HomeMy WebLinkAboutContract 54892-A1 CSC No.54892-A1
FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 54892
BETWEEN THE CITY OF FORT WORTH AND BOYS AND GIRLS CLUB OF
TARRANT COUNTY, INC.
This Amendment is made and entered into by and between the City of Fort Worth, a home-
rule municipality of the State of Texas (hereinafter referred to as the "City") and Boys and Girls
Club of Tarrant County, Inc. (hereinafter referred to as the "Agency"), a Texas non-profit
corporation. City and Agency may be individually referred to herein as "Party" and collectively as
"Parties."
RECITALS
WHEREAS, on November 18, 2020, the City entered into an Agreement with Agency to
provide services more specifically described in the agreement,City Secretary Office(CSO)Contract
No. 54892, (the "Agreement"); and
WHEREAS,the Parties agree to amend the Agreement to modify the use of grants funds as
outlined in the exhibits attached to the Agreement.
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
EXHIBIT "A" Program Summary and EXHIBIT "B" Budget attached to the Agreement are
hereby amended and replaced in their entirety with the Exhibit A and Exhibit B attached
hereto:
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY, INC. EXHIBIT "A"
CARES FUNDS NONPROFIT ASSISTANCE PROGRAM SUMMARY
PROGRAM SUMMARY
March 13, 2020—December 20, 2020 $116,536.91
CONTRACT TERM AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide curbside and mobile meal and grocery distribution along with
educational activities to Fort Worth residents who have been impacted by COVID-19 in order to
help them access nutritional meals, groceries, and support resources.
The Program serves clients by:
In 2019, the Club served more than 28,000 youth throughout our 25 locations throughout Tarrant
County. According to membership data, 51% of Club members were male and 49% were female.
Of these youth, 54% were African-American, 29% Hispanic, 9% Caucasian, and 8% multi-
racial/other. The median household income for our members is $39,123 which means 35% of our
member's families are living at or below the poverty level. Living in poverty makes it nearly
impossible for families with little to no income, let alone savings, to make decisions during a time
of crisis. These families cannot be left behind,and desperately need BGCGTC's support to navigate
this critical time in their lives.
Target neighborhoods are historically low-income, with low educational attainment, high
unemployment rates, and associated high rates of illegal activity, including gangs and alcohol and
other drugs. Sites are strategically located in some of the most distressed and dangerous areas of
Tarrant County, which are often forgotten, to provide accessible safe havens to youth to help them
with school, preparation for college and, especially, life. Ensuring that the doors of the Club are
open is an essential step in the recovery of the neighborhoods where it already exists.
Curbside Meal Distribution & Onsite Services -With the closure of schools, BGCGTC adapted
its meal service program to offer a daily, curbside grab-and-go meal for any child ages 18 or
younger starting on March 22, 2020. Food insecurity became a blatant issue that needed to be
addressed. Food insecurity directly clashed with the economic crisis directly contributing to
increasing grocery costs,a project increase of approximately 10%from April to July.Families who
previously relied on schools for food security had to look elsewhere, struggling to find means to
feed their children. Boys & Girls Clubs of Greater Tarrant County intervened to offer a curbside
food distribution model to support families in the community struggling with food insecurity.Every
day that Boys & Girls Club opened its doors, children were fed a meal and a snack to an average
of 2,522 youth every day in 2019.
With the closure of schools, BGCGTC adapted its meal service program to offer a daily, curbside
grab-and-go meal for any child ages 18 or younger starting on March 22, 2020. As of October 1 st,
over 157,136 meals were served throughout the county. Numerous large food bank distributions
have occurred at the Club in the last six months, totaling 324,444 pounds being distributed.
Beginning June 15, 2020,BGCGTC opened various Fort Worth location to serve up to 50 children
primarily ages 6 to 12 per site per day and enrolled by the week. Maintaining small group staff to
child ratios of 1:10 per program space, integrating social distancing practices into all programs and
activities, implementing regular health screening practices for all individuals accessing the
facilities, and extensive cleaning and disinfecting protocols as standard operating procedures to
ensure child, staff, and community safety. In addition to safe educational programming, the Clubs
continued to serve lunch and snacks to the youth onsite. Access to the care that supplements
learning loss in this type of setting was essential so that families could get back to work or stay at
work as they navigate the tremendous challenges from COVID-19.
Once schooling started up again in the fall, we opened onsite Learning Centers at some of our FW
Branch locations in the lowest income communities. Trained professional BGCGTC staff provided
supervision and assistance to Fort Worth students while they completed their district's required
virtual learning hours by accessing our internet services. We maintained small group staff to child
ratios of 1:10 per program space, integrating social distancing practices into all programs and
activities, implementing regular health screening practices for all individuals accessing the
facilities, and extensive cleaning and disinfecting protocols as standard operating procedures to
ensure child, staff, and community safety. The Club offered a variety of enrichment activities to
complement each child's virtual learning schedule along with continuing to provide nutritious
meals and snacks throughout the school day. Parents were able to work each day secure in the
knowledge that their child is completing their school work, accessing nutritious meals, and having
safe, supervised fun when their virtual school day is done.
After Oct 19, 2020,face-to-face schooling began by the FWISD and our focus turned to afterschool
program at our Fort Worth Branch locations. Instead of providing transportation of meals to the
community sites, we used our vehicles to transport youth from their schools to our Club locations
for daily programming and access to meals/snacks. We maintained our small group staff to child
ratios and standard operating procedures to ensure child, staff, and community safety. Access to
this type of care that supplements learning loss was essential so that families could continue to work
as they navigate the tremendous challenges from COVID-19.
