinger
June 14, 2012
Page 4 of 7
designing a proposed future 42" water line along Vickery Boulevard.This scope also does
not include designing a proposed future 36" water line along Beach Street. These pipelines
are proposed to be included in Phase 2 of the East Side Pump Station. This item does
include the 10-inch sewer line along Avenue B.
G. Additional Bid Phase Services— Phase 3: FNI will provide Bid phase services in accordance
with the scope in the original contract (Phase 4 in the original contract) for an additional bid
package for Phase 3.
H. Additional Construction Phase Services—Phase 3: FNI will provide construction phase
services in accordance with the scope in the original contract for an additional construction
phase for Phase 3 with the exception that the number of site visits will be limited to 6 site
visits for Phase 3.
SPECIAL SERVICES
A. Geotechnical Engineering: Retain and monitor the efforts of a geotechnical engineering firm
(HVJ Associates)to provide the following services :
The additional geotechnical work scope includes seven additional geotechnical borings at
the following locations:
• One boring 20 feet deep on Camilla Street between Ernest Street and Woodrow Avenue
• One boring 20 feet deep on Bostick Street between Camilla Street and Valkus Street.
• Three borings on Dav-Estates, Inc. Property. (1) One 60 feet deep boring on parking lot
north of warehouse, (2) one 20 feet deep boring on parking lot at west end of Blue
Smoke Ct. N Road, (3) one 20 feet deep boring on parking lot South of warehouse. One
boring 30 feet deep on the South parking lot of James Builderback property (north of
railroad and south of SH-180)
• One boring 30 feet deep at Bomar Avenue and SH-180 (Lancaster Avenue).
The additional geotechnical scope includes laboratory testing for the seven additional
borings in accordance with the scope in the original contract. The additional borings and
laboratory test results will be incorporated into one geotechnical report for Phase 3 of the
additional 5,200 feet of the 54"pipeline project.
B. Survey: FNI will retain and monitor the efforts of a surveying firm (Pacheco-Koch)to provide
topographical survey and two easements. To pay for the survey and easement effort FNI
proposes to utilize unused survey and easements remaining in budget, and unused fees
remaining in budget that was originally intended for a geotechnical boring in the river to
fund most of this effort for Phase 3.
C. Subsurface Utility Engineering: FNI will retain and monitor the efforts of a subsurface utility
engineering firm (Gorrondona and Associates) to provide the following services:
Ms.Schwinger
June 14, 2012
Page 5 of 7
Provide Subsurface Utility Engineering (SUE) along the additional 5,200 feet of 54-inch
pipeline. The SUE firm will locate the horizontal position of existing utilities using non-
destructive surface geophysical methods (Quality Level B). QL B shall be performed along a
corridor 10 feet on either side of the proposed alignment.
Using the proposed pipeline alignment and utility designations, propose a plan for test
holes along the pipeline route at critical areas. At these locations, utilize non-destructive
vacuum excavations to locate the horizontal location and vertical depth of the utility. This
amendment does not include any additional excavations.The total number of excavations
will remain at twenty-one for Phase 2 and 3.
D. Corrosion Engineering: Additional corrosion engineering services include field soil resistivity
testing, soil analysis from geotechnical borings, and foreign utility investigation for the
Phase 3 alignment.
E. Storm Water Pollution and Prevention Plan: FNI will provide a Storm Water Pollution and
Prevention Plan (SWPPP) in accordance with the scope in the original contract (Article 2,
Paragraph L) for an additional construction contract for Phase 3.
F. Second Revision of the Environmental Information Document (EID): FNI incurred additional
effort revising the EID for the Phase 3 alignment.
G. Second Revision of the Engineering Feasibility Report (EFR): FNI incurred additional effort
revising the EFR for the Phase 3 alignment.
Ms.Schwinger
June 14, 2012
Page 6 of 7
FEE COMPENSATION
A summary of the additional costs are shown in the table below. Basic Services are proposed
on a lump sum basis and Special Services are proposed on a not to exceed basis.
Item Proposed Fees
Basic Services
A. Revise 54" Pipeline Alignment Route Analysis with Additional 5,200
feet—Phase 3 $12,630
B. Traffic Control - Phases 1 and 3 $25,484
C. Design of new 42-inch Water Main along Scott Avenue—Phase 1 $19,394
D. Design of new 12" and 8" water lines along Scott Avenue,
interconnects of new 42", 12" and 8"to existing pipelines shut down
and sequencing and temporary water service requirements— Phase 1 $28,919
E. Design Additional 5,200 feet of 54" Pipeline along Revised Route—
Phase 3 $112,820
F. Design Additional 900 feet of 54" pipe, connections and shut down
and sequencing—Phase 3 $28,919
G. Additional Bid Phase Services—Phase 3 $15,944
H. Additional Construction Phase Services—Phase 3 $34,513
Total Basic Services $278,623
Ms.Schwinger
June 14, 2012
Page 7 of 7
Special Services (Includes 10%mark up for Subs)
A. Geotechnical Borings—Phase 3 $16,225
B. Survey'—Phase 3 $984
C. Subsurface Utility Engineering—Phase 3 $10,164
D. Corrosion Engineering—Phase 3 $22,785
E. Storm Water Pollution and Prevention Plan—Phase 3 $3,700
F. Second Revision of EID—Phase 3 $4,300
G. Second Revision of EFR—Phase 3 $7,100
Total Special Services $65,258
Total Basic and Special Services $343,881
Original Contract Amount $840,000
Amendment No. 1 $49,550
Amendment No. 2 $343,881
Contract Amount to Date $1,233,431
Notes:
1. Proposed survey and easement for Phase fee is $77,439.72. FNI proposes to use$22,039.03
remaining in survey budget and $54,417 from unused river geotechnical boring remaining in
budget (total $76,456.03)to fund survey expenses.
