HomeMy WebLinkAboutContract 39393 <..r Y 4`
::0,_ ,, �i3 3
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through T.M. Higgins, its duly authorized First Assistant City Manager,
and GENTLEMEN'S SOCIETY, a Texas non-profit corporation ("Contractor") acting
by and through Dewayne Washington, Executive Director, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2010 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called the Gentlemen's Society which will provide a secure environment in which
children can receive an education; and support the adoption of a prevention focus by the
police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the Gentlemen's
Society. Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$20,000.00 ("Program Funds") to provide to the Contractor for the operation of the
Gentlemen's Society Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" - Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Gentlemen's Society
Program. Contractor agrees to expend the Program Funds in accordance with its
Gentlemen's Society Program budget, described in Exhibit "B", attached..
0. FF1CVk RECORD
Fit
CITY SECRETARY I
1 [_:�T_
WORTHs U
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $20,000.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Narrative as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such narrative shall be signed by the Contractor
or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C',
attached, and monthly report shall be submitted to City no later than the 15a' day
following the end of the month. Submittal of a monthly RFR and Program Narrative is
required even if services are not provided. When services are not provided during a
month, a negative RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to
Research and Planning Unit of the Fort Worth Police Department. ATTENTION:
SASHA KANE, 350 W. Belknap, Fort Worth,Texas, 76102. Reimbursements will not be
made until after receipt of an acceptable and approved RFR and a monthly programmatic
report from the Contractor. Reimbursements shall be made within 30 days receipt of said
documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories withoufprior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Gentlemen's Society
Program must be reported monthly and may be expended on the Gentlemen's Society
Program with written permission from the Contract Administrator (see paragraph 13.3).
Budget adjustments shall be submitted to the Research and,Planning Unit of the Fort
Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap,Fort Worth,
Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2009, and
ending on September 30, 2010. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2010.
2
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "D." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i)thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
3
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Gentlemen's Society Program. Contractor shall maintain, replace or
repair any item of equipment used in support of Gentlemen's Society Program and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen. The
cost for maintenance, replacement or repair of any equipment used in support of the
Gentlemen's Society Program and/or for use under the terms of this Agreement is the
sole responsibility of Contractor. Contractor shall not use Program Funds or City funds
to repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Gentlemen's Society Program. Within
10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds. The equipment inventory
shall.include an itemized description of each piece of equipment, the date each'piece' of
equipment was purchased, the cost of purchase for each piece of equipment; and the
location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors; upon demand by City, shall
make such records readily available for investigation, examination, and audit.. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and, may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
4
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse,misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to;
providing final Performance Narrative, making final payments, disposing of Gentlemen's
Society Program assets as appropriate and as directed by City's Contract Administrator
(see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions. of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors,program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
5
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution,performance,attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY;
and Contractor hereby assumes all liability and responsibility of City and its-officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS., AGENTS_ , SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
6
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Gentlemen's Society Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the Gentlemen's Society Program during his tenure or for
one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in
all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees,in connection
with the terms,conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or.persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
7
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Planner, 817-392-4243, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption '(statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently `rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.,
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
8
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence,paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency,board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from, the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Thomas Higgins,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
9
Charlene Sanders,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Dewayne Washington,Executive Director
Gentlemen's Society
P.O. Box 587
Keller,TX 76244
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.9 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall riot be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
10
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2009.
CITY OF FORT WORTH GENT y SOCIETY, a Texas
Non- ofit ration
Date: 2 ' 6
Date:/o Z7�a9 ewayne ashington
Thomas Hi g s Director
Assistant City Manager
ATTEST:
APPROVED AS TO FORM AND
LEGALITY:
Ohi,L—
Assistant City Attorney
M&C
0FF1C ��'.RECORD
Q^7,
11
Exhibit A
FY2010 CRIME CONTROL AND PREVENTION DISTRICT
= i PROPOSAL COVER SHEET
AGENCY: Gentlemen's Society
DIRECTOR: Dewayne Washington
PHONE NUMBER: 888-442-9364 (General information)
ADDRESS: PO Box 2498 Keller, TX 76244
CONTACT: Dacia Coffey EMAIL ADDRESS: dacia.coffey@gentlemenssociety.org
PHONE NUMBER: (817) FAX NUMBER: (817) 562-1545
PROGRAM TITLE: Gentlemen's Society
FUNDS REQUESTED: $20,000
AGENCY STATUS:
0 Private Nonprofit
X Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s) that your project
addresses.
0 To increase citizen participation in the CODE BLUE. program.
X To support the adoption of a prevention focus by the police department and the
community.
O To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-
named agency's operating plans and budget for the proposed program. I
acknowledge that I have read and understand the requirements and provisions of
the Request For Proposal and that the above-named agency will comply with all
applicable rules and regulations relating to the procurement process. I certify that
I am authorized to sign this proposal and to enter into and execute a contract with
the City of Fort Worth to provide the services authorized.
TYPED NAME: Dacia J Coffey
TITLE: DIrec r f il�arket
9
SIGNATURE: /vt
r �� ATE:
PROPOSAL NARRATIVE
(Question 41) Every day the average person is inundated with news reports and
stories citing various accounts of crime. Many statistics and crime rate listings support
the already perceived notion that there is too much crime and not enough prevention.
These statistics speak to this point:
® Dallas has the 7th highest school dropout rate according to the US Department of
Education
® 1 in 3 Black men will have a prison record of some kind.
• Between 1996 and 2005, our country built 7 institutions of higher education....
and about 300 prison facilities.
® Homicide remains the leading cause of death for young Black men and the second
leading cause of death for young Hispanic men. (Source: The September 2002
U.S. Department of Health and Services.)
® In 1998, youths accounted for 1 out of 6 arrests for all violent crimes. (Source:
Youth Crimes:A Report of the Surgeon Generao
• In the age group studied, 23 % of Black men are either in jail, on probation or on
parole on any given day.
The Gentlemen's Society is an organization that seeks to address behavioral
problems that can potentially lead to crime in the near,future. Violent crimes committed
w by youth are increasing at an alarming rate, and the goal is to provide the youth with an
alternative way of thinking about,reacting to, and altogether avoiding conflict that can
lead them down a dangerous path.
Many boys today have no father, no role model, and no resources to set and
achieve goals. We mentor and support young men of any race, economic status, or
background -- especially those who need us the most. The lack of a strong,positive,
male presence in many Fort Worth communities has led to a false definition among
teenage boys of what a `real man' is and how he lives his life. Recently,this truth was
brought back to our attention during a course entitled "Man of the House." The Life
Consultant opened the discussion by asking what a `real man' is and to give an example.
A young man volunteered that his step-father is a real man, because he tries to keep his
involvement in drug trafficking away from the family, rarely asking the kids to `run' for
him. Gentlemen's Society is powerful, because instead of asking the redundant question
"How did it get this bad?" we ask, "What can we do about it?"
(Question#2)Bad choices affect the boys personally,yes,but there is a broader
picture that includes the family and the community. Gentlemen's Society strives to
counter the negative circle of influence of drug abuse,gang involvement,teenage
promiscuity,vandalism,and violence with a fraternal structure based on character
strength and value-based view points reinforced through the program and the friendships
that are fostered through the program. We try to give them a peer group that makes it
easier to make good choices.
Gentlemen's Society supports crime prevention by not only addressing the
choices, actions, and confrontational behavior that leads to crime, but we address the
mentality and circumstances that lead to it. Gentlemen's Society questions the thought
process and motivations that contributes to criminal intent and redirects the same
motivation into healthy endeavors. A young man facing poverty will be shown more
profitable actions within legal means. A young man searching for connection will be
taught how to build a healthy support system and how that will change his future versus
the result of a gang life.
Frank,man-to-man mentoring, a structured and proven curriculum,and through
expanding the boys' experiences in Educational Enrichment Functions, Gentlemen's
Society strives to break through the mind-set that leads to a life of criminal behavior and
introduce new possibilities available through positive choices.
Each weekly course includes vocabulary to build upon new ways to communicate
and handle conflict, a discussion challenging the mores they act through but are not
aware of, and ends with a charge--an action--to be carried out and discussed at the next
class. This system of thought and action is effective because it gives these young,
restless minds and bodies a challenge and a motion to be carried out,replacing the
detrimental courses of action they would have typically followed.
Finally,by intervening in these young men's lives and negative behavior,
Gentlemen's Society reduces the number of disruptive incidences in the classroom, on
school grounds, and throughout the school day,thereby supporting a more safe,
productive educational environment. To go one step further, Gentlemen's Society creates
accountability with the young men during one of the first charges: a meeting with the
principal to discuss his new course of action and to hear ways in which he can support the
endeavors of the school administration in providing the best(and safest)learning
environment.
(Question#3) Gentlemen's Society directly addresses the issue of youth violence
through.numerous courses in the curriculum. Over 16 weeks of curriculum(over 40%) is
spent directly dealing with conflict management,which is at the heart of youth violence
and family violence. The following courses tackle this head.-on:
• Conflict Management
• Godly Gentlemen
• Behavior Modification
• Man of the House
• How to Treat a Lady
• Fatherhood
• Self Control
Each one of these courses explores the inability to find a reasonable and health course of
action in all areas of life and in conflict. Role playing hostile situations,discussion,visits
to correctional facilities, meetings with community members sharing their stories,guided
discussions with their mothers over heated topics within the home, and direct discussions
regarding domestic abuse and violent confrontation are all tools used throughout these
courses to break the harmful cycle. Gentlemen's Society continually searches out new
partners and approaches to addressing youth violence and family violence. For example,
Gentlemen's Society is in discussions with the Shaken Baby Alliance to be involved in
1 the Fatherhood course. Studies show that the biological father is responsible for infant
injuries 37%of the time and the mother's boyfriend 21%of the time. Most of these men
are under the age of 22. This partnership could have a direct and powerful impact on
these statistics in our local community through the simple and effective method of
AWARENESS. This is a great example of how the Gentlemen's Society involvement in
the boys' lives provides a wealth of resources directly to them in a myriad of different
applications. We bridge the gap between the young men and all the hands that are
reaching out to help them.
(Question#4)As with any quality endeavor, it matters not how impressive a
program is on paper if it is not carried out and intentionally evaluated and refined in order
to create the maximum impact for our young men. Gentlemen's Society retained the
services of L,atanya Washington,Ph.D. to facilitate an unbiased, ongoing, external
evaluation of the program and the effect on its participants.
Program Description
The mission of The Gentlemen's Society is to empower young men to become
healthy, productive members of society. The program utilizes a structured
weekly curriculum, complementary educational enrichment opportunities, and
consistent mentoring and support to educate young men ages 12-18 about life
choices, self-respect, and the importance of setting and obtaining goals.
Participants are engaged in over twenty hands-on courses per term; coursework
includes, but is not limited to, topics such as conflict resolution, verbal and non-
verbal communication, etiquette enhancement, the importance of personal
responsibility and active engagement in citizenship, and topics relating to access
to higher education. The following description is the overview of our evaluation
design lifted directly from the original evailuation proposal.
Evaluation Objectives
The purpose of this evaluation is to document and describe student participation
in The Gentlemen's Society (GS) elective activities and to measure the program's
impact on student performance.
The implementation of GS's activities will be documented by recording the
number of participant contacts with staff and the amount of time spent in class, in
one-on-one mentoring sessions, and at approved educational enrichment
functions.
The impact of GS activities will be evaluated by assessing the extent to which
participating students:
. Meet performance targets set by GS administration and staff in (1) reducing
the number of disciplinary incidents incurred during the school term, (2)
increasing overall yearly student attendance
Show gains in student academic performance
Improve external perceptions of overall student behavior, level of personal
responsibility and accountability, and the level of respect shown by the
participant in the classroom and other outside environments
wMeet initial short term goals set at the onset of the program
Evaluation Methodology
The evaluation of The Gentlemen's Society program will employ a quasi-
experimental design with formative and summative components that focus on
progress toward the program goals and objectives. The formative component of
the evaluation will document the implementation of the stated strategies and
activities, measure interim progress, and provide periodic feedback to use for
potential program adjustments.
As part of the formative evaluation, the timely and appropriate implementation of
project strategies and activities will be documented using : (a) sign-in sheets to
track participant attendance, (b) surveys to assess the quality of the activities, (c)
mentor/trainer logs and lesson plans to document classroom activities, and other
resources-such as classroom observations, as needed.
Attendance data, survey data, mentor logs, classroom observation rubrics and
student progress data will be provided to GS staff in a mid-year feedback report.
This report will provide the opportunity for GS staff to monitor progress toward
program objectives and will illustrate any need for future program adjustments.
The summative component of the evaluation will examine the impact of the
program on student performance. The evaluation will employ a rigorous quasi-
experimental design to conduct comparisons of data collected from participants
and their respective teachers. The quasi-experimental design will duplicate
random assignment by matching students of The Gentlemen's Society with a
carefully selected control group of FW1SD students who have similar
demographic and academic characteristics but do not receive GS intervention.
At the beginning of the program, descriptive analyses will be used to examine
demographic and academic characteristics of GS participants. A stratified
random sampling procedure will then be used to select a control group of
students. Additional comparisons will be made across years for the target and
control groups.
Descriptive statistics will examine the extent to which the treatment groups (GS
participants) have met targets. Appropriate statistical analyses (e.g. ANCOVA,
multiple regression) will be used to determine if there are significant differences
in the achievement levels of the treatment and control groups.
(Question#5) We mentor and support young men of any race, economic status,
or background, from ages 12 to 18. While the GS program is open to all young men,our
pilot programs are primarily targeted to young minorities from lower income
neighborhoods. These young men typically grow up without a strong,positive,male role
model. Although the program is geared specifically to young men,many people will reap
the benefits from their participation: parents, siblings, classmates, even strangers who
potentially would have been victims to crimes they may have committed. Future wives
and children will forever be grateful for this program that stops the cycle of violence that
is often times handed down from generation to generation. It is imperative to mentor the
boys in this age range to redirect their life path that may be currently headed in the wrong
direction. Our current sites are in Fort Worth,which will continue to be the geographic
area we want to serve in the coming year.
(Questions#6)Many things make the Gentlemen's Society approach to crime
prevention unique. First, by addressing the perspective and motivation of the young men,
we attempt to disrupt the decision-making process at its root. We ask them to examine
for themselves whether they are making choices that lead them to be who they want to
be. One of the classes,titled"Speech and Communication,"focuses on the importance of
everyday interactions and how your words can affect these interactions. Two boys are
asked to participate in a demonstration where one boy should communicate effectively to
the other to stop him from getting into a fight. Examples like these are imperative to
crime prevention because it is teaching them to create an inner dialogue that is necessary
to stop a situation before it starts.
The entire course is based on accountability. How you look, speak,and act
directs your opportunities, whether they are good or bad, as well as the amount of
opportunities (what many boys would call luck)that come your way. We understand that
many of today's young men have been dealt environments and family situations that are
untenable, but we do not allow them to use those as a shield or excuse for their negative
actions any longer. We understand and stress that the justice system won't allow excuses
_ either.
We also create action and peer groups based on this new way of thinking. This
14 avoids idle hands and idle minds,which inevitably lead bank to criminal activity. Many
times, deviant behavior occurs in the absence of parental supervision,when the child is
lacking the attention he needs. They may be in a single parent household,or a two-parent
household where both parents are focused on work, especially in unstable economic
times such as these. He in turn"acts out"in a fashion that can be destructive and
potentially damaging to themselves and others. To involve young boys in activities that
enhance the quality of their lives provides an opportunity they may not have had
otherwise.
Last, once a boy completes the curriculum and earns enough points to be accepted
into full membership within Gentlemen's Society,which is just the beginning of their
journey. The Gentlemen's Society member will be led through new lessons, charges,
mentors, and opportunities. They will be taught about giving back and mentoring new
participants, creating a cycle and brotherhood of goal-based choices
(Question#7) Gentlemen's Society is currently in operation. For the 2008-2009
school year,three programs were launched, a new BOLD Library site, a program at
McMillan United Methodist Church, and another at Rosemont Middle School. Those
participants will complete the initial curriculum and earn full Gentlemen's Society
membership Summer 2009. A fourth will be launched on April 25a', 2009 at BOLD
Library in Butler Housing. Dewayne Washington, founder and Executive Director of
Gentlemen's Society,began writing, designing, and executing the curriculum for
Gentlemen's Society in 2001. He was ordained as a youth pastor in 2005 and continued
`', to refine and carry out his work with teenage boys through the church. In 2007,he
partnered with BOLD Library in Butler Housing to assist the youth in the surrounding
community through the Gentlemen's Society curriculum. In 2008,he began working
with the In-School Suspension children at Rosemont Middle School to encourage
attendance and reduce disciplinary actions and dropouts.
