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HomeMy WebLinkAboutContract 52222-CO3 FORT WORTH City of Fort Worth Change Order Request CSC No.52222-Co3 Project Name:1 Sedimentation Basin Sludge Removal System Replacement City Sec No.: 52222 Project No.(s): 56016.0600430-CO5383 DOE No. N/A City Proj.No.:I CO2328 i Project Description: North Holly Water Treatment Plant-Sedimentation Basin Sludge Removal System Replacement Contractor: BAR Constructors,Inc. Change Order# Date: 12/16/2020 City Project Mgr.I Dena Johnson APAI Inspector: I Joshua Wheeler Phone Number: 817-392-7866 Phone Number: 817-991-6640 Dept. Water Sewer Totals Contract Time (Calendar days Original Contract Amount $7,528,000.00 $7,528,000.00 425 Extras to Date $21,592.29 $21,592.29 0119 Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $7,549,592,29 $7,549,592.29 544 Amount of Proposed Change Order $162,698.57 $162,698.57 150 Revised Contract Amount $7,712,290.86 $7,712,290.86 694 Original Funds Available for Change Orders $225,840,00 $225,840,00 Remaining Funds Available for this CO $204,247.71 $204,247.71 Additional Funding(if necessary) CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 2.45% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $9,410,000.00 JUSTIFICATION(REASONS)FOR CHANGE ORDER Change Order No.3 will provide for the replacement of the six existing deteriorated gate valves located in sedimentation basins 5,6 and 7 at the plant. Staff concurs with the contractor's request for 150 calendar days on the change order. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. Contractor's Company Name Contractor Name Contra r Si natur Date` BAR Constructors,Inc. Isidro Arrambide Inspector I Date Project Manager Date (' ip y ca 2'b/yp DenaJohmson 12/23/20 6 It e Director Water Dept) Date Assistant Dirgetof(VVater Dept) Date a " Dec28,2020 /pit �� J' i i L8 Z� Assistant Cit y Attorne Date Assistant City Manager Date oecza,zozo OFFICIAL RECORD Council Action If Required) CITY SECRETARY M&C Number 20-0982 M&C Date Approved 0 FT. WORTH, TX FORT WORTH City of Fort Worth Change Order Additions Project Name Sedimentation Basin Sludge Removal System Replacement City Sec No.: 52222 Project No.(s): 56016-0600430-CO5383 I DOE No. N/A City Proj. No.: CO2328 Project North Holly Water Treatment Plant-Sedimentation Basin Sludge Removal System Replacement Description Contractor BAR Constructors, Inc. Change Order:= Date: 12116/2020 City Project Mgr. Dena Johnson City Inspector Joshua Wheeler ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 1 Gate Valves as described in the PCM-003 Water 1.00 LS $158,351.07 $158,351.07 2 Material change for ladder fall protection system as described in CMR-002 Water 1.00 LS $4,347.50 $4,347.50 Water $162,698.57 Sewer Page 2 of 4 Additions Sub Total 1$162,698.57 FORT WORTH City of Fort Worth Change Order Deletions Project Name Sedimentation Basin Sludge Removal System Replacement City Sec No.: 52222 Project No.(s): 56016-0600430-CO5383 DOE No. N/A City Proj. No.: CO2328 Project Description North Holly Water Treatment Plant-Sedimentation Basin Sludge Removal System Replacement Contractor BAR Constructors, Inc. Change Order: EE Date 12/16/2020 City Project Mgr. Dena Johnson City Inspector: F Joshua Wheeler DELETIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total Water Sewer Page 3 of 4 Deletions Sub Total NWVBE Breakdown for this Change Order MWBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders co# DATE AMOUNT Total $0.00 Page 4 of 4 Contract Compliance Manager By signing I acknowledge thatl am the person responsible fbr-the monitoring and administration of this contract,including ensuing all performance and reportingrequirements. �¢a2fe� L,ldiZyLdelZ Signature //JJ Dena johnson Name of Employee Project Manager Title �A�FORr as ATTEST: o�0a�� }r o U d~g °o��dd dv° °=4 0 Mary J. Kayser p� o o City Secretary aaa�TF000000 X A`Ja4p OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, December 15, 2020 REFERENCE NO.: **M&C 20-0982 LOG NAME: 60NHWTPSBSRC03-BARCON SUBJECT: (CD 9) Authorize Execution of Change Order No. 3 in the Amount of$162,698.57 and the Addition of 150 Calendar Days to the Contract with Bar Constructors, Inc., for North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement for a Revised Contract Amount of $7,712,290.86, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 3 in the amount of$162,698.57 and the addition of 150 calendar days to City Secretary No. 52222 with Bar Constructors, Inc., for the North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement project for a revised contract amount of$7,712,290.86. (City Project No. CO2328); 2. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds of future debt for the North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement Project; and 3. Adopt the attached Appropriation Ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund by increasing appropriations in the amount of$162,699.00 for the North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement project (City Project No. CO2328) and decreasing appropriations in the Unspecified project (City Project No. UNSPEC) DISCUSSION: On April 9, 2019 (M&C C-29090), the City Council authorized a contract in the amount of$7,528,000.00 with Bar Constructors, Inc., for the North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement project. The contract was subsequently revised by Change Order No. 1 in the amount of$10,762.50 administratively authorized February 14, 2020 that provided revised mechanical drawings to reflect actual field measurements of the sedimentation basins and Change Order No. 2 in the amount of$10,829.79 administratively authorized March 19, 2020 that provided for six plug valves in the sludge valve vault. Change Order No. 3 will provide for the replacement of the six existing deteriorated gate valves located in sedimentation basins 5, 6 and 7 at the plant. Staff considers the proposed fee to be fair and reasonable for the scope of services proposed. Funding for the North Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement project as depicted below: Fund Existing Additional Project Total* Appropriations Appropriations W&S Capital Project 2018 - $786,000.00 $0.00 $786,000.00 Fund 56014 W&S Bond 2020A $8,307,069.00F $0.00��$8,307,069,00 - Fund 56017 W&S Commercial Paper- Fund $0.00 $162,699.00 $162,699.00 56019 Project Total 11 $9,093,069.00 $162,699.00 $9,255,768.00 *Numbers rounded for presentation. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately 0.79 percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short- term financing source, another funding source will be required, which could mean issuance of securities under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. The City Council approved the Water Department's Fiscal Year 2020-2024 Five Year Capital Improvement Plan on September 17, 2019. This City Council approved plan includes this specific project, with funding identified through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statement, staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds. A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD, in accordance with the MWBE or BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. The project is located in COUNCIL DISTRICT 9. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial paper Fund for the North Holly Sedimentation Basi project. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department Accoun Project �PrograrActivity Budget Reference # :Amount ID ID Year (Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # mount ( ID ID Year Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Dena Johnson (7866) ATTACHMENTS 1. 60NHWTPSBSRCO3-BARCON FID Table (WCF 10.27.20).xlsx (CFW Internal) 2. 60NHWTPSBