HomeMy WebLinkAboutContract 39389 CITY SECRETARY
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through T.M. Higgins, its duly authorized First Assistant City Manager,
and BIG BROTHERS BIG SISTERS OF NORTH TEXAS, a Texas non-profit
corporation ("Contractor") acting by and through T. Charles Pierson, Executive Director,
its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2010 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Amachi" which will support the adoption of a prevention focus by the police
department and the community, and
WHEREAS, City desires to contract with Contractor to operate the Amachi
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount'of
$37,357.00 ("Program Funds' to provide to the Contractor for the operation of the
Amachi Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Amachi Program.
Contractor agrees to expend the Program Funds in accordance with its Amachi Program
budget, described in Exhibit "B", attached.
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2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $37,357.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Narrative as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such narrative shall be signed by the Contractor
or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C",
attached, and monthly report shall be submitted to City no later than the 15th day
following the end of the month. Submittal of a monthly RFR and Program Narrative is
required even if services are not provided. When services are not provided during a
month, a negative RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to
Research and Planning Unit of the Fort Worth Police Department. ATTENTION:
SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102. Reimbursements will not be
made until after receipt of an acceptable and approved RFR and a monthly programmatic
report from the Contractor. Reimbursements shall be made within 30 days receipt of said
documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Amachi Program must be
reported monthly and may be expended on the Amachi Program with written permission
from the Contract Administrator (see paragraph 13.3). Budget adjustments shall be
submitted to the Research and Planning Unit of the Fort Worth Police Department,
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2009, and
ending on September 30, 2010. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2010.
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4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "D." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty(30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
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5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Amachi Program. Contractor shall maintain, replace or repair any
item of equipment used in support of the Amachi Program and/or for use under the terms
of this Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of the Amachi Program and/or
for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in
support of the Amachi Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with
Program Funds. The equipment inventory shall include an itemized description of each
piece of equipment, the date each piece of equipment was purchased, the cost of purchase
for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
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7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse,misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of Amachi
Program assets as appropriate and as directed by City's Contract Administrator (see
paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors,program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY;
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Amachi Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the Amachi Program during his tenure or for one year thereafter, shall
have any interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Planner, 817-392-4243, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Thomas Higgins, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
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Charlene Sanders,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: T. Charles Pierson, Executive Director
Big Brothers Big Sisters of North Texas
903 Summit Ave.
Fort Worth,TX 76102
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2009.
CITY OF FORT WORTH BIG BROTHERS BIG SISTERS OF
NORTH TEXAS, a Texas Non-Profit
All— Corpo ' n
O
Date:/,O 7 p Date: Ivey
Thomas Higgins / 9 T. Charles Pierson
Assistant City Manager Director
ATTEST:
APPROVED AS TO FORM AND
LEGALITY: -
L -A,
Assistant City A orney
M&C C .Z��5-
OFFICIAL RECORD
0 TY SECRETARY
n.WORTH,TX
Exhibit A
FY2010 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Big Brothers Big Sisters of North Texas
DIRECTOR: T. Charles Pierson
PHONE NUMBER: 817 277-1148
ADDRESS: 903 Summit Ave. Fort Worth, TX. 76102
CONTACT : Stephen Raeside EMAIL ADDRESS: sraeside@bbbstx.org
PHONE NUMBER: 972 573-2379 FAX NUMBER: 972 421 1770
PROGRAM TITLE: Amachi
FUNDS REQUESTED: $ 52,354
AGENCY STATUS:
l Private Nonprofit
❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses.
❑ To increase citizen participation in the CODE BLUE program.
XTo support the adoption of a prevention focus by the police department and the community.
❑ To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above-named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: T. Charles Pierson
TITLE: President and C.E.O
®cy
SIGNATURE: r "= DATE: f
FV
Summary
Big Brothers Big Sisters of North Texas(BBBSNT) seeks $52,354 for its Amachi program,
which seeks to prevent juvenile crime and the intergenerational cycle of incarceration through the
proven preventative method of one-to-one mentoring. Funds will be used for program costs to
serve 40 Fort Worth children.
Problem Statement and Community Need
BBB SNT seeks to lower incidences of crime among juveniles and prevent the intergenerational
cycle of incarceration in Fort Worth through providing mentors to children belonging to families
in which a member is incarcerated or is on parole.
Without intervention 70 percent of the children of an incarcerated parent will themselves be
incarcerated as adults [Senate Report 106-404 for 2001 Department of Justice Appropriations
bill]. The plight of children impacted by parental incarceration is one of the most pervasive
problems challenging society. In 2002,there were more than 2 million prisoners, as well as an
additional 4.7 million adult men and women on probation or parole. (Glaze, 2003). In 2008,
11,300 convictions resulting in commitment to the Texas Department of Criminal Justice
originated in Tarrant County [TDCJ. 2008 Statistical report]. The Bureau of Justice Statistics
reports that in 2004, as many as 2.5 million children had an incarcerated parent. Other results
show that prior to admission, a substantial number of the parents in state prison reported living
with their children-44 percent of fathers, 64 percent of mothers. These youth lack guidance,and
contribute to the following statistics:
• Over 60,000 households in Tarrant County are headed by a woman with no husband
present [2007 American Community Survey].
• 33% of families with no husband present lived below the federal poverty line [Ibid].
• Over 115,000 children in Tarrant County live in female headed single parent households
[Ibid].
• 175,000, or 20%, of Tarrant County residents over the age of 25 have not earned a high
school diploma [Ibid].
• 11,500 cases of child abuse/neglect in Tarrant County were investigated by Child
Protective Services [Texas Dept. of Family and Protective Services; 2007 Data Book].
• Less than 65% of at risk students in Tarrant County will graduate [Texas Education
Agency 2006-2007 County Supplement].
• 2007 saw over 1300 children arrested for drug possession in Tarrant County [Tarrant
County Juvenile Services 2007].
• In Fort Worth alone there are over 3300 active and documented gang members [Tarrant
Count 2010 Criminal Justice Community Plan].
• 58% of children committed to Texas Youth Commission come for low income homes
[Texas Youth Commission 2007 Commitment Profile].
• In 2006, 6200 children in Tarrant County were referred to the Texas Juvenile Probation
Commission [Texas Juvenile Probation Commission 2006 Report].
• Tarrant County Juvenile arrest for marijuana possession increased 43%to 1100 in 2007;
Alcohol related arrest for juveniles in Tarrant County increased by 9% from 2006 to
2007; Over the last two years there has been an increase in liquor law violations,from
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452 in 2005 to 753 in 2007, a 66%increase among juveniles in Tarrant County. [Tarrant
Count 2010 Criminal Justice Community Plan]
• Tarrant County's graduation rate ranks 187 h out of 254 Texas counties [ibid]
A common denominator for these children-especially those with an incarcerated parent- is the
lack of positive role models. In providing the protective factors that come from a mentor,
BBBSNT is an effective preventative program in keeping with CCPD goals.
Big Brothers Big Sisters Mentoring
BBBSNT has served the at-risk children of Fort Worth through one-to-one mentoring since
1939. Nearly all children mentored are from poor, single-parent families and beset by an
interrelated set of problems endemic to those circumstances such as substance abuse,
dysfunctional relationships, school failure and juvenile delinquency. More than a quarter have
been victims of physical or sexual abuse. Ae_ntoring provides them with a role model, a reliable
and trusted source of guidance to overcome this adversity and assume a productive role in the
community. BBBSNT,which served 9,044 children in 2008, is the largest Big Brothers Big
Sisters agency in the country. It was named 2007 Agency of the Year and 2008 Board of the
Year.
While other organizations offer mentoring,BBBSNT mentoring is unique for the following
reasons:
(1)All program staff are professional, degreed social workers;
(2)It uses the lauded Big Brothers Big Sisters program model;
(3)Mentor-child matches last on average nearly two years;
(4) Systematic and closely supervised child safety procedures;
(5)A keen ability and lengthy experience in forming profiles of mentors and youth which are
used to identify complimentary characteristics that will result in an effective and enduring match
(5) Wide-ranging community partnerships from which to recruit mentors; and,
(6)Extensive liability protection.
The Amachi Program
Amachi pairs volunteer adult mentors, often from faith-based organizations,to children of an
incarcerated or paroled family member,usually a parent- a large and silent group of victims that,
without community assistance, faces abandonment by society and a 70 percent likelihood that
they too will be imprisoned as adults.Recognizing Big Brothers Big Sisters' more than a century
of proven results providing mentoring, BBBSNT coordinates the program throughout Texas in
partnership with the Office of the Governor,the OnesStar Foundation and the Texas Department
of Criminal Justice.Amachi Texas was inaugurated when Texas Governor Rick Perry traveled to
Dallas to endorse and inaugurate the program in March,2006.
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BBBSNT staff and mentors regularly see the insidious effects of poverty and fractured families
which so handicap the prospects of the children participating in the program. Drugs, alcohol
abuse and violence are endemic in the homes, extended families and neighborhoods of program
participants.A sense of community, simple decency and hope are abstract and alien. A single
mentor, trusted and emulated, offers the first tentative steps to personal fulfillment and
participation in civic life for a child, and through the continuity of mentoring,their own children
in the future.Mentoring breaks the intergenerational cycle of incarceration.
Amachi serves the children of incarcerated family members through two mentoring methods:
school-based and community-based.
In community-based mentoring an at-risk child is matched with an adult volunteer mentor.
Mentors meet with their mentees for at least four hours a month, but generally for much longer,
sharing activities both enjoy and, most important, formative conversations in which children can
share their troubles and mentors can provide the direction and inspiration to surmount them and
pursue success. Participants are free to select activities of their own choosing. These can include
museums, sporting events, meals, hikes,movies-virtually anything which will contribute to a
deep and enduring relationship.Additionally,Amachi sponsors regular group activities, like
outings to sporting events, swim days and picnics, among others,which are an opportunity to
meet and share experiences with other program participants.
School-based mentoring seeks to lower the drop out rate by providing direct educational
assistance while tending to the wealth of component issues that contribute to a teenager leaving
school without a diploma. In this program, mentors meet with their Mentee weekly during an
extended lunch or after school.Meetings occur entirely on the child's campus.While the focus is
principally academic-ensuring that a child be promoted to the next grade level being the chief
outcome-mentor and child supplement tutoring with fun activities such as playing games and,
most importantly, formative conversation in which the child can broach any problems he is
having at school or home. Teachers and school counselors play an important role, regularly
consulting with mentors to keep them abreast of academic progress, classroom behavior and
generally providing information which helps mentors address specific problems a child might be
having. So that a mentoring relationship does not wane during school holidays, children and
mentors attend the same events as the community-based matches.
The role of Amachi staff is to recruit, screen and train volunteer mentors,match them with an
appropriate child,then regularly support that match during its duration. Staff interview all parties
involved, developing profiles which incorporate background and personality to affect a match
most likely to lead to a long and fruitful mentoring relationship. Every month professional social
workers contact the parties in the mentoring relationship, ensuring safety and agency policies are
met, along with providing any guidance needed. Staff also play a much-appreciated support role
to a child's family, making referrals to other social service agencies and expediting assistance
with those agencies when emergency situations occur, such as a lack of food. Amachi also
provides direct assistance through school supply and holiday gift drives. Children come to the
agency through word-of-mouth and referrals from other agencies such as schools and juvenile
probation departments. Staff also make presentations to incarcerated parents at North Texas state
prisons,encouraging them to allow their child to enroll in Amachi. .
While parents, given their circumstances,have difficulty directly participating as a party to a
mentoring relationship,Amachi does encourage the maintenance of a link between parent and
3
child. This is done through mentors encouraging letter writing and often accompanying their
matched child on visits to the prison.In a new program element,mentors also taking advantage of
Texas Department of Criminal Justice hospitality houses, areas at prisons in which parent and
child can enjoy extended face-to-face time.
Amachi children, compared to the general BBBSNT client population,receive extra attention
given to their increased levels of risk,trauma, poverty and absence of protective factors.
Participants receive more intense case management while staff and mentors receive additional
training, especially in the difficulties of communicating with the population and cultural
competence. The mentor-child matching process also receives more scrutiny due to the increased
difficulty and slower rate of change in achieving measures of youth development. To mentor an
Amachi child requires an extremely committed, flexible and patient volunteer.Anyone giving the
least indication of being unlikely to stay matched for two or more years is placed in other
BBBSNT programs.
In just its third year of operation Amachi serves 3,000 children throughout Texas, with
approximately 600 residing in Tarrant County.
Youth mentored through Amachi are able to participate in supporting, value-added programs such
as character development classes, community service projects and Steps, the agency's post-
secondary education and vocational preparation program.
Outcomes and Program Evaluation
Amachi is currently part of a$5 million US OJJDP-funded study by a national research
organization, ICF. Preliminary results of that study have shown that::
• 96 percent of participants are promoted to the next grade level;
• There was an 88 percent reduction in placement in an alternative education program in
the year after being matched with a mentor;
• 71 percent of parents/guardians reported increase in their children's self-confidence;
• 48 percent improved academic performance;
• 43 percent improved classroom behavior and participants were 52 percent less likely to
skip school;and,
• No participant was referred to the criminal justice system
These questions and others are elements of BBBSNT's outcome measurements: A pre-survey is
f given to all new participants upon enrollment then the data is compared with a post-survey given
after one year of mentoring,then on every subsequent anniversary. The survey has 32 questions
that examine six dimensions of the mentoring relationship impact on the development of social
competence: scholastic efficacy("I feel that I am just as smart as other kids my age."); social
acceptance("I find it hard to make friends."); educational expectations; grades;misconduct and
skipping; and parental trust("My parents/guardians respect my feelings."). These measures have
been found to be reliable and valid and used in previous youth development research. In addition
several of the measures have been linked with longer term outcomes. For example, increases in
scholastic efficacy, is associated with improved mental health and higher grades in both children
and adolescents, and increases in social acceptance predicts improvements in peer relations,
increases school achievement, improved school conduct, and decreases the chance of dropping
out. Furthermore, educational expectations have been linked to increases in school performance
and increased standardized test scores. Lastly,parental trust has been linked with improved
4
grades and attendance,-as-well as reduced substance use, and most importantly decreased
juvenile delinquency. All of these are key indicators of improvements in social competence.
Based on these surveys 80 percent of program participants funded by this grant will increase their
mean social competency score at least 10 percent.
Big Brothers Big Sisters's outcomes have resulted it being rated an "exemplary" program
by the Office of Juvenile Justice and Delinquency Prevention for its ability to prevent
juvenile delinquency and school dropping out.
CCPD Grant
This project will serve all of Fort Worth, but draws most of its participants from neighborhoods
marked by wide economic disadvantage and a prevalence of single parent families or
grandparents serving as guardians. Children served will reflect the demographics of Amachi
generally.They are typically aged 8 to 16, and girls constitute 51 percent of program participants.
Amachi serves an ethnically diverse population, composed as follows: African American, 50
percent;White,20 percent;Hispanic, 21 percent; Other, 9 percent.
As an existing program,Amachi has no implementation timeline. Funds from this award will
3 5 allow4eunduplicated participants to be mentored for one year. Some will be currently enrolled
in the program while others will enroll during the grant term.
Funds will be used solely for program expense, including volunteer recruitment, volunteer
screening, volunteer training,the mentor-child matching process, and case management-
including supervision, outcome collection,and mentor guidance.
The budget for staging the program in Fort Worth during FY 2010 will be$180,000, of which
BBBSNT seeks 30 percent through this grant.
Sustainability
BBBSNT has served the youth of Fort Worth continuously since before the Second World War.
Its growth has been built on a broad foundation of community support, from the thousands of
volunteers who serve as mentors,to partnerships with government and other human services
agencies,to financial supporters who sustain the program. BBBSNT's roots extend deeply in the
Fort Worth community. Based on the Big Brothers Big Sisters program model,Amachi has
grown consistently and sustainably over the last three years due to community partnerships and
diverse funding streams that are not reliant on one source of income. In the future,relying on
community partnerships,Amachi will remain sustainable through a combination of grants,
fundraising events, and individual giving.
5
PROGRAM ACTIVITIES & SCHEDULE
Organization: Big Brothers Big Sisters of North Texas Program Name: Amachi
Please indicate month(s)when each program activity will occur with an "X"
ACTIVITY OCT qOV 9EC JAN FEB MAR APR MAY JUN JULY AUG SEPT
A Recruit volunteer mentors X X X X X X X X X X X X
B Enroll youth in program X X X X X X X X X X X X
C Screen and train volunteer mentors X X X X X X X X X X X X
D Interview mentors and youth, forming X X X X X X X X X X X X
profiles which will be used to place them
in a match most conducive to succesS
E Mentor and youth meet at least four hours X X X X X X X X X X X
per month
F Supervise mentor-child matches, ensuring X X X X X X X X X X X X
parties are satisfied, safety policies are
being observed and offering and guidance
needed
G Host group activities and value-added X X X X X X X X X X X X
programs such as Steps college and
vocational prep.