Mr. Washington's work and success with local young men attracted the attention
of the community. Private sponsors and volunteers have joined the Gentlemen's Society
youth program, and the official 501(c)(3)paperwork was filed with the IRS in October of
2008. In addition to our proposal for FWISD, Irving ISD and Everman ISD are
reviewing the Gentlemen's Society program in hopes of launching their own
Gentlemen's Society initiative.
Currently, Gentlemen's Society is funded 100% by private funds from local
citizens and businesses and is staffed by volunteers. The word of mouth and publicity
surrounding the success and change seen in our participants has spawned a waiting list of
young men who need our help. Often times single mothers reach out to us to intervene
with their son, occasionally young men themselves and friends of current Gentlemen's
Society members reach out to us directly. The April 25 h program is being planned and
organized as this application is being written. The need is too great to wait any longer.
We will continue to search out compassionate citizens to donate their time and money,
but as the economy tightens its belt on us all,this task becomes more difficult.
(Question#8)The curriculum,program,and Life Consultants are not new. We
continue to refine and evaluate each consecutive programi to better assist the young men
who we encounter in the future. Just as our mission statement says,it is our hope to
expand our reach and create a blueprint for empowering young men and creating healthy
productive members of society, as well as a peer-based network to mare this possible.
We have applied for a grant from the Colleyville Women's Club,which if we are
chosen,will be awarded in May of 2009. We will not know the amount,but they typical
award for$5000 for less. For every new site we launch,we answer the following
questions:
• What boys will we be serving and how will they be recruited?
• Where will this site be held?
• Who will lead them?(Currently,we have 4 trained Life Consultants with 2 others
interested in being trained.)
• How will this be funded?(The program costs approximately$1000 per boy for a
ten-month class. No cost is ever required from a participant or his family.)
In March, Gentlemen's Society held a fundraiser and established enough financial
backing to launch the April 25th program and pay for 10 young men. Our waiting list is
closer to twenty, but we feel the need is such that we cannot ask these boys and parents to
wait any longer. Fundraising will be ongoing throughout this program to search for
donors to sponsor transportation,the cost of the Education Enrichment Functions, and the
continuation of the program evaluation. Once the above questions are answered, we are
able to contact participants and their parents and organize a new program and launch
within six weeks or less. It is our goal to launch one more public program in Fort Worth
in 2009 while supporting the other sites and launching GS2,which is the format for our
full fledged Gentlemen's Society members who completed the entire Gentlemen's
Society course.
(Question 9)Any funds received through our organization are used to maintain a high
standard of quality and integrity to provide the best education and mentoring possible.
This is accomplished by procuring the services of our marketing consultant,who
provides the organization with a host of services, including public relations and
fundraising coordination. Our external evaluator is needed to measure the effectiveness
of the program by monitoring and researching our data. Our life consultants provide
ongoing mentorship and will need ongoing training. Educational Enrichment Functions
enhance the learning experience and requires transportation to and from each outing.
Most importantly,we want to reward the participants that succeed in the program by
hosting a graduation ceremony and inducting them into Gentlemen's Society with their
graduation blazer. This is tangible proof of their achievement and dedication that
reinforces their pledge to live their life with the tools they have been equipped with.
(Question 10)The program will absolutely continue on past the CCPD funding
period. Gentlemen's Society is currently in what we consider to be the evolution stage of
this organization,having passed out of the creative and formative stage. All of our
efforts are focused on outreach to our current participants and future participants,the
evaluation and quality implementation of the course curriculum, and the search for
funding and community support to expand our program throughout all of Fort Worth,
Tarrant County, and eventually beyond.
Our program is designed for long term continued support of our participants as
well. Once the boys have successfully completed the initial Gentlemen's Society
curriculum,they will pass into full membership and a curriculum based on community
service projects and the mentoring of newer participants. Higher levels of Gentlemen's
Society are available for participants to continue to refine their new skills and advance
their personal goals until they graduate or turn 19 years old.
We are working carefully on the continued development of our Board of Directors
to ensure the proper support and accountability on our strategy, expansion, and
fundraising side. In addition,we have an Advisory Board to extend the accountability
and receptiveness to professional support and advice in a wide scope of areas. Members
from the educational spectrum such as Dr. Stanley Jackson, Dr. Latanya Washington, and
Walter Dansby of the FWISD Board of Education, local politicians such as
Commissioner Roy Brooks and Councilmen Moss, local businessmen such as Jim Austin
and Jack Hartnett, as well as members of other youth advocacy organizations,and local
law enforcement have agreed to be a part of this exciting endeavor or are being `courted'
for their expertise and bi-annual participation.
Our goal is to have eight active programs in existence by the end of 2009, which
will include pilots inside local ISD's. These pilots are proof of the long term strategy and
vision of Gentlemen's Society. He has also applied as a partial service provider for After
School programs in FWISD.
This summer we hope to enter the application process with Chesapeake Energy,
Alcon through the Alcon Foundation,and other Fort Worth based businesses.
Our evaluation is another example of our intent and future ability to sustain the
program. The agreement we have entered into is for a long-term, ongoing evaluation of
all Gentlemen's Society participants tracking their experiences and choices until they turn
19. Also,we will continue to communicate using questionnaires all former participants
after they graduate high school to see if involvement in Gentlemen's Society had any
M tangible impact on their adult lives as well.
Each step and contact we make is based on a long-term view of reaching and
helping as many boys as we can now and in the future. We create in individuals a sense
of greater responsibility and achievement. Through awareness, our organization leads the
youth in a positive direction to correct erroneous thinking patterns and become valued
members of society.
n
ACTIVITIES & SCHEDULE
Organization: Gentlemen's Society Program Name: Classes and EEF's*
(*Educational Enrichment Functions)
Please indicate month(s)when each program activity will occur with an "XI
ACTIVITY OCT NOV DEC JAN FEB MAR APR MAY JUN JULY AUG SEPT
A INTRODUCTORY MEETING(KICKOFF) X
SPEECH AND COMMUNICATION I
SPEECH AND COMMUNICATION 11
SPEECH AND COMMUNICATION III
B DRESSING FOR THE OCCASION I X
DRESSING FOR THE OCCASION II
CITY COUNCIL MEETING(EEF*)
C CONFLICT MANAGEMENT I X
CONFLICT MANAGEMENT 11
CONFLICT MANAGEMENT III
SMALL CLAIMS COURT(EEF)
D GODLY MAN I X
GODLY MAN It
CHURCH OUTING (EEF)
BEHAVIOR MODIFICATION I
E BEHAVIOR MODIFICATION II X
BEHAVIOR MODIFICATION III
YOUTH PRISON(EEF)
HOMELESS SHELTER(EEF)
F PROPER HYGIENE X
MAN OF THE HOUSE I
MAN OF THE HOUSE II
MAN OF THE HOUSE III
G HOW TO TREAT A LADY I X
HOW TO TREAT A LADY II
TAKING CARE OF BUSINESS I
TAKING CARE OF BUSINESS II
1 t
PROGRAM ACTIVITIES & SCHEDULE (CONT.)
Organization: Gentlemen's Society Program Name: Classes and EEF's
ACTIVITY OCT NOV DEC JAN FEB MAR APR MAY JUN JULY AUG SEPT
H TAKING CARE OF BUSINESS III
TAKING CARE OF BUSINESS IV X
MONEY MATTERS(GIVE,
SAVE,INVEST,YOU RS)
I PHILANTHROPY I
PHILANTHROPY II X
FATHERHOOD
FATHERHOOD It
J HOSPITAL, INFANT UNIT(FATHERHOOD EEF)
EDUCATED MAN X
COLLEGE PREPARATION
LOCAL UNIVERSITY EEF
K DINING ETIQUETTE
5-STAR RESTAURANT&HOTEL(EEF) X
PEER PRESSURE I
PEER PRESSURE II
L SELF CONTROL
GEOPOLITICS X
HEALTH&FITNESS
TRUE GENTLEMEN
M OVERNIGHT RETREAT
GRADUATION X
ACTIVITIES AND OUTCOMES SUMMARY
Organization: Gentlemen's Society Program Name: Classes and EEF's
Number of How will you measure
List Specific Participants Duration: How does this activity whether this activity was
Project Activities Served by this Hours/Days/Weeks relate to one of the three successful in meeting one
Activity CCPD goals? of the three CCPD goals?
There will be ongoing
contact with the boys to
Conflict Management 1, 11, and 111 3.75h/3 days/3 weeks verify how many boys, if any,
A. Small Claims Court EEF 20 reventi
2-3 hours/1 day Supports crime pon have committed conflict
related offenses, vs. Mow
many have not.
There will be ongoing
contact with the boys to
Behavior Modification t 11, and III 3.75h/3 days/3 weeks measure the boys' current
e
B. Youth Prison EEF 20 2-3 hours/1 day Supports crime prevention criminal activity against any
criminal activity committed
after completing the
program.
There will be ongoing
contact with the boys to
verify how many, if any, boys
How To Treat a Lady I and it have participated in
C. Take Your Mom to Dinner EEF 20 2.5 h/2 days/2 weeks Supports crime prevention domestic violence disputes,
2-3 hours/1 day vs. how many have not,
paying special attention to
those who have witness
domestic violence in their
homes.
There will be ongoing
contact with the boys to
Taking Care of Business I, II, 111, IV verify how many boys have
D. 20 6 h/4 days/4 weeks Supports crime prevention
(Entrepreneurship) developed successful
employment habits against
those who have not.
There will be ongoing
contact with the boys to
E. Fatherhood I and 11 20 2.5 h/2 days/2 weeks Supports crime prevention compare those who have
Hospital EEF- Neo-Natal unit 2-3 hours 1 day forged successful father-
child relationships with those
who have not.
The CCPD Board and/or scoring committee may request modifications or additions to the outcome measures as a condition of award.
Objective 41 Obiective 42
Table 1.Evaluation Methods Provide participants with the Enhance self-esteem,
opportunity to gain knowledge about communication skills,and
and feel more comfortable in situations personal accountability through
and circumstances outside their home real world exposure and
community. mentoring.
#of disciplinary incidents
received by participants;
Performance indicators Course attendance attendance rates of participants;
course passing rates of
Participants
#of GS contacts for personal Outside perceptions of student
counse ling/mentoring personal accountability
#of educational enrichment Students',goals for program
opportunities attended achievement
70%of students will decrease
the number of disciplinary
XX students will participate in XX incidents received in 2007/8.90
Quantitative/Qualitative Measures of hours of GS interventions each year. %of students will improve
Success overall attendance rates from
2007/8. Students will improve or
maintain performance in core
suNects_
25%of participants will receive one on Teachers,mentors,parents will
one GS mentoring and counseling perceive students as more
services. accountable for their own
actions.
90%of participants will participate in Students will reach 2 of 3 goals
educational enrichment opportunities. set at the onset of the program.
GS participants will receive
fewer(30%)disciplinary
Benchmarks XX students each year will participate incidents in the 08109 school
in the GS program and receive 60 hours term Attendance rates will
of specified GS interventions. improve yearly. GS participants
will be perceived by others as
more responsible,more
accountable,and more respectful.
Students sign-in sheets FWISD databases
Instruments/Measurements Mentor Iogs;Activity logs Pre/post perception surveys;
focus groups
Focus group Document reviews
Data Collection Timeline
Dependent on the start date of each program.
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach documentation of non-profit
status.
Gentlemen`s Society is a non-profit organization and our application has been received and the approval is
pending.
2. How many board members does your organization have?
There are six board members.
3. How often does your board meet?
Our board meets quarterly.
4. Who recruits board members?
Other board member,Dewayne Washington the founder, and the Marketing Consultant
5. What portion of the board is elected annually?
100%
6. How long is a board term? How many consecutive terms may be served?
24 months and until his/her successor is elected and qualifies.
Please list the names and occupations of your board officers.
Dewayne Washington-Executive Director:Data Base Programmer
Tanisha Washington Stay-at Home Mom and Home Schooler
Jim Austin,Austin Co. Commercial heal Estate:Deal estate investor and owner of Smokeys
Stephanie Johnson, Johnson Law:Family Law
Vice Chair
David Keener, Centurion American Development Group:Real Estate investor and developer
Chairman of the Board
Gary Peek
8. Please attach a copy of your board by-laws.
9. If any member of the board is related to another board member or an employee of the non-profit
corporation, please explain the relationship.
J Dewayne Washington, who is the Director of Gentlemen's Society, and Tanisha Washington are husband
and wife.
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate the source of
funding,dollar amount of each source,and describe in detail how these funds support the project.
Source 1: Benefit Concert-Gentlemen's Society hosted a benefit jazz concert in March 2009 to raise additional
funds to support the continuation of our current sites and the April launch of the Butler Housing site. $5000
was raised and will pay for transportation and the remaining Educational Enrichment Functions planned. The
activities are as follows:
Community Clean-up with Keep Fort Worth Beautiful
Texas Motor Speedway Meet & Greet with Drivers: 'Tickets are in-kind
donations.
Transportation: $300
Meetings with local entrepreneurs (Jinn Austin, Jack Hartnett, Marcus Cox)
Transportations: $200
Visit to Neo-natal care unit: Transportation: $200
University campus tour: Transportation: $200
M1 Dining Etiquette dinner: Transportation: $200
Meal: $1250
Rangers Game: Tickets: $750
Transportation: $250
Foos: $200
Cross-Over(completion of course event): Blazers: $3750
Facility Rental $donated
TOTAL $7300
Source 2: Private Donors: With the help of our board members, Gentlemen's Society has secured financial
commitments(pledges)totaling$15,000 for 2009. This money will go toward:
• The cost of the Life Consultants' time and training.
• Administration, organization,and launch of two Gentlemen's Society II programs(in which our participants
complete the initial 10 month course and enter into a service project based curriculum and continued
mentoring),a new site at the BOLD Library in April 2009, a pilot program in Irving ISD, FWISD,and
Everman ISD,and one more public program in Fort Worth in the Fall of 2009. Communication with new
participants and their parents is included in this planning.
• Additional fundraising activities and research initiatives. Additional funds are needed to launch and support
the two public sites planned and to raise the final amount to see our current sites through to their exciting
graduation.
• The ongoing, external evaluation of our program and its quantitative and qualitative impact on our
participants. 2
Printing expenses for external communication with the community and potential community partners..
i
BUDGET SUMMARY
These totals are based on a program including twenty young men and one Life Consultant.
Amount
Requested
A. Personnel $7,000
B. Fringe Benefits n/a
C. Travel $3000
D. Equipment n/a
E. Supplies 00 (�
F. Contracts/Consultants 1$50'00
G. Other $1000
TOTAL $20,000
BUDGET DETAIL
A Personnel
Name Position Rate of Pay x# of Hours Cost
Dewayne Washington
Executive Director/Life Consultant $100/hr x 40 hrs of class time
$100/11hr x 40 hrs of pre-planning
$100/hr x 80 hrs of individ counseling
$100/hr x 40 hrs of EEF's
$20000
AMOUNT REQUESTED* $6000 (Class time and % EEF time)
Angela Parker
Director of Operations for all GS locations
Parent communications
Transportation
Chaperones
Contact database
Participant paperwork $301hr x 8hrs/wk x 40 wks
$9600
AMOUNT REQUESTED* $1000 (cost for only one site)
TOTAL Personnel $7000
1 B. Fringe Benefits Name Position Description of Benefits Cost
C. Travel
Purpose of Travel Location Item Cost
^ 10 Educational Enrichment Functions
All within Tarrant County $300 per outing
TOTAL Travel $3000
D. Equipment
Item Cost per Item Quantity Cost
Curriculum $1000 per site Will not apply this Cost to a
public program
TOTAL Equipment $0
E. Supplies
Item Cost per Item Quantity Cost
Cross-Over Blazers $150 # of boys=20 $3000
43
�Vf��� �5 0
TOTAL Sulies
F. Contracts/Consultants
Description of the Service Cost
Marketing Consultant: $30/hour x 15 hrs/wk x 40 weeks $18,000
-meetings and launch of new sites,
-fundraising and sponsorship,
-accounting functions,
-information collection for the program evaluation,
-public relations,
-volunteer training and background checks,
-legal and risk management,
-EEF structure and coordination.
External Evaluator: 5000*
-Monitors and conducts research evaluation to ensure quality $23000
delivery of services and impact of program to participants.
REQUESTED AMOUNT* $5000
TOTAL Contracts/Consultants $5000
i u 9 AL cdontractsiuonsuitants $6000
G.Other Costs
Item Cost per Item Quantity Cost
Ongoing training for Life Consultants $1000 for 8 hr program $1000
Trainer cost
$301hr x 8 hr 240*
Life Consultant cost $1240
Will be donated*
REQUESTED AMOUNT $1000
TOTAL Other Costs $1000
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful
implementation of your program. Please explain how costs are calculated.
A. Personnel: The primary cost of the program, and the primary reason for its success, is the Life Consultant. This
Life Consultant spends an hour each week in class time(for 40 weeks) with the Gentlemen's Society
participants, as well as a minimum of 2 hours each week in pre-planning, an intense amount of time
participating in individual counseling(often at the participants' homes with the family),and attends every
Educational Enrichment Function his young men take part in(which can run from 3 hours-8 hours),but for this
document we reduced to average 1 hour per week. The cost of transportation,fuel,and supplies are not covered
in this amount and are provided by the Life Consultant. We are requesting the cost of class time and only half
of the pre-planning time in this document. We will continue our efforts to partner with private donors to cover
the additional cost of our Life Consultant's time. The cost is $100 per hour.
Our Director of Operations supports all endeavors and activities the boys are engaged in. From
coordinating with donors,sponsors, and hosts of the EEF's,to working with parents to ensure the boys'
attendance, and overseeing the collection of participant data for the evaluation,her role is to create a
smooth environment for parents,participants, and staff for maximum educational impact. She oversees
six volunteers who assist her in these duties. The numbers above do not reflect the actual time necessary
to complete these activities,only a minimum that is attributed directly to the one site that we wish to
launch in Fall of 2009. The cost is$30 per hour.
B. Fringe: We are currently unable to provide full-time employment to any individuals and this does not apply.
C. Travel: For every Educational Enrichment Function,the boys meet in a pre-determined location. From the
meeting point,transportation is necessary to the scheduled event. We are currently seeking partners in this
»; endeavor,but at this time have no one donating to this item. The average cost of transportation is $25 per
student at the date of this proposal. However, our goal is to have 8 active programs by the end of 2009 and the
economies of scale with a greater number of participants will allow this number to be reduced. For the purpose
of this proposal, we have reduced the transportation cost to $15 per participant and based the cost on 20
t_" __.r_._""vi'""`b "— +-iii — —_. ravbaa ..Vt..Vl--------a 111—ltllllb",W_t,a"U_t,0 Ul C16,ilVLD aLIU 1d1VILttLJU115 lU
local cultural events, as well as requests for assistance in local community projects and public occasions. Due
to this,the boys typically attend closer to 20 EEF's throughout the program(at least 2 per month), but we are not
including these opportunities in this document—only the ten pre scheduled functions.
$15 per participant x 10 EEF's x 20 participants=$3000
J. Equipment: All cameras,slide projectors, signage, laptops,and visual aids for classroom effect are donated
from personal use or have not been included in this proposal for the sake of simplicity.
E. Supplies: The curriculum is the intellectual property of the Gentlemen's Society youth program and as such has
an inherent dollar value of$1000 per active program. That cost is not calculated or requested in this proposal.
F. Contracts/Consultants: Dacia Coffey is a paid consultant in place to structure,record, and duplicate the
Gentlemen's Society program. She helps focus expansion strategy into daily,weekly,and monthly goals,
while exploring partnerships, funding opportunities,and approaches to outreach. She also coordinates public
relations and community cooperation, trains volunteers, and completes the necessary legal,financial, and risk
management requirements for the successful continuation of the Gentlemen's Society program. The cost of her
services is not included in the requested amount of this document.
Latanya 'Washington,Ph.D.,has been contracted to conduct an unbiased,external evaluation of this
program. She will track participatory data as well as compare before and after end points such as school
attendance, grades and test scores, behavior indicators. The results will be quantitative and qualitative,
and will be used to protect the integrity and impact of the Gentlemen's Society youth program on its
participants.The details of the evaluation are listed above in question 4 of the proposal narrative. The
entire evaluation is $5000 from database construction, to data collection,recording of participant
narrative, participant and parent interviews,and the review and compilation of results, conclusions, and
recommendations.
G. Other: Each Life Consultant is required to keep up his training and ensure the correct delivery of program
services. Typically,this is up to 2 hours of training per curriculum topic, however, because this training is
applicable to all Gentlemen's Society sites he may lead,only eight hours of training time are attributed to this
<.. proposal and have not been attributed to the requested amount. The cost associated to this proposal is the
Gentlemen's Society trainer cost for in-person,hands-on training. This training is another checkpoint we use to
protect the integrity of the program.
3730 LITTLE RD APT 2101 ARLINGTON. TX 76016
PHONE 682-557-1842 � E-MAIL PYBURCH@YAHOO.COM
PAMELA Y . BURCH
l
OBJECTIVE
In pursuit of growth opportunity where attributes of problem solving, energy and
dedication may serve to complement company objectives.
SUMMARY OF QUALIFICATIONS
Top-notch supervisor,with more than thirteen years experience,in a contact
center environment.
® Adept at building productive relationships,to further the departmental.goals.
Comfortable initiating and building rapport with individuals, from diverse
backgrounds.
Dynamic leader and team builder who consistently motivates others toward
success.
RELEVANT EXPERIENCE
Management/Motivation-
® Exceptional leadership skills in creating an environment where employees
are excited and capable of delivering optimum performance.
■ Extensive background in training inbound customer service specialist how
to deliver an exceptional customer experience.
■ Oversees the development and training of supervisors.
Maximize performance through problem solving a behavior by utilizing a
variety of coaching strategies.
WORD HISTORY
March 2008—Present CSC Fort Worth,TX
Position: Supervisor,Operations
October 2006—February 2008 ACS Fort Worth,TX
Position: Supervisor II,Customer Service
April 2004—October 2006 Beryl Bedford,TX
Position:Advisor,Customer Service
October 2001—May 2004 Boise/OfficeMax Fort Worth,TX
Position: Supervisor,Customer Service
December 1995—December 2001 Cendant Arlington,TX
Position: Supervisor,Sales/Customer Service
JOB DESCRIPTIONS AND RESUMES OF PERSONNEL INVOLVED IN THE PROGRAM
Dewayne Washington-Executive Director and Life Consultant
• Wrote, designed, and executed the curriculum for Gentlemen's Society
• Determines the action item, vocabulary word, and point distribution for each class
• Conducts training sessions for the Life Consultants and prepares them for mentoring
responsibilities
• Mentors the boys through a series of classes and provides individual counseling
• Attends the Educational Enrichment Functions with the boys
• Participates in Fundraising activities
• Sits on the board and explores strategic vision for future expansion
Junichi Lockett/Ernest Scott/Tony Jackson-Life Consultants
• Receives ongoing training to ensure correct delivery of program services
• Mentors the boys through a series of classes and provides individual counseling
• Records attendance and participation information for point system accuracy
• Attends the Educational Enrichment Functions with the boys
4 LuCrecia Carroll-Administrative Assistant
• Provides all necessary duties for the Executive Director required to run the program as
efficiently as possible
• Schedules meetings with potential sponsors and works with others in the organization to avoid
any scheduling conflicts
• Responsible for media and press release efforts to bring awareness to the organization
• Executes follow-up efforts with potential investors post-meeting and forges an ongoing
relationship for possible future endeavors
Dacia Coffey-Director of Marketing
• Directs meeting and new site launches
• Controls fundraiser, sponsorship, and accounting functions
• Collects the information for program evaluation
• Coordinates public relations and community cooperation efforts
• Completes the necessary legal, financial, and risk management requirements
Angela Parker-Director of Operations
• Responsible for ensuring that the program activities are being carried out efficiently
• Coordinates efforts with donors, sponsors, and EEF hosts
• Original point of contact with new participant's parents
• Creates a favorable environment for parents, participants, and staff to work as one cohesive
unit
Pamela Burch-Event Coordinator
• Locates various community activities to serve as Educational Enrichment Functions for the
boys to participate in
• Organizes the EEF schedule to coincide with the related lessons of the week
• Works jointly with the Operations and Marketing Directors to guarantee a seamless execution
of the EEF
• Collects participant information from the Life Consultants for record keeping purposes
Antonique Carroll-Participant Coordinator
• Collects and keeps the personal information of all participants
• Receives participant information from the Life Consultants and the Event Coordinator to keep
track of the points of each participant
• Presents the current points of each participant in a weekly graph and spreadsheet
• Serves as the go-to person when any personal information is needed on a participant
• Assists with grant writing and proposals
Ella Jones-Parent Liaison
• Becomes the point of contact with all parents after initial contact with the Operations Director
• Contacts parents of future participants to inform them of new site launches
• Stays in touch with the parents of current participants to keep them informed of upcoming
events
• Informs the organization of all future members and passes on their contact information to the
Participant Coordinator
FILED
to ttte OfficeOf ft
Otero of 61TOM
CERTIFICATE OF FORMATION OF JUL U 2DW
GENTLEMEN'S SOCIETY PROGRAM
A NONPROFIT CORPORATION COMO Ot1S
�t�
This certificate of formation is submitted for filing pursuant to the applicable provisions of
the Texas Business Organizations Code.
Article I-Entity Name and Type
The name and type of filing entity being formed is: Gentlemen's Society Program,a Texas
nonprofit corporation(hereinafter"Corporation").
Article It-Purpose
The Corporation is organized for charitable, religious, scientific, literary, or educational
purposes within the meaning of Section 50I(c)(3) of the Internal Revenue Code of 1986 (the
"Cede"), and the Texas Tax Code, Section 11.18. This corporation is organized and operated
exclusively for charitable and educational purposes within the meaning of 501(c)(3)of the internal
Revenue Code. In particular the Corporation shall act as a charitable organization to train and
instruct young people to become productive and responsible citizens in their community.
Article III-Restrictions and Limitations
Notwithstanding the foregoing or anything to the contrary herein,the Corporation may not:
A. Engage in any activity or take any action prohibited by the applicable provisions of
the Texas Business Organizations Code.
B. Pay any dividend or distribute any part of the income of the Corporation to its
members, if any, directors, if any, or officers. However, the Corporation may pay
compensation in a reasonable amount to its members, directors, or officers for services
rendered,may confer benefits upon its members in conformity with its purposes,provided
such compensation and benefits are reasonable.
C. Make loans to the Corporation's directors.
D. Engage in any activities,except to an insubstantial degree,that are not in furtherance
of the purpose or purposes of the Corporation,
E. Conduct or carry on any activities not permitted to be conducted or carried on by an
organization exempt from taxation under Section 501(c)(3)ofthe Internal Revenue Code and
its regulations,or by an organization,contributions to which are deductible under Section
CERTIFICATE OF FORMATION OF GENTLEMEN'S SOCIETY PROGRAM page 1
170(c)(2)of the Internal Revenue Code and regulations.
F. Serve any private interest except if clearly incidental to the public benefit provided by
the Corporation.
G. Allow any of the Corporation's net earning to inure to the benefit of the members,if
any of the Corporation,or any private individual.
H. Engage in more than an insubstantial degree in the carrying on of propaganda, or
otherwise attempting, to influence legislation, and the Corporation shall not directly or
indirectly participate in, or intervene in (including the publication or distribution of
statements)any political campaign on behalf of any candidate for public office,except as
allowed by Internal Revenue Code and its regulations.
I. Make distributions at such time and in such manner as to subject it to tax under
Section 4942 of the Code.
J. Engage in any act of self-dealing which would be subject to tax under Section 4941
of the Code.
K. Retain any excess business holdings which would subject it to tax under Section 4943
of the Code. -
L. Make any investments which would subject it to tax under Section 4944 of the Code.
M. Make any taxable expenditures which would subject it to tax under Section 4945 of
the Code.
Article IV-Registered Office and Registered Agent
The initial registered agent is an individual resident of the state whose name is Dewayne T.
Washington. The business address of the initial registered agent and the initial registered office is;
2324 Weyborn,Arlington,TX 76018.
Article V-Organizer
The name and address of the organizer is:
Name Address
Stephani R.Johnson Carnahan Thomas, LLP, 1190 N. Carroll
Ave.,Southlake,TX 76092
CERTIFICATE OF FORMATION OF GENTLEMEN'S SOCIETY PROGRAM page 2
Article VI-Governing Authority
Management of the affairs of the Corporation is to be vested in its board of directors. The
number of initial directors shall be three(3). The number of directors shall be set by the bylaws of
the Corporation as may be amended from time to time, provided that the number of directors may
never be less than three. The names and addresses of the persons who are to serve as directors until
the first annual meeting or until their successors are elected and qualified are:
Name Address
1. Dewayne T. Washington 2324 Weyborn,Arlington,TX 76018
2. Tanisha K. Washington 2324 Weyborn,Arlington,TX 76018
3. James Austin Jr. 2401 Scott Ave.,Fort Worth,Texas 76103
Article VII-Organizational Structure
The Corporation will?not have members.
Article VIII-Distribution of Assets Upon Winding Up
After all liabilities and obligations of the Corporation in the process of winding up are paid,
satisfied and discharged, the property of the Corporation shall be applied and distributed in
accordance with section 22.304,Texas Business Organizations Code.
Article IX-Effective Date of Filing
This certificate of formation becomes effective when the document is filed by the secretary of
state.
Article X-Execution
This document is signed subject to the penalties imposed by law for the submission of a
materially false or fraudulent instrument.
Date: June 30,2008
S tepWli k Johnson
CERTIFICATE OF FORMATION OF GENTLEMEN'S SOCIETY PROGRAM page 3
Bylaws
of
Gentlemen's Society Program
Article 1
Offices
Section 1>Principal Office
The principal office of the corporation is located at 2324 Weyborn, Arlington, Tarrant
County,76018,State of Texas.
Section 2,Change of Address
The designation of the county or state of the corporation's principal office may be
changed by amendment of these bylaws.The board of directors may change the principal
office from one location to another within the named county by noting the changed
address and effective date below, and such changes of address shall not be deemed, nor
require,an amendment of these bylaws:
New Address:
Dated: ,20
New Address:
Dated: ,20
New Address:
Dated: ,20
Section 3.Other Offices
The corporation may also have offices at such other places, within or without its state of
incorporation, where it is qualified to do business, as its business and activities may
require,and as the board of directors may, from time to time,designate.
Article 2
Nonprofit Purposes
Section 1.IRC Section 501(c)(3)Purposes
This corporation is organized exclusively for one or more of the purposes as specified in
Section 501(c)(3)of the Internal Revenue Code, including, for such purposes,the making
of distributions to organizations that qualify as exempt organizations under Section
501(c)(3)of the Internal Revenue Code.
www.nolo.com Bylaws Page 1
Section 2.Specific Objectives stud Purposes
The specific objectives and purposes of this corporation shall be: to train and instruct
young people to become productive and responsible citizens in the community. The
Gentlemen's Society Program (GS) is a non-profit organization designed to mentor "at-
risk" young men between the ages of 12 - 18. The goal is to equip young men with all
the tools necessary to become successful contributors to a thriving society. Participants
will attend weekly classes throughout the school year with the goal of completing 20
structured courses that include lessons on: conflict management, financial responsibility,
communication, manners, college preparation, personal responsibility and citizenship.
After school outings and field trips are included in the curriculum. Some of the outings
include traveling to and attending a city council meeting to observe local politics at work;
participating in job interviews with local merchants and businessmen. An additional
objective and purpose of Gentlemen's Society Program shall be to engage in other
activities related to educating the public and specifically young people on issues related
to becoming responsible adults and serving the community and society as a whole.
Article 3
Directors
Section 1.Number
The corporation shall have five directors and collectively they shall be known as the
board of directors.
t. Section 2. Qualifications
Directors shall be of the age of majority in this state.
Section 3.Powers
Subject to the provisions of the laws of this state and any limitations in the articles of
incorporation and these bylaws relating to action required or permitted to be taken or
approved by the members, if any, of this corporation, the activities and affairs of this
corporation shall be conducted and all corporate powers shall be exercised by or under
the direction of the board of directors.
