HomeMy WebLinkAboutContract 45777-AD2 CSC No.45777-AD2
ADDENDUM 2 TO CITY SECRETARY CONTRACT NO.45777,AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND INNOVATIVE INTERFACES INC.
This Addendum is made a part of the Agreement between the City of Fort Worth ("City") and
Innovative Interfaces Inc. ("Vendor"), City Secretary Contract No. 45777. The terms and provision of
this Addendum shall control to the extent there is a conflict between the terms and conditions of this
Addendum and the terms and conditions of the Agreement.
WHEREAS,on July 24,2014,the City and Vendor entered into City Secretary Contract No.45777
for Vendor to provide the City with an integrated library system consisting of hardware, software and
related services("Polaris ILS"); and
WHEREAS,City Secretary Contract No.45777-R4 provides for a continuation of services between
Vendor and the City from July 22,2020 to July 21,2021; and
WHEREAS, City Secretary Contract No. 45777-AD1 provided for data extraction and cleanup
services on August 24,2020; and
WHEREAS, City is now requesting an after-hours upgrade of Polaris ILS, which will require
service performance by Vendor.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives,enter into the following agreement:
The attached Statement of Work provides the scope of the project and fees to complete the work
that has been requested by City, including an after-hours upgrade of Polaris ILS by Vendor. Vendor will
be paid within thirty days of receipt of a correct and accurate invoice.
[signature page follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
ZGtf2�b �GL`'A responsible for the monitoring and administration
By. Dana Burghdoff(Nk 17,20 17:sa CST) of this contract,including ensuring all
Dana Burghdoff performance and reporting requirements.
Assistant City Manager
Date:
12/17/2020
By: �l
APPROVAL RECOMMENDED: Timothy Shidal
Administrative Services Manager
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APPROVED AS TO FORM AND LEGALITY:
By:
Marilyn Marvin
Assistant Library Director
444�oanq� By:
ATTEST: A0 F.F.....ddd Jessika Williams
a°�o °10 o.40. Assistant City Attorney
o_� Ordinance No.24161-04-2020
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By: CONTRACT AUTHORIZATION:
Mary J.Kayser M&C:N/A
City Secretary
INNOVATIVE INTERFACES INC.
By: .
Name: Akin Adekeye
Title: EVP Legal&Business Development
Date: December 15,2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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tit innovative
Statement of Work
This Statement of Work (the "SOW") dated November 10, 2020 is entered into pursuant to the
Master Professional Services Agreement between City of Fort Worth ("Client") and Innovative
Interfaces Incorporated("Innovative")effective as of August 1,2017(the"Agreement"). Innovative
and Client may each be referred to as"Party"from time to time or collectively as "Parties".
A. Purpose of this Statement of Work
The SOW provides an overview of the scope of the project and fees to complete the
engagement based on Innovative's prior experience with similar projects and preliminary
discussions with Client. The Client hereby acknowledges that the SOW is not meant to capture
all detailed requirements but documents the high level requirements and implementation
approach discussed and that additional detailed requirements discussions will be required to
outline the full scope of work between the Parties.
B. Project Scope of Services
The Scope of the project includes the following set of professional services:
1) Polaris Software Release Upgrade(Off Hours)
a) Innovative will provide a Polaris software release upgrade on the production servers during
off hours.
No work will be performed, on the client's production environment, without prior notification to, and
approval from,the client. Work will be performed in pre-specified maintenance windows,as agreed
upon in advance by the client and Innovative.
C. Innovative Services Team
The Services Team will have the following resources available for this project:
1. System Engineer — System Engineers work with the Library on ILS setup and
configuration as well as release upgrades, network connections, and infrastructure
configuration.
D. Client Implementation Team
1. Librarian Lead—Works closely with System Engineer to ensure requirements are clear
and representative of the needs of the library. The Librarian Lead will coordinate with
key members of the team as required.
2. Technical Lead -Will be responsible for assisting with Client responsibilities related to
server access as well as any other system level duties required by Client.
E. . Implementation Assumptions
1. Timeline for the completion of this project will be established, through joint planning
conversations between the client and Innovative during the initial stage of the project.
2. Client will have adequate resources available to ensure timely completion of any library
tasks outlined in the project schedule.
STATEMENT OF WORK—Innovative Interfaces Incorporated
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tit innovative
3. Client will provide a technical point of contact who is able to provide, or coordinate
access to, necessary information and library resources. This includes information
related to server access, collecting and providing any prerequisite information required
to support installation and configuration of software, and other needs that may arise
during the project.
4. The library role in the project includes the following:
• Coordination of the maintenance window with library staff and library patrons, as
required
5. Innovative needs 24x7 Internet access to servers during the entire period of activity
associated with this work. If this access cannot be provided, the work will need to be
rescheduled.
6. Innovative requires super-user(root)access and must be able to connect to the system
via the Secure Shell (SSH)service. If the client has not installed SSH, please provide
telnet access and ensure that the firewall allows SSH access so that Innovative can
install the SSH software and discontinue the use of telnet as quickly as possible.
7. Internet bandwidth and connection stability,from the client site to the Internet, must be
sufficient,in the consideration of Innovative,to support completion of the specified work
in a timely manner.
F. Fees and Payment Terms
Fees for Services delivered under this SOW will be charged on a fixed price basis as set forth
in the Innovative Pricing Exhibit EST-INC12695 attached herewith and are made in good faith
based on the activities,approach,and assumptions contained within the SOW. Payment terms
for this SOW are as set forth in the Professional Services Agreement. Any additional Change
Requests will be performed at a blended rate of$200 per hour for all resources. Additionally,
Client is responsible for all reasonable out-of-pocket costs and expenses incurred during this
SOW. Pricing assumes that deliverables in this Statement of Work are completed within six
months or additional Services fees will apply.
IN WITNESS WHEREOF each party has caused this SOW to be executed by its duly authorized
representatives.
AGREED:
Client Innovative
City of Fort Worth Innovative Interfaces Incorporated
Dana Burghdoff( c 17,20 17:58 CST) +-4-
By: By:
Name: Dana Burghdoff Name: Akin Adekeye
Title: Assistant City Manager Title: EVP Legal&Business Development
Date: Dec 17, 2020 Date: Dec 15,2020
STATEMENT OF WORK—Innovative Interfaces Incorporated
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A*;
Itt innovative Pricing Exhibit
a P+oQuest Company
Date 11/6/2020
Quote# EST-INC12695
Innovative Interfaces Incorporated
1900 Powell St. PaymentTerms Net30
Suite 400 Sales Rep Patrick McCrae
Emeryville CA 94608 Technical Contact CU5467 Fort Worth:Sharon Thom...
United States Site Code F0rtW00738
Expires 2/4/2021
Bill To Ship To
Fort Worth Library Fort Worth Library
500 West Third Street 500 West Third Street
Fort Worth TX 76102 Fort Worth TX 76102
United States United States
Currency
US Dollar
Item Item Category Qty Description Options
Polaris Off Hours Services 1 Polaris Off Hours Upgrades 3,000 2,349.99999 2,350.00
Upgrades
Total Fees US$2,350.00
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