ACTIVITIES AND OUTCOMES SUMMARY
Organization: . Program Name:
Number of How will you measure
List Specific Participants Duration: How does this activity whether this activity was
Project Activities Served by this Hours/Days/Weeks relate to one of the three successful in meeting one
Activity CCPD goals? of the three CCPD goals?
Supports adoption of a Participants will avoid
Volunteer mentors serve as role prevention focus referrals to the criminal
35
models to at-risk youth, meeting One year(approximately 36 justice system by improving
A. with them regularly to develop a social competencies (80% of
relationship marked by inspiration mentor-youth participants will improve
and guidance. meetings) average social competency
by at least 10%
B.
C.
D.
E.
Big Brothers Big Sisters
Executive Board of Directors
EXECUTIVE COMMITTEE:
Chairman of the Board: Dick Kilgust
Chair of Board Development: Steve Mauldin
Chair of Audit Committee: Beth Bull
x
:' ; r � h
w �.
President& CEO
Beverly Adams Holdings
5215 N. O'Connor Blvd., Suite 200
Irving, Texas 75039
Work: 972-868-9040
Cell: 972-868-9001
beverl .adams beverl adamsholdin s.com
, c
Chief Executive Officer
Hall Real Estate Capital, LLC
6801 Gaylord Parkway, Suite 100
Frisco, TX
Work: 972-377-1161
darp@halifinancial.com
0 �' ",
2609 Woodside Drive
Arlington, Texas 76016
Home: 817-496-5069
Cell: 817-903-1540
I.stron man sbc lobal.net
President/CEO
Thos. S. Byrne, Ltd
900 Summit Avenue
Fort Worth, Texas 76102
Work: 817-335-3394
kavilaptsbyrne.com
President/CEO National Board Chair
Haggar Clothing Co. (Retired)
As of January 29,2009 1 Executive Board
85 Kennington
Dallas, Texas 75248
Cell: 214-673-2997
bracken fd aol.com
IN
2708 Gentle Drive (home) Chair—Tarrant County
Flower Mound, Texas 75022
Home: 817-430-8879
Cell 817-637-8609
rob.brockman@h tectransfer.com
Vice President&Treasurer(Retired)
Texas Instruments Incorporated
7839 Churchill Way, MS 3957
Dallas, Texas 75251
Cell: 972-898-5717
bbull cftexas.or
z
Vice Chairman
CheckFree
4055 Valley View Lane, Suite 1000
Dallas, Texas 75244
Work: 972-851-1164
dcarreker@checkfree.com
RMS
Partner
Geode Partners, Inc.
15851 N. Dallas Parkway, Suite 600
Dallas, Texas 75001
Work/Cell: 469-371-9635
amy@geodepartners.com
�. ..
EVP of Hicks Holding, LLC
COO of Hicks Sports Group, LLC
100 Crescent Court, Suite 1200
Dallas, Texas 75201
Work: 214-615-2286
ccoffman@hicksholding.com
VON
Chairman of the Board
Texas Dept. of Criminal Justice
Christina Melton Crain, PC
5521 Greenville Avenue Suite 104-994
Dallas, Texas 75206
As of January 29,2009 2 Executive Board
Work: 214-739-7933
Cell: 214-215-8152
cmc m cin ular.blackber .net
Chancellor
Tarrant County College
May Owen Center
1500 Houston Street
Fort Worth, Texas 76102
Work: 817-515-5201
Idl @tccd.edu
Site President& Regional Director of Cardmember
Services
Citi
6400 Las Colinas Blvd.
Irving, Texas 75039
Work: 972-653-8090
per . .fa an@citi.com
M.
MR
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FLNA Operations, VP West Division
FRITOLAY Inc.
2465 Golden Bear Court
Carrollton, Texas 75008
Work: 972-407-2621
Alfred.Gordon pepsi.com
Gruber, Hurst, Johnson, & Hail, LLP
Fountain Place
1445 Ross Avenue, Suite 4800
Dallas, Texas 75202
Work: 214-855-6800
m ruber@ hjhlaw.com
VP, Customer Operations
Oncor Electric Delivery
115 West Seventh Street, Suite 400
Fort Worth, Texas 76101
Work: 817-215-5850
Cell: 214-437-3780
M u ton1 Qoncor.com
3
3;
i
VP Chairman of The Campaign for Children in Crisis
Hicks Holding LLC
As of January 29,2009 3 Executive Board
100 Crescent Court, Suite 1200
Dallas, Texas 75201
Work: 214-615-2300
tohjr@hicksholdin s.com
WOMMININ WWI
Assistant Vice President
Merrill Lynch
286 Grand Avenue, Suite 200
Southlake, Texas 76092
Work: 817-410-3817
Tollfree: 888-255-0680
david.huff@wachoviasec.com
t
Senior Partner
KPMG LLP
717 N. Harwood, Suite 3100
Dallas, Texas 75201
Work: 214-840-6040
Cell: 214-563-6683
wmjackson@k m .com
15
President
Downtown Fort Worth
Southwest Securities, FSB
301 Commerce, Suite 3100
Fort Worth, Texas 76102
Work: 817-375-4850
r enkins swst.com
Senior Partner
PriceWaterhouseCoopers, LLP
2001 Ross Avenue, Suite 1800
Dallas, Texas 75201
Work: 646-471-6110
Cell: 214-912-3873
dkilgust@swbell.net
a
Senior Partner
Shannon, Gracey, Ratliff& Miller, LLP
777 Main Street, Suite 3800
Fort Worth, Texas 76102
Work: 817-882-7653
Celli 817-991-5494
rlowe@shannongracey.com
As of January 29,2009 4 Executive Board
NA
President/GM
KTVT/KXTA CBS 11
10111 North Central Expressway
Work.- 214-750-1111 ext. 5621
stevem@ktvt.com
Managing Partner, Dallas Office Chair— Dallas County Board
Ernst&Young, LLP
2100 Ross Avenue, Suite 1500
Dallas, TX 75201
Work: 214-696-0645
clint.mcdonnou h@e .com
KIM
EVP-Corporate Banking
Compass Bank
8080 N. Central Expressway, Suite 250
Dallas, Texas 75206
Work: 214-890-8695
randall.morrison@compassbank.com
333 Oak Pointe Lane
Southlake, Texas 76092
Home: 817-488-8050
cowenstx4@verizon.net
President, Sales & Marketing
Southwest Office Systems, Inc.
P.O. Box 612248
D/FW, TX 75261-2248
Work: 817-255-8602
vincepuente@sostexas.com
President, CEO
Property Advisers Realty, Inc.
6012 W. Campus Circle Drive, Suite 201
Irving, Texas 75063
Work: 972-465-9900 ext. 102
er @pro ert advisers.com
Curran Tomko Tarski, LP
2001 Bryan Street, Suite 2050
Dallas, Texas 75270
Work: 214-270-1400
As of January 29,2009 5 Executive Board
rrboy@cttlegal.com
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a-
Chief Financial Officer Chair—Abilene Board
Abilene Diagnostic Center
5550 Piping Rock
Abilene, TX 79606
Work: 325-793-5354
Cell: 325-665-0723
lstanley@abilenedc.com
President
FASTSIGNS
2301 North Collins, Suite 112
Arlington, Texas 76011
Work: 817-261-3027
chris.taylor@fastsigns.com
Assistant Field Vice President
Allstate Insurance Company
8675 Freeport Parkway N., Building E
Irving, Texas 75063
Work: 972-871-1707
jtbho@allstate.com
Executive Vice President
Crosstex Energy Services, Inc.(Retired)
5630 Farquhar Lane
Dallas, Texas 75209
Cell: 214-537-5600
jrwales@aol.com
Mi
Managing Partner
Veneerstone
4835 LBJ Freeway
Suite 700
Dallas, TX 75244
Work: 972-404-0400
justin@tejasstone.com
As of January 29,2009 6 Executive Board
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
Source 1:
Texas Education Agency- $45,000. General program support for recruiting mentors, matching
them with students identified by school district and providing case management services.
Source 2:
Texas Department of Family and Protective Services- $50,000. General program support for
recruiting mentors, matching them with youth possessing two or more DFPS risk factorsand
providing case management services.
Source 3:
Capital for Kids- $20,000. General support for program expansion.
Source 4:
King Foundation- $15,000. General support for program expansion.
Source 5:
9
BUDGET SUMMARY
Amount
Requested
A. Personnel $52,354
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Contracts/Consultants C
G. Other
TOTAL $52,354
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x # of Hours Cost
Kelly Imig Regional Director $24 x 520 $12,480
Roderick Miles Community Recruiter $19 x 520 $9,880
Laurie Price Match Support Specialist $14.42 x 1,040 $14,997
Jennifer Mayak Match Support Specialist $14.42 x 1,040 $14,997
TOTAL Personnel $52,354
B. Fringe Benefits
Name Position Description of Benefits Cost
TOTAL Fringe Benefits $
C.Travel
10
Purpose of Travel Location Item Cost
TOTAL Travel $
D. Equipment
Item Cost per Item Quantity Cost
TOTAL Equipment $0
E. Supplies
Item Cost per Item Quantity Cost
TOTAL Supplies $0
F. Contracts/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants $0
G.Other Costs
Item Cost per Item Quantity Cost
11
TOTAL Other Costs $0
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel
Regional Director (1). $12,480. - Coordinates program in Fort Worth, develops partnerships, recruits
volunteer mentors. .25 FTE. ($24 x 520 hours= $12,480).
Community Recruiter (1) $9,880 - Recruits volunteer mentors through presentations to churches,
workplaces and community groups. .25 FTE ($19 x 520 hours=$9,880).
Match Support Specialists (2) 1 FTE. $29,994- Professional social workers providing matching and
case management services ($14.42 x 1,040 x 2 = $29,994).
B. Fringe
C.Travel
D. Equipment
E. Supplies
F. Contracts/Consultants
12
Big Brothers Big Sisters
Position Description
Regional Director — Urban/Middle Market
Reports To:
VP of Development or VP of Community Relations
Status:
Exempt — Full Time
Position Summary
To position Big Brothers Big Sisters as the preferred charity of choice in giving and volunteering.
Identify and secure the immediate and future needs of the agency in the assigned region.
Position Responsibilities
➢ Securing organizational and individual resources for the Agency's regional priorities and
providing leadership for overall healthy market growth in the region. Including but, not
limited to:
1. Revenue Sales— Responsibility for achieving revenue goals for region
o Sustain existing and secure new funding sources — individual donors,
corporate gifts and event sponsorships (including, but not limited to, BFKS,
Celebrity Golf, Gala, Taste, Raffle, Clay Shoot and various Program events)
o Prospect, cultivate, solicit and steward individual and foundation donors
o Develop funding strategies for region
2. Volunteer Recruitment— Plan, manage and direct efforts to produce match growth
and meet grant goals designated for region(s).
o Develop partnerships with mentor-rich organizations (corporate, service and
faith-based organizations)
o Conduct recruitment presentations and secure mentors for our children
o Develop volunteer solicitation strategies for region
3. Market Presence— Building and strengthening visibility and support of BBBS
among the civic, corporate and philanthropic communities in the assigned region
o Business Development of partners who provide funding and/or mentors
4. Board Development— Lead, develop and support the Regional Board
o Lead Regional Board activities, which include strategic board development
and growth, board meetings and overall board member support
5. Inter-team Collaboration — Team with various agency departments to reach goals
o Work with and assist Events Team, Major Gifts Team and Program Team in
assigned regional activities
➢ Develop and provide comprehensive reports as requested on all business development,
major gifts and volunteer recruitment matters.
➢ Ensure that all activities are in accordance with agency policies and procedures, are
updated on a regular basis and ensure growth.
➢ Contact and cultivate an established number of existing and new accounts per month.
➢ Complete specific goals developed for the region as indicated on performance plan.
Position Competencies
➢ Business Acumen — In-depth understanding of corporate workings, decision making
process, and how to successfully navigate various levels of a corporate organization.
Comfortable meeting with senior executives and mid-level/front line managers.
➢ Ability to successfully demonstrate sales mastery —proven track record in sales;
comfortable making cold calls and setting up appointments; confident in "making the ask"
for financial and volunteer involvement; proactive in getting referrals.
➢ Strategic Agility — Sees ahead clearly; can anticipate future consequences and trends
accurately; has broad knowledge and perspective; is future oriented; can articulately
paint credible pictures and visions of possibilities and likelihoods; can create competitive
and breakthrough strategies and plans.
➢ Interpersonal Savvy — Relates well to others, inside and outside the organization; builds
appropriate rapport; listens, builds constructive and effective relationships; uses
diplomacy and values people; can diffuse even high-tension situations comfortably.
➢ Results — Can be counted on to exceed goals successfully; constantly and consistently a
top performer; bottom-line oriented; steadfastly pushes self and others for results.
➢ Innovation Management— Has good judgment about which creative ideas and
suggestions will work; has a sense about managing the creative process of others; can
facilitate effective brainstorming; can project how potential ideas may play out in the
marketplace; is good at bringing the creative ideas of others to market.
➢ Presentation Skills — Is effective in a variety of formal presentation settings; one-on-one,
small and large groups, with peers, subordinates, and bosses; is effective both inside and
outside the organization, on cool data and hot and controversial topics; commands
attention and can manage group process during the presentation; can change tactics
midstream when something isn't working.
➢ Managing Vision and Purpose — Creates and communicates a compelling and inspired
vision or sense of core purpose; sees beyond today; sees possibilities; is optimistic;
creates mileposts and symbols to rally support behind the vision; makes the vision
sharable by everyone; can inspire and motivate entire units or organizations; is
charismatic.
➢ Perseverance — Pursues everything with energy, drive and a need to finish; seldom
gives up before finishing; especially in the face of resistance or setbacks.
Position Requirements
➢ Minimum of five years of successful fund development or sales experience. Sales
management experience preferred.
➢ Bachelor's Degree and non-profit leadership experience strongly preferred
➢ Effective, experienced and confident public speaker
➢ Ability to lead meetings
➢ Must be willing and able to work whatever hours are necessary to meet performance
objectives.
➢ Must be willing and able to travel throughout the North Texas region when necessary
➢ Must be willing and able to work with diverse populations
➢ Must be willing and able to accept changes to accommodate job responsibilities
➢ Must be available to attend events in the early morning, evening and weekends
3 Big Brothers Big Sisters
Position Description
Match Support Specialist
Reports To:
Match Support Coordinator
Status:
Exempt
Position Summary
To provide professional support to the match relationship while maintaining
contacts, match introductions, and other duties as assigned in a timely and
customer-service oriented manner.
Position Responsibilities
➢ Maintain an assigned caseload of Community Based and/or School Based
matches as assigned and provide match support and relationship
development as defined in the Case Management Manual.
➢ Contact volunteers, parents and children according to agency standards
based on length of match, in order to:
o Provide both on-going risk management and support to keep the
match going;
o Discuss match activity, personal safety reminders, and goal
accomplishments;
o Make assessments of individual training needs, information, and
support needs for each participant; and
o Share information about agency activities, such as Bowl for Kids'
Sake, match activities, or other program activities.
➢ Conduct match introductions and match closures according to BBBSA and
agency standards.
➢ Re-engage volunteers, children and parents as appropriate after match
closure.
➢ Provide timely and comprehensive documentation of all contacts.
➢ Conduct match evaluations/satisfaction surveys and annual outcome
evaluations with parent, child and volunteer input according to BBBSA and
Case Management Manual.
➢ Maintain accurate paperwork for each match according to BBBSA and
agency standards. Submit reports and completed paperwork as required
and in a timely manner.
➢ Enter new and updated information into computer as information is
gathered.
➢ Attend and participate in all team, staff and program meetings.
➢ Meet at least once monthly with supervisor.
➢ Refer to supervisor all problem situations if further support is warranted.
➢ Become familiar with community resources for client information/referral,
sharing knowledge and information with staff members.as appropriate.
➢ Attend match activities as assigned, seeking opportunities to make
meaningful in-person contacts with matches.
➢ Assist with agency special events as requested.
➢ Other duties as assigned.
Position Competencies
➢ Customer Focus — Is dedicated to meeting the expectations and
requirements of internal and external customers; gets first-hand customer
information and uses it for improvements in products and services; talks
and acts with customers in mind; establishes and maintains effective
relationships with customers and gains their trust and respect. (BBBS'
"customers" include applying children, parents and volunteers, as well as
Bigs, Littles, school personnel, Board Members, corporate liaisons, and
any other program stakeholders).
➢ Professionalism —Able to give, request and receive feedback in a positive
and productive manner. Seeks to solve conflicts before they become
problems; evaluates his/her own role in a problematic situation instead of
assigning blame to others. Carries self professionally with regard to attire,
behavior, language and attitude. Treats others with respect. Represents
the organization in a positive manner.
➢ Priority Setting — Spends her/his time and the time of others on what's
important; quickly zeroes in on the critical few and puts the trivial many
aside; can quickly sense what will help or hinder accomplishing a goal;
eliminates roadblocks, creates focus.
➢ Organizing — Can coordinate resources to get things done; orchestrate
multiple activities at once to accomplish a goal; uses resources effectively
and efficiently, including effective time management, arranges information
and files in a useful manner.
➢ Listening — Practices attentive and active listening; has the patience to
hear people out; can accurately restate the opinions of others even when
she/he disagrees.
➢ Approachability— Is easy to approach and talk to; makes extra efforts to
put others at ease; can be warm, pleasant and gracious; is sensitive to
and patient with others' anxieties; builds rapport well; is a good listener;
identifies informal and incomplete information in time to do something
about it.
➢ Commitment to Task—Willing and able to pursue goals beyond what is
necessarily called for.
➢ Self-Discipline —Able to effectively and efficiently structure her/his
workday and environment when working in an unstructured situation, i.e.,
working from home or with a flexible work schedule.
➢ Compassion — Genuinely cares about people, is concerned about their
work and non-work problems; is empathetic to the plight of others not as
fortunate; demonstrates real empathy with the joys and pains of others.
-� ➢ Understanding others — Is receptive to various points of view, whether or
not he/she agrees; suspends judgment until others have had their say;
accepts diversity in others.
➢ Marketing —Awareness and understanding of Brand New Thinking and
accelerated, customer-service delivery.
Position Requirements
➢ Must possess a minimum of a Bachelor's Degree (preferably in a social or
human science field, such as social work, sociology, or psychology).
➢ 1 — 2 years of related experience preferred.
➢ Must have a high level of organization.
➢ Must be able to effectively manage and support volunteers.
➢ Must have excellent writing skills, being able to document clearly,
accurately, and succinctly.
➢ Must have knowledge of child safety indicators.
➢ Must be a problem solver with creativity skills.
➢ Must have good telephone communication skills and a willingness to be
on the phone for extended periods of time.
➢ Must be willing to work whatever hours are necessary to complete tasks.
➢ Must be willing and able to work with diverse populations.
➢ Must be willing and able to travel in determined service area to make
match contacts, match introductions, and match activities or other duties
as assigned.
Lori Price
6100 Browning Drive 23102
North Richland Hills, TX 76137
817-992-2518
gTacelprice@yahoo.com
OBJECTIVE
Seeking a job as a Social Worker
SUMMARY OF QUALIFICATIONS
• Over 2 years experience providing guidance to children
• Solid leadership,teamwork,and time management skills
• Confident and poised in interactions with individuals at all levels
EDUCATION
Bachelor of Social Work December 2007
University of North Texas
License Pending
EXPERIENCE
Communities In Schools August 2007-December 2007
Social Work Intern
• Coordinated and facilitated multiple behavior and self esteem groups
• Provided referral linkage to health and community resources
• Functioned as a part of a team of faculty and other professional staff to encourage student's academic success
• Maintained a working relationship with a 75 student case load
• Conducted home visits for students experiencing personal, family or school related difficulties
• Researched community resources available to many populations
1ayTime Hourly Childcare June 2006-Present
Office Manager
• Managed facility and oversaw team of caregivers
• Performed data entry and computerized invoices
+ Supervised children 6 weeks- 12 years old
• Communicated to parents regarding children's behaviors
YMCA June 2003-August 2003
Summer Counselor
• Supervised group of 30 children in various activities
• Assisted with planning field trips and other outside activities
• Counseled and guided children through out the summer
SKILLS
Abilities: Strong interpersonal, organizational,and communication skills
Computer: Microsoft Office Applications and Internet Tools
COMMUNITY SERVICE
Spirit Horse Therapeutic Riding Center August 2005-November 2005
• Guided horses as disabled children rode on trails
• Provided emotional support for the children while riding
e Helped children get up on horses
Fellowship of the Parks January 2005-December 2005
Assisted in the children's ministry
• Supervised children during activities
• Presented curriculum to children
• Lead group of girls during summer camp
JENNIFER L. MAYAK 3804 Springtime Court
Arlington, Texas 76017
817-483-2283 or 817-507-6330
EXPERIENCE
In-Home Services Supervisor
October 1,2002 to June 30,2006
Council on Aging in Union County
Monroe,NC
Intake, initial assessments, information and referral, securing supportive in-home
services, advocacy, and on-going case management for approximately 90 frail
elderly clients in efforts to enhance their ability to live independently. Supervision of
eleven (11) In-Home Aides-which includes payroll, scheduling, and training,
Additional responsibilities include fund-raising, solicitation of in-kind items,
commodities distribution, and representation of Council on Aging at regional
conferences and community functions. Relocated to Texas to be near family.
Interim Property Manager
October 31, 2001 to August 2,2002
Federal American Properties, Inc. —Liberty Park Apartments
Pittsburgh, PA
Managed 332 units of a low-income, HUD subsidized housing development and
supervised eight(8) staff members, due to sudden disability of certified manager.
Certified Resident Service Coordinator
November 15, 1993 to October 30, 2001
Federal American Properties, Inc. —Penn Circle Apartments
Pittsburgh, PA
Assessment of needs and development of programs and services to meet the needs of
all residents lodged in low-income urban housing, resident advocacy,information
and referral, social work services, counseling, developed Computer Center and
conducted classes, developed and supervised after-school and summer programs for
youth, developed after-school employment program for teens,worked with the
Gang and Drug Tasks Forces, editor of monthly news letter,worked with hospitals
to arrange supportive after-care, prepared and delivered holiday meals for disabled
and elderly residents,grant writing,supervision of two (2) HUD Drug Elimination
Grants, initiated and supervised resident volunteer groups, the planning and
implementation of holiday activities, instructor for American Red Cross CPR/First
Aid, set up various health screenings, and was liaison between Management and the
Resident Councils. Position was eliminated when the property was sold and was
asked to become Manager of Liberty Park Apartments when Manager became
disabled.
Jennifer L. Mayak
Resume
Page 2
Senior Services Case Manager
October 1989 to November 12, 1993
LIFESPAN (formerly New Heritage,Inc.)
Homestead, PA
Case manger for frail elderly and temporarily/permanently disabled persons
needing in-home services and placement through the Allegheny County Department
of Aging. Performed in-home assessments, serviced reports of elder abuse and
neglect, and managed client advocacy. Case monitored approximately 100 clients.
Left for enhanced employment opportunity.
Licensed Social Worker
October 1978 to June 1989
Cincinnati Metropolitan Housing Authority
Cincinnati, Ohio
Licensed Social Worker for residents lodged in urban housing projects. Provided
information and referral, counseling, advocacy, senior needs assessments for
congregate housing and nursing home placement, developed programs and secured
services to meet the needs of residents of all ages. Caseload included approximately
150 residents. Left to care for elderly parents in Pittsburgh area.
EDUCATION
Slippery Rock University
Slippery Rock,PA
Bachelor of Arts Degree in Social Sciences
Penn State University
Pittsburgh, PA
Paralegal Certificate Program
ACTIVITIESIHONORS
American Association of Service Coordinators, 4-year board member of the
Allegheny County Safety Coalition,Kappa Delta Social Sorority, Pi Delta Phi
National Honorary.
REFERENCES available upon request.
KELLY I M I G
4200 Bridgeview Dr. 41016
Fort Worth, TX 76109
(817) 716-9896
E-mail: kaimig yahoo.com
EDUCATION
TEXAS CIMSTIAN UNIVERSITY
Bachelor of Science: Psychology Major/Social Work Minor
Graduated May 2001 Cum Laude
GPA: 3.8
Master of Science in Journalism: Advertising and Public Relations (partial)
EMPLOYMENT
➢ Director of Marketing, The Miller Company (January 2007-present)
-Responsible for the company's brand
-Focus on marketing to specific segments of clientele including top Fortune 500 companies
-Develop and implement the Marketing Campaigns for internal Account Executives to utilize for
sales growth
-Organize and run $150,000 annual Marketing budget
-Rebranded and launched company's website: www.themillercompany.com as well as update and
maintain it
-Manage and maintain a CRM database containing over 5,000 contacts/prospects
-Motivate the sales team for growth in sales and hold accountable for proper follow-up
-Responsible for the design,production and distribution of all TMC communication collateral
➢ Assistant Director, TCUAthletics Marketing (July 2004-January 2007)
-Developed and implemented integrated marketing campaigns, game day operations, and
attendance/season ticket sales initiatives for men's basketball
-Recruited,hired and supervised eight student interns year-round
-Oversaw marketing &promotions to the student body, including communications & student groups
-Oversaw coordination and scheduling of SuperFrog mascot for over 300 university, athletic, and
community events/year
-Assisted in the design, production, and distribution of sales/collateral materials
-Coordinated and assisted with over 150 Community Outreach initiates per year in the Athletics
Department including team,player, and coach appearances to schools, hospitals, and other
community events
-Developed a telemarketing plan for football ticket sales, including the hiring of 20 student callers
-Developed and implemented 2 major football initiatives: Frogs for the Cure and Fiesta de los Frogs
-Coordinated pre-game Family Zone (Frog Alley) and all corporate/group hospitality for football
-Assisted with football, baseball, and soccer game day operations and various special events
➢ Director, TCUPhonathon/Annual Fund Officer (July 2002-July 2004)
-Responsible for raising $630,000 during FY '03, FY '04, and FY '05 for TCU's Annual Fund
-Hired, trained, motivated, and evaluated students to be effective and responsible liaisons between
TCU and alumni
-Implemented new hiring process and managed 70 students for the TCU Phonathon
I
-Managed 4 student supervisors
-Managed $100,000 budget
-Coordinated effective pledge follow-up program
-Provided a supportive and diverse work environment
-Implemented a new incentive for student caller production
-Led presentation for Faculty and Staff Annual Fund Drive
-Conducted the 5-year class reunion gift effort
➢ Walsh Oil (May 1999-July 2002)
Worked with general manager handling various business transactions, serving as intermediary for
charitable giving distributions, and executing other duties as directed.
➢ FWISD Teaching Positions (Sept. 2001-May 2002)
Taught kindergarten through twelfth grade students in English, Algebra, World History, Government,
and Biology at M. Walton Elementary, Benbrook Elementary, Forest Oak Middle School, O.D.
Wyatt High School, and Eastern Hills High School with a permanent position at Benbrook
Elementary in fourth grade.
VOLUNTEER EXPERIENCE
➢ HOPE Farm,Inc (January 2007—present)
-Currently tutoring middle school boys once/week
➢ Big Brothers Big Sisters of North Texas (April 2000-present)
-Currently serving as a mentor to an underprivileged eighth grade girl with weekly visits/activities
ACTIVITIEWHONORS
➢ Texas Big Sister of the Year(November 2005)
This award recognizes one female volunteer out of 14,000 Big Sisters in the State of Texas for her
commitment to the mentoring relationship with a child.
➢ Student Organizations Committee (October 2005)
Nominated and selected as one of 14 TCU Faculty/Staff members to assist in matters concerning the
formation and operation of all student groups on campus.
➢ Teammate of the Month (September 2005)
This award recognizes one staff member in the Athletics Department for his/her performance,
productivity, and service.
➢ Outstanding Program Award(August 2003)
This award recognizes a program in the Advancement Department that has made significant
improvements or met with exceptional results.
➢ Jr. Board member for Big Brothers Big Sisters of North Texas (March 2003-present)
The Jr. Board assists in fund raising efforts (i.e. Bowl for Kids Sake) and activities/events to increase
the recruitment of new Big Brothers and Big Sisters.
➢ Best Substitute Teacher of the Year(January 2002)
Selected by the students at Eastern Hills High School in the ninth through twelfth grades as their
favorite substitute teacher.
➢ Fort Worth Big Sister of the Year(November 2001)
Chosen as the "Rookie" Big Sister of the year from 100 nominees recommended by the match
consultant staff of Big Brothers Big Sisters of Tarrant County.
REFERENCES
Jeff Crane
Director of Athletics Marketing
University of South Carolina
(803) 673-6693 (C)
Coach Neil Dougherty
Former Head Men's Basketball Coach
Texas Christian University
(817) 718-6800 (C)
Malcolm Louden
General Manager, Walsh Oil
Board of Trustees, TCU
(817) 335-3741 (0)
Ann Louden
Chancellor's Associate for External Relations
Texas Christian University
(817) 257-7254 (0)
6601 Rhea Ridge Dr.
Fort Worth,TX 76135
(817) 237-0022
Email rfjjmiles@yahoo.com Fax(817)921-2002 2001-2003 Fort Worth Can Academy Charter School Fort Worth,TX
R O D E R I C K MILES J R . Guidance counselor
• Developed and implemented a successful college preparation program for first generation college students.
• Provided assessment of student academic abilities.
OBJECTIVE To serve as a catalyst for change in the life of individuals;especially those who are socially,culturally,and Facilitated freshman odentafion.
economically disadvantaged through the medium of social services. Provided academic counseling,such as identification of practical educational settings;and,personal adv sing,
including counseling students on effective ways tu manage social,financial and family issues.
Conducted career assessment programs in conjunction with other agencies and local colleges,aimed at enabling
EDUCATION 1996-1997 Saint Paul School of Theology Kansas City,MO students to idenfify viable and realistic educational and career paths.
• Acted as a lia son between students and faculty by articulating the needs of the sludents with the faculty in a
1992-1996 Philander Smith College Little Rock,AR manner bat enabled both parties to achieve their set goals.
Bachelor of Arts In Psychology Participated in student recruitment
2000.2001 Tarrant County Community Supervision and Corrections Department
PROFESSIONAL Fort Worth,TX
EXPERIENCE 2005-Present Department ofFamify and ProtectiveServices Fort Worth,TX Supervision Officer(Responsrbk for NsupsvisbnofadrnfpvaEoriers)
• Successfully counseled adult probationers with the ultimate goal of social rehabilitation.This included providing
Child Protective Services Investigator guidance on strategies related to setting realistic education or career goals;and effective follow through on
• Investigates reports of abuse and neglect to children to assess current or future risk to children by employment searches,school enrollment,and job placement
interviewing parents,children and collaterals. Assisted probationers on mastering basic life skills,such as personal finances,budgeting,obtaining housing,
Examine children for Injury's and developmental problems, support programs,and social services.
• Assessing home and social environment for dangers and risk of harm and gathering pertinent
information from other sources. Served as arbitrator and mediator resolving Issues regarding law enforcement family concerns,and consultation
• Document case records by completing forms,narratives and reports to torn a written record for with the court on rehabilitation measures.
each client.
• Provides In-home services to meet the specific needs of clients by identifying problem areas, 1997.2000 Bank One Fort Worth,TX
developing treatment plans,and using appropriate resources to minimize risk and provide for safety
of children. Loantnsurance Specialist
Develops and maintains effective working relationships between Child Protective Services staff and processed fife and disability insurance dawns.
law enforcement officials,judicial officials,legal resources;medical professionals,and other
community resources, Processed checks,car payments and personal checks.
• Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all
work-related contacts,
• Skilled in effective verbal and written communication.
• Skilled In establishing and maintaining effective working relationships.
• Skilled in investigative techniques.
ACCOMPLISHMENTS Philander Smith College Collegiate Choir Choral scholarship.
2003-2005 Tarrant County College South Campus Fort Worth,TX
• UNCF Merit Scholar scholarship.
Upward Bound Program Academic AdvlsorlCollege Academic Advisor
Provide comprehensive advisement to Upward Bound program participants. Black College Fund Ambassador for the United Methodist Church.
• Supervising of Upward Bound academic program inswctors.
• Liaison between institution and high school counseling and administrative staff. Dean's List Award Recipient.
• Seminar and workshop facilitator.
• Recruiting and monitoring of student participation.
• Create appropriate strategies to promote student success.
• Create and maintain database files. ORGANIZATIONAL Speaker's Bureau for Christian Student Ministries,
• Design and produce program materials. SERVICES
• Menage and implement academic program at area high schools. African—American Student Organization sponsor.
• Assist in planning and coordination of on and off campus program events and workshops.
• Provide career Information and referrals regarding student services, Southwest Regional Director of the Pre-Alumni Council of UNCF.
• Evaluate student academic status through testing instruments.
• Assist students with educational and degree planning. President of the Beta Chi chapter of Alpha Phi Alpha Fraternity Inc. 03
Y Vice President of the Student Government Association. W
Z
REFERENCES Available upon request. ..•�
Position Competencies
➢ Ability to successfully demonstrate recruiting mastery — has a proven track record in
recruiting, is comfortable making cold calls and setting up appointments, feels confident
in requesting a call to action. Has a strong drive for success, has written goals that are
specific and measurable. Knows how to do consistent, effective prospecting — knows
how many calls to make daily, makes the agreed upon calls, is proactive in getting
referrals. (BBBS' "customers include applying children, parents and volunteers, as well as
Bigs, Littles, school personnel, Board members, corporate liaisons and any other
program stakeholders.
