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Home My WebLink AboutContract 54091-CO1 CSC No.54091-COI FORTWORTH City of Fort Worth — Change Order Request Project Name 2020 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract City Sec# 1 54091 Client Project#(s) Various Project Description Unit Price Construction Contract for the installation of traffic Signal and Street lighting Improvements Contractor Bean Electrical,Inc. Change Order#1 1 Date 11/18/2020 City Project Mgr. Iskal Shrestha P.E. City Inspector N/A Contract Time Dept. TPW Totals (CD) Original Contract Amount $1,500,000.00 $1,500,000.00 Extras to Date Credits to Dale Pending Change Orders(in M&C Process) Contract Cost to Date $1.500,000.00 $1,500.000.00 Amount of Proposed Change Order $0.00 Revised Contract Amount $1,500.000.00 $1,500,000.00 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding(if necessary) CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 0.00% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $1,875,000.00 JUSTIFICATION(REASONS)FOR CHANGE ORDER Additional Bid items that were not included in the original unit price contract is needed in order to construct the intersection improvements project and City Wifi Projects It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. The Project/P ram Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this 70 ontr cluding ensuring all performance and reporting requirements. Contractor's Company Name Contractor(Name) ct Signature Date Bean Electrical,Inc. Roy E Bean II ' /_ /� 17-2L Inspector/Inspection Supervisor Date Project and Co cf Compliance Manager Date Digitally signed by Iskal Shrestha Date:2020.11.2013:35:37-WW Program Manager Date Senior Ca kW Project Officer Date Nov20,2020 Dec1,2020 Assistant Director(Dept) Date Director,Contracting Department(Dept) Date Lauren Prieur Dec 1,2020 AADec 1,2020 Assistant City Attorney Date Assistant City Manager Date Dec 3,2020 a Dec 3,2020 Council Action(if required) M&C Number 20-0428 M&C Date Approved 6/16/2020 ATTEST: �jy(] abQ HB 1295: 2020-614317 Mary J.Kayser,City Secretary gt,0 C)'a 0v0 0=0. OA 000 *� da�ZI aEnAI b OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth Change Order Additions Project Name 2020 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract City Sec# 54091 Client Project# Various Contractorl Bean Electrical,Inc. PM Iskal Shreslha P.E. Inspector NIA Change Order Submittal# Dale 11118/2020 ADDITIONS ty Unit Unit Cost Total ew uc et Truck and Operators New Swivel Pole - A 5. New Remove Fundations,Conduit and Boxes to '-'Below Finish Grade -A 75 . ew Patch Median Landscaping and avers TPW 0.00000000 EA 75. TPW $0.00 Change Order Additions Page 1 of 2 Sub Totalikons Change Order Additions Page 2 of 2 PurrN'ot rFr City of Fort Worth Change Order Deletions Project Name 2020 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract City Sec# 54091 ClientProjecl# Various Contractor Bean Electrical,Inc. PM Iskal Shreslha P.E. Inspecto N/A Change Order Submittal# Date 11/18/2020 DELETIONS DESCRIPTION Oty Unit Unit Cost I ota TPW $0.00 Change Order Deletions Page 1 of 2 Sub Total Deletions Change Order Deletions Page 2 of 2 M/SBE for this Change Order M/SBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders co# DATE AMOUNT Total $0.00 M&C Review Official CITY COUNCIL AGENDA FURT1 REFERENCE**M&C 20- LOG 202020 TRAFFIC SIGNAL AND DATE: 6/16/2020 STREET LIGHTING UNIT PRICE NO.: 0428 NAME: CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Unit Price Contracts with EAR Telecommunications LLC, d/b/a EARTC, and Bean Electrical Inc., Each in an Amount Not to Exceed $1,500,000.00, for Task Order Construction Services for the Installation of Projects Relating to Traffic Signal and Street Lighting Improvements (2018 Bond Program) (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize a unit price contract with EAR Telecommunications LLC, d/b/a EARTC, in an amount not to exceed $1,500,000.00 for task order construction services for the installation of traffic signal and street lighting improvements with up to two renewals; and 2. Authorize a unit price contract with Bean Electrical, Inc. in an amount not to exceed $1,500,000.00 for task order construction services for the installation of traffic signal and street lighting improvements with up to two renewals. DISCUSSION: The contracts will provide for construction services on an as-needed (task order) basis for the construction of capital projects relating to traffic signal and street lighting improvements. Each contract amount is capped at $1,500,000.00. Each contract may be renewed for up to two (2) additional terms at the earlier of the expiration of contract funds or contract time under the same terms, conditions, and unit prices. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued and the bidders were made aware of the contract cap amount. The contract was advertised in the Fort Worth Star-Telegram on January 16, 2020 and January 23, 2020. On February 13, 2020, two companies submitted the following bids: CONTRACTOR BID EARTC $22,855,564.65 Bean Electrical, Inc. $27,425,586.10 The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit prices. No guarantee was made that a specific amount of services would be purchased. Projects identified initially include: N. Main St. and E. Long Ave Traffic Signal Improvements (City Project No. (CPN) 101369), Camp Bowie and Van Cliburn Way Traffic Signal Improvements (CPN 101369), E. Rosedale Street Lights (CPN 102183), North Ridglea Street Lights (CPN 101871), Sendera Ranch and Diamondback Lane Traffic Signal Improvements (CPN 102036) and W. Vickery Boulevard and Riverbend Traffic Signal Improvements (CPN 102598). A portion of this contract may be paid with proceeds from the 2018 bond program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in http://apps.cfwnet.org/council_packet/mc review.asp?ID=27997&councildate=6/16/2020[11/18/2020 4:50:58 PM] M&C Review accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and the subsequent actions taken by the Mayor and Council. EAR Telecommunications LLC, d/b/a EARTC, is in compliance with the City's BDE Ordinance by committing to 10\% MBE participation on this project. The City's MBE goal on this project is 10\%. Bean Electrical, Inc. is in compliance with the City's BDE Ordinance by committing to 10\% MBE participation on this project. The City's MBE goal on this project is 10\%. Projects are located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in various Capital Funds to support the approval of the recommendations and award of the contracts. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO rgetund Department Account Project Program ActivityF§�c- Reference# Amount ID I I ID I Year I (Chartfield 2) FROM Fund Department Account Project I Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Dana Burghdoff(8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Monty Hall (8662) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=27997&councildate=6/16/2020[11/18/2020 4:50:58 PM]