Mobile Meal Distribution- The demand for services has increased exponentially throughout
Tarrant County, compelling Boys & Girls Clubs of Greater Tarrant County to expand food service
into a mobile format. Relying solely on location-based curbside foodservice assumes that everyone
who is hungry can travel to a food line or pantry. That is not the case. Using the "Hard To Count
Census locations"in Tarrant combined with targeted data provided by school districts,key targeted
communities are being identified for service by this effort. Based on this assessment, mobile food
distribution using the fleet of currently parked BGCGTC buses was mobilized to ensure that the
neediest among us are not without help. To date, 48,279 mobile meals have been delivered to 24
unique locations across the county. Fort Worth locations include places like Webber Gardens,LVT
Rise,Butler Place Apartments, and Diamond Hill High School.
The program will serve a projected 1,500 of clients/beneficiaries.
Agency's Program services will be provided at the following locations and times/dates.
As COVID-19 efforts continue within the community, it has become very apparent that many
families who have not previously needed to rely on the Club before, are now turning to BGCGTC
for support as the economic effect of the pandemic has impacted many families in the community.
Now, more than ever, children and their families are struggling to meet basic fundamental needs
during this pivotal transition, and desperately need support and guidance. The program locations in
Fort Worth are:
Curbside distribution and Onsite programming locations:
• Eastside Branch (4651 Ramey Ave, Fort Worth, TX 76105)
• Nicholas & Louella Martin Branch(3123 Avenue G, Fort Worth, TX 76105)
• North Fort Worth Branch(2000 Ellis Ave, Fort Worth, TX 76164)
• Panther Branch (1500 Hemphill St, Fort Worth, TX 76104)
• LVT Branch location (8201 Calmont Ave, Fort Worth, TX 76116)
Mobile food distribution locations:
• LVT Rise Community Center(8201 Calmont Ave, Fort Worth, TX 76116)
• Webber Gardens (4830 Virgil St, Fort Worth, TX 76119)
• Morningside Middle School (2751 Mississippi Ave, Fort Worth, TX 76104)
• Butler Apartments (1201 Luella St, Fort Worth, TX 76102)
• Prince Hall (4820 E Berry St, Fort Worth, TX 76105)
• Wind River Apartments (8725 Calmont Ave, Fort Worth, TX 76116)
• Stallion Point Apartments (9053 S Race St, Fort Worth, TX 76140)
• Siddons Place Apartments (250 E Pennsylvania Ave, Fort Worth, TX 76104)
• Sabine Place on Terminal (1215 Terminal Rd# 1,Fort Worth, TX 76106)
• Cambridge Court Apartments (8135 Calmont Avenue, Fort Worth, TX 76116)
• Diamond Hill HS (1411 Maydell St, Fort Worth, TX 76106)
Food distribution occurs daily between 2:30 p.m. and 6:00 pm.
Lunch and snack distribution during full day onsite programming occurs daily between 12:00
p.m. and 6:00 p.m.
Onsite programming& educational support occurs between 7:30am and 7:OOpm.
CARES Funds will pay for direct costs of delivering the program, including:
• Wages
• FICA
• Benefits
• Billable Miles/Transportation
• Supplies
Funding from individual fenders, private and public foundations, as well as other federal funding
will be pursued, however, the funding provided from the City of Fort Worth specifically fills the
gap needed in order to provide services that will impact the Fort Worth community served by our
feeding programs. During this time that everyone is impacted by the spread of COVID-19, Boys
& Girls Clubs of Greater Tarrant County remains an established and trusted leader in youth
development in this community and even around the country. The organization continues to adapt
and respond to the emerging needs of the thousands of young people and families in Fort Worth.
Even as priorities have changed quickly, the organization remains agile and is providing the most
relevant solutions so youth who need them most have the resources they need to become
responsible citizens.
BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY, INC. EXHIBIT "B"
CARES FUNDS NONPROFIT ASSISTANCE Budget
PROGRAM BUDGET
Cost Line Item City of Fort Tarrant County Other Funding Total
Worth CARES CARES Funds Sources Program
Funds Donations, etc Budget
Salaries $56,384.06 $112,717.37 $106,776.05 $275,877.48
FICA $4,313.38 $8,622.87 $6,009.34 $18,945.59
Benefits (list) $5,735.00 $9,113.98 $10,129.61 $24,978.59
Supplies $41,000.00 $47,959.92 $50,673.18 $139,633.10
Billable $9,104.47 $61,044.42 $28,797.00 $98,945.89
Miles/Transportation
TOTAL $116,536.91 $239,458.56 $202,385.18 $558,380.65
Amendment 1 to CSC 54892 Page 6 of 7
CoFW and Boys and Girls Club of Tarrant County,Inc
IN WITNESS WHEREOF,the parties hereto have executed this amendment,to be effective this
day of 120
FOR CITY OF FORT WORTH: FOR AGENCY:
Fernando Costa(Dec 10,202014:14 CST)
Fernando Costa Daphne B. Stigliano
Assistant City Manager CEO/President
Date: Dec 10, 2020 Date: Pec 10, 2020
APPROVAL RECOMMENDED
Victor Turner
Director,Neighborhood Services
Dec 10, 2020
Date:
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APPROVED AS TO FORM AND ATTEST:
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LEGALITY
�.. far Ronald P. Gonzales Qa�rExAS�pp
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for Ronald P.Gonzales(Dec 10,202016:07 CST)
Taylor Paris,Assistant City Attorney Mary J. Kayser, City Secretary
Dec 10, 2020
Date: Contract Authorization:
Ordinance 24166-04-2020
Contract Compliance Manager: April 29, 2020
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
ter/
Terrance Ones(Dec 10,2020 12:10 CST)
Terrance Jones
Senior Contract Compliance Specialist OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Amendment 1 to CSC 54892 Page 7 of 7
CoFW and Boys and Girls Club of Tarrant County,Inc