➢ Customer Focus — is dedicated to meeting the expectations and requirements of internal
and external customers; gets first-hand customer information and uses it for
improvements and in products and services; talks and acts with customers in mind;
establishes and maintains effective relationships with customers and gain their trust and
respect. Sees ahead clearly-, can anticipate future consequences and trends accurately;
has broad knowledge and perspective-, is future oriented; can articulately paint credible
pictures and visions of possibilities and likelihoods- can create competitive and
breakthrough strategies and plans.
➢ Professionalism —Able to give, request and receive feedback in a positive and
productive manner. Seeks to solve conflicts before they become problems; evaluates
his/her own role in a problematic situation instead of assigning blame to others. Carries
self professionally with regard to attire, behavior, language, and attitude. Treats others
with respect. Represents the organization in a positive manner.
➢ Interpersonal Savvy — Relates well to all kinds of people, up, down and sideways, inside
and outside the organization; builds appropriate rapport-, practices attentive and active
listening; builds constructive and effective relationships; uses diplomacy and tact; values
people and their points of view whether or not he/she agrees; can diffuse even high-
tension situations comfortably.
➢ Results — Can be counted on to exceed goals successfully; is constantly and
consistently one of the top performers; very bottom-line oriented, steadfastly pushes self
and others for results.
➢ Presentation Skills — Is effective in a variety of presentation settings; one-on-one, small
and large groups, with peers, subordinates, and bosses; is effective both inside and
outside the organization, on cool data and hot and controversial topics-, commands
attention and can manage group process during the presentation; can change tactics
midstream when something isn't working.
➢ Managing Vision and Purpose — Creates and communicates a compelling and inspired
vision or sense of core purpose; sees beyond today; sees possibilities; is optimistic;
creates mileposts and symbols to rally support behind the vision; makes the vision
sharable by everyone; can inspire and motivate`entire units br organizations; is
charismatic.
➢ Perseverance — Pursues everything with energy, drive, and a need to finish, seldom
gives up before finishing; especially in the face of resistance or setbacks.
➢ Priority Setting — Spends his/her time and the time of others on what's important;
f quickly zeros in on the critical few and puts the trivial aside; can quickly send what will
help or hinder accomplishing a goal; eliminates roadblocks, creates focus.
➢ Organizing — Can coordinate resources to get things done; orchestrate multiple activities
at once to accomplish a goal; uses resources effectively and efficiently, including
effective time management; arranges information a files in a useful manner.
➢ Self-discipline —Able to effectively and efficiently structure his/her workday and
environment when working in an unstructured situation, i.e., working from home or with a
flexible work schedule.
Position Requirements
➢ Bachelor's Degree strongly preferred.
➢ Sales, marketing, and relationship management experience preferred.
➢ Must be able to work whatever hours are needed to complete job assignments.
➢ Must be capable of lifting up to 30 pounds and possessing manual dexterity.
➢ Must be able to travel extensively within North Texas counties.
➢ Must be willing to work early mornings, weekends, and evenings in diverse locations as
required.
➢ Must be able to work with diverse populations in diverse territories.
➢ Must be able to work well with others as part of a Team.
➢ Must possess excellent organizational skills.
➢ Must be able to effectively manage and support volunteers.
➢ Must be a self-starter, problem solver, and innovator.
➢ Must be able to handle multiple situations simultaneously.
➢ Must be able to communicate effectively and professionally in writing and verbally by
telephone and face-to-face.
➢ Must be willing and able to make last minute changes to accommodate job responsibilities.
➢ Must develop plan and generate results from activity.
AMENDED AND RESTATED
BYLAWS
OF
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
January 31, 2003
658728_6.DOC
TABLE OF CONTENTS
BYLAWS OF
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
ARTICLE I
STRUCTURE, PURPOSES AND MEMBERS
Section1.1. Structure.................................................................................................................. 1
Section1.2. Purposes .................................................................................................................. 1
Section1.3. Members.................................................................................................................. 1
ARTICLE II
CORPORATE OFFICES
Section 2.1. Principal Place of Business..................................................................................... 1
Section 2.2. Registered Office and Registered Agent................................................................. 1
ARTICLE III
BOARD OF DIRECTORS
Section3.1. Powers.....................................................................................................................2
Section3.2. Number............................. ...................................................................................2
Section 3.3. Appointment, Composition and Term.....................................................................2
Section3.4. Removal .................................................................................................................. 3
Section3.5. Vacancies ................................................................................................................3
Section 3.6. Meetings of Directors..............................................................................................3
Section3.7. Annual Meetings.....................................................................................................3
Section3.8. Regular Meetings....................................................................................................3
Section3.9. Special Meetings.....................................................................................................3
Section 3.10. Notice of Meetings......................................................................................3
Section3.11. Quorum........................................................................................................3
Section 3.12. Conduct of Business....................................................................................
Section 3.13. Compensation of Directors; Expenses........................................................4
ARTICLE IV
COMMITTEES
Section4.1. Board Committees...................................................................................................4
Section 4.2. Procedures; Meetings; Quorum...............................................................................
Section4.3. Removal ..................................................................................................................5
ARTICLE V
REGIONAL BOARDS
Section5.1. Powers.....................................................................................................................5
Section5.2. Number....................................................................................................................5
-i-
Section5.3. Appointment............................................................................................................ 5
Section5.4. Term and Removal.................................................................................................. 5
Section5.5. Vacancy...................................................................................................................6
Section5.6. Meetings..................................................................................................................6
Section 5.7. Notice of Meetings..................................................................................................6
Section5.8. Quorum....................................................................................................................6
Section5.9. Chairperson.............................................................................................................6
Section 5.10. Conduct of Business...........................................
Section 5.11. Compensation of Regional Board Members; Expenses.............................. 7
ARTICLE VI
BOARD OFFICERS
Section 6.1. Number, Titles, and Term of Office........................................................................7
Section6.2. Chairperson.............................................................................................................7
Section6.3. Secretary..................................................................................................................7
Section6.4. Treasurer..................................................................................................................8
Section 6.5. Immediate Past Chairperson.................................................................................... 8
Section6.6. Chairperson-Elect....................................................................................................8
Section 6.7. Vice Chairperson—Board Development ................................................................8
Section 6.8. Vice Chairperson of Development..........................................................................8
Section 6.9. Vice Chairperson of Marketing/Public Relations...................................................8
Section 6.10. Vice Chairperson of Personnel......................................
Section 6.11. Vice Chairperson of Programs....................................................................9
Section6.12. Removal ......................................................................................................9
Section6.13. Vacancies ....................................................................................................9
ARTICLE VII
OFFICERS OF THE CORPORATION
Section 7.1. Corporation Officers Enumerated...........................................................................9
Section7.2. Qualifications..........................................................................................................9
Section7.3. Term of Office.........................................................................................................9
Section 7.4. Removal; Filling of Vacancies................................................................................9
Section 7.5. Compensation..........................................................................................................9
Section 7.6. Chief Executive Officer ..........................................................................................9
Section7.7. President................................................................................................................ 10
Section 7.8. Vice-Presidents and Other Officers....................................................................... 10
Section 7.9. Additional Powers and Duties............................................................................... 10
Section 7.10. Board Participation........................................
ARTICLE VIII
MISCELLANEOUS PROVISIONS
Section8.1. Fiscal Year............................................................................................................. 10
Section8.2. Seal....................................................:................................................................... 10
Section 8.3. Notice and Waiver of Notice................................................................................. 11
-ii-
Section 8.4. Resignations................................................................. ............ 11
.............................
Section 8.5. Action Without a Meeting; Telephone Meetings.................................................. 11
ARTICLE IX
INDEMNIFICATION OF DIRECTORS AND OFFICERS
ARTICLE X
CONFLICTS OF INTEREST POLICY
Section10.1. Purpose...................................................................................................... 12
Section10.2. Definitions................................................................................................. 12
Section10.3. Procedures................................................................................................. 12
Section 10.4. Records of Proceedings..................................................
Section 10.5. Compensation Committees ....................................................................... 14
Section 10.6. Annual Statements..................................................................................... 14
Section 10.7. Periodic Reviews.......................................................................................
14
Section 10.8. Use of Outside Experts................................
-iii-
- BYLAWS
OF
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
ARTICLE I
STRUCTURE, PURPOSES AND MEMBERS
Section 1.1. Structure. Big Brothers Big Sisters of North Texas (the "Corporation") is
a non-profit corporation organized under the laws of the State of Texas. The Amended and
Restated Articles of Incorporation of the Corporation were filed in the office of the Secretary of
State of the State of Texas on January 31, 2003 (as amended from time to time, the "Articles of
Incorporation").
Section 1.2. Purposes. The purposes for which the Corporation is organized are
exclusively charitable and educational within the meaning of Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended (the "Code"). In accomplishment of such purposes, the
Corporation will:
(a) unite and organize to make a positive difference in the lives of children
and youth primarily through professionally supported one-to-one relationships with caring,
committed volunteers; and
(b) perform such other functions as may be necessary or appropriate to fulfill
the purposes of the Corporation.
Section 1.3. Members. The Corporation shall have no members.
ARTICLE II
CORPORATE OFFICES
Section 2.1. Principal Place of Business. The location of the Corporation's principal
place of business shall be determined by the board of directors of the Corporation (the "Board")
from time to time. The Corporation may have such other offices, either within or without the
State of Texas, as the Board may determine or as the affairs of the Corporation may require from
time to time.
Section 2.2. Registered Office and Registered Agent. The Corporation shall have and
continuously maintain in the State of Texas a registered office and a registered agent whose
office is the Corporation's registered office, as required by the Texas Non-Profit Corporation
Act, TEX. REV. C1V. STAT. ANN. art. 1396 (Vernon 1997) (the "Act"). The registered office
may, but need not be, identical to the principal office of the Corporation in the State of Texas,
and the address of the registered office may be changed from time to time by the Board in
accordance with applicable law.
1
ARTICLE III
BOARD OF DIRECTORS
Section 3.1. Powers. The property, business and affairs of the Corporation shall be
managed and controlled by the Board and, subject to the restrictions imposed by applicable law,
the Articles of Incorporation and these Bylaws, the Board shall exercise all of the powers of the
Corporation. Those powers include, but are not limited to:
(a) the appointment of the members of the board of directors of Big Brothers
Big Sisters of North Texas Foundation (the "Foundation"), the Corporation's supporting
organization within the meaning of Sections 501(c)(3) or 170(c)(1) and Sections 509(a)(1) or
509(a)(2) of the Code;
(b) the responsibility of raising and developing funds for the benefit of the
Corporation;
(c) the policy-making function of the Corporation, including the ability to
make and change or rescind any rules and regulations it chooses for the Corporation, regarding
the operation of the Corporation, and ordering or directing any other action to be taken by the
Corporation;
(d) the protection of the brand identity associated with the Corporation;
(e) the formulation of strategic plans for the Corporation;
(f) approval of any changes to the organizational documents of the
Foundation; and
(g) the power to amend the Articles of Incorporation and these Bylaws of the
Corporation.
Section 3.2. Number. The Board shall consist initially of the individuals named in the
Articles of Incorporation. The Board may increase or decrease the number of directors of the
Corporation ("Directors") from time to time; provided, however, that the number of Directors
shall never be less than three, and provided further that no decrease in the number of Directors
shall have the effect of shortening the term of any incumbent Director.
Section 3.3. Appointment Composition and Term. Except as otherwise provided in
the Articles of Incorporation, Directors shall be appointed by a majority of the incumbent
Directors from time to time and shall serve a term of four years. The Board's membership shall
include, at all times, each current Regional Board Chairperson(as hereinafter defined). Directors
may, but need not, be divided into classes and the terms of office of the several classes, if any,
need not be uniform. Each person serving as a Director shall hold office until the earlier to occur
of: (a) the expiration of the term for which he or she is appointed and until his or her successor
has been appointed and qualified; or (b) his or her death, resignation, or removal as hereinafter
provided. It is suggested that Directors serve no more than two consecutive four year terms
without ceasing to serve as a Director for at least a one year period.
2
Section 3.4. Removal. Any Director may be removed from office, with or without
cause, by a vote of two-thirds of all the members of the Board; provided, however, a Regional
Board Chairperson may not be removed from the Board during his or her term as a Regional
Board Chairperson.
Section 3.5. Vacancies. Any vacancy in the Board resulting from any increase in the
number of Directors or the death, resignation, disqualification, removal or inability to act of any
Director, shall be filled by a majority vote of the remaining Directors at any regular meeting or
special meeting of the Board called for that purpose. A Director elected to fill a vacancy shall be
elected for the unexpired term of his predecessor in office. Notwithstanding anything else
contained in this paragraph, any vacancy occurring in the office of a Director appointed due to
his or her services as a Regional Board Chairperson, shall be filled by the successor Regional
Board Chairperson,of the applicable Regional Board.
Section 3.6. Meetings of Directors. The Directors may hold meetings, maintain an
office and keep the Corporation's books and records at such place or places within or without the
State of Texas as the Board may from time to time determine; provided, however, that in the
absence of any such determination, such place shall be the Corporation's principal office in the
State of Texas.
Section 3.7. Annual Meetings. The annual meeting of the Corporation (the "Annual
Meeting") shall be held once each calendar year at such time and place as shall be designated by
the Chairperson (as hereinafter defined) for the purpose of: (a) electing Directors for the ensuing
year who will take office beginning in January of the following year; (b) electing officers for the
ensuing year who will take office beginning in January of the following year; and (c) transacting
such other business as may be properly brought before such Annual Meeting.
Section 3.8. Regular Meetings. Regular meetings of the Board ("Regular Meetings")
may be held at such times and places as may be determined, from time to time by the Board.
There shall be a minimum of four Regular Meetings of the Board each year in addition to the
Annual Meeting and the form of all such meetings may be in person or by telephone or
telecommunication as technology permits.
Section 3.9. Special Meetings. Special meetings of the Board ("Special Meetings")
may be called by the chairperson of the board (the "Chairperson") and shall be called by the
Secretary upon the written request of at least one-third of the Directors.
Section 3.10. Notice of Meetings. The Chairperson shall give notice of the time and
place of each Board meeting in person,by facsimile transmission, e-mail or by telephone to each
member of the Board calling the meeting as far in advance as practicable before such meeting.
Unless otherwise indicated in such notice, any and all matters pertaining to the Board's purposes
may be considered and acted upon at such meeting. At any meeting at which every Board
member shall be present, even though without notice, any matter pertaining to the Board's
purposes may be considered and acted upon.
Section 3.11. Quorum. At all meetings of the Board, one-third of the total number of
Directors shall constitute a quorum for the transaction of business,but in no event shall a quorum
3
be less than three Directors. The act of a majority of the Directors present at any meeting at
which there is a quorum shall be the act of the Board, except as may be otherwise specifically
provided by statute. If less than a quorum is present at a meeting, a majority of the Directors
present may adjourn the meeting from time to time without further notice.
Section 3.12. Conduct of Business. At meetings of the Board, matters pertaining to the
Corporation's purposes shall be considered. At all meetings of the Board, the Chairperson shall
preside, and in the absence of the Chairperson, a chairperson for the meeting shall be chosen by
the Board from among the Directors present. The Secretary of the Corporation shall act as
secretary of all meetings of the Board, but in the absence of the Secretary, the Chairperson may
appoint any person to act as secretary of the meeting. The chairperson of any meeting of the
Board shall determine the order of business and the procedure at the meeting, including, without
limitation, conduct of the discussion and the order of business.
Section 3.13. Compensation of Directors; Expenses. Persons serving as Directors shall
not receive any salary or compensation for their services as Directors; provided, however, that
nothing contained herein shall be construed as precluding any Director from receiving
compensation in a reasonable amount for personal services rendered (other than services
rendered as a Director) that are reasonable and necessary in carrying out the Corporation's
purposes as the Board may from time to time determine. The Board may from time to time
adopt policies regarding the reimbursement of Directors for reasonable expenses incurred in
carrying out their duties as Directors.
ARTICLE IV
COMMITTEES
Section 4.1. Board Committees. The Directors may from time to time designate
members of the Board to constitute committees that shall have and may exercise such powers as
the Board may determine in the resolution that creates the committee. The Board may appoint
individuals who are not members of the Board to any committee; provided, however, that a
majority of the committee members shall be members of the Board if such committee exercises
the authority of the Board in the management of the Corporation. Any committee created by the
Board shall have a minimum of two members. Other committees, not having and exercising the
authority of the Board in the management of the Corporation, may be designated and members
appointed by a resolution adopted by the Board, or by the Chairperson if authorized by a
resolution of the Board or by these Bylaws. Membership of such committees may, but need not,
be limited to Directors.
Section 4.2. Procedures; Meetings; Quorum. Any committee created by the Board or
these Bylaws, unless otherwise expressly provided herein, shall: (a) have a chairperson
designated by the Board; (b) fix its own rules or procedures; (c) meet at such times and at such
place or places as may be provided by such rules or by resolution of such committee or
resolution of the Board; and (d) keep regular minutes of its meetings and cause such minutes to
be recorded in books kept for that purpose in the principal office of the Corporation, and report
the same to the Board. At every meeting of any such committee, the presence of at least one-
third of all the members thereof shall constitute a quorum, and the affirmative vote of a majority
of the members present shall be necessary for the adoption by it of any action, unless otherwise
4
expressly provided in the committee's rules or procedures, the Articles of Incorporation, these
,1 Bylaws or by the Board.
The Board may designate one or more Directors as alternate members of any committee,
who may replace any absent or disqualified member at any meeting of such committee. In the
absence or disqualification of a member of a committee, the members present at any meeting of
such committee who are not disqualified from voting, whether or not constituting a quorum, may
unanimously appoint the designated alternate Director to act at that meeting in the place of the
absent or disqualified member.
Section 4.3. Removal. Any officer or agent or member of a committee elected or
appointed by the Board may be removed by the Board, but such removal shall be without
prejudice to the contract rights, if any, of the individual so removed. Election or appointment of
an officer or agent shall not of itself create contract rights.
ARTICLE V
REGIONAL BOARDS
Section 5.1. Powers. The Corporation shall initially have three regional boards (each a
"Regional Board"). The Board shall have the power to create additional Regional Boards from
time to time. Each Regional Board shall advise and assist the Board on such matters as the
Board may designate and also shall be responsible for the following:
(a) overseeing the integrity of the Corporation's programs in its region;
(b) consulting with the Corporation's staff in its region;
(c) raising and developing funds for the benefit of the Corporation;
(d) recommending policies to the Board necessary and advisable for the
efficient delivery of the Corporation's services in its region; and
(e) protecting the brand identity associated with the Corporation.
Section 5.2. Number. The members of each Regional Board shall be initially the
members of the boards of directors of each of Big Brothers and Sisters of Arlington, Inc., Big
Brothers Big Sisters of Metropolitan Dallas and Big Brothers and Sisters of Tarrant County, Inc.
prior to the merger of such corporations. The number of members on each Regional Board may
be increased or decreased from time to time by the affirmative vote of a majority of the Regional
Board; provided, however, the number of members on each Regional Board shall never be less
than three, and provided further that no decrease in number shall have the effect of shortening
the term of any incumbent Regional Board member.
Section 5.3. Appointment. The Regional Board shall appoint persons to each Regional
Board by the affirmative vote of a majority of the Regional Board.
Section 5.4. Term and Removal. Each member of the Regional Board shall serve for a
i term of four years, with the option to serve for one additional four-year term. Membership on
5
any Regional Board shall cease upon the first to occur of the following: (a) written or oral
resignation delivered to the Regional Board by or on behalf of the person; or(b)removal, with or
without cause, by the Regional Board at any time.
Section 5.5. Vacancy. Any vacancy on a Regional Board shall be filled by the
affirmative vote of a majority of the Regional Board.
Section 5.6. Meetings. Each Regional Board may hold meetings at such time and
place as may be determined from time to time by the Regional Board; provided, however, in the
absence of such a determination, such place shall be the Corporation's principal office in the
State of Texas.
Section 5.7. Notice of Meetings. The Regional Board Chairperson shall give notice of
the time and place of each Regional Board meeting in person, by facsimile transmission, e-mail
or by telephone to each member of the particular Regional Board calling the meeting as far in
advance as practicable before such meeting. Unless otherwise indicated in such notice, any and
all matters pertaining to the Regional Board's purposes may be considered and acted upon at
such meeting. At any meeting at which every Regional Board Member shall be present, even
though without notice, any matter pertaining to the Regional Board's purposes may be
considered and acted upon.
Section 5.8. Ouorum. One-third of the then acting members of the particular Regional
Board shall constitute a quorum for the consideration of any matters pertaining to the Regional
Board's purposes. If at any meeting of a Regional Board there is less than a quorum present, a
majority of those present may adjourn the meeting from time to time.
Section 5.9. Chairperson. Each Regional Board shall initially appoint one of its
members as the chairperson of the Regional Board (the "Regional Board Chairperson"). The
Regional Board Chairperson shall preside at all meetings of the Regional Board. In addition, the
Regional Board Chairperson shall serve as a member of the Board during his or her term as
Regional Board Chairperson. The Regional Board Chairperson shall serve as such for a term of
two years. Service as the Regional Board Chairperson shall cease upon the first to occur of the
following: (a) the Regional Board Chairperson's written or oral resignation delivered to the
Regional Board; or (b) removal, with or without cause, by the Regional Board at any time. Any
vacancy in the Regional Board Chairperson position shall be filled by the affirmative vote of a
majority of the Regional Board.
Section 5.10. Conduct of Business. The current Regional Board Chairperson shall act as
the chairperson of all meetings of that Regional Board; provided, however, if the Regional Board
Chairperson is unable to attend any meeting of the Regional Board, a chairperson for such
meeting shall be chosen from among the respective Regional Board members present at that
particular meeting. The Regional Board Chairperson of any meeting of a Regional Board shall
determine the order of business and the procedure at the meeting, including, without limitation,
conduct of the discussion and the order of business. Each Regional Board shall keep regular
minutes of its meetings and shall record such minutes in books kept for that purpose in the
principal office of the Corporation, and report the same to the Board. Members of the Board
6
shall be provided notice of all meetings of each Regional Board and may attend all meetings of
each Regional Board.
Section 5.11. Compensation of Regional Board Members, Expenses. Persons serving as
members of each Regional Board shall not receive any salary or compensation for their services
as members of the Regional Board; provided, however, that nothing contained herein shall be
construed as precluding Regional Board members from receiving compensation in a reasonable
amount for personal services rendered (other than services rendered as a Regional Board
member) that are reasonable and necessary in carrying out the Corporation's purpose as the
Regional Board may from time to time determine. Each Regional Board may from time to time
adopt policies regarding the reimbursement of Regional Board members for reasonable expenses
incurred in carrying out their duties as Regional Board members.
ARTICLE VI
BOARD OFFICERS
Section 6.1. Number, Titles, and Term of Office. The officers of the Board of the
Corporation shall consist of the Chairperson, Secretary and Treasurer, and may also include an
Immediate Past Chairperson, Chairperson-Elect, Vice Chairperson—Board Development, Vice
Chairperson of Development, Vice Chairperson of Marketing/Public Relations, Vice
Chairperson of Personnel, Vice Chairperson of Programs and such other Board officers and
assistant Board officers as the Board may from time to time elect or appoint. Such other Board
officers and assistant Board officers shall have such authority and responsibility as may be
assigned to them by the Board. Any two or more Board offices may be held by the same
individual, except the offices of Chairperson, Secretary and Treasurer. Except for those Board
officers elected at the Corporation's organizational meeting held pursuant to Section 3.05 of the
Act or by consent in lieu thereof, the term of office for each Board officer shall be until the
second succeeding Annual Meeting at which Board officers are elected following such Board
officer's election and no Board officer may hold the same Board office for more than three
consecutive years. The term of office for those Board officers elected pursuant to the
organization consent shall be that period of time beginning on the date of the organization
consent and ending on the date of the first Annual Meeting. In any event, a duly-elected Board
officer shall serve in the office to which he or she is elected until his or her successor has been
duly elected and qualified, or until his or her earlier death, resignation or removal.
Section 6.2. Chairperson. The Chairperson shall: (a) preside over all meetings of the
Board and any committee meetings he or she attends; (b) provide general supervision of the
business of the Corporation subject to the direction of the Board; (c) execute any deeds, contracts
or other documents on behalf of the Corporation; and (d) exercise any or all other duties or
powers delegated to the Chairperson by the Board.
Section 6.3. Secretary. The Secretary shall: (a) record and keep minutes of all
meetings of the Board; (b) oversee the preservation by the Corporation's professional staff of
appropriate non-financial records, documents and other papers; (c) ensure that appropriate notice
of Regular and Annual Board Meetings is prepared and furnished to all members of the Board
and other persons, including members of the Regional Boards, entitled to attend the meetings of
the Board; and (d) perform any and all other duties delegated to the Secretary by the Board. The
7
duties of the Secretary may, in part, be assigned to another individual or individuals as deemed
appropriate by the Board.
Section 6.4. Treasurer. The Treasurer shall: (a) oversee the maintenance by the
Corporation's professional staff of all financial books and records of the Corporation; (b) prepare
and distribute to other Board Members and the President annual and interim financial statements;
(c) direct the annual independent audit of the financial books and records of the Corporation; (d)
with the approval of the Board, establish and monitor any and all controls deemed advisable over
the receipts and disbursements of the Corporation; and (e) perform any and all other duties
delegated to the Treasurer by the Board. The duties of Treasurer may, in part, be assigned to
another individual or individuals as deemed appropriate by the Board.
Section 6.5. Immediate Past Chairperson. The Immediate Past Chairperson shall
provide advice and counsel to the Board and the Board officers. Additionally, the Immediate
Past Chairperson will monitor the Corporation's progress toward the achievement of long-term
plans and goals.
Section 6.6. Chairperson-Elect. The Chairperson-Elect shall assume the office of the
Chairperson upon the expiration of the Chairperson's term or upon the Chairperson's earlier
death, resignation or removal from office. In the absence of the Chairperson or upon request of
the Chairperson, the Chairperson-Elect shall act on behalf of the Chairperson, and for such
purpose may exercise all of the power and authority of the Chairperson under these Bylaws or
otherwise.
Section 6.7. Vice Chairperson—Board Development. The Vice Chairperson—Board
Development will oversee the development of the Board and provide appropriate reports to the
Board relating to the progress of Board development efforts. Routine matters may be delegated
to staff members of the Corporation in the discretion of the Vice Chairperson—Board
Development.
Section 6.8. Vice Chairperson of Development.. The Vice Chairperson of
Development will be responsible for the fund raising activities of the Corporation and will see
that appropriate reports relating to such activities are prepared and furnished to the Board.
Routine matters may be delegated to staff members of the Corporation in the discretion of the
Vice Chairperson of Development.
Section 6.9. Vice Chairperson of MarketingRublic Relations. The Vice Chairperson
of Marketing/Public Relations shall oversee the Corporation's marketing and public relations
efforts and will see that appropriate reports relating to such activities are prepared and furnished
to the Board. Routine matters may be delegated to staff members of the Corporation in the
discretion of the Vice Chairperson of Marketing/Public Relations.
Section 6.10. Vice Chairperson of Personnel. The Vice Chairperson of Personnel will
be responsible for reviewing and maintaining appropriate personnel practices and procedures for
the Corporation, and reporting to the Board material changes in the Corporation's personnel
policies. Routine matters may be delegated to staff members of the Corporation in the discretion
of the Vice Chairperson of Personnel.
8
Section 6.11. Vice Chairperson of Provxams. The Vice Chairperson of Programs will be
responsible for the oversight of the various programs of the Corporation, under the supervision
of the Chairperson and the Board, and will see that appropriate reports relating to such programs
are prepared and furnished to the Board. Routine matters may be delegated to staff members of
the Corporation in the discretion of the Vice Chairperson of Programs.
Section 6.12. Removal. Any Board officer or agent or member of a committee elected
or appointed by the Board may be removed by the Board.
Section 6.13. Vacancies. Any vacancy occurring in any Board office of the Corporation
shall be filled by the Board.
ARTICLE VII
OFFICERS OF THE CORPORATION
Section 7.1. Corporation Officers Enumerated. In addition to the Board officers set
forth in Article VI of these Bylaws, the Board shall appoint as officers of the Corporation a
President and a Secretary pursuant to Article 1396-2.20 of the Act. The Board may appoint a
Chief Executive Officer, one or more Vice Presidents and such other officers (including assistant
officers, a Chief Financial Officer or a Chief Technology Officer) as the Board deems necessary
or appropriate. Additionally, unless expressly prohibited by the Board, the Chief Executive
Officer may appoint such assistant officers as the Chief Executive Officer deems necessary.
Section 7.2. Oualifications. Officers of the Corporation need not be directors or
shareholders of the Corporation, or residents of the State of Texas. Any two or more offices may
be held by the same person.
Section 7.3. Term of Office. Each officer of the Corporation shall hold office for the
term specified by the Board. If no term is specified, each officer shall hold office until his or her
successor is chosen and qualifies, or until his or her earlier death, resignation or renewal from
office. The designation of a specific term of office does not grant to an officer any contract
rights, and the Board may remove such officer as provided in these Bylaws.
Section 7.4. Removal; Filling of Vacancies. Any officer may be removed at any time,
with or without cause, by the Board or, if appointed by the Chief Executive Officer, by the Chief
Executive Officer. Such removal shall be without prejudice to the contract rights, if any, of the
person so removed. A vacancy occurring in any office of the Corporation for any reason may be
filled by the Board. A vacancy in any office of the Corporation held by an officer appointed by
the Chief Executive Officer may be filled by the Chief Executive Officer unless such authority is
limited by the Board.
Section 7.5. Compensation. The compensation of all officers of the Corporation shall
be fixed from time to time by the Board of Directors. The Board of Directors may from time to
time delegate to the Chief Executive Officer the authority to fix the compensation of any or all of
the other officers of the Corporation.
Section 7.6. Chief Executive Officer. The President shall be the Chief Executive
Officer of the Corporation unless the Board of Directors elects or appoints a Chief Executive
9
Officer. Subject to the control of the Board, the Chief Executive Officer shall have general
executive charge, management and control of the properties, business and operations of the
Corporation with all such powers as may be reasonably incident to such responsibilities. The
Chief Executive Officer may agree upon and execute all leases, contracts, evidences of
indebtedness and other obligations in the name of the Corporation. The Chief Executive Officer
shall see that the books, reports, statements and certificates required by statutes or laws
applicable to the Corporation are properly kept, made and filed according to law. The Chief
Executive Officer shall have such other powers and duties as designated in accordance with these
Bylaws and as from time to time may be assigned to him by the Board of Directors.
Section 7.7. President. Unless the Board otherwise determines, the President shall
have the authority to agree upon and execute all leases, contracts, evidences of indebtedness and
other obligations in the name of the Corporation. The President, subject to the judgments of the
Board and the Chief Executive Officer, shall see that the books, reports, statements, and
certificates required by statutes or laws applicable to the Corporation are properly kept, made
and filed according to law. The President shall have such other powers and duties as designated
in accordance with these Bylaws and as from time to time may be assigned to him by the Board
or the Chief Executive Officer.
Section 7.8. Vice-Presidents and Other Officers. Each Vice President or other officer
of the Corporation (including any Chief Financial Officer or Chief Technology Officer) shall
generally assist the Chief Executive Officer and President and shall have such powers and
perform such duties and services as shall from time to time be prescribed or delegated to such
officer of the Corporation by the Chief Executive Officer, President or the Board, and shall have
such other powers and perform such duties and services as usually appertain to such office of a
corporation and which are not inconsistent with the powers, duties and services prescribed or
delegated by the Chief Executive Officer, President or the Board.
Section 7.9. Additional Powers and Duties. In addition to the foregoing specially
enumerated duties, services and powers, the several elected and appointed officers of the
Corporation shall perform such other duties and services and exercise such further powers as
may be provided by statute, the Articles of Incorporation or these Bylaws, or as the Board may
from time to time determine or as may be assigned to them by any competent superior officer.
Section 7.10. Board Participation. The Chief Executive Officer shall be an ex-officio
member of the Board and all Committees of the Board but shall not have the right to vote on any
matter acted on by the Board or any such committee.
ARTICLE VIII
MISCELLANEOUS PROVISIONS
Section 8.1. Fiscal Year. The Corporation's fiscal year shall be as determined from
time to time by the Board.
Section 8.2. Seal. The Corporation's seal, if any, shall be such as may be approved
from time to time by the Board.
10
Section 8.3. Notice and Waiver of Notice. Whenever any notice is given by mail under
the provisions of these Bylaws, such notice shall be deemed to be delivered when deposited in
the United States mail in a sealed postage paid envelope addressed to the person at the address
contained in the records of the Corporation, and such notice shall be deemed to have been given
on the date of such mailing. If transmitted by facsimile, such notice shall be deemed to be
delivered upon notice of the successful transmission of the facsimile. If delivered via e-mail,
such notice shall be deemed to be delivered when transmitted. A member of the Board may
waive notice of any meeting. The attendance of a member of the Board shall constitute a waiver
of notice of such meeting, unless such attendance is for the purpose of objecting to the failure of
notice. A waiver of notice in writing, signed by the person or persons entitled to such notice,
whether before or after the time stated therein, shall be deemed the equivalent of notice.
Section 8.4. Resignations. Any Director, officer, President/Chief Executive Officer,
employee, committee or Regional Board member may resign at any time. Such resignation shall
be made in writing and shall take effect at the time specified therein, or, if no time be specified,
at the time of its receipt by the Chairperson or Secretary. The acceptance of a resignation shall
not be necessary to make it effective, unless expressly so provided in the resignation.