Section 4.Duties
It shall be the duty of the directors to:
a. Perform any and all duties imposed on them collectively or individually by law,
by the articles of incorporation,or by these bylaws;
b. Appoint and remove, employ and discharge, and, except as otherwise provided in
these bylaws,prescribe the duties and fix the compensation, if any,of all officers,
agents,and employees of the corporation;
c. Supervise all officers, agents, and employees of the corporation to assure that
their duties are performed properly;
d. Meet at such times and places as required by these bylaws;
www.noloxom bylaws Page 2
e. Register their addresses with the secretary of the corporation, and notices of
meetings mailed or telegraphed to them at such addresses shall be valid notices
thereof.
Section 5.Term of Office
Each director shall hold office for a period of 24 months and until his or her successor is
elected and qualifies.
Section 6.Compensation
Directors shall serve without compensation except that a reasonable fee may be paid to
directors for attending regular and special meetings of the board. In addition, they shall
be allowed reasonable advancement or reimbursement of expenses incurred in the
performance of their duties. Any payments to directors shall be approved in advance in
accordance with this corporation's conflict of interest policy, as set forth in Article 9 of
these bylaws.
No member of the board, officer or other person exercising supervisory power in the
corporation or any of their close relatives can individually benefit from the receipt of
grant funds.
Section 7.Place of Meetings
Meetings shall be held at the principal office of the corporation unless otherwise provided
by the board or at such other place as may be designated from time to time by resolution
of the board of directors.
Section B.Regular Meetings
Regular meetings of directors shall be held on the third Wednesday of each month at
7a40 pm, unless such day falls on a legal holiday, in which event the regular meeting
shall be held at the same hour and place on the next business day.
If this corporation makes no provision for members, then, at the regular meeting of
directors held on the third Wednesday of September every second year,directors shall
be elected by the board of directors. 'Voting for the election of directors shall be by
written ballot. Each director shall cast one vote per candidate,and may vote for as many
candidates as the number of candidates to be elected to the board. The candidates
receiving the highest number of votes up to the number of directors to be elected shall be
elected to serve on the board.
Section 9.Special Meetings
Special meetings of the board of directors may be called by the chairperson of the board,
the president, the vice president, the secretary, by any two directors, or, if different, by
the persons specifically authorized under the laws of this state to call special meetings of
the board. Such meetings shall be held at the principal office of the corporation or, if
different,at the place designated by the person or persons calling the special meeting.
www.rdo.com IMaws Page 3
T Section 10.Notice of Meetings
Unless otherwise provided by the articles of incorporation,these bylaws,or provisions of
law, the following provisions shall govern the giving of notice for meetings of the board
of directors:
a. Regular Meetings. No notice need be given of any regular meeting of the board
of directors.
b. Special Meetings. At least one week prior notice shall be given by the secretary
of the corporation to each director of each special meeting of the board.. Such
notice may be oral or written, may be given personally, by first class mail, by
email, by telephone or by facsimile machine, and shall state the place, date, and
time of the meeting and the matters proposed to be acted upon at the meeting. In
the case of facsimile notification, the director to be contacted shall acknowledge
personal receipt of the facsimile notice by a return message or telephone call
within twenty-four hours of the first facsimile transmission.
c. Waiver of Notice. Whenever any notice of a meeting is required to be given to
any director of this corporation under provisions of the articles of incorporation,
these bylaws,or the law of this state, a waiver of notice in writing signed by the
director,whether before or after the time of the meeting, shall be equivalent to the
giving of such notice.
Section 11. Quorum for Meetings
A quorum shall consist of three of the members of the board of directors.
Except as otherwise provided under the articles of incorporation, these bylaws, or
provisions of law, no business shall be considered by the board at any meeting at which
the required quorum is not present, and the only motion which the chair shall entertain'at
such meeting is a motion to adjourn. Note: A director present by proxy at a meeting may
not be counted toward a quorum.
Section 12:Majority Action as Board Action
Every act or decision done or made by a majority of the directors present at a meeting
duly held at which a quorum is present is the act of the board of directors, unless the
articles of incorporation, these bylaws, or provisions of law require a greater percentage
or different voting rules for approval of a matter by the board.
Section 13.Conduct of Meetings
Meetings of the,board of directors shall be presided over by the chairperson of the board,
or,if no such person has been so designated,or in his or her absence,the president of the
corporation, or in his or her absence, by the vice president of the corporation, or in the
absence of each of these persons,by a chairperson chosen by a majority of the directors
present at the meeting. The secretary of the`corporation shall act as secretary of all
meetings of the board, provided that, in his or her absence, the presiding officer shall
appoint another person to act as secretary of the meeting.
wwwil*.com Bylaws Page 4
Meetings shall be governed by Robert's Rules of Order, insofar as such rules are not
inconsistent with or in conflict with the articles of incorporation, these bylaws, or with
provisions of law.
Section 14.'Vacancies
Vacancies on the board of directors shall exist(1)on the death,resignation, or removal of
any director,and(2)whenever the number of authorized directors is increased.
Any director may resign effective upon giving written notice to the chairperson of the
board, the president, the secretary, or the board of directors, unless the notice specifies a
later time for the effectiveness of such resignation. No director may resign if the
corporation would then be left without a duly elected director or directors in charge of its
affairs, except upon notice to the office of the attorney general or other appropriate
agency of this state.
Directors may be removed from office, with or without cause, as permitted by and in
accordance with the laws of this state.
Unless otherwise prohibited by the articles of incorporation, these bylaws, or provisions
of law,vacancies on the board may be filled by approval of the board of directors. If the
number of directors then in office is less than a quorum, a vacancy on the board may be
filled by approval of a majority of the directors then in office or by a sole remaining
director. A person elected to fill a vacancy on the board shall hold office until the next
election of the board of directors or until his or her death, resignation, or removal from
office.
Section 15.Nonliability of Directors
The directors shall not be personally liable for the debts, liabilities,or other obligations of
the corporation. .
Section 16.Indemnification by Corporation of Directors and Officers
The directors and officers of the corporation shall be indemnified by the corporation to
the fullest extent permissible under the laws of this state.
Section 17.Insurance for Corporate Agents
Except as may be otherwise provided under provisions of law,the board of directors may
adopt a resolution authorizing the purchase and maintenance of insurance on behalf of
any agent of the corporation(including a director,officer, employee,or other agent of the
corporation) against liabilities asserted against or incurred by the agent in such capacity
or arising out of the agent's status as such,whether or not the corporation would have the
power to indemnify the agent against such liability under the articles of incorporation,
these bylaws,or provisions of law.
Article 4
Officers
Section 1.Designation of Officers
The officers of the corporation shall be a president, a vice president, a secretary, and a
treasurer. The corporation may also have a chairperson of the board, one or more vice
wwW.nob.mm 00aws Page 5
presidents, assistant secretaries, assistant treasurers, and other such officers with such
A titles as may be determined from time to time by the board of directors.
Section 2.Qualifications
Any person may serve as officer of this corporation.
Section 3.Election and Term of Office
Officers shall be elected by the board of directors,at any time,and each officer shall hold
office until he or she resigns or is removed or is otherwise disqualified to serve, or until
his or her successor shall be elected and qualified,whichever occurs first.
Section 4.Removal and Resignation
Any officer may be removed, either with or without cause, by the board of directors, at
any time. Any officer may resign at any time by giving written notice to the board of
directors or to the president or secretary of the corporation. Any such resignation shall
take effect at the date of receipt of such notice or at any later date specified therein, and,
unless otherwise specified therein, the acceptance of such resignation shall not be
necessary to make it effective. The above provisions of this section shall be superseded
by any conflicting terms of a contract which has been approved or ratified by the board of
directors relating to the employment of any officer of the corporation.
Section 5.Vacancies
Any vacancy caused by the death,resignation, removal, disqualification,or otherwise,of
any officer shall be filled by the board of directors. In the event of a vacancy in any office
other than that of president, such vacancy may be filled temporarily by appointment by
the president until such time as the board shall fill the vacancy. Vacancies occurring in
offices of officers appointed at the discretion of the board may or may not be filled as the
board shall determine.
Section 6.Duties.of President
The president shall be the chief executive officer of the corporation and shall, subject to
the control of the board of directors, supervise and control the affairs of the corporation
and the activities of the officers. He or she shall perform all duties incident to his or her
office and such other duties as may be required by law,by the articles of incorporation,or
by these bylaws,or which may be prescribed from time to time by the board of directors.
Unless another person is specifically appointed as chairperson of the board of directors,
the president shall preside at all meetings of the board of directors and, if this corporation
has members, at all meetings of the members. Except as otherwise expressly provided by
law, by the articles of incorporation, or by these bylaws, he or she shall, in the name of
the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other
instruments which may from time to time be authorized by the board of directors,.
Section 7.Duties of Vice President
In the absence of the president,or in the event of his or her inability or refusal to act,the
vice president shall perform all the duties of the president, and when so acting shall have
all the powers of, and be subject to all the restrictions on, the president. The vice
president shall have other powers and perform such other duties as may be prescribed by
www.nolo.00m oylam Page 6
law, by the articles of incorporation, or by these bylaws, or as may be prescribed by the
board of directors.
Section g.Duties of Secretary
The secretary shall:
Certify and keep at the principal office of the corporation the original,or a copy, of these
bylaws as amended or otherwise altered to date.
Keep at the principal office of the corporation or at such other place as the board may
determine,a book of minutes of all meetings of the directors,and,if applicable,meetings
of committees of directors and of members, recording therein the time and place of
holding,whether regular or special,how called,how notice thereof was given, the names
of those present or represented at the meeting,and the proceedings thereof.
See that all notices are duly given in accordance with the provisions of these bylaws or as
required by law.
Be custodian of the records and of the seal of the corporation and affix the seal, as
authorized by Iaw or the provisions of these bylaws, to duly executed documents of the
corporation.
Keep at the principal office of the corporation a membership book containing the name
and address of each and any members, and, in the case where any membership has been
terminated, he or she shall record such fact in the membership book together with the
date on which such membership ceased.
Exhibit at all reasonable times to any director of the corporation,or to his or her agent or
attorney, on request therefor, the bylaws, the membership book, and the minutes of the
proceedings of the directors of the corporation.
In general,perform all duties incident to the office of secretary and such other duties as
may be required by law, by the articles of incorporation, or by these bylaws, or which
may be assigned to him or her from time to time by the board of directors.
Section 9.Duties of Treasurer
The treasurer shall:
Have charge and custody of, and be responsible for, all funds and securities of the
corporation,and deposit all such funds in the name of the corporation in such banks,trust
companies,or other depositories as shall be selected by the board of directors.
Receive,and give receipt for, monies due and payable to the corporation from any source
whatsoever.
Disburse,or cause to be disbursed,the funds of the corporation as may be directed by the
board of directors,taking proper vouchers for such disbursements.
Keep and maintain adequate and correct accounts of the corporation's properties and
business transactions, including accounts of its assets, liabilities, receipts, disbursements,
gains,and losses.
Exhibit at all reasonable times the books of account and financial records to any director
of the corporation,or to his or her agent or attorney,on request therefor.
www,nolo.00M Bylaws Page 7
Render to the president and directors,whenever requested, an account of any or all of his
or her transactions as treasurer and of the financial condition of the corporation.
Preppie, or cause to be prepared, and certify, or cause to be certified, the financial
statements to be included in any required reports.
In general,perform all duties incident to the office of treasurer and such other duties as
may be required by law, by the articles of incorporation of the corporation, or by these
bylaws, or which may be assigned to him or her from time to time by the board of
directors.
Section 10.Compensation
The salaries of the officers, if any, shall be fixed from time to time by resolution of the
board of directors. In all cases, any salaries received by officers of this corporation shall
be reasonable and given in-return for services actually rendered to or for the corporation.
All officer salaries shall .be approved in advance in accordance with this corporation's
conflict of interest policy,as set forth in Article 9 of these bylaws.
Article 5
Committees
Section 1.Other Committees
The corporation shall have such other committees as may from time to time be designated
by resolution of the board of directors.These committees may consist of persons who are
not also members of the board and shall act in an advisory capacity to the board.
Section 2.Meetings and Action of Committees
Meetings and action of committees shall be governed,by, noticed, held, and taken in
accordance with the provisions of these bylaws concerning meetings of the board of
directors, with such changes in the context of such bylaw provisions as are necessary to
substitute the committee and its members for the board of directors and its members,
except.that the time for regular and special meetings of committees may be fixed by
resolution of the board of directors or by the committee. The board of directors may also
adopt rules and regulations pertaining to the conduct of meetings of committees to the
extent that such rules and regulations are not inconsistent with the provisions of these
bylaws.
Mlicle 6
Execution of Instruments,Deposits,and Funds
Section 1.Execution of Instruments
The board of directors, except as otherwise provided in these bylaws, may by resolution
authorize any officer or agent of the corporation to enter into any contract or execute and
deliver any instrument in the name of and on behalf of the corporation,and such authority
may be general or confined to specific instances. Unless so authorized, no officer, agent,
or employee shall:have any power or authority.to bind the corporation by any contract or
engagement or to pledge its credit or to render it liable monetarily for any purpose or in
any amount.
WW*j 0.C= 808'ws Page 8
Section 2.Checks and Notes
Except as otherwise specifically determined by resolution of the board of directors,or as
otherwise required by law, checks, drafts, promissory notes, orders for the payment of
money, and other evidence of indebtedness of the corporation shall be signed by the
treasurer and countersigned by the president of the corporation.
Section 3.Deposits
All funds of the corporation shall be deposited from time to time to the credit of the
corporation in such banks,trust companies,or other depositories as the board of directors
may select.
Section 4.Gifts
The board of directors may accept on behalf of the corporation any contribution, gift,
bequest,or devise for the nonprofit purposes of this corporation. .
Artigle 7,
Corporate Records;Reports, and Seal
Section 1.Maintenance of Corporate Records
The corporation shall keep at its principal office:
a. Minutes of all meetings of directors, committees of the 'board, and, if this
corporation has members,,of all meetings of members,'indicating the time and
place of holding such meetings, whether regular or special,how called,the notice
given,and the names of those present and the proceedings thereof;
b. Adequate and correct books and records of account, including accounts of its
properties and business transactions and accounts of its assets,liabilities, receipts,
disbursements,gains,and losses;
c. A record of its members, if any, indicating their. names,and addresses and, if
applicable, the class of membership held by each member and-the termination
date of any membership;
d. A copy of the corporation's articles of incorporation and bylaws as amended to
date, which shall be open to inspection by the members,if any,of the corpora on
at all reasonable times during office hours.
Section 2.Corporate Seal
The board of directors may adopt,use, and at will alter, a corporate seal. Such seal shall
be kept at the principal office of the corporation. Failure to affix the seal to corporate
instruments,however,shall not affect the,validity of any such instrument.
Section 3.Directors' Inspection Rights
Every director shall have the absolute right at any reasonable time to inspect and copy all
books,records,and documents of every kind and to inspect the physical properties of the
corporation,and shall have such other rights to inspect the books, records,and properties
of this corporation as may be required under the articles of incorporation, other
provisions of these bylaws,and provisions of law.
www.rdo.com oa" Page 9
Section 4.Members'Inspection Rights
If this corporation has any members, then each and every member shall have the
following inspection rights, for a purpose reasonably related to such person's interest as a
member:
a. To inspect and copy the record of all members' names, addresses, and voting
rights, at reasonable times, upon written demand on the secretary of the
corporation,which demand shall state the purpose for which the inspection rights
are requested.
b. To obtain from the secretary of the corporation, upon written demand on, and
payment of a reasonable.charge to, the secretary of the corporation, a list of the
names, addresses, and voting rights of those members entitled to vote for the
election of directors as of the most recent record date for which the list has been
compiled or as of the date specified by the member subsequent to the date of
demand. The demand shall state the purpose for which the list is requested. The
membership list shall be made available within a reasonable time after the
demand is received by the secretary of the corporation or after the date specified
therein as of which the list is to be compiled.
c. To inspect at any reasonable time the books,records,or minutes of proceedings of
the members or of the board or committees of the board, upon written demand on
the secretary of the corporation by the member, for a purpose reasonably related
to such persons interests as a member.
Members shall have such other rights to inspect the books,records, and properties of this
corporation as may be required under the articles of incorporation, other provisions of
these bylaws,and provisions of law.
Section 5.Right to Copy and Make Extracts
Any inspection under the provisions of this article may be made in person or by agent or
attorney and the right to inspection shall include the right to copy and make extracts.
Section 6.Periodic Report
The board shall cause any annual or periodic report required under law to be prepared
and delivered to an office of this state or to the members,if any,of this corporation,to be
so prepared and delivered within the time limits set by law.
Article$
MC 501(c)(3) Tax Exemption Provisions
Section 1. Limitations on Activities
No substantial part of the activities of this corporation shall be the carrying on of
propaganda, or otherwise attempting to influence legislation (except as otherwise
provided by Section 501(h)of the Internal Revenue Code),and this corporation shall not
participate in,or intervene in(including the publishing or distribution of statements),any
political campaign on behalf of,or in opposition to,any candidate for public office.
www.ndo.com Bylaws Page to
Notwithstanding any other provisions of these bylaws, this corporation shall not carry on
any activities not permitted to be carried on (a) by a corporation exempt from federal
income tax under Section 501(c)(3) of the Internal Revenue Code, or (b) by a
corporation,contributions to which are deductible under Section 170(c)(2) of the Internal
Revenue Code.
Section 2.Prohibition Against Private Inurement
No part of the net earnings of this corporation shall inure to the benefit of, or be
distributable to, its members, directors or trustees, officers, or other private persons,
except that the corporation shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of the purposes of this corporation.
Section 3.Distribution of Assets
Upon the dissolution of this corporation, its assets remaining after payment, or provision
for payment, of all debts and liabilities of this corporation, shall be distributed for one or
more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue
Code or shall be distributed to the federal_government, or to a state or local government,
for a public purpose. Such distribution shall be made in accordance with all applicable
provisions of the laws of this state.
Section 4.Private Foundation Requirements and Restrictions
In any taxable year in which this corporation is a private foundation as described in
Section 509(a) of the Internal Revenue Code, the corporation 1) shall distribute its
income for said period at such time and manner as not to subject it to tax under Section
4942 of the Internal Revenue Code; 2) shall not engage in any act of self dealing as
defined in Section 4941(d) of the Internal Revenue Code; 3) shall not retain any excess
business holdings as defined in Section 4943(c) of the Internal Revenue Code; 4) shalI
not make any investments in such manner as to subject the corporation to tax under
Section 4944 of the Internal Revenue Code; and 5) shall not make any taxable
expenditures as defined in Section 4945(d)of the Internal Revenue Code.
Article 9
Conflict of Interest and
Compensation Approval Policies
Section 1.Purpose of Conflict of Interest Policy
The purpose of this conflict of interest policy is to protect this tax-exempt corporation's
interest when it is contemplating entering into a transaction or arrangement that might
benefit the private interest of an officer or director of the corporation or any "disqualified
person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified
by Section 53.4958-3 of the IRS Regulations and which might result in a possible"excess
benefit transaction" as defined in Section 4958(c)(1)(A) of the Internal Revenue Code
and as amplified.by Section 53A958 of the IRS Regulations. This policy is intended to
supplement but not replace any applicable state and federal laws governing conflict of
interest applicable to nonprofit and charitable organizations.
www WO.Cwn Bylaws Page 11
Section 2. Definitions
a. Interested Person. Any"director, principal officer, member of a committee with
Soverning board delegated powers, or any other person who is a "disqualified
person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as
amplified by Section 53.4958-3 of the IRS Regulations, who has a direct or
indirect financial interest,as defined below,is an interested person.
b, Financial Interest. A person has a financial interest if the person has, directly or
indirectly,through business,investment,or family.
1. An ownership >or investment interest in any entity with which the
corporation has a transaction or arrangement;
2. A compensation arrangement with the corporation or with any entity or
individual with which the corporation has a transaction or'antngement;or
3. A potential ownership or investment interest in, or compensation
arrangement with, any entity or individual with which the corporation is
negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors
that are not insubstantial.
A financial interest is not necessarily a conflict of interest. Under Section 3,
paragraph B,a person who has a financial interest may have a conflict of interest
only if the appropriate governing board or committee decides that a conflict of
interest exists.
Section 3. Conflict of Interest Avoidance Procedures
a. Duty to Disclose. In connection with any actual or possible conflict of interest,an
interested person must disclose the existence of the financial interest and be given
the opportunity to disclose all material facts to the directors and members of
committees with governing board delegated powers considering the proposed
transaction or arrangement.
b. Determining Whether_.,a Conflict of Interest Exists. After disclosure of the
financial interest and all material facts, and after any discussion with the
interested person, he/she shall leave the governing board or committee meeting
while the determination of a conflict of interest is discussed and voted upon. The
remaining board or committee members shall decide if a conflict of interest exists.
c. Procedures for Addressing the Conflict of Interest. An interested person may
make a presentation at the governing board or committee meeting, but after the
presentation,he/she shall leave the meeting during the discussion of, and the vote
on,the transaction or arraripment involving the possible conflict of intem%t.,
The chairperson of the governing board or committee shall, if appropriate,appoint
a disinterested person or committee to investigate alternatives to the proposed
transaction or arrangement.
wwwikdo com Bylaws Page 12
After exercising due diligence,the governing board or committee shall determine
whether the corporation can obtain with reasonable efforts a more advantageous
transaction or arrangement from a person or entity that would not give rise to a
conflict of interest.
If a more advantageous transaction or arrangement is not reasonably possible
under circumstances not producing a conflict of interest, the governingboard or
committee shall determine by a majority vote of the disinterested directors
whether the transaction or arrangement is in the corporation's best interest, for its
own benefit, and whether it is fair and reasonable. In conformity with the above
determination,it shall make its decision as to whether to enter into the transaction
or arrangement.
d. Violations of the. Conflicts of Interest Policy. If the governing board or
committee has reasonable cause to believe a member has failed to disclose actual
or possible conflicts of interest, it shall inform the member of the basis for such
belief and afford the member an opportunity to explain the alleged failure to
disclose.
If, after hearing the membees response and after making further investigation as
warranted by the circumstances,the governing board or committee determines the
member has failed to disclose an actual or possible conflict of interest, it shall
take appropriate disciplinary and corrective action.
Section A.Records of Board and Board Comiriittee Proccedmgs
The minutes of meetings of the governing board and all committees with board delegated
powers shall contain:
a. The names of the persons who disclosed or otherwise were found to have a
financial interest in connection with an actual or possible conflict of interest, the
nature of the financial interest,any action taken to determine whether a conflict of
interest was present, and the governing board's or cone iittee's decision as to
whether a conflict of interest in fact existed.
b. The names of the persons who were present for discussions and votes relating to
the transaction or arrangement, the content of the discussion, including any
alternatives to the proposed transaction or arrangement,and a record of any votes
taken in connection with the proceedings.
Section S.Compensation Approval Policies
A voting member of the governing board who receives compensation, directly or
indirectly, from the corporation for services is precluded from voting on matters
pertaining to that members compensation.
A voting member of any committee whdse jurisdiction includes compensation matters
and,who receives compensation, directly or indirectly, from the corporation for services
is precluded from voting on matters pertaining to that membees compensation.
No voting member of the governing board or any committee whose jurisdiction includes
compensation matters and who receives compensation, directly or indirectly, from the
www.rdo com Bylaws Page 13
corporation, either individually or collectively, is prohibited from providing information
to any committee regarding compensation.
When approving compensation for directors, officers and employees, contractors, and
any other compensation contract or arrangement, in addition to complying with the
conflict of interest requirements and policies contained in the preceding and following
sections of this article as well as the preceding paragraphs of this section of this article,
the board or a duly constituted compensation committee of the board shall also comply
with the following additional requirements and procedures:
a. the terms of compensation shall be approved by the board or compensation
committee prior to the first payment of compensation;
b. all members of the board or compensation committee who approve compensation
arrangements must not have a conflict of interest with respect to the compensation
arrangement as specified in IRS Regulation Section 53.4958-6(c)(iii), which
generally requires that each board member or committee member approving a
compensation arrangement'between this organization and,a "disqualified person"
(as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified
by Section 53,4958-3 of the IRS Regulations):
1. is not the person who is the subject of the compensation arrangement,or a
family member of such person;
2. is not in an employment relationship subject to the direction or control of
the person who is the subject of the compensation arrangement;
3. does not receive compensation or, other payments subject to approval by
the person who is the subject of the compensation arrangement;
4. has no material financial interest affected by the compensation
arrangement; and
5. does not approve a transaction providing economic benefits to the person
who is the subject of the compensation arrangement, who in turn has
approved or will approve a transaction providing benefits to the board or
committee member.
c. the board or compensation committee shall obtain and rely upon appropriate data
as to comparability prior to approving the terms of compensation. Appropriate
data may include the following:
1. compensation levels paid by similarly situated organizations, both taxable
and tax-exempt, for functionally comparable positions. "Similarly
situated" organizations are those of a similar size, purpose, and with
similar resources;
2. the availability of similar services in the geographic area of this
organization;
3. current compensation surveys compiled by independent firms;
4. actual written offers from similar institutions competing for the services of
the person who is the subject of the compensation arrangement;
wWW.noto.00m Bytaws Page 14
As allowed by IRS Regulation 4958-6, if this organization has average annual
gross receipts(including contributions)for its three prior tax years of less than $1
million, the board or compensation committee will have obtained and relied upon
appropriate data as to comparability if it obtains and relies upon data on
compensation paid by three comparable organizations in the same or similar
communities for similar services.
d. the terms of compensation and the basis for approving them shall be recorded in
written minutes of the meeting of the board or compensation committee that
approved the compensation. Such documentation shall include:
1. the terms of the compensation arrangement and the date it was approved;
2. the members of the board or compensation committee who were present
during debate on the transaction,those who voted on it, and the votes cast
by each board or committee member;
3. the comparability data obtained and retied upon and how the data was
obtained;
4. If the board or compensation committee determines that reasonable
compensation for a specific position in this organization or for providing
services under any other compensation arrangement with this organization
is higher or lower than the range of comparability data obtained, the board
or committee shall record in the minutes of the meeting the basis for its
determination;
5. If the board or committee makes adjustments to comparability data due to
geographic area or other specific conditions, these adjustments and the
reasons for them shall be recorded in the minutes of the board or
committee meeting;
6. any actions taken with respect to determining if a board or committee
member had a conflict of interest with respect to the compensation
arrangement, and if so, actions taken to make sure the member with the
conflict of interest did not affect or participate in the approval of the
transaction (for example, a notation in the records that after a finding of
conflict of interest by a member,the member with the conflict of interest
was asked to, and did, leave the meeting prior to a discussion of the
compensation arrangement and a taking of the votes to approve the
arrangement);
7. The minutes of board or committee meetings at which compensation
arrangements are approved must be prepared before the later of the date of
the next board or committee meeting or 64 days after the final actions of
the board or committee are taken with respect to the approval of the
compensation arrangements. The minutes must be reviewed and approved
by the board and committee as reasonable, accurate,and complete within a
reasonable period thereafter, normally prior to or at the next board or
committee meeting following final action on the arrangement by the board
or committee.
www.rdO.aom "aws Page 15
Section 6.Annual Statements
Each director, principal officer, and member of a committee with governing board
delegated powers shall annually sign a statement which affirms such person:
a. has received a copy of the conflicts of interest policy;
b. has read and understands the policy;
e. has agreed to comply with the policy;and
d. understands the corporation is charitable and in order to maintain its federal tax
exemption it must engage primarily In activities which accomplish one or more of
its tax-exempt purposes.
Section 7.Periodic Reviews
To ensure the corporation operates in a manner consistent with charitable purposes and
does not engage in activities that could jeopardize its tax-exempt status, periodic reviews
shall be conducted. The periodic reviews shall, at a minimum, include the following
subjects:
a. Whether compensation arrangements and benefits are reasonable, based on
competent survey information,and the result of arm's-length bargaining.
b. Whether partnerships, joint ventures, and arrangements with management
organizations conform to the corporation's written policies, are properly recorded,
reflect reasonable investment or payments for goods and services, further
charitable purposes, and do not result in inurement, impermissible private benefit,
or in an excess benefit transaction.
Section 8.Use of Outside Experts
When conducting the periodic reviews as provided for in Section 7, the corporation may,
but need not, use outside advisors. If outside experts are used,their use shall not relieve
the governing board of its responsibility for ensuring periodic reviews are conducted.
Article 10
Amendment of Bylaws
Section 1.Amendment
Subject to the power of the members, if any, of this corporation to adopt, amend, or
repeal the bylaws of this corporation and except as may otherwise be specified under
provisions of law, these bylaws, or any of them, may be altered, amended, or repealed
and new bylaws adopted by approval of the board of directors.
Article
Construction and Terms
If there is any conflict between the provisions of these bylaws and the articles of
incorporation of this corporation, the provisions of the articles of incorporation shall
govern.
wWW.(1*.00m Bylaws Page 16
Should any of the provisions or portions of these bylaws be held unenforceable or invalid
for any reason,the remaining provisions and portions of these bylaws shall be unaffected
by such holding.
All references in these bylaws to the articles of incorporation shall be to the articles of
incorporation,articles of organization, certificate of incorporation, organizational charter,
corporate charter, or other founding document of this corporation filed with an office of
this state and used to establish the Iegal existence of this corporation.
All references in these bylaws to a section or sections of the Internal Revenue Code shall
be to such sections of the Internal Revenue Code of 1986 as amended from time to time,
or to corresponding provisions of any future federal tax code.
Article 12
ADOPTION OF BYLAWS
We, the undersigned, are all of the initial directors or incorporators of this corporation,
and we consent to,and hereby do, adopt the foregoing bylaws, consisting of
preceding pages,as the bylaws of this corporation.
Dated:
Dewaynd T.Washington
David Keener
James Austin,Jr.
Stephani Johnson
Tanisha K. Washington
www.nolo.wm Bylaws Page 17
APPENDIX II
Part IV. Narrative Description of Your Activities
The Gentlemen's Society Program (GS) is a non-profit organization designed to mentor
"at-risk" young men between the ages of 12 — 18. The goal is to equip young men with all the
tools necessary to become successful contributors to a thriving society. Participants will attend
weekly classes throughout the school year with the goal of completing 20 structured courses that
include lessons on. conflict management, financial responsibility, communication, manners,
college preparation, personal responsibility and citizenship. After school outings and field trips
are included in the curriculum. Some of the outings Include traveling to and attending a city
council meeting to observe local politics at work; participating in job interviews with local
merchants and businessmen;
See excerpt from GS Website attached hereto.
Appendices
Meetings shall be governed by Robert's Rules of Order, insofar as such rules are not
inconsistent with or in conflict with the articles of incorporation, these bylaws, or with
provisions of law.
Section 14.Vacancies
Vacancies on the board of directors shall exist(1)on the death,resignation, or removal of
any director, and(2)whenever the number of authorized directors is increased.
Any director may resign effective upon giving written notice to the chairperson of the
board, the president, the secretary, or the board of directors, unless the notice specifies a
later time for the effectiveness of such resignation. No director may resign if the
corporation would then be left without a duly elected director or directors in charge of its
affairs, except upon notice to the office of the attorney general or other appropriate
agency of this state.
Directors may be removed from office, with or without cause, as permitted by and in
accordance with the laws of this state.
Unless otherwise prohibited by the articles of incorporation, these bylaws, or provisions
of law, vacancies on the board may be filled by approval of the board of directors. If the
number of directors then. n office is less than a quorum, a vacancy on the board may be
filled by approval of a.majority of the directors then in office or by a sole remaining
director. A person elected to fill a vacancy on the board shall hold office until the next
election of the board of directors or until his or her death, resignation, or removal from
office.
" Section 15.Nlonliability of Directors
The directors shall not be personally liable for the debts, liabilities,or other obligations of
the corporation.
Section 16.Indemnification by Corporation of Directors and Officers
The directors and officers of the corporation shall be indemnified by the corporation to
the fullest extent permissible under the laws of this state.
Section 17.Insurance for Corporate Agents
Except as may be otherwise provided under provisions of law,the board of directors may
adopt a resolution authorizing the purchase and maintenance of insurance on behalf of
any agent of the corporation(including a director,officer, employee, or other agent of the
corporation) against liabilities asserted against or incurred by the agent in such capacity
or arising out of the agent's status as such,whether or not the corporation would have the
power to indemnify the agent against such liability under the articles of incorporation,
these bylaws,or provisions of law.
Article 4
Officers
Section 1. Designation of Officers
The officers of the corporation shall be a president, a vice president, a secretary, and a
treasurer. The corporation may also have a chairperson of the board, one or more vice
www.nolo.aom Bylaws Page 5
presidents, assistant secretaries, assistant treasurers, and other such officers with such
titles as may be determined from time to time by the board of directors.