Freese and Nichols, Inc. appreciates this opportunity and we would like to meet with you at
your convenience to discuss these additional services.
Sincerely,
Freese and Nichols, Inc.
Brian C. Coltharp, P.E.
Principal
P4�X&"`a--
Robert McGee, P.E.
Associate
CC: File:FTw09368\3.10
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
FORT WORM
CITY COUNCILAGENDA
COUNCIL ACTION: Approved As Amended on 7/24/2012
DATE: 7/24/2012 REFERENCE NO.: C-25766 LOG NAME: 60EPS54WA2-F&N
CODE: C TYPE: NOW PUBLIC CONSENT HEARING:
NO
SUBJECT: Authorize Execution of Amendment No. 2 in the Amount of$343,881.00 to City Secretary
Contract No. 39090 with Freese and Nichols, Inc., for a Revised Total Contract Amount of
$1,233,431.00 for Design of Eastside Pump Station and General Construction
Representation for a 54-Inch Eastside II Water Main (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 2 in the amount
of$343,881.00 to City Secretary Contract No. 39090 with Freese and Nichols, Inc., to provide
additional engineering services on the project, thereby increasing the contract amount to
$1,233,431.00.
DISCUSSION:
A Water Master Plan prepared by Freese and Nichols, Inc., in May 2005 identified the need to
increase the capacity of Eastside Pump Station (ESPS)to meet projected future water demand. A
subsequent study determined a 54-inch Eastside 11 water transmission main should be constructed to
provide supplemental capacity for the existing 42-inch water main. This will satisfy the projected
water demand from wholesale customers and also the northern portion of the Eastside Pressure
Plane.
On August 11, 2009, (M&C C-23714)the City Council authorized an engineering Agreement with
Freese and Nichols, Inc., in the amount of$840,000.00 to perform preliminary design for the Eastside
Pump Station and preliminary/final design and general construction representation for the 54-inch
Eastside 11 Water Main.
The Agreement was subsequently revised by one amendment in the amount of$49,550.00
administratively approved by the City Manager on April 5, 2012.
Subsequent to the seleetiam amd approve' of am aligmrmemt for the water maim, the preparatiom 0
61 e9apeake Gas Gamipamy had eeiistrtieted briiie tamits that were im direet eomfliet with the prop
water mishm. The tomits were qmsts"ed am a d0feremt loestiam them pfevietisly imcliested by the gas-,
To expedite construction, the project was divided into the following three phases:
Phase 1 - 54-inch water main from Scott Avenue, north to the connection to the existing 36 and
42-inch water mains north of the West Fork Trinity River.
Phase 2 - New Eastside Pump Station and associated distribution piping in the vicinity of the pump
station site.
Phase 3 - 54-inch water main from Scott Avenue to the Eastside Pump Station Site.
Amendment No. 2 will provide compensation for the following:
Design of the revised alignment for the 54-inch water main.
Design of 42-inch water main on Scott Avenue to connect the proposed Phase 1, 54-inch water
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17078&councilda... 7/25/2012
M&C Review Page 2 of 2
main to the existing water mains on Beach Street.
Design for replacement of existing eight and 12-inch water mains on Scott Avenue that are in
conflict with the proposed water main.
Design of 900 feet, 54-inch water main from the Beach Street/Vickery Boulevard intersection to
the connection near the existing East Side Pump Station.
Additional geotechnical investigation, surveying, corrosion engineering and subsurface utility
engineering.
Revisions to the EFR and EID documents
Additional traffic control and storm water pollution prevention plan.
Additional bid and construction phase services.
Freese and Nichols, Inc., proposes to provide the necessary additional work for a lump sum fee of
$343,881.00. Staff considers this amount to be fair and reasonable.
Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by committing to
additional 13 percent M/WBE participation on this Amendment No. 2. The City's goal on this
amendment is 10 percent.
This project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Water Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P265 531200 608160036931 $24,030.00
P265 531200 608160036932 $216,687.00
P265 531200 608160036933 $103,164.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Susan Schwinger(6529)
ATTACHMENTS
6OEPS54WA2 - FN Revised Map.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17078&councilda... 7/25/2012