Section 8.5. Action Without a Meeting: Telephone Meetings. Any action required by
law or these Bylaws to be taken at a meeting of the Board or a meeting of any committee, or any
action which may be taken at a meeting of the Board, or any committee thereof may be taken
without such a meeting if a consent in writing, setting forth the action to be taken, shall be signed
by all of the Directors, or committee members, as the case may be. Such consent shall have the
same force and effect as a unanimous vote at a meeting, and may be stated as such in any
document or instrument filed with the Secretary of State. Subject to the requirements of law for
notice of meetings,unless otherwise restricted by the Articles of Incorporation or these Bylaws, a
member of the Board, or a member of any committee may participate in and hold a meeting of
such Board, or committee, as the case may be, by means of a conference telephone, or similar
communications equipment by means of which all persons participating in the meeting can hear
each other, and participation in such meeting shall constitute presence in person at such meeting,
except where a person participates in the meeting for the express purpose of objecting to the
transaction of any business on the grounds that the meeting is not lawfully called or convened.
ARTICLE IX
INDEMNIFICATION OF DIRECTORS AND OFFICERS
The Corporation shall indemnify (which indemnification shall include, without
limitation, advancing reasonable expenses) any person who is or was a Director or officer of the
Corporation and may indemnify (which indemnification may include without limitation,
advancing reasonable expenses) any person who is or was an employee, or agent of the
Corporation (or any person who is or was serving at the request of the Corporation as a Director,
officer, employee, or agent of another corporation, limited liability company, partnership, joint
venture, trust, or other enterprise) to the fullest extent required or permitted by applicable law.
In addition, the Corporation shall have the power to indemnify (which indemnification shall
include, without limitation, advancing reasonable expenses), to the fullest extent permitted by
law, such other persons as the Board may determine appropriate from time to time. The
Corporation shall have the power to purchase and maintain, at its expense, insurance on behalf of
11
such persons to the fullest extent permitted by applicable law, whether or not the Corporation
would have the power to indemnify such person under the foregoing provisions. Any
amendment to this Article IX shall be prospective and shall not reduce or eliminate the right of
any person to indemnification hereunder with respect to any act or failure to act occurring on or
prior to the date of any such amendment.
ARTICLE X
CONFLICTS OF INTEREST POLICY
Section 10.1. Purpose. The purpose of the conflicts of interest policy is to protect the
Corporation's interest when it is contemplating entering into a transaction or arrangement that
might benefit the private interest of an officer or Director of the Corporation. This policy is
intended to supplement but not replace any applicable state laws governing conflicts of interest
applicable to nonprofit and charitable corporations.
Section 10.2. Definitions.
(a) Interested Person. Any Director, Regional Board member,
President/Chief Executive Officer, employee, principal Board officer or officer of the
Corporation, or member of a committee with Board delegated powers who has a direct or
indirect financial interest, as defined below, is an interested person.
(b) Financial Interest. A person has a financial interest if the person has,
directly or indirectly, through business, investment or family:
1. an ownership or investment interest in any entity with which the
Corporation has a transaction or arrangement;
2. a compensation arrangement with the Corporation or with any
entity or individual with which the Corporation has a transaction or arrangement; or
3. a potential ownership or investment interest in, or compensation
arrangement with, any entity or individual with which the Corporation is negotiating a
transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors that are
substantial in nature. A financial interest is not necessarily a conflict of interest. A person who
has a financial interest may have a conflict of interest only if the appropriate Board or committee
decides that a conflict of interest exists.
Section 10.3. Procedures.
(a) Duty to Disclose. In connection with any actual or possible conflict of
interest, an interested person must disclose the existence of his or her financial interest and must
be given the opportunity to disclose all material facts to the Directors or committee members
with Board delegated powers considering the proposed transaction or arrangement.
12
(b) Determining Whether a Conflict of Interest Exists. After disclosure of the
jfinancial interest and all material facts, and after any discussion with the interested person, the
interested person shall leave the Board or committee meeting while the determination of a
conflict of interest is discussed and voted upon. The remaining Board and/or committee
members shall decide if a conflict of interest exists.
(c) Procedures for Addressing the Conflict of Interest.
1. An interested person may make a presentation at the Board or
committee meeting, as applicable; however, after such presentation, the interested person
shall leave the meeting during the discussion of, and the vote on, the transaction or
arrangement that results in the conflict of interest.
2. The Chairperson or committee, as applicable, shall, if appropriate,
appoint a disinterested person or committee to investigate alternatives to the proposed
transaction or arrangement.
3. - After exercising due diligence, the Board or committee, as
applicable, shall determine whether the Corporation can obtain a more advantageous
transaction or arrangement with reasonable efforts from a person or entity that would not
give rise to a conflict or interest.
4. If a more advantageous transaction or arrangement is not
reasonably attainable under circumstances that would not give rise to a conflict of
interest, the board or committee shall determine by a majority vote of the disinterested
directors whether the transaction or arrangement is in the Corporation's best interest and
for its own benefit and whether the transaction is fair and reasonable to the Corporation
and shall make its decision as to whether to enter into the transaction or arrangement in
conformity with such determination.
(d) Violations of the Conflicts of Interest Policy.
1. If the Board or committee, as applicable, has reasonable cause to
believe that a member has failed to disclose actual or possible conflicts of interest, it shall
inform the member of the basis for such belief and afford the member an opportunity to
explain the alleged failure to disclose.
2. If, after hearing the response of the member and making such
further investigation as may be warranted in the circumstances, the Board or committee,
as applicable, determines that the member has in fact failed to disclose an actual or
possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Section 10.4. Records of Proceedings. The minutes of the Board or all Board
committees with board-delegated powers, as applicable, shall contain:
(a) the names of the persons who disclosed or otherwise were found to have a
financial interest in connection with an actual or possible conflict of interest, the nature of the
13
financial interest, any action taken to determine whether a conflict of interest was present and the
Board's or committee's decision as to whether a conflict of interest in fact existed; and
(b) the names of the persons who were present for discussions and votes
relating to the transaction or arrangement, the content of the discussion, including any
alternatives to the proposed transaction or arrangement, and a record of any votes taken in
connection therewith.
Section 10.5. Compensation Committees.
(a) A voting member of the Board who receives compensation, directly or
indirectly, from the Corporation for services is precluded from voting on matters pertaining to
that member's compensation.
(b) A voting member of any committee whose jurisdiction includes
compensation matters and who receives compensation, directly or indirectly, from the
Corporation for services is precluded from voting on matters pertaining to that member's
compensation.
Section 10.6. Annual Statements. Each Director, Regional Board member, principal
Board officer or officer of the Corporation and member of a committee with Board delegated
powers shall annually sign a statement which affirms that such person:
(a) has received a copy of the conflicts of interest policy;
(b) has read and understands the policy;
(c) has agreed to comply with the policy; and
(d) understands that the Corporation is a charitable organization and that in
order to maintain its federal tax exemption it must engage primarily in activities which
accomplish one or more of its tax-exempt purposes.
Section 10.7. Periodic Reviews. To ensure that the Corporation operates in a manner
consistent with its charitable purposes and that it does not engage in activities that could
jeopardize its status as an organization exempt from federal income tax,periodic reviews shall be
conducted.
Section 10.8. Use of Outside Experts. In conducting the periodic reviews provided for
in Section 7 of this Article, the Corporation may, but need not, use outside advisors. If outside
experts are utilized, their use shall not relieve the Board of its responsibility for ensuring that
periodic reviews are conducted.
14
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
COMBINED FINANCIAL STATEMENTS WITH COMPLIANCE
REPORTS AND SUPPLEMENTAL INFORMATION
DECEMBER 31.2007
AND
REPORT OF INDEPENDENT AUDITORS
8
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
COMBINED FINANCIAL STATEMENTS WITH COMPLIANCE REPORTS AND
SUPPLEMENTAL INFORMATION
DECEMBER 31,2007
!TABLE OF CONTENTS
PAGE
FINANCIAL STATEMENTS:
Report of Independent Auditors 1-2
Combined Statement of Financial Position 3
Combined Statement of Activities 4
Combined Statement of Functional Expenses 5
Combined Statement of Cash Flows 6
Notes to Combined Financial Statements 7- 15
COMPLIANCE REPORTS:
Report of Independent Auditors on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards 16- 17
Report of Independent Auditors on Compliance with Requirements Applicable
to Each Major Program and Internal Control Over Compliance in
Accordance with OMB Circular A-133 and the State of Texas Single Audit
Circular 18 - 19
Schedule of Findings and Questioned Costs 20
Schedule of Expenditures of Federal and State Awards 21
Notes to Schedule of Expenditures of Federal and State Awards 22
Summary Schedule of Prior Audit Findings 23
SUPPLEMENTAL INFORMATION:
Big Brothers Big Sisters of North Texas - Schedule of Financial Position 24
Big Brothers Bicy Sisters of North Texas - Schedule of Activities 25
Big Brothers Big Sisters of North Texas Foundation - Schedule of Financial Position 26
B-ig Brothers Big Sisters of North Texas Foundation - Schedule of Activities 27
" Sutton Frost Cary LLP
A Limited Liability Partnership
Certified Public Accountants and Consultants
REPORT OF INDEPENDENT AUDITORS
Boards of Directors
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
We have audited the accompanying combined statement of financial position of BIG BROTHERS
BIG SISTERS OF NORTH TEXAS AND AFFILIATES (a nonprofit organization) as of December 31,
2007 and the related combined statements of activities, functional expenses, and cash flows for
the year then ended. These combined financial statements are the responsibility of the
Organizations' management. Our responsibility is to express an opinion on these combined
financial statements based on our audit.
We conducted our audit in accordance with U.S. generally accepted auditing standards and the
standards applicable to financial audits contained in Government Auditing Standards issued by
the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the combined financial statements are
free of material misstatement. The financial statements of BIG BROTHERS BIG SISTERS OF NORTH
TEXAS FOUNDATION and 450 CARPENTER FREEWAY, LLC were not audited in accordance with
Government Auditing Standards. An audit includes consideration of internal control over
financial reporting as a basis for designing audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
Organization's control over financial reporting. Accordingly, we express no such opinion. An
audit also includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements and assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall financial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
In our opinion, the combined financial statements referred to above present fairly, in all material
respects, the combined financial position of BIG BROTHERS BIG SISTERS NORTH TEXAS AND
AFFILIATES as of December 31, 2007 and the changes in its net assets and its cash flows for the
year then ended in conformity with U.S. generally accepted accounting principles.
(Continued)
600 Six F)a&fs Drive. Suite 600•Arlington. Texas 7601 1
(817)649-8083•Metro(817)640-7609-Fax(8 1 71 649-3202
wwwsfcIJp.com•E vMad: admin@sfcllp.corn
Boards of Directors
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
In accordance with Government auditing Standards, we have also issued our report dated April
11, 2008 on our consideration of BIG BROTHERS BIG SISTERS OF NORTH TEXAS' internal control
over financial reporting and on our tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards and should be read in conjunction with this report in
considering the results of our audit.
Our audit was performed for the purpose of forming an opinion on the basic combined financial
statements taken as a whole. The accompanying schedules of financial position and activities of
BIG BROTHERS BIG SISTERS OF NORTH TEXAS and BIG BROTHERS BIG SISTERS OF NORTH TEXAS
FOUNDATION are presented for the purpose of additional analysis. The accompanying schedule of
expenditures of federal and state awards is presented for purposes of additional analysis as
required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local
Governments, and Non-Profit Organizations and the State of Texas Single Audit Circular, and is
not a required part of the basic financial statements. Such information has been subjected to the
auditing procedures applied in the audit of the basic combined financial statements and, in our
opinion, is fairly stated, in all material respects, in relation to the basic combined financial
statements taken as a whole.
A Limited Liability Partnership
April 11, 2008
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
COMBINED STATEMENT OF FINANCIAL POSITION
DECEMBER 31,2007
ASSETS
Cash and cash equivalents $ 2,024,159
Unconditional promises to give (net of allowance of$133,223) 5,183,586
Accounts receivable 215,545
Investments in marketable securities 2,514,216
Prepaid expenses and deposits 63,917
Property and equipment(net of accumulated depreciation
of$1,001,419) 6,630,748
Cash surrender value of life insurance policies 32,713
Other assets 750
Total assets $ 16,665,634
LIABILITIES AND NET ASSETS
Accounts payable $ 824,099
Payable to subrecipients 60,318
Salaries payable 268,023
Payroll liabilities 211,151
Scholarships payable 230,182
Long-term debt 4,699,716
Other liabilities 59,479
Total liabilities 6,352,968
Unrestricted net assets 10,280,059
Temporarily restricted net assets 31607
Total net assets 10.312.666
Total liabilities and net assets $ 16,665.634
P
The accompanying notes are an integral part of these combined financial statements.
-3-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
COMBINED STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31,2007
Temporarily
Unrestricted Restricted Total
Revenue:
Contributions S 1.520.859 S 4.700 S 1,525,559
Foundations and grants 4..913.1505 - 4,913,505
Campaign for Children in Crisis 1,817,126 1,249,822 3,066,948
Special events (net of direct cost of S374,779) .10287432 - 2,028,432
United Way grants 735,723 - 735,723
In-kind contributions 29,755 - 29,755
Investment income 210.840 - 210,840
?Miscellaneous income 73,328 - 73,328
Net assets released from restrictions _ 4,239,969 _ (4,239,969) -
"Total revenue 15,569,537 (2,985,447) 12,584,090
Operating expenses:
Program services-program expense 8,789,198 - 8,789,198
Supporting services:
Administrative expense L.242,986 - 1,2421.986
Fundraising expense 1,677,700 - 1,677,700
Total operating expenses 11,709,884 - 11,709,884
1 xcess of'revenue over operating expenses 3,859,653 (2,985,447) 874.206
Non-operating other revenue-
property transfer from affiliate 350,476 - 350,476
Change in net assets 4,210,129 (1985,447) 1,224,682
Net assets at beginning of year 6,069,930 3,018,054 9,087,984
Net assets at end of year S 10,280,059 S 32,607 $ 10,312,666
The accompanying notes are an integral part of these combined financial statements.
-4-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
COMBINED STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED DECEMBER 31,2007
Program Administrative Fundraising
_ Expense _ Expense Expense Total
Salaries and wa,es S 4,550348 $ 465308 S 531,725 S 5,547381
Retirement costs 68,514 7,006 8,006 83,526
Employee-related insurance 750,764 76,771 87,729 915,264
Other benefits 84,676 8,659 9,894 103,229
Payroll taxes 343231 35,098 40,108 418,437
Accounting fees 1,776 19,163 - 20,939
Supplies 24,674 13.823 6,316 44,813
Telecommunications 134,413 10,141 1 1,691 156,245
Postage and shipping 25,802 1,628 9,183 36,613
Occupancy '_25,289 79,595 16,862 321.746
Equipment 122,690 40,003 17371 180,064
Printing and publishing 110;020 7,864 13,056 130,940
Travel 103,203 8575 12,849 124,626
Conferences 23,922 7,526 6,437 37,885
Insurance 61,634 17,402 14,339 931,375
Interest - 270.381 - 270.381
Depreciation 46,107 100,863 6,601 153.571
Other services 861778 42,971 11.995 141,744
y Dues and licenses 96.048 14.621 3,003 113.672
J Miscellaneous 6.253 11,517 16,657 34,427
Board 12.261 4,07I 9,323 25.655
Program activity 957.915 - - 957,915
Direct fundraising - - 714,004 714,004
Bad debts - - 130,552 130.1552
Payments to subrecipients 952,880 - - 952,880
Total S 8,789,198 S 1,242,996 S 1,677,700 S 11,709,884
k
The accompanying notes are an integral part of these combined financial statements.
y
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
COMBINED STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 31,2007
Cash flows from operating activities:
Increase in net assets S I,224,682
Adjustments to reconcile increase in net assets to
net cash used by operating activities:
Depreciation 153,571
Property transfer from affiliate (350,476)
Gain on investments in marketable securities (87,582)
Allowance for doubtful accounts 57,770
Amortization of discount on unconditional promises to give (9,882)
Changes in assets and liabilities:
Unconditional promises to give (2,006,481)
Accounts receivable 279,049
Prepaid expenses and deposits (28,307)
Accounts payable (159,857)
Payable to subrecipients (39,860)
Salaries payable 122,987
Payroll liabilities 71,161
Scholarships payable (33,359)
Other liabilities 59,479
Net cash used by operating activities (747,I05)
Cash flows from investing activities:
Proceeds from sale of investments in marketable securities 1,596,361
Proceeds from sale of certificate of deposit 20,000
Purchase of investments in marketable securities (568,168)
Purchases of property and equipment (1,320,575)
Cash received in property transfer from affiliate 178,069
Net cash used by investing activities (94,313)
Net decrease in cash and cash equivalents (841,418)
Cash and cash equivalents at beginning of year 2,865,577
Cash and cash equivalents at end of year $ 2,024,159
Supplemental cash flow information-
cash paid during the year for interest S 255,865
Noncash investing and financing activities:
During the year ended December 31, 2007, the Organization purchased property through the
issuance of)on-term debt totaling S4.699,716.