Section 2.Qualifications
Any person may serve as officer of this corporation.
Section 3.Election and Term of Office
Officers shall be elected by the board of directors,at any time,and each officer shall hold
office until he or she resigns or is removed or,is otherwise disqualified to serve; or until
his'or her successor shall be elected and qualified,whichever occurs first.
Section 4.Removal and Resignation
Any officer may be removed, either with or without.cause, by.the board of directors, at
any time. Any officer may resign at any time by giving written notice to the board of
directors or to the president or secretary of the corporation. Any such resignation shall
take effect at the date of receipt of such notice or at any later date specified therein, and,
unless otherwise,specified therein, the :acceptance of such resignation shall not be
necessary to make it effective,. The above provisions of this section shall be superseded
by any conflicting terms of a contract which has been approved or ratified by the board of
directors relating to the employment of any officer of the corporation.
Section 5.Vacancies
Any vacancy'caused by the`death, resignation,removal, disqualification,or otherwise, of
any officer shall be filled by the board of directors. In the event of a vacancy in any office
other than that of president, such vacancy may be filled temporarily.by appointment by
�.- the president until such.time as the board shall fill.the vacancy. Vacancies occurring in
offices of officers appointed at the discretion of the board may or may not be filled as the
board shall determine.
Section 6.Duties of President
The president shall be the chief executive officer of the corporation and shall, subject to
the control of the board of directors, supervise and control the affairs of the.corporation
and the activities of the officers. He or she shall perform all duties incident to,his or her
office and such other duties as may be required by law,by the articles of incorporation,or
by these bylaws,or which may be prescribed from time to time by the board of directors.
Unless another person is specifically appointed as chairperson of the board of directors,
the president shall preside at all meetings of the board of directors and, if this corporation
has members, at all meetings of the members. Except as otherwise expressly provided by
law,by the articles of incorporation, or by these bylaws, he or she shall, in the name of
the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other
instruments which may from time to time be authorized by the board of directors.
Section 7.Duties of Vice President
In the absence of the president,or in the event of his or her inability or refusal to act,the
vice president shall perform all the duties of the president,and when so acting shall have
all the powers of, and be subject to all the restrictions on, the president. The vice
president shall have other powers and perform such other duties as may be prescribed by
wwW.nolomm Bylaws Page 6
law, by the articles of incorporation, or by these bylaws, or as may be prescribed by the
board of directors.
Section 8.Duties of Secretary
The secretary shall:
Certify and keep at the principal office of the corporation the original,or a copy,of these
bylaws as amended or otherwise altered to date.
Keep at the principal office of the corporation or at such other place as the board may
determine, a book of minutes of all meetings of the directors,and, if applicable,meetings
of committees of directors and of members, recording therein the time and place of
holding,whether regular or special,how called, how notice thereof was given, the names
of those present or represented at the meeting,and the proceedings thereof.
See that all notices are duly given in accordance with the provisions of these bylaws or as
required by law.
Be custodian of the records and of the seal of the corporation and affix the seal, as
authorized by law or the provisions of these bylaws, to duly executed documents of the
corporation.
Keep at the principal office of the corporation a membership book containing the name
and address of each and any members, and, in the case where any membership has been
terminated, he or she shall record such fact in the membership book together with the
date on which such membership ceased.
Exhibit at all reasonable times to any director of the corporation,or to his or her agent or
'. attorney, on request therefor, the bylaws, the membership book, and the minutes of the
proceedings of the directors of the corporation.
In general, perform all duties incident to the office of secretary and such other duties as
may be required by law, by the articles of incorporation, or by these bylaws, or which
may be assigned to him or her from time to time by the board of directors.
Section 9.Duties of Treasurer
The treasurer shall:
Have charge and custody of, and be responsible for, all funds and securities of the
corporation,and deposit all such funds in the name of the corporation in such banks,trust
companies,or other depositories as shall be selected by the board of directors.
Receive,and give receipt for, monies due and payable to the corporation from any source
whatsoever.
Disburse,or cause to be disbursed,the funds of the corporation as may be directed by the
board of directors,taking proper vouchers for such disbursements.
Keep and maintain adequate and correct accounts of the corporation's properties and
business transactions,including accounts of its assets, liabilities,receipts, disbursements,
gains,and losses.
Exhibit at all reasonable times the books of account and financial records to any director
of the corporation,or to his or her agent or attorney,on request therefor.
www.ndo.com Bylaws page 7
Render to the president and directors,whenever requested, an account of any or all of his
or her transactions as treasurer and of the financial condition of the corporation.
Prepare, or cause to be prepared, and certify, or cause to be certified, the financial
statements to be included in any required reports.
In general, perform all duties incident to the office of treasurer and such other duties as
may be required by law, by the articles of incorporation of the corporation, or by these
bylaws, or which may be assigned to him or her from time to time by the board of
directors.,
Section 10.Compensation
The salaries of the officers, if any, shall be fixed from time to time by resolution of the
board of directors. In all cases, any salaries received by officers of this corporation shall
be reasonable and given in return for services actually rendered to or for.the corporation.
All officer salaries shall be approved in advance in accordance with this corporation's
conflict of interest policy,as set forth in Article 9 of these bylaws.
Article 5
Committees
Section 1.Other Committees
The corporation shall have such other committees as may from time to time be designated
by resolution of the board of directors.These committees may consist of persons who are
not also members of the board and shalt act in an"advisory capacity to the board.
Section 2.Meetings and Action of Committees
Meetings and action of committees shall be governed by, noticed, held, and taken in
accordance with the provisions of these bylaws concerning meetings of the board of
directors, with such changes in the context of such bylaw provisions as are necessary to
substitute the committee and its members for the board of directors and its members,
except that the time for regular and special meetings of committees may be fixed by
resolution of the board of directors or by the committee. The board of directors may also
adopt rules and regulations pertaining to the conduct of meetings of committees to the
extent that such rules and regulations are not inconsistent with the provisions of these
bylaws.
Article
Execution of Instruments,Deposits, and Funds
Section 1.Execution of Instruments
The board of directors;except as otherwise provided in these bylaws, may by resolution
authorize any officer or agent of the corporation to enter into any contract or execute and
deliver any instrument in the name of and on behalf of the corporation,and such authority
may be general or confined to specific instances. If
so authorized, no officer, agent,
or employee shall have,any power or authority to bind the corporation by any contract or
engagement or to pledge its credit or to render it liable monetarily for any purpose or in
any amount.
wwwxdo com Bylaws Page 8
Section 2.Checks and Notes
Except as otherwise specifically determined by resolution of the board of directors, or as
otherwise required by law, checks, drafts, promissory notes, orders for the payment of
money, and other evidence of indebtedness of the corporation shall be signed by the
treasurer and countersigned by the president of the corporation.
Section 3.Deposits
All funds of the corporation shall be deposited from time to time to the credit of the
corporation in such banks,trust companies,or other depositories as the board of directors
may select.
Section 4.Gifts
The board of directors may accept on behalf of the corporation any contribution,_ gift,
bequest,or devise for the nonprofit purposes of this corporation.
Article 7
Corporate Records,Reports,and Seal
Section 1.Maintenance of Corporate Records
The corporation shall keep at its principal office:
a. Minutes of all meetings of directors, committees of the board, and, if this
corporation has members, of all meetings of members, indicating the time and
place of holding such meetings, whether regular or special,how called,the notice
given,and the names of those present and the proceedings thereof;
b. Adequate and correct books and records of account, including accounts of its
properties and business transactions and accounts of its assets,liabilities, receipts,
disbursements, gains,and losses;
c. A record of its members, if any, indicating their.names and addresses and, if
applicable, the class of membership held by each member and the termination
date of any membership;
d. A copy of the corporation's articles of incorporation and bylaws as amended to
date, which shall be open to inspection by the members, if any,of-the corporation
at all reasonable times during office hours.
Section 2.Corporate Seal
The board of directors may adopt, use,and at will alter, a corporate seal. Such seal shall
be kept at the principal office of the corporation. Failure to affix-the seal to corporate
instruments,however,shall not affect the validity of any such instrument.
Section 3.Directors'Inspection flights
Every director shall have the absolute right at any reasonable time to inspect and copy all
books,records,and documents of every kind and to inspect the physical properties of the
corporation,and shall have such other rights to inspect the books, records, and properties
of this corporation as may be required under the articles of incorporation, other
provisions of these bylaws,and provisions of law.
www.ndo.aom Bylaws Page 9
Section 4.Members' Inspection Rights
If this corporation has any members, then each and every member shall have the
following inspection rights, for a purpose reasonably related to such person's interest as a
member:
a. To inspect and copy the record of all members' names, addresses, and voting
rights, at reasonable times, upon written demand on the secretary of-the
corporation,which demand shall state the purpose for which the inspection rights
are requested.
b. To obtain from the secretary of the corporation, upon written demand on, and
payment of a"reasonable charge to, the secretary of the corporation, a list of the
names, addresses, and voting rights of those members entitled to vote for the
election of directors as of the most recent record date for which the list has been
compiled or as of the date specified by the member subsequent to the date of
demand. The demand shall state the purpose for which the list is requested. The
membership list shall be made available within a reasonable time after the
demand is received by the secretary of the corporation or after the date specified
therein as of which-the list is to be compiled.
c. To inspect at any reasonable time the books,records,or minutes of proceedings of
the members or of the board or committees of the board, upon written:demand on
the secretary of the-corporation by the member, for a purpose reasonably related
to such persons interests as a member.
Members shall have such other rights to inspect the books, records,and properties of this
corporation as tnay be required under the articles of incorporation, other provisions of
these bylaws,and provisions of law.
Section 5.Right to Copy and Make Extracts
Any inspection under the provisions of this article may be made in person or by agent or
attorney and the right to inspection shall include the right to copy and make extracts.
Section 6.Periodic Report
The board shall cause any annual or periodic report required under law to be prepared
and delivered to an office of this state or'to the members, if any,of this corporation,to be
so prepared and delivered within the time limits set by law.
Article 8
IRC501(c)(3) Tax Exemption Provisions
Section 1.Limitations on Activities
No substantial part of the activities of this corporation shall be the carrying on of
propaganda, or otherwise attempting to influence legislation (except as otherwise
provided by Section 501(h)of the Internal Revenue Code),and this corporation shall not
participate in,or intervene in(including the publishing or distribution of statements), any
political campaign on behalf of,or in opposition to,any candidate for public office.
www.rdO.C= Wam Page 10
Notwithstanding any other provisions of these bylaws, this corporation shall not cant'on
any activities not permitted to be carried on (a) by a corporation exempt from federal
income tax under Section S01(c)(3) of the Internal Revenue Code, or (b) by a
corporation, contributions to which are deductible under Section 170(c)(2) of the Internal
Revenue Code.
Section 2.Prohibition AgalastTrivate Inurement
No part of the net earnings of this corporation shall inure to the benefit of, or be
distributable to, its members, directors or trustees, officers, or other private persons,
except that the corporation shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments ,-and distributions in
fiutherance of the purposes of this corporation.
Section 3.Distribution of Assets
Upon the dissolution of this corporation, its assets remaining after payment,or provision
for payment,of all debts and liabilities of this corporation, shall be distributed for one or
more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue
Code or shall be distributed to the federal government, or to a state or local government,
for a public purpose. Such distribution shall be made in accordance with all applicable
provisions of the laws of this state.
Section'+i Private Foundation Requirements and Restrictions
In any taxable year in which this corporation is;a private foundation as described in
Section 509(a) of the Internal Revenue Code, the corporation 1) shall distribute its
income for said period at such time and manner as not to subject it to tax under Section
4942 of the Internal Revenue Code; 2) shall not engage in any act of self-dealing as
defined in Section 4941(d) of the Internal Revenue Code; 3) shall not retain any excess
business holdings as defined in Section 4943(c) of the Internal Revenue Code; 4) shall
not make any investments in such manner as to subject the corporation to tax under
Section 4944 of the Internal Revenue Code; and 5) shall not make any taxable
expenditures as defined in Section 4945(d)of the Internal Revenue Code.
Article 9
Conflict of Interest and
Compensation Approval Policies
Section 1.Purpose of Conflict of Interest Valley.
The purpose of this conflict of interest policy is to protect this tax-exempt corporation's
interest when it is contemplating entering into a transaction or arrangement that might
benefit the private interest of an officer or director of the corporation or any"disqualified
person" as defined in Section 4958(f)(1) of the Internal Revenue Code-and as amplified
by Section 53.4958-3 of the IRS Regulations and which might result in a possible"excess
benefit transaction' as defined in Section 4958(c)(1)(A) of the Internal Revenue Code
and as amplified by Section 53.4958 of the IRS Regulations. This-policy is intended to
supplement but not replace any applicable state and federal laws governing conflict of
interest applicable to nonprofit and charitable organizations.
wwwiugo com Bylaws Page U
Section 2.Definitions
a. Interested Person. Any director, principal officer, member of a committee with
governing board delegated powers, or any other person who is a "disqualified
person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as
amplified by Section 53.4958-3 of the IRS Regulations, who has a direct or
indirect financial interest,as defined below,is an interested person.
b. Financial Interest. A person has a financial interest if the person has, directly or
indirectly,through business,investment,or family:
1. An ownership or investment interest in any entity with which the
corporation has a transaction or arrangement;
2. A compensation arrangement with the corporation or with any entity or
individual with which the corporation has a transaction or arrangement;or
3. A potential ownership or investment interest in, or compensation
arrangement with, any entity or individual with which the corporation is
negotiating a transaction or arrangement.
Compensation includes direct and indirect-remuneration as well as gifts or favors
that are not insubstantial.
A financial interest is not necessarily .a conflict of interest. Under Section 3,
paragraph B, a person who has a financial interest may have a conflict of interest
only if the appropriate governing board or committee decides that a conflict of
interest exists.
Section 3.Conflict of Interest Avoidance Procedures
a. Duty to Disclose. In connection with any actual or possible conflict of interest,an
interested person must disclose the existence of the financial interest and be given
the opportunity to disclose all material facts to the directors and members of
committees with governing board delegated powers considering the proposed
transaction or arrangement.
b. Determining Whether a Conflict of Interest Exists. After disclosure of the
financial interest and all material facts, and after any discussion with the
interested person, he/she shall leave the governing board or committee meeting
while the determination of a conflict of interest is discussed and voted upon. The
remaining board or committee members shall decide if a conflict of interest exists.
c. Procedures for Addressing the Conflict of Interest. An interested person may
make a presentation at the governing board or committee meeting, but after the
presentation, he/she shall leave the meeting during the discussion of, and the vote
on,the transaction or arrangement involving the possible conflict of interest.
The chairperson of the governing board or committee shall, if appropriate,appoint
a disinterested person or committee to investigate alternatives to the proposed
transaction or arrangement.
www.nolo.com Bylaws Page 12
After exercising due diligence, the governing board or committee shall determine
whether the corporation can obtain with reasonable efforts a more advantageous
transaction or arrangement from a person or entity that would not give rise to a
conflict of interest.
If a more advantageous transaction or arrangement is not reasonably possible
under circumstances not producing a conflict of interest, the governing board or
committee shall determine by a majority vote of the disinterested directors
whether the transaction or arrangement is in the corporation's best interest, for its
own benefit, and whether it is fair and reasonable. In conformity with the above
determination, it shall make its decision as to whether to enter into the transaction
or arrangement.
d. Violations of the Conflicts of Interest Policy. If the governing board or
committee has reasonable cause to believe a member has failed to disclose actual
or possible conflicts of interest, it shall inform the member of the basis for such
belief and affard the member an opportunity to explain the alleged failure to
disclose.
If, after hearing the membees response and after making, further investigation as
warranted by the circumstances,the governing board or committee determines the
member has failed--to disclose an actual or possible conflict of interest, it shall
take appropriate disciplinary and corrective action.
Section 4.Records of Board and Board Committee Proceedings
The minutes of meetings of the governing board and all committees with board delegated
powers shall contain:
a. The names of the persons who disclosed or otherwise were found to have a
financial interest in connection with an actual or possible conflict of interest, the
nature of the financial interest,any action taken to determine whether a conflict of
interest was present, and the governing board's or committee's decision as to
whether a conflict of interest in fact existed.
b. The names of the persons who were present for discussions and votes relating to
the transaction or arrangement, the content of the discussion, including any
alternatives to the proposed transaction or arrangement,and a record of any votes
taken in connection with the proceedings.
