HomeMy WebLinkAboutContract 53921-A1 DocuSign Envelope ID:8C11545A-3EFC-4A18-9759-BD8CD16C016C
CSC No.53921-A1
AMENDMENT 1 TO
1NTERLOCAL AGREEMENT TO PROVIDE MEDICAL AND PATIENT SERVICES
This Amendment 1 to Interlocal Agreement to Provide Medical and Patient Services
("Amendment") is made and entered into by and between the CITY OF FORT WORTH
("City"), a Texas home rule municipality, acting by and through Jay Chapa, its duly authorized
Deputy City Manager, and the Tarrant County Hospital District d/b/a JPS Health Network
("TCHD"), a unit of local government, and more specifically a county hospital district, created
and operating under Chapter 281 of the Texas Health and Safety Code Individually, TCHD and
City are referred to herein as a"Party" and collectively as the "Parties."
RECITALS
1. WHEREAS, the United States of America, the State of Texas, Tarrant County, and the
City of Fort Worth have all declared a state of emergency due to the recent coronavirus
pandemic ("COVID-19");
2. WHEREAS,the Center for Disease Control has issued guidance to help prevent the spread
of COVID-19, including social distancing of at least six feet;
3. WHEREAS, due to social distancing requirements, emergency shelters do not have the
capacity to house people who are experiencing homelessness;
4. WHEREAS, City is committed to protecting the health, wellbeing, and life safety of City
residents who are homeless during times of emergency, such as the COVID-19 pandemic,
when community-based emergency shelters have reached full capacity;
5. WHEREAS, due to the COVID-19 outbreak, isolation and quarantine sheltering services
are needed to ensure that homeless individuals who are diagnosed with COVID-19 or who
are suspected of having COVID-19 are separated from the general population at homeless
shelters;
6. WHEREAS, the Parties previously entered into that certain Interlocal Agreement to
Provide Medical and Patient Services dated effective March 18, 2020 ("Agreement"),
which is also known as City of Fort Worth Contract 53921,to provide medical services for
the quarantine and isolation of persons experiencing homelessness at a shelter("Shelter");
7. WHEREAS, City has moved the location of the Shelter to a new location since the former
location is no longer available;
8. WHEREAS, TCHD, in furtherance of its statutory obligations to provide health care
services to the indigent and needy residents of Tarrant County, Texas, owns and operates
a fully accredited, integrated health care delivery system providing health care services
throughout, and serving the residents of, Tarrant County, Texas; and
OFFICIAL RECORD
1 CITY SECRETARY
FT.WORTH, TX
DocuSign Envelope ID:8C11545A-3EFC-4A18-9759-BD8CD16C016C
9. WHEREAS, TCHD can mobilize its personnel to provide necessary medical and patient
services ("Services") offsite at the Shelter;
10. WHEREAS, TCHD has agreed to maintain employment of qualified personnel with the
necessary training and expertise to perform the Services;
11. WHEREAS, City has determined that continuing to provide a Shelter to ensure that
individuals who are COVID-19 positive are receiving treatment and are not in congregate
settings such as shelters is necessary to mitigating the effects and stopping the spread of
COVID-19;
12. WHEREAS, Chapter 791 of the Texas Government Code allows for local governments to
enter into Interlocal Agreements for the provision of governmental functions and both City
and TCHD meet the definition of local government and wish to enter into this Agreement
to provide essential isolation and quarantine shelter services for homeless individuals in
the City.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties
agree to amend the Agreement as follows:
I.
AMENDMENTS
A. Any reference to the Convention Center shall be read to include any subsequent
location of the Shelter, including its current location at 4200 International Plaza,
Fort Worth, Texas.
B. The following shall be inserted under the existing III. SERVICES TO BE
PERFORMED provision:
Beginning June 8, 2020 ("Effective Date") and continuing until this Agreement is
terminated or this provision is further amended, the following services, duties, and
obligations shall apply to each Party:
CITY will:
• Provide adequate space plus use of restrooms at the Shelter located at 4200
International Plaza,Fort Worth, Texas each day the Shelter is operational
• Provide a hotel room for individuals in isolation rooms located at the Shelter
• Provide security for the Shelter
• Provide laundry services for Shelter necessities
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• Provide cleaning services for the Shelter
• Provide three meals a day for guests
• Provide personal hygiene supplies for guests in the Shelter
• Provide phone access in guest rooms so TCHD staff can communicate with
guests
• Provide Personal Protective Equipment ("PPE") for medical personnel
consisting of types and quantities necessary to facilitate the provision of the
Services. Items may vary as needs change; however, any changes must be
reasonable and approved by City. At the time of execution the following
items were being provided by City:
■ 250 gloves a day
■ 50 thermometer probes per day
■ 50 masks per day(maybe less)
■ 1200 ml Purell hand sanitizer per day
■ 400 wrist bands per day
■ 1-2 purple wipe tops per day
■ One thermal non-contact infrared thermometer per week
• Provide reimbursement, as provided herein, for the cost of Services in
excess of cash donations or grants raised specifically for this purpose and
for supplies specifically listed that are necessary to carry out the purpose of
this Agreement and that TCHD procures for City. Any supplies paid for by
City, regardless if paid for directly or by reimbursement to TCHD, shall
become the property of the City upon payment.
• City contract administrator is Tara Perez and can be reached at
Tara.Perez@fortworthtexas.gov.
TCHD will:
• Provide staff for a medical exam room to provide Services as needed
• Monitor guests in the Shelter and provide Services as needed
• Determine when individuals need treatment at a hospital or clinic and
arrange for transport to the medical facility
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• Order necessary supplies as requested and agreed to by City that the City
cannot procure due to limited supplies and prioritization of medical
providers
• TCHD contract administrator is Joy Parker and can be reached at
JParker03 gjpshealth.org.
C. Section IV. Miscellaneous, Subsection L. Notices shall be amended and replaced
in its entirety with the following:
a. For TCHD: Robert Earley,President and CEO
Tarrant County Hospital District d/b/a JPS Health
Network 1500 South Main Street
Fort Worth, Texas 76104
With a copy to:
Daphne Walker, General
Counsel
1500 S. Main
Fort Worth, Texas 76101
Email:dwalker 1O@jpshealth.org
b. For City: City of Fort Worth
Attn: Jesus J. Chapa,Assistant City
Manager 200 Texas Street
Fort Worth,TX
76102-6314
Facsimile: (817)
392-8654
With copy to Fort Worth City Attorney's Office at
same address.
D. Exhibit `B-l" attached hereto shall be added to the Agreement immediately
following the existing Exhibit `B" and shall be effective and supersede the terms
of Exhibit`B"for all services rendered hereunder on or after June 8, 2020.
II.
REMAINING PROVISIONS UNCHANGED
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
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Consented to and Agreed as of the Effective Date.
TARRANT COUNTY HOSPITAL DISTRICT
d/b/a JPS Health Network
1500 S. Main Street
Fort Worth,TX 76104
By: ROW E'`'
Name:Robert Earley
Title: President and CEO December 10, 2020 1 9:05 PM CST
Date: December 17,2020
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
Jesus J. ChWA of this contract,including ensuring all performance
E,y?s J.Chapa(Dec 14,202010:27 CST)
tt33 and reporting requirements.
Name: Jesus J. Chapa
Title: Assistant City Manager
Date: Dec 14,2020 B Y:Tara Pew(Dec 14,202008:38CST)
Name: Tara Perez
Approval Recommended: Title:
Directions Home Manager
Jovl -*IV- Approved as to Form and Legality:
G
bra Perez(Dec 14,2020 08:38 CST)
YSY•
Namjara Perez ,
Jo Pate(De M12116:17 CST)
Title:Directions Home Manager BY:
444b�nn4� Name: Jo Ann Pate
Attest: C) ci� o
bpF FORt�aa Title: Assistant City Attorney
mav ° `lo9 d
By. ago o=°a Contract Authorization:
Name: Mary J.Kayser �p o° o*�° M&C:
°° ° b
Title: City Secretary daa rEZASaap
OFFICIAL RECORD
5 CITY SECRETARY
FT.WORTH, TX
DocuSign Envelope ID:8C11545A-3EFC-4A18-9759-BD8CD16C016C
EXHIBIT
`B-1"
Approved Costs and List of Supplies
Note: Orders are filled through TCHD Dietary Stock. The unit price per item varies depending on quantities
ordered,flavors,etc.
ITEM Unit of Measure(UOM) Unit Price per item
Gelatin Varies $14.78- 19.89
Pudding Varies $17.01 -23.71
Soup 8/10.75 oz $12.02—13.66
200/0.75 oz $34.40-$39.09
Peanut Butter
Apple Sauce 72/4 oz $27.39--40.10
Fruit Cup 36/4 oz $20.63—28.36
Graham Crackers 200/2 ct $17.15—19.49
Soda 48/8 oz $13.13—24.04
Fresh Fruit Each $0.37—0.49
Bottled Water 24/16.9 oz $3.67—6.11
Juice Boxes 40/4.2 oz $9.91-10.99
Saltine Crackers 500/2 ct $13.29—26.75
Potato Chips Piece $0.56
Individual Juices 48/4 oz $11.08—13.66
Cutlery Kit 250 Each $27.38
Teaspoons 1000 ct $11.41
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TownePlace Suites - Estimated Daily Costs
Note: These are estimated costs. The average cost per day will continue to
be updated each subsequent month while the Shelter is operational.
Estimated Employee
Benefits* Per Day
Salaries & Benefits* #of FTEs Avg Hourly Rate
Mid-Level Providers 1.0 66.59 16.65 666
MD 4.0 124.45 31.11 4,978
RNs 1.0 38.08 9.52 381
CMAs 5.0 18.71 4.68 936
LVN 4.0 24.07 6.02 963
Project Coordinator 0.8 31.55 7.89 237
Director 0.8 64.27 16.07 482
Admin Assistant 0.5 21.02 5.26 105
Total Salaries and Benefits 8,748
Supplies
Snack items 19
Soup 5
Beverages 9
Paper/Plastic Goods(i.e. cutlery kits, etc.) 1
Fruit 0.20
Total Supplies 34
Total Daily Expenses 8,782
*Employee benefits estimated at 25%of salaries
INTEROFFICE MEMO
EMERGENCY PURCHASE
To: Valerie Washington, Assistant City Manager
Cynthia B. Garcia, Assistant Finance Director, Financial Management Services
Jo Ann Pate, Assistant City Attorney II, EOC Management
JEOC Purchase Approval Team
From: James E. Davis, Fire Chief
Date: June 29, 2020
Subject: EMERGENCY COVID-19 PURCHASE REQUEST
TARRANT COUNTY HOSPITAL DISTRICT D/B/A JPS HEALTH NETWORK
COVID-19 is a novel coronavirus whose symptoms commonly include fever, cough, fatigue,
shortness of breath, and loss of smell and taste. More serious symptoms, such as acute
respiratory distress syndrome, may also occur. The World Health Organization (WHO) declared
the virus outbreak as a global pandemic. Additional funding is required in order for the City to
continue its efforts to combat the pandemic and to mitigate its health and social consequences.
With this memo, staff is requesting emergency approval of spending authority of up to One Million
Dollars ($1,000,000.00)for medical and patient services and supplies for the emergency overflow
shelter located at the Fort Worth Convention Center, which became operational on March 18,
2020. This additional spending authority will also cover continued services at other shelter
facilities, including, but not limited to,those located at 300 E.Vickery, 1100 E. Lancaster and 4200
International Plaza in Fort Worth.
An Interlocal Agreement between the City of Fort Worth and Tarrant County Hospital District d/b/a
JPS Health Network was executed for the provision of screening, isolation and quarantine shelter
services in response to the COVID-19 pandemic and is currently being amended to include the
additional and abovementioned shelter locations.
In the event that the City's emergency declaration issued in response to COVID-19 ceases or
expires, the emergency approval of spending authority being sought by this memo shall also
cease and any future emergency spending authority will require express and discrete approval.
The goods and services being purchased through this emergency approval of spending authority
are necessary to preserve or protect the public health or safety of the City's residents and are
thus exempted from the bidding requirements of the Local Government Code.
Pursuant to Ordinance No. 24161-04-2020, an Assistant City Manager has the authorization to
execute agreements for the goods and services being purchased by this emergency approval of
spending authority.
APPROVED FOR EMERGENCY PROCUREMENT:
Recommended: J -s Davis(Jun 29,202023:05 CDT)
James E. Davis, Fire Chief
9cr ire COW
Approved by JEOC Justin Cox(Jun 29,202018:11 CDT)
Signature from one of the following:
Mark Rauscher, Assistant Fire Director, Fire;
Homer Robertson, Assistant Fire Chief;
Maribel Martinez, Emergency Mgt. Coord.; or
Justin Cox, Grants Manager
Approved As To Legality: Jo pate(Ju 3, 02009:20 CDT)
Jo Ann I/.P'/JIate, Assistant City Attorney II
Approved ValeriWashington(Jun 30,202012:32 CDT)
Valerie Washington, Assistant City Manager
Approved: /VIJ--
Cynthia Garcia, Assistant Finance Director
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