The accompanying notes are an integral part of these combined financial statements.
-6-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2007
1 - ORGANIZATION
BIG BROTHERS BIG SISTERS OF NORTH TEXAS ("Agency') is a nonprofit organization formed to
provide children from diverse and typically single parent backgrounds with the opportunity to
improve their self-esteem through positive one-on-one relationships with adult volunteers.
The Agency is currently operating from I I separate locations in Texas: Collin County, Dallas
County, g Denton County, Grayson County, Lamar County, Abilene, Arlington, Irvin ,
Brow�nwood, San Angelo and Fort Worth. ti
BIG BROTHERS BIG SISTERS OF NORTH TEXAS FOUNDATION ("Foundation"') is a nonprofit
corporation formed for the purpose of creating and administering an endowment fund for the
benefit of work sponsored by the Agency and to perform such other functions as may be
necessary or appropriate to fulfill the purposes of the Foundation. The board of directors of the
Agency controls the board of directors of the Foundation. Resources for the Foundation's
activities are primarily provided by investment income.
450 Carpenter Freeway, LLC ("LLC") is a non-profit, single-member limited liability
corporation formed for the purpose of purchasing a building. The single member of the LLC is
the Foundation.
The Agency, the Foundation and the LLC are collectively referred to herein as the
"Organizations". The Organizations are supported primarily by contributions and grants from
individuals, corporations, other nonprofit organizations, and government agencies.
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accounting policies of the Organizations conform to U.S. generally accepted accounting
principles as applicable to voluntary health and welfare organizations. The more significant
accounting policies of the Organizations are described below.
CONSOLIDATION
The consolidated financial statements include the accounts of the Agency, the Foundation and
the LLC. All material inter-organization transactions have been eliminated.
BASIS of ACCOUNTING
The Organizations prepare the financial statements on the accrual basis of accounting.
Accordingly, revenues are recognized when earned and expenses are recorded as incurred.
1
(Continued)
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2007
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued)
NET ASSET ACCOUNTING
The Organizations classify net assets into three categories: unrestricted, temporarily restricted
and permanently restricted. All net assets are considered to be available for unrestricted use
unless specifically restricted by the donor or by law. Temporarily restricted net assets include
contributions with temporary, donor-imposed time or purpose restrictions. Temporarily
restricted net assets become unrestricted and are reported in the statement of activities as net
assets released from restrictions when the time restrictions expire or the contributions are used
for the restricted purpose. Permanently restricted net assets include contributions with donor-
imposed restrictions requiring resources to be maintained in perpetuity, but permitting use of all
or part of the investment income earned on the contributions.
FINANCIAL INSTRUMENTS AND CREDIT RISK CONCENTRATIONS
Financial instruments which are potentially subject to concentrations of credit risk consist
principally of cash and cash equivalents, unconditional promises to give, accounts receivable and
marketable securities. Cash is placed with high credit quality financial institutions to minimize
risk. Unconditional promises to give are unsecured and are due from various donors. Accounts
receivable are unsecured and are due from various government agencies. The Organizations
continually evaluate the collectability of unconditional promises to give and accounts receivable.
The Organizations maintain cash balances at several financial institutions located in Texas.
Accounts at each institution are insured by the Federal Deposit Insurance Corporation up to
$10000. At December 31, 2007, the Organizations' uninsured balances total $I,424,279.
INVESTMENTS IN MARKETABLE SECURITIES
Investments in marketable securities consist of mutual funds and common stocks. Investments in
marketable securities are recorded at fair value based on quoted market prices.
CASH AND CASH EQUIVALENTS
Cash and cash equivalents consist of cash and highly liquid investments with a maturity of three
months or less when purchased.
(Continued)
-8-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
1 FOR THE YEAR ENDED DECEMBER 31,2007
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued)
PROPERTY AND EQUIPMENT
Property and equipment purchased by the Organizations are recorded at cost or if acquired by
gift, fair market value at the date of the gift. The Organizations follow the practice of capitalizing
all expenditures for property and equipment in excess of$1,000; the fair value of donated fixed
assets is similarly capitalized. Depreciation is calculated using the straight-line method based
upon the estimated useful lives of 10 to 29 years for buildings and improvements and 3 to 10
years for furniture and equipment.
CONTRIBUTIONS
Contributions are generally recorded only upon receipt, unless evidence of an unconditional
promise to give has been received, Unconditional promises to give that are expected to be
collected in future years are recorded at the present value of the amounts expected to be
collected. Conditional promises to give are not included as support until such time as the
conditions are substantially met. All contributions are considered available for unrestricted use
unless specifically restricted by the donor.
CONTRIBUTED SERVICES
The Organization recognizes contribution revenue for certain services received at the fair value
of those services provided those services create or enhance non-financial assets or require
specialized skills which are provided by individuals possessing those skills and would typically
need to be purchased if not provided by donation. Numerous individuals donate significant
amounts of time to the Organizations. No donated services were utilized that met the criteria to
be recorded as revenue on the Organizations' financial statements.
OPERATIONS
The Organization defines operations as all program and supporting service activities undertaken.
Revenues that result from these activities, and their related expenses, are reported as operations.
Gains, losses and other revenue that results from ancillary activities, such as investing liquid
assets and disposing of fixed or other assets, are reported as non-operating.
r
(Continued)
-9-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2007
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued)
FEDERAL INCOME TAXES
The Foundation and the Agency are recognized by the Internal Revenue Service as exempt from
federal income tax under section 501(c)(3) of the Internal Revenue Code and are not private
foundations as defined in the code. The LLC is disregarded for tax purposes.
ALLOCATION OF FUNCTIONAL EXPENSES
The costs of providing the various program services and supporting activities have been
summarized on a functional basis in the statement of activities. Accordingly, certain costs have
been allocated among the various functions.
ESTIMATES AND ASSUMPTIONS
The preparation of financial statements in conformity with U.S. generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported
amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenues and expenses during the reporting
period. Actual results could differ from those estimated.
JOINT COSTS
The Organizations achieve some programmatic goals though special events. Therefore $374,779
of special events costs were allocated to program expenses on the statement of functional
expenses.
3 - INVESTMENTS IN MARKETABLE SECURITIES
The Oraanizations' investments in marketable securities as of December 31, 2007 consist of the
following:
Common stocks $ 1,781,750
Mutual funds 732,466
$ 2,514,216
(Continued)
-10-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31.2007
(Continued)
3 - INVESTMENTS IN MARKETABLE SECURITIES (Continued)
Twenty-nine percent of the investment portfolio is concentrated in the following investments:
LKCM Fixed Income Fund $ 506,961
LKCM Small Cap Equity Fund 225,505
$ 732,466
Investment income for the year ended December 31, 2007 consists of the following:
Interest and dividends $ 123,258
Realized gains on sales of investments in marketable securities 186,226
Unrealized loss on investments in marketable securities (98,644)
$ 210,840
4 -CASH SURRENDER VALUE OF LIFE INSURANCE POLICIES
Three former board members have contributed life insurance policies on themselves to the
Foundation. The Foundation is the owner and beneficiary of these policies. The estimated cash
surrender value of these policies at December 31, 2007 is $32,713.
5 - UNCONDITIONAL PROMISES TO GIVE
During 2006 the Organizations began a campaign titled "The Campaign for Children in Crisis''
("CFCC"). The funds from this campaign will be utilized for the Organizations' new
headquarters, endowments, program expansion and agency operations. Of the funds raised, 59%
will ultimately be transferred to the Foundation, while 41% will be retained by the Agency.
The campaign goal is as follows:
Headquarters $ 6,775,000
Endowments 6,000,000
$ 12,775,000 59%
Program expansion 4,000,000
Agency operations 5,000,000
9,000,000 41%
Total $ 21.775.000
(Continued)
-11-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2007
(Continued)
5 - UNCONDITIONAL PROMISES TO GIVE (Continued)
Contributions to the Organizations are recognized when the donor makes a promise to give that
is, in substance, unconditional. These unconditional promises to give are received from various
sources.
An allowance for uncollectible, unconditional promises to give is provided for based on an aging
of open accounts at the balance sheet date and prior year experience. Promises to give beyond
2007 are valued using the discount rate of 2.5%.
Unconditional promises to give at December 31, 2007, were as follows:
Unconditional promises to give $ 5,422,704
Less allo«-arice for uncollectible amounts (133,223)
Less discount to net present value (105,895)
Net unconditional promises to give $ 5,183,586
Receivable in one year or less $ 2,928,211
Receivable between one to five years 2,120,643
Receivable in more than five years 134,732
6 - LONG-TERM DEBT
Long-term debt at December 31, 2007 consists of a note payable to a bank for the purchase of a
building. The note is payable is due in monthly installments of$67,227, including interest at 7.25%
and maturing on December 26,2011.
Maturities of long-term debt are as follows:
2008 $ 440,313
2009 514,811
2010 553,400
2011 3,191,192
(Continued)
-12-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
_ NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2007
(Continued)
7 - SCHOLARSHIPS PAYABLE
The Organizations have awarded college scholarships to deserving students through the issuance
of commitment letters. A liability for these scholarship commitments has been estimated based
on historical utilization of the scholarships. During the year ended December 31, 2007
scholarship payments in the amount of$16,364 were disbursed.
8 - RESTRICTED NET ASSETS
Temporarily restricted net assets represent contributions for which the donors impose restrictions
on the use of the funds. As of December 31, 2001, the net assets were temporarily restricted for
the following purposes:
Scholarships $ 19,282
Special events and activities 13,325
Total $ 32,607
During the year ended December 31, 2007, net assets were released from restrictions and utilized
as follows:
Scholarships $ 5,000
CFCC 4,188,714
School supplies 14,536
Nutrition 28,760
Special events and activities 2,959
Total $4,239,969
9 - RELATED PARTY TRANSACTIONS AND CONTINGENCY
The Organizations entered into a property management agreement with an entity owned by a
board member. The agreement calls for the property management company to be paid a
management fee of 3% of monthly rents collected with a minimum of$1,000 per month, a
construction management fee of 4.5% of construction expenditures and leasing fees ranging
from 2% to 6.5% of total rents. Amounts paid under this agreement during the year ended
December 31, 200 7 totaled $4,000.
;8
(Continued)
-13-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL. STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2007
(Continued)
9 - RELATED PARTY TRANSACTIONS AND CONTINGEINICY(Continued)
The Organizations enter into various transactions with other Big Brothers Big Sisters
affiliates across the country. Such transactions do not materially affect the Organizations.
10 - SPECIAL EVENT REVENUE
During the year ended December 31, 2007, the following special events generated significant
revenue as indicated below:
Bowl for kids sake $ 611,244
Gala 513,476
Celebrity golf 450,768
Raffle 271525
$ 1,848,013
The loss of any of these revenues would have a significant effect on the operation of the
Organizations. Direct costs associated with these special events totaled $374,779 and are not
included in the above amounts.
I I - LEASES
The Organizations lease various office spaces and equipment under non-cancelable operating
lease agreements expiring through 2010. The following is a schedule of future minimum lease
payments under these lease agreements for the years ending December 31:
2008 $ 176,403
2009 79,471
2010 8,833
Operating lease expense related to office space and equipment totaled $106,813 for the year
ended December 31, 2007.
12 - IN KIND CONTRIBUTIONS
The Organizations' Dallas office was housed in donated facilities during part of the year ended
December 31, 2007. The contribution is valued at $29.755 and is included in in-kind
contributions in the accompanying combined statement of activities and occupancy expense in
the accompanying combined statement of functional expenses.
(Continued)
-14-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
AND AFFILIATES
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 311,2007
(Continued)
13 - EMPLOYEE RETIREMENT PLAN
A defined contribution retirement plan is provided for employees meeting certain minimum
eligibility requirements. Employees may contribute a portion of their earnings to this plan with
the Organizations matching a portion of these contributions. During the year ended December
31, 2007, the Organizations contributed matching funds totaling $83,526 to the plan.
14 - PROPERTY TRANSFER FROM AFFILIATE
On October 31, 2007, the following assets and liabilities of Big Brothers Big Sisters of Nest
Central Texas, an affiliate, were transferred to the Agency:
Cash $ 178,069
Unconditional promises to give (net of allowance of$31,206) 104,066
Due from affiliate 35,311
Certificate of deposit 20,000
Investment 501000
Accounts payable (36,970)
Net transfer $ 350,476
REPORT OF INDEPENDENT AUDITORS ON INTERNAL CONTROL OVER FINANCIAL
REPORTIN°G AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GoVERATMENTAUDITi.vG
STANDARDS
Board of Directors
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
We have audited the combined financial statements of BIG BROTHERS BIG SISTERS OF NORTH
TEXAS AND AFFILIATES (a nonprofit organization) as of and for the year ended December 31,
2007 and issued our report thereon dated April 11, 2008. We conducted our audit in accordance
with U.S. generally accepted auditing standards and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United
States. The financial statements of BIG BROTHERS BIG SISTERS OF NORTH TEXAS FOUNDATION
and 450 CARPENTER FREEWAY, LLC were not audited in accordance with Government Auditing
Standards_
Internal Control Over Financial Reporting
In planning and performing our audit, we considered BIG BROTHERS BIG SISTERS OF NORTH
TEXAS' ("Organization'') internal control over financial reporting as a basis for designing our
auditing procedures for the purpose of expressing our opinion on the financial statements, but not
for the purpose of expressing an opinion on the effectiveness of the Organization's internal
control over financial reporting. Accordingly, we do not express an opinion on the effectiveness
of the Organization's internal control over financial reporting.
A control deficiency exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or a
combination of control deficiencies, that adversely affects the Organization's ability to initiate,
authorize, record, process or report financial data reliably in accordance with generally accepted
accounting principles, such that there is more than a remote likelihood that a misstatement of the
Organization's financial statements that is more than inconsequential will not be prevented or
detected by the Organization's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
will not be prevented or detected by the Organization's internal control.
(Continued)
-16-
Board of Directors
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
1
Our consideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and would not necessarily identify all deficiencies
in the internal control that might be significant deficiencies and, accordingly, would not
necessarily disclose all significant deficiencies that are also considered to be material
weaknesses. We did not identify any deficiencies in internal control over financial reporting that
we consider to be material weaknesses, as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Organization's financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions of
laws, regulations, contracts and grant agreements, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing
Standards.
This report is intended solely for the information and use of the board of directors, management
and federal awarding agencies and pass-through entities and is not intended to be and should not
be used by anyone other than these specified parties.
z
A Limited Liability Partnership
Certified Public Accountants
Arlington, Texas
April 11, 2008
-17-
l
REPORT OF INDEPENDENT AUDITORS ON COMPLIANCE WITH REQUIREMENTS APPLICABLE
TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133 AND THE
STATE OF TEXAS SINGLE AUDIT CIRCULAR
Board of Directors
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
Compliance
We have audited the compliance of BIG BROTHERS BIG SISTERS OF NORTH TEXAS
("Or(yanization") (a non-profit organization) with the types of compliance requirements
described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance
Supplement and the State of Texas Single Audit Circular that are applicable to its major federal
and state programs for the year ended December 31, 2007. The Organization's major federal and
state programs are identified in the summary of auditor's results section of the accompanying
schedule of findings and questioned costs. Compliance with the requirements of laws,
regulations, contracts and grants applicable to its major federal and state programs are the
responsibility of the Organization's management. Our responsibility is to express an opinion on
the Organization's compliance based on our audit.
We conducted our audit of compliance in accordance with U.S. generally accepted auditing
standards; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133,
Audits ofStates, Local Governments, and Non-Profit Organizations and the State of Texas Single
Audit Circular. Those standards, OMB Circular A-133 and the State of Texas Single Audit
(Iircular require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a
direct and material effect on a major federal and state program occurred. An audit includes
examining, on a test basis, evidence about the Organization's compliance with those
requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit
does not provide a legal determination of the Organization's compliance with those
requirements.
In our opinion. the Organization complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal and state programs for the year
ended December 31, 2007.
(Continued)
-Is-
Board of Directors
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
Internal Control Over Compliance
The management of the Organization is responsible for establishing and maintaining effective
internal control over compliance with requirements of laws, regulations, contracts and grants
applicable to federal and state programs. In planning and performing our audit, we considered
.the Organization's internal control over compliance with requirements that could have a direct
and material effect on major federal and state programs in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance, but not for expressing an
opinion on the effectiveness of internal control over compliance. Accordingly, we do not
express an opinion on the effectiveness of the Organization's internal control over compliance.
A control deficiency exists in an entity's internal control over compliance when the design or
operation of a control does not allow management or employees, in the normal course of
performing their assigned functions, to prevent or detect noncompliance with a type of
compliance requirement of a federal program on a timely basis. A significant deficiency is a
control deficiency, or combination of control deficiencies, that adversely affects the entity's
ability to administer a federal or state program such that there is more than a remote likelihood
that noncompliance with a type of compliance requirement of a federal or state program that is
more than inconsequential will not be prevented or detected by the entity's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that material noncompliance with a type of compliance
requirement of a federal or state program will not be prevented or detected by the entity's
internal control.
Our consideration of the internal control over compliance was for the limited purpose described
in the first paragraph of this section and would not necessarily identify all deficiencies in internal
control that might be significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses, as
defined above.
This report is intended solely for the information and use of the board of directors, management
and federal awarding agencies and pass-through entities and is not intended to be and should not
be used by anyone other than these specified parties.
A Limited Liability y Partnership
Certified Public Accountants
Arlington, Texas
April 11, 2008
_Iy_
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
SCHEDULE OF EXPENDITURES OF FEDERAL AND STATE AWARDS
FOR THE YEAR ENDED DECEM13ER 31,2007
A. Summary of Audit Results
1. The auditor's report expresses an unqualified opinion on the combined financial
statements of BIG BROTHERS BIG SISTERS OF NORTH TEXAS AND AFFILIATES.
2. No material weaknesses relating to internal control over financial reporting were
identified.
3. No significant deficiencies relating to internal control over financial reporting were
identified that are not considered to be material weaknesses.
4. No instances of noncompliance material to the financial statements of BIG BROTHERS
BIG SISTERS OF NORTH TEXAS were disclosed during the audit.
5. No material weaknesses relating to the audit of the major federal and state award
programs were identified.
6. No significant deficiencies relating to the audit of the major federal and state award
programs were identified that are not considered to be material weaknesses.
7. The auditor's report on compliance for the major federal and state award programs
for BIG BROTHERS BIG SISTERS OF NORTH TEXAS expresses an unqualified opinion.
8. Audit findings relative to the major federal and state award programs for BIG
BROTHERS BIG SISTERS OF NORTH TEXAS are reported in Part C of this schedule.
9. The program tested as a major federal program was the Amachi Texas Program,
CFDA #93.558. The program tested as a major state program was the Office of the
Governor of the State of Texas Amachi Texas Program.
10. The threshold for distinguishing Types A and B programs was $300,000.
11. BIG BROTHERS BIG SISTERS OF NORTH TEXAS was determined to be a low-risk
auditee.
B. Findings - Financial Statements Audit
None
C. Findings and Questioned Costs - Major Federal and State Award Programs Audit
None
-20-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
SCHEDULE OF.EXPENDITURES OF FEDERAL AND STATE AWARDS
FOR THE YEAR ENDED DECEMBER 31,2007
Pass-through Program Provided to
Federal Grantor/Pass-through Grantor/Program Title CFDA# Grantors# Award Amount Expenditures Subrecipients
U.S.Department of Education:
School Based Mentoring 84.184B Q194BO50087-07 S 172.279 S 63,127 S -
School Based Mentoring 84.1848 Q184B050087-08 211,308 110,810 -
BirdviIle independent School District-School Based Mentoring 84.18413 - 37,485 19,600 -
Birdviile Independent School District-School Based Mentoring 84.t 84F3 - 55,000 19,000 -
Desoto Independent School District-School Based Mentoring 84.18413 - 311.514 129.459 -
Desoto Independent School District-School Based Mentoring 84.184B - 311,514 181,075 -
Everman Independent School District-School Based Mentoring 84.184B - 134,350 100.764 -
E,verman Independent School District-School Based Mentoring 84.184B - 134,350 33,588 -
Fort Worth Independent School District-School Based Mentoring 84.184B - 22,580 11,290 -
Fort Worth Independent School District-School Based Mentoring 84.18413 - 22,580 11,240 -
Waxahachie Independent School District-School Based Mentoring 84.18413 - 112,220 83,593 -
Irving Independent School District-School Based Mentoring 84.184B - 144,000 36,000 -
Texas Education Agency-Dropout Prevention 84.360 1785 5,000 5,000 -
Texas Education Agency-Dropout Prevention 84.360 1785 70,567 28,258 -
U.S.Office of Juvenile Justice:
Office of the Governor-Juvenile Justice Delinquency Prevention 16.540 JA-07-J21-16278-05 40,000 22,497 -
Office of the Governor-Juvenile Justice Delinquency Prevention 16.540 JA-08421-16278-06 30,000 10.000 -
ICF international-Juvenile Justice Delinquency Prevention 16.542 2007-JU-FX-0017 127,000 2,500 -
U.S.Department of Health and Human Services:
Texas Education Agency-Amachi Texas 93.558 83650017110001 2.500.000 602.536 222,830
exas Workforce Commission-Amachi Texas 93.558 2907TAN000 500,000 343,050 343,050
ig Brothers Big Sisters of South Texas-Mentoring Children of
of Prisoners 93.616 90CV0265/01 171,838 77,657 -
Big Brothers Big Sisters of South Texas-Mentoring Children of
of Prisoners 93.616 90CV0265/02 171,838 62,787 -
U.S.Departmentiof I lousing and Urban Development:
City of Arlington-Community Development Block Grant 14.218 13-06-MC-48-0008 24,026 12.013 -
City of Arlington-Community Development Block Grant 14.218 B-07-MC-48-0008 24,026 12,013 -
City of Plano-Community Development Block Grant 14.218 - 6,900 6,900 -
Total Expenditures of Federal Awards 1,984,807 565,880
Office of the Govemor of the State of Texas-Amachi Texas - SF-06-J20-18140-2 2,000,000 1.025,303 417.100
Texas Department of Family and Protective Services-Youth
Resiliency Program - 23362051 664.722 402,545 -
Texas Department of Family and Protective Services-Youth
Resiliency Program - 23362051 664.722 226.315 -
Texas Department of Parks and Wildlife-Pass It On - 52-00351 26,000 8,479 -
Total Expenditures of State Awards 11662,642 417,100
Total Expenditums of Federal and State Awards S 3.647.449 S 982,980
-21-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AND STATE AWARDS
FOR THE YEAR ENDED DECEMBER 31,2007
I - BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal and state awards includes the federal and
state grant activity of BIG BROTHERS BIG SISTERS OF NORTH TEXAS and is presented on the
accrual basis of accounting. The information in this schedule is presented in accordance with the
requirements of OMB Circular A-133, Audits of States. Local Governments, and Non-Profit
Organizations and the State of Texas Single Audit Circular. Therefore, some amounts presented
in this schedule may differ from amounts presented in, or used in the preparation of, the basic
financial statements.
2 - SUBRECIPIENTS
Of the federal expenditures presented in the schedule, the Organization provided awards to
subrecipients totaling$535,780 under the Amachi Texas Program,CFDA #93.558.
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
J FOR THE YEAR ENDED DECEMBER 31,2007
None.
D
-?3-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
STATEMENT OF FINANCIAL POSITION
DECEMBER 31,2007
ASSETS
Cash and cash equivalents $ 1,095,028
Unconditional promises to give (net of allowance of$85,973) 2,691,087
Accounts receivable 215,545
-Prepaid expenses and deposits 63,917
Property and equipment (net of accumulated depreciation of$913,757) 325,725
Other assets 750
Total assets $ 4,392,052
LIABILITIES AND NET ASSETS
Accounts payable $ 824,099
Payable to subrecipients 60,318
Salaries payable 268,023
Payroll liabilities 211,151
Other liabilities 52,166
Total liabilities 1,415,757
Unrestricted net assets 2,968,688
Temporarily restricted net assets 7,607
Total net assets 2,976,295
Total liabilities and net assets $ 4,392,052
The accompanying notes are an integral part of this schedule.
-24-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31,2007
Temporarily
Unrestricted Restricted Total
Revenue:
Contributions $ 1,486,859 $ 4,700 $ 1,491,559
Foundations and grants 5,059.369 5,059,369
Campaign lbr Children in Crisis 1,817,126 1,817,126
Special events(net of direct costs of$374,779) 2,028,432 2,028,432
United Way grants 735,723 735,723
In-kind contributions 29,755 29,755
Investment income 5,020 5,020
Miscellaneous income 73,328 73,328
Net assets released from restrictions 76,254 (76,254) -
Total revenue 11,311,866 (71.554) 11,240,312
Operating expenses:
Program services-program expense 8,789,198 - 8,789,198
Supporting services:
Administrative expense 843,985 - 843,985
Fundraising expense 1,583,386 - 1,583.386
Total operating expenses 11,216,569 - 11,216,569
Excess of revenue over operating expenses 95,297 (71,554) 23,743
Non-operating other revenue-
property transfer from affiliate 350,476 - 350,476
J Change in net assets 445,773 (71,554) 374,219
Net assets at beginning of year 2,522,915 79,161 2,602,076
Net assets at end of year $ 2,968,688 $ 7,607 $ 2,976,295
The accompanying notes are an integral part of this schedule.
-25-
BIG BROTHERS BIG SISTERS OF NORTH TEXAS FOUNDATION
STATEMENT OF FINANCIAL POSITION
DECEMBER 3 l,2007
ASSETS
Cash and cash equivalents $ 929,131
Unconditional promises to give(net of allowance of$47,250) 2,492,499
Investments in marketable securities 2,514,216
Property and equipment (net of accumulated depreciation of$87,662) 6,305,023
Cash surrender value of life insurance policies 32,713
Total assets $ 12,273,582
LIABILITIES AND NET ASSETS
Scholarships payable $ 230,182
Long-term debt 4,699,7.16
Other liabilities 7,313
Total liabilities 4,937,211
Unrestricted net assets 7,311,371
Temporarily restricted net assets 25,000
Total net assets 7,336,371
Total liabilities and net assets $ 12,273,582
The accompanying notes are an integral part of this schedule.
-26-
BIG BROTHERS BIG SISTERS NORTH TEXAS FOUNDATION
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31,2007
Temporarily
_Unrestricted Restricted _ Total
Revenue:
Contributions $ 34,000 $ - $ 34,000
Campaign for Children in Crisis - 1,249,822 11249,822
Investment income 205,820 - 205,820
Net assets released from restrictions 4,188.715 (4,198,715) -
'Total revenue 4.428,535 (2,938,893) 1,489,642
Operating expenses:
Program services-program expense 62,000 - 62,000
Supporting services:
Administrative expense 380.929 - 380,929
Fundraising expense 196,250 - 196,250
Total operating expenses 639,179 - 639,179
Change in net assets 3,789,356 (2,938,893) 850,463
Net assets at beginning of year 3,522,015 2,963,893 6,485,908
Net assets at end of year $ 7,31 1,371 $ 25,000 $ 7,336,371
The accompanying notes are an integral part of this schedule.
-27-
Checklist
l E�pP foe 2L,*>
Application Contents
Complete proposals must include the following. Incomplete proposals will be
rejected.
REQUIRED ITEMS
PROPOSAL COVER SHEET
I]p PROPOSAL NARRATIVE )4R*kFt
ad PROGRAM ACTIVITIES AND SCHEDULE \
l� ACTIVITIES AND OUTCOMES SUMMARY
LICENSING INFORMATION (If applicable)
® BOARD INFORMATION
LEVERAGE OF FUNDS
9f BUDGET SUMMARI (sa"s
BUDGET NARRATIVI J
® ONE ORIGINAL AND I all
TACHMENTS
JOB DESCRIPTIONS AN IN THE
RAM
AGENCY BYLAWS
�r FINANCIAL AUDIT (. have an audit)
e
s41r3lag
Exhibit B
Big Brothers and Big Sisters of North Texas
Revised Budget Detail Worksheet
W
Position Description % on Project Total
Regional Director $24/hr. x 520 hours 25% $12,480.00
Community Recruiter $19/hr x 520 hours 25% $9,880
Match support specialist 1 $14.42 x 1040 50% $14,997
Sub-Total $37,357.00
nit p,
)C+rxrige: eii° 'rA z r fi a ' iM
Position Description Total
Sub-Total $0.00
Purpose of Travel Location Item Computation Cost
Sub-Total $0.00
:_DUXllleY.f L:'dS5 a, .sw �,; 4 �. .' �"ad' a , . .. [da °:S
y
Unit Price/
Item Description Number Total
$0.00
Sub-Total $0.00
t*d'✓ �F7U � 11�5 0,,,, z'.a.?' �� t �¢ & r`'' �+k 9 `r� � : �.t. .4 z*�k3°':_ � `<D, 3n
Unit Price/
Item Description Number Total
Sub-Total $0.00
) . Gonsuil n s°xi�� C0!49�t4 e yes
Unit Price/
Item Description Number Total
Sub-Total $0.00
Unit Price/
Item Description Number Total
$0.00
Sub-Total $0.00
1 of 2
Budget Category Amount
A. Personnel $37,357.00
B. Fringe $0.00
C. Travel $0.00
D. Equipment $0.00
E. Supplies $0.00
F. Consultants and Contractor Services $0.00
G. Other Costs $0.00
TOTAL PROJECT COSTS $37,357.00
2 of 2
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2010 Community-Based Programs
Program Period 10/1/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: Big Brothers Big Sisters of North Texas
Sasha Kane Agency Contact Name: Stephen Raeside
350 West Belknap Street Phone Number: 972-573-2379
2nd Floor Email:
Fort Worth,TX 76102 Invoice Number:
Period covered by this request: to
mm/dd/yy mm/ddyy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
y 2 ..
1 Personnel iittti $ - -
2 Fringe r' $ - $ . r' s ..
3 Travel $ , ? ' $ - $
4 Equipment �$ ,. � $ - $
5 Supplies $ ;. $ - $
6 Construction $ - $ - $
7 Consultants/Contracts $ - $
8 Other-Direct Cost �`,, -
9 Indirect Costs ..r $ - $$ :., ,
Total Programmatic Costs $ '; 37„357 gyp- $ - $
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2• For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 37,357.00
Previous Requests: $ -
I have reviewed this request and certify that the listed This Request: $ -
expenses are accurate and are chargeable to the Total Spent: $ -
CCPD Community Based Program approved budget. Balance left in grant: $ 37,357.00
Fiscal:Ageri.l7Se Oiil x`'
a `I=und .: Account. Center �._, "
Grantee Auuttho�rize�d Official Date
L.�1J
Title
Exhibit D
FY 2010 Community-Based Programs
Performance Narrative
Program Period 10/01/09 to 08/31/1C
Submit to: Fort Worth Police Department Submitting Agency: Big Brothers Big Sisters of North Texas
Sasha Kane Agency Contact Name:Stephen Raeside
350 West Belknap Street email:
2nd Floor Phone Number: 972-573-2379
Fort Worth,TX 76102
Performance Measures
Period covered: to
Number of volunteer mentors serving as role models to at-risk youth
Number of mentor-youth meetings during the month
Please include a narrative of events and accomplishment that occurred during the reporting month.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/20/2009
DATE: Tuesday, October 20, 2009 REFERENCE NO.: **C-23857
LOG NAME: 35FYIOBBBSNT
SUBJECT:
Authorize a Contract with Big Brothers Big Sisters of North Texas for the Fiscal Year 2010
Community—Based Funding from the Crime Control and Prevention District Fund in the Amount of
$37,357.00 to Operate a Juvenile Crime Prevention Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with Big Brothers
Big Sisters of North Texas for the Fiscal Year 2010 community—based funding from the Crime Control and
Prevention District Fund in the amount of$37,357.00 to operate a juvenile crime prevention program. Big
Brothers Big Sisters of North Texas is a community—based organization seeks to conduct a program in
support of the Crime Control and Prevention District goals.
DISCUSSION:
The Crime Control and Prevention District(CCPD)Board included funds totaling$200,000.00 in its Fiscal
Year 2010 budget for community—based crime prevention programs. Funding requests for community
programs were solicited through a Request for Proposal (RFP)issued in March 2009. Twenty—two requests
for funding were received totaling more than $1,100,000.00.
A panel consisting of three CCPD Board Members,City staff and community representatives was assembled
to evaluate the proposals to ensure that minimum qualifications were met and that the proposed projects met
one or more of the goals of the CCPD. The CCPD Board reviewed the panel's recommendations at its August
13,2009,meeting. The CCPD Board subsequently approved the panel's recommendation to fund six of the
crime prevention programs including Big Brothers Big Sisters of North Texas. The term of the contract is
October 1, 2009,through September 30, 2010.
Big Brothers Big Sisters of North Texas (BBBSNT)juvenile crime prevention program will be under the
BBBSNT's Amachi Program, which seeks to prevent juvenile crime and the intergenerational cycle of
incarceration through the proven prevention method of one—on—one mentoring. The program will serve the
economic disadvantaged areas of Fort Worth for 40 at—risk youths ages 8 to 18 years old. BBBSNT has
served at—risk children of Fort Worth through one—on—one mentoring since 1939. The mentoring program
provides the youth with a role model, a reliable and trusted source of guidance to overcome this adversity and
assume a productive role in the community.BBBSNT served 9,044 youth in 2008 and is the largest Big
Brothers Big Sisters agency in the country.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/AccountWenters
GR79 539120 0359504 $37.357.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Tom Higgins (6192)
Originating Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1.RE GR79.msg