Section 5.Compensation Approval Policies
A voting member of the governing board who receives compensation, directly or
indirectly, from the corporation for services is precluded from voting on matters
pertaining to that member's compensation.
A voting member of any committee whose jurisdiction includes compensation matters
and who receives compensation, directly or indirectly, from the corporation for services
is precluded from voting on matters pertaining to that member's compensation.
No voting member of the governing board or any committee whose jurisdiction includes
compensation matters and who receives compensation, directly or indirectly, from the
www.noloaom Bylaws Page 13
corporation, either individually or collectively, is prohibited from providing information
to any committee regarding compensation.
When approving compensation for directors, officers and employees, contractors, and
any other compensation contract or arrangement, in addition to complying with the
conflict of interest requirements and policies contained in the preceding and following
sections of this article as well as the preceding paragraphs of this section of this article,
the board or a duly constituted compensation committee of the board shall also comply
with the following additional requirements and procedures:
a. the terms of compensation'shall be approved by the board or compensation
committee prior to the first payment of compensation;
b. all members of the board or compensation committee who approve compensation
arrangements must not have a conflict of interest with respect to the compensation
arrangement as specified in IRS° Regulation Section 534958-6(c)(iii), which
generally requires that each board member or committee member approving a
compensation arrangement between this organization and a "disqualified person"
(as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified
by Section 514958-3 of the IRS Regulations):
1. is not the person who is the subject of the compensation arrangement, or a
Family member of such person;
2. is not in an employment relationship subject to the direction or control of
the person who is the subject of the compensation arrangement;
3., does not receive compensation or other payments sdbject to approval by
the person who is the subject of the compensation arrangement;
4. has no material fmandal interest affected by the compensation
arrangement; and
5. does not approve a transaction providing economic benefits to the person
who is the subject'of the compensation arrangement, who in turn has
approved or will approve a transaction providing benefits to the board or
committee member.
c. the board or compensation committee shall obtain and rely upon appropriate data
as to comparability prior to approving the terms of compensation. Appropriate
data may include the following:
1. compensation levels paid by similarly situated organizations,both taxable
and. tax-exempt, for functionally comparable positions. "Similarly
situated" organizations are 'those of a similar size, purpose, and with
similar resources; ,
2. th+e availability of similar services in 1he geographic area of this
organization;
3. current compensation surveys compiled by independent firms;
4. actual written offers from similar institutions competing for the services of
the person who is the subject of the compensation arrangement;
www.rwlomn Bylaws Rage 14
As allowed by IRS Regulation 4958-6, if this organization has`average annual
gross receipts(including contributions)for its three prior tax;years of less than$1
million,the board or compensation committee will have obtained and relied upon
appropriate data as, to comparability if it obtains and relies upon data on
compensation paid by three comparable organizations in the same or similar
communities for similar services.
d. the terms of compensation and the basis for approving them shall be recorded in
written minutes of the meeting of the board or compensation committee that
approved the compensation. Such documentation shall include;
1. the terms of the compensation arrangement and the date it was approved;
2. the members of the board or compensation committee who were present
during debate on the transaction,those who voted on it, and the votes cast
by each board or committee member;
3. the--Ouanparhb lity data obtained and relied upon and how the data was
obtained;
4. If the board or compensation committee determines that reasonable
compensation for a specific position in this organization or for providing
services under any other compensation arrangement with this organization
is higher or lower than the range of comparability data obtained,the board
or committee shall record in the minutes of the meeting the basis for its
determination;
S. If the Board or committee makes adjustments to comparability data due to
geographic area or other specific conditions, these adjustments and the
reasons for them shall be recorded in the minutes of the board or
committee meeting;
5. any actions taken with respect to determining if a board or committee
member had a conflict of interest with respect to the compensation
arrangement, and if so, actions taken to make sure the member with the
conflict of interest did not affect or participate in the approval of the
transaction (for example, a notation in the records that after a finding of
conflict of interest by a member,the member with the conflict of interest
was asked to, and did, leave the meeting prior to a discussion of the
compensation arrangement and a taking of the votes to approve the
arrangement);
7. The minutes of board or committee ,meetings at which compensation
arrangements are approved must be prepared before the later of the date of
the next board or committee meeting or 60 days after the final actions of
the board or committee are taken with respect to the approval of the
compensation arrangements. The minutes must be reviewed and approved
by the board and committee as reasonable, accurate,and complete within a
reasonable period thereafter, normally prior to or at the next board or
committee meeting following final action on the arrangement by the board
or committee.
www.noloaan Bylaws Page 15
-Y Section 6.Annual Statements
Each director, principal officer, and member of a committee with governing board
delegated powers shall annually sign a statement which affirms such person:
a. has received a copy of the conflicts of interest policy;
b. has read and understands the policy;
c. has agreed to comply with the policy;and
d. understands the corporation is charitable and in order to maintain its federal tax
exemption it must engage primarily in activities which accomplish one or more of
its tax-exempt purposes.
Section 7.Periodic Reviews
To ensure the corporation operates in a manner consistent with charitable purposes and
does not engage in activities that could jeopardize its tax-exempt status,periodic reviews
shall be conducted. The periodic reviews shall, at a minimum, include the following
subjects:
a. Whether compensation arrangements and benefits are reasonable, based on
competent survey information,and the result of arm's-length bargaining.
b. Whether partnerships, joint ventures, and arrangements with management
organizations conform to the corporation's written policies, are properly recorded,
reflect reasonable investment or payments for goods and services, further
charitable purposes, and do not result in inurement, impermissible private benefit,
or in an excess benefit transaction.
Section S. Use of Outside Experts
When conducting the periodic reviews as provided for in Section 7, the corporation may,
but need not, use outside advisors. If outside experts are used, their use shall not relieve
the governing board of its responsibility for ensuring periodic reviews are conducted.
Article,
Amendment of Bylaws
Section 1.Amendment
Subject to the power of the members, if any, of this corporation to adopt, amend, or
repeal the bylaws of this corporation and except as may otherwise be specified under
provisions of law, these bylaws, or any of them, may be altered, amended, or repealed
and new bylaws adopted by approval of the board of directors.
Article 11
Construction and Terms
If there is any conflict between the provisions of these bylaws and the articles of
incorporation of this corporation, the provisions of the articles of incorporation shall
govern.
www.rdo.com Bylaws Page 16
Should any of the provisions or portions of these bylaws be held unenforceable or invalid
for any reason, the remaining provisions and portions of these bylaws shall be unaffected
by such holding.
All references in these bylaws to the articles of incorporation shall be to the articles of
incorporation,articles of organization, certificate of incorporation,organizational charter,
corporate charter, or other founding document of this corporation filed with an office of
this state and used to establish the legal existence of this corporation.
All references in these bylaws to a section or sections of the Internal Revenue Code shall
be to such sections of the Internal Revenue Code of 1986 as amended from time to time,
or to corresponding provisions of any future federal tax code.
Article 12
ADOPTION OF BYLAWS
We, the undersigned, are all of the initial directors or incorporators of this corporation,
and we consent to,and hereby do,adopt the foregoing bylaws, consisting of
preceding-pages,as the bylaws of this corporation.
Dated:
Dewayne T. Washington
David Keener
James Austin,Jr.
Stephani Johnson
Tanisha K. Washington
wwwxotoxam Bylaws Page 17
APPENDIX B
Part IV: Narrative Description of Your Activities
The Gentlemen's Society Program (GS) is a non-profit organization designed to mentor
"at-risk" young men between the ages of 12 — 18. The goal is to equip young men with all the
tools necessary to become successful contributors to a thriving society. Participants will attend
weekly classes throughout the school year with the goal of completing 20 structured courses that
include lessons on: conflict management, financial responsibility, communication, manners,
college preparation, personal responsibility and citizenship. After school outings and field trips
are included in the curriculum. Some of the outings include traveling to and attending a cite
council meeting to observe local politics at work, participating in job interviews with local
merchants and businessmen;
See excerpt from GS Website attached hereto.
Appendices
Corporations Section ��g 0 Phil Wilson
P.O.Box 13697 Secretary of State
Austin,Texas 78,711-3697 LQ
Office of the Secretary of State
July 08, 2008
Attn: Stephani R. Johnson
Carnahan Thomas LLP
1190 N Carroll Avenue, Suite 170
Southlake, TX 76092 USA
RE Gen Lm.-n s Soc'et,., Proa.rani
It has been our pleasure to file the certificate of formation and issue the enclosed certificate of filing
evidencing the existence of the newly created nonprofit corporation.
Nonprofit corporations do not automatically qualify for an exemption from federal and state taxes.
Shortly, the Comptroller of Public Accounts will be contacting the corporation at its registered office
for information that will assist the Comptroller in setting up the franchise tax account for the
corporation. Information about franchise tax, and contact information for the Comptroller's office, is
Gavailable on their web site at.littp:Hwi.ndow.state.tx.us/taxinfo/franchise/index.litrnl., For information on
state tax exemption, including applications and publications, visit the Comptroller's Exempt
Organizations web site at h.ttp://window.state,tx.us/taxinfo/exempt/index.html. Information on
exemption from federal taxes is available from the Internal Revenue Service web site at www.irs.gov.
Nonprofit corporations do not file annual reports with the Secretary of State, but do file a report not
more often than once every four years as requested by the Secretary. It is important for the corporation
to continuously maintain a registered agent and office in Texas as this is the address to which the
Secretary of State will send a request to file a periodic report. Failure to maintain a registered agent or
office in Texas, failure to file a change to the agent or office information, or failure to file a report
when requested may result in the involuntary termination of the corporation. Additionally, a nonprofit
�orYor�tiott�s ill file documents ..-ith the Secretary of State if the corporation needs to amend one of the
provisions in its certificate of'formation. If we can be of further service at any time, :please let us
know.
Sincerely,
Corporations Section
Business& Public Filings Division
(512) 463-5555
Enclosure
Come visit zis on the internet at http://lvmv.sos.state.fx.usl
Phone:(512)463-5555 Fax:(512)463-5709 Dial: 7-1-1 for Relay Services
Prepared by: Lisa Sartin TID: 10286 17ocument:221346530002
AV
'Corporations Section T F OF Phil Wilson
P.O.Box 13697 5 Secretary of State
Austin,Texas.78711-3697
Office of the Secretary of State
CERTIFICATE OF FILING
OF `
Gentlemen's Society Program
File Number: 801001111
The undersigned, as Secretary of State of Teas, hereby certifies that a Certificate of Formation for the
above named Domestic Nouprof
conform to the applicable provisions 6t
ACCORDINGLY, the undersigned, as Secretary of State, and by virtue of the authority vested in the
secretary by law,hereby issues this certificate evidencing filing effective on the date shown below.
4
The issuance of this certificate does not authorize the use of a name in this state in violation of the rights
of another under the federal Trademark Act of 1946, the Texas trademark law, the Assumed Business or
Professional Name Act, or the common law.
Dated: 07/07/2008
Effective: 07/07/2008
co!> Phil Wilson
Secretary of State
Come visit its on the internet at http;1Avww.sos.state,Ix.us/
Phone:(512)463-5555 Fax:(512)463-5709 Dial: 7-1-1 for Relay Services
Prepared by: Lisa Sartin TID: 10306 Document;221346530002
C '
FILED
@ntrJecifficeofft
seaet s.rV 0fi Stzt
CERTIFICATE OF FORMATION OF JUL a 7 2006
GENTLEMEN'S SOCIETY PROGRAM a � uQ��S'aogon A NONPROFIT CORPORATION
This certificate of formation is submitted for filing pursuant to the applicable provisions of
the Texas Business Organizations Code.
Article I - Entity Name and Type
The name and type of tiling entity being formed is: Gentlemen's Society Program, a Texas
nonprofit corporation(hereinafter "Corporation").
The Corporation is organized for charitable, religious, scientific, literary, or educational
purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 (the
"Code"), and the Texas Tax Code, Section 11.18. This corporation is organized and operated
exclusively for charitable and educational purposes within the meaning of 501(c)(3)of the Infernal
Revenue Code. In particular the Corporation shall act.as a charitable organization to train and
instruct young people to become productive and responsible citizens in their community.
10
Article 11.1 - Restrictions and Limitations
Notwithstanding the foregoing or anything to the contrary herein,the Corporation may not:
A. Engage in any activity or take any action prohibited by the applicable provisions of
the Texas Business Organizations Code.
B. Pay any dividend or distribute any part of the income,of the Corporation to its
members, if any, directors,'if any, or officers. However, the Corporation may pay
compensation in a reasonable amount to its members, directors. or officers for services
rendered,may co benefits upon its members*qqq#�.-,Widx A
such compensation and benefits are reasonable.
C. Make loans to the Corporation's directors.
D. Engage in any activities,except to an insubstantial degree,that are not in furtherance
of the purpose or purposes of the Corporation:
E. Conduct or carry on any activities not permitted to be conducted or carried.on by an
organization exempt from taxation under Section SOl(c)(3)ofthe Internal Revenue Code and
its regulations, or by an organization, contributions to which are deductible under Section
CERTIFICATE OF FORMATION OF GENTLEMEN'S SOCIETY PROGRAM page I
yy'
170(c)(2) of the Internal Revenue Code and regulations.
F. Serve any private interest except if clearly incidental to the public benefit provided by
the Corporation.
G. Allow any of the Corporations net earning to inure to the benefit of the members, if
any of the Corporation, or any private individual.
H. Engage in more than an insubstantial degree in the carrying on of propaganda, or
otherwise attempting, to influence legislation, and the Corporation shall not directly or
indirectly participate in, or intervene in (including the publication or distribution of
statements) any political campaign on behalf of any candidate for public office, except as
a llo-,,v.d by lliterl al lze-en-al Code and ;rs I's.Etmlatio s.
1. Make distributions at such time and in such mariner as to subject it to tax under
Section 4942 of the Code.
J. Engage in any act of self-dealing which would be subject to tax under Section 4941
of the Code.
K. Retain any excess business holdings which would subject it to tax under Section 4943
of the Code.
L. Make any investments which would subject it to tax under Section 4944 of the Code.
M. Make any taxable expenditures which would subject it to tax under Section 4945 of
the Code.
Article IV- Registered Office and Registered Agent
The initial registered agent is an individual resident of the state .N-hose name is Dewayne"r.
Washington. The business address of the initial registered agent and the initial registered office i.s:
2314 -\VeN7born, 2VIiAgtor, TX 76018.
Article V- Organizer
The name and address of the organizer is:
Name Address
Stephani R. Johnson Carnahan Thomas, LLP, 1190 N. Carroll
Ave., Southlake, TX 76092
CERTIFICATE OF FORMATION OF GENTLEMEN'S SOCIETY T'ROGRAM page 2
Article VI - Governing Authority
:Management of the affairs of the Corporation is to be vested in its boaxd of directors. The
number of initial directors shall be three (3). The number of directors shall be set by the bylaws of
the Co:rporati.on as may be amended frorn time to time, provided that the number of directors inay
never be less than three. The names and addresses of the persons who are to serve as directors until
the.first annual meeting or until their successors are elected and qualified axe:
Name Address
1. Dewayne T. Washington 2324 Weybom, Arlingi:on, TX 76018
2. JIanisha K. Washington 2324 Weyborn, Arliligton.,TX 76018
larnes Austin- h' 01 Scut ve.. .Fort ~Forth_ Texas 76 i N
Article VII - OrgunizationaI Structure
The Corporation. wall not have members.
Article VIXI - Distribution of Assets Upon.Winding tJp
After all liabilities and obligations of the Corporation in the process'of winding up are paid,
yN satisfied and discharged, the property of the Corporation shall be applied and distributed in
accordance with section 22.304, "-'eras Business Organizations Code.
Article IX-Effective Date of Filing
This certificate of formation becomes effective when the document.is filed by the secretary of
state.
Article X-Execution
This document is signed subject to the penalties imposed by la-'v for the su.bnussion of a
materially False or fraudulent instrument.
Date: June 30, 2008
Steph i Johnson
CERTIFICATE OF FOR1V1•. -ION OF GENTLEMEN'S SOCIETY PROGRAM page 3
J n s
M IRS INPERNADEPARALL,NREVVEN E SERVEASURY
CINCINNATI OH 45999-0023
Date of this notice: 07-11-2008
Employer Identification Number:
26-2957666
Form: SS-4
Number of this notice: CP 575 A
GENTLEMGNS SOCIETY PROGRAM
GENTLE MENS SOCIETY
% DEWAYNE WASHINGTON For assistance you may call us at:
2324 WEYBORN DR 1-800-829-4933
ARLINGGTON, TX 76018
IF YOU WRITE, ATTACH THE
STUB AT THE END OF THIS NOTICE.
WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER
Thank you for applying for an Employer Identification Number (BIN) . We assigned you
BIN 26-2957666. This EIN will identify you, your business accounts, tax returns, and
documents,. even if you have no employees. Please keep this notice in your permanent
records.
When filing tax documents, payments, and related correspondence, it is very important
that you use your BIN and complete name and address exactly as shown above. Any variation
may cause a delay in processing, result in incorrect information in your account, or even
cause you to be assigned more than one EIN. If the information is not correct as shown
above, please make the correction using the attached tear off stub and return it to us.
Based on the information received from you or your representative, you must file
the following form(s) by the date(s) shown.
Form 941 10/31/2008
Form 940 01/31/2009
If you have questions about the form(s) or the dine date(s) shown, you can call us at
the phone number or write to us at the address shown at the top of this notice. If you
need help in determining your annual accounting period (tax year), see Publication 538,
Accounting Periods and Methods.
We assigned you a tax classification based on information obtained from you or your
representative. It is not a legal determination of your tax classification, and is not
binding on the IRS. If you want a legal determination of your tax classification, you may
request a private letter ruling from the IRS under the guidelines in Revenue Procedure
2004-1, 2004-1 I.R.B. 1 (or superseding Revenue Procedure for the year at issue) . Note:
Certain tax classification elections can be requested by filing Form 8832, Entity
Classification Election. See Form 8832 and its instructions for additional information.
If you are required to deposit for employment taxes (Forms 941, 943, 940, 944, 945,
CT-1, or 1042) , excise taxes (Form 720) , or income taxes (Form 1120), you will receive a
Welcome Package shortly, which includes instructions for making your deposits
electronically through the Electronic Federal Tax Payment System (EFTPS) . A Personal
Identification Number (PIN) for EFTPS will also be sent to you under separate cover.
Please activate the PIN once you receive it, even if you have requested the services of a
tax professional or representative. For more information about EFTPS, refer to
Publication 966, Electronic Choices to Pay A11 Your Federal Taxes and Publication 4248,
EFT8S (Brochure). If you need to make a deposit before you receive your Welcome Package,
please visit an IRS taxpayer assistance center to obtain a Federal Tax Deposit Coupon,
Form 8109-B. To locate the taxpayer assistance center nearest you, visit the IRS Web site
at http://www.irs.gov/localcontacts/index.html. Note: You will not be able to obtain Form
Ff 8109-B by calling 1-800-829-TAXFOPMS (1-800-829-3676) .
69 .A
,Department of the Treasury Notice Date: Oct 22,2008
(internal Revenue Service Notice Number:CP 5100
. .. 1P.O. Box 2508
Cincinnati,OH 45201 Employer Identification Number: 26-295761
Tax Form: 1023
Document Locator Number:
17053-290-33800-8
f({iHIINiIII{Nllllllllllllll{IIl{illllil{IIIIIII For assistance,call: 1-817-829-5500
GENTLEMENS SOCIETY PROGRAM
do DEWAYNE T WASHINGTON
PO BOX 2498
KELLER,TX 76244-2498
Information about the Application Process
We received your application for exemption from Federal income tax and your user fee payment.
During the initial review process, applications for exemption are separated into three groups:
1. Those that can be processed immediately based on information submitted,
2. Those that need minor additional information to be resolved, and
:u 3. Those that require additional development.
If your application falls in the first group or second group, you will receive your determination letter stating
that you are exempt from Federal income tax or a request for information via phone, fax, or letter. if your
application falls within the third group, you will be contacted when your application has been assigned to
an Exempt Organizations specialist for technical review. You can expect to be contacted within
approximately 60 days from the date of this notice.
IRS does not issue"tax exempt numbers"or"tax exempt certificates"for state or local sales or income
taxes. If you need exemption from these taxes, contact your state or local tax offices.
How to Get Additional Information
General information about the application process and tax-exemption can be found by visiting our.
website, www.irs.gov/eo. If you are unable to locate the information needed, you may call our toll free
number shown above Monday through Friday. When communicating with us, please refer to the
employer identification number and document locator number shown above.
Sign up for Exempt Organizations' EO Update, a regular e-mail newsletter that highlights new information
posted on the Charities pages of irs.gov. To subscribe, go to www.irs.gov/eo and click on "EO
Newsletter."
For general informafian,fax farms,and pubiicatiarts,visit www.irs.aav
<TEGE,CP 8100(02/2007)>
d
TMENT
S INTERNAL O RNAL REVE1M SERVICE
CINCINNATI OR 45999-0023
Date of this notice: 07-12-2008
Employer Identification Number:
26-2957666
Farm: SS-4
Number of this notice: CP 575 A
GENTLEMENS SOCIETY PROGRAM
GENTLEMENS SOCIETY
% D'EWAYNE WASHI14GTON For assistance you may call xis at:
2324 WEYBORN DR 1-800-829-4933
ARLIN'GTON, TX 76018
IF YOU WRITE, ATTACH THE
STUB AT TIM END OF THIS NOTICE.
' WE ASSIGNED YOU AN EMPLOYER. IDENTIFICATION NUMBER.
Thank you for applying for an Employer Identification Number (FIN). We assigned you
BIN 26-2957666. This EIN will identify you, your business accounts, tax returns, and
documents,. even if you have no employees. Please keep this notice in your permanent
records.
When filing tax documents, payments, and related correspondence, it is very important
that you use your EIN and complete name and address exactly as shown above, Any variation
may cause a delay in processing, result in incorrect information in your account, or even
cause you to be assigned more than one EIN, if the inforrmation is not correct as shown
above, please make the correction using the attached tear off stub and return it to us.
ky-
Based on the information received from you or your representative, you must file
the following form(s) by the date(s) shown.
Form 941 10/31/2008
Form 940 01/31/2009
If you have questions about the forms) or the due date(s) shown, you can call us at
the phone number or write to us at the address shown at the top of this notice. If you
need help in determining your annual accounting period, (tax year) , see Publication 538,
Accounting Periods and Methods.
We assigned you a tax classification based on information obtained from you or your
representative. it is not a legal determination of your. tax classification, and is not
binding on the IRS. If you want a legal determination of your tax classification, you may
request a private letter ruling from the IRS under the guidelines in Revenue Procedure
2004-1, 2004-1 I.R.B. 1 -(or superseding Revenue Procedure for the year at issue) . Note;
Certain tax classification elections can be requested by filing Form 8832, Entity
classification Election. See Form 8832 and its instructions for additional information.
If you are required to deposit for employment taxes (Forms 941, 943, 940, 944, 945,
CT-1, or 1042) , excise taxes (Form 720), or income taxes (Form 1120), you will receive a
Welcome Package shortly, which includes instructions for making your deposits
electronically through the Electronic Federal Tax Payment System (EFTPS) . A Personal
Identification Number (PIN) for EFTPS will also be sent to you under separate cover.
Please activate the PIN once you receive it, even if you have requested the services of a
tax professional or representative. For more information about EFTPS, refer to
Publication 966, Electronic choices to Pay All Your Federal Taxes and Publication 4248,
EFTPS (Brochure). If you need to make a deposit before you receive your Welcome Package,
please visit an IRS taxpayer assistance center .to Obtain a Federal Tax Deposit Coupon,
Form 8109-S. To locate the taxpayer assistance center nearest you, visit the IRS Web site
at http:i/www.irs.gov/localcontacts/index.html., Note: You will not be able to obtain Form
8109-B by calling 1-800-829-TAXPORMS (1-800-829-3676) _
x epartment of the Treasury Notice Date: Oct 22,2008
w0pr.0,
ternal Revenue Service Notice Number:CP 5100
Box 2508
Cincinnati,OH 45201 Employer Identification Number: 26-29571
Tax Form: 1023
Document Locator Number:
17053-290-33800-8
lliillfllllAllllllfiillllllllllillllllllllllllflll For assistance,calk 1-817-829-5500
GENTLEMENS SOCIETY PROGRAM
c/o DEWAYNE T WASHINGTON
PO BOX 2498
KELLER,TX 76244-2498
Information about the Application Process
We received your application for exemption from Federal income tax and your user fee payment.
During the initial review process, applications for exemption are separated into three groups:
1. Those that can be processed immediately based on information submitted,
2. Those that need minor additional information to be resolved, and
3. Those that require additional development.
4
If your application falls in the first group or second group, you will receive your determination letter stating
that you are exempt from Federal income tax or a request for information via phone, fax, or letter. If your
application falls within the third group, you will be contacted when your application has beery assigned to
an Exempt Organizations specialist for technical review. You can expect to be contacted within
approximately 60 days from the date of this notice.
IRS does not issue "tax exempt numbers"or"tax exempt certificates"for state or local sales or income
taxes. if you need exemption from these taxes, contact your state or local tax offices.
How to Get Additional Information
General information about the application process and tax-exemption can be found by visiting our.
website, www.irs.gov/eo. If you are unable to locate the information needed, you may tail our toll free
number shown above Monday through Friday. When communicating with us, please refer to the
employer identification number and document locator number shown above.
Sign up for Exempt Organizations' E.O Update, a regular e-mail newsletter that highlights new information
posted on the Charities pages of irs.gov.To subscribe, go to www.irs.gov/eo and click on "EO
Newsletter."
For general information,tax forms,and publications, visit wuvw.irs.crov
<TEGE,CP 5100(02/2007)>
TERMS AND CONDITIONS
INSURANCE STATEMENT OF CONCURRENCE
Gentlemen's Society agrees to provide and maintain during the program period of performance the following
insurance coverage:
Commercial General Liability(CGL)
Limit$1,000,000 per occurrence
$2,000,000 aggregate
City of fort Worth named as Additional Insured
Non-Profit Organization Liability
May be called Directors &Officers Liability
Limit$1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors&officers, but committee members, volunteers, and the organization itself for
claims that do not involve bodily injury or property damage(these are covered under the CGL policy)
COST INCURRED
A sts directly or indirectly related to preparation of a response to the RF'P or any oral presentation
re aired to supplement and/or clarify the RF'P which maybe required=by the City shall be the sole
responsibility of and shall be borne by Gentlemen's Society.
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Gentlemen's Society conducts background screenings for any volunteer or employee who will be working
with children under the proposed program. Automatic disqualification of a potential worker or volunteer is
appropriate when screening indicates that the individual, as an adult, perpetrated any crime involving a child
and/or a dependent adult, regardless of how long ago the incident occurred, and/or any violent crime within
the past 1C1 years. Gentlemen's Society will be responsible for conducting background screening and for
maintaining appropriate records, which will be subject to review by the Police Department.
i
S �iaiuX :4
Gentlemen's Society
Budget Detail Worksheet
-_ Position _ I_ ilegc rip I tip ri Y — — � % on Projccl Total
Executive Director/Life $100/hr x 40hrs of class time- $4,000
Consultant $100/hr x 20hrs of education enrichment $6,000.00
functions- S2,000
Director of O eratioiis $30/hr x 33.33hrs of[mr-I i $1,000.00
Sub-Total $7,000.00
13: 1+'i'uige Beilefi(s.
Position Le rivn Total
Sub-Total $0.00
Purpose of Travel Location Item Computation Cost
Travel to Educational Tarrant County 20x$15 per student x 10 $3,000
enrichment functions EEFs
Sub-Total $3,000.00
Unit Price/
Item Description Number Total
Sub-Total- $0.00
Item Description Unit Price/Number Total
Cross-Over Blazers Blazers given to participants at $150.00 x 20 participants $3,000.00
graduation
Cross Over Ceremony Printing, catering, decorations, Printing'$350, catering
Event Supplies audio/visual recital $350,.decorations $150, $1,000.00
A/V rental $150
Sub-Total 1 $4,000.00
1 of2
R. Cons_tiltantsand Coll tractorSei�ice�
Unit Price/
I_t_em _ Description Number Total
Monitors and conducts research to ensure quality
External Evaluator delivery of services and impact of program to $5,000.00
paxticipaws.
Sub-Total $5,00U0
J. e?Y,F<x
Unit Price/
Item Description Number Total
Ongoing training for Life In-person, hands on training for Life $1,000 for 8 hr
Consultant Consultant
program $1,000
trainer costs
Sub-Total $1,000.00
Budget Category Amount
A. Personnel $7,000.00
B. Fringe $0.00
C. Travel $3,000.00
D. Equipment $0.00
E. Supplies $4,000.00
F. Consultants and Contractor Services $5,000.00
G. Other Costs $1,000.00
TOTAL PROJECT COSTS $20,000
2of2
Exhibit
C
Monthly Request for Reimbursement (RFR)
FY 2010 Community-Based Programs
Program Period 1011/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: Gentlemen's Society
Sasha Kane Agency Contact Name: Dacia Coffey
350 West Belknap Street Phone Number: 888-442.9364
2nd Floor Email:
Fort Worth,TX 76102 Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budfjet Caleg o ry BgdrjetArrkL?LlIII Requested Request Avallahle
1 Personnel $ - $
2 Fringe -
3 Travel
4 Equipment
5 Supplies $ - S
6 Construction
7 Consultants/Contracts -
8 Other-Direct Cost
9 Indirect Costs
Total Programmatic Costs
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 20,000.00
Previous Requests: $ -
I have reviewed this request and certify that the listed This Request: $ -
expenses are accurate and are chargeable to the Total Spent: $ -
CCPD Community Based Program approved budget. Balance left in grant: $ 20,000.00
Grantee Authorized Official Date
Title
Exhibit D
FY 2010 Community-Bused Programs
Performance Narrative
Program Period 10/01/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: Gentlemen's Society
Sasha Kane Agency Contact Name:Oacia Coffey
350 West Belknap Street email:
2nd Floor Phone Number: 888-442-9364
Fort Worth,TX 76102
Performance Measures
Period covered: to
Number of participants attending Conflict Management I,II and III and attending Small
Claims Court EEF(unduplicated)
Number of participants attending Behavior Modification I,II and III and attending Youth
Prison EEF(unduplicated)
Number of participants attending How to Treat a Lady I and II and attending Take Your Mom
to Dinner EEF(unduplicated)
Number of participants attending Taking Care of Business I,II,III, and IV(unduplicated)
Number of participants attending Fatherhood I and II and attend Neo-Natal Unit Hospital
visists (unduplicated)
Please include a narrative of events and accomplishment that occurred during the reporting month.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/20/2009
DATE: Tuesday, October 20, 2009 REFERENCE NO.: **C-23861
LOG NAME: 35FYIOSOCIETY
SUBJECT:
Authorize a Contract with the Gentlemen's Society for the Fiscal Year 2010 Community—Based Funding from
the Crime Control and Prevention District Fund in the Amount of$20,000.00 to Operate a Youth Violent
Crimes Prevention Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a Contract with the
Gentlemen's Society for the Fiscal Year 2010 community—based funding from the Crime Control and
Prevention District Fund in the amount of$20,000.00 to operate a youth violent crimes prevention program.
DISCUSSION:
The Crime Control and Prevention District(CCPD) Board included funds totaling$200,000.00 in its Fiscal
Year 2010 budget for community—based crime prevention programs. Funding requests for community
programs were solicited through a Request for Proposal (RFP) issued in March 2009. Twenty—two requests
for funding were received totaling more than$],100,000.00.
A panel made up of CCPD Board Members,City staff and community representatives was assembled to
review the proposals to ensure that minimum qualifications were met and that the proposed projects met one
or more of the goals of the CCPD. The CCPD Board reviewed the panel's recommendations at its August 13,
2009, meeting. The CCPD Board subsequently endorsed the recommendation to fund six of the crime
prevention programs including the Gentlemen's Society.The term of the contract is October 1, 2009,through
September 30,2010.
The Youth Violence Prevention Program is designed to help address youth violence and behavioral problems
that can potentially lead to crimes in the future.The program's goal is to provide youth with an alternative
way of thinking about,reacting to and altogether voicing conflict that can lead them down a dangerous path.
The Gentlemen's Society strives to counter the negative circle of influence of drug abuse, gang involvement,
teenage promiscuity,vandalism and violence with a fraternal structure based on character strength and
value—based view points reinforced through the program and friendships that are fostered through the
program. This program is designed to serve 20 youths ages 12 to 18 years of age.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated,of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $20,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Tom Higgins (6192)
Originating Department Head: Jeffrey Halstead (4231)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1. RE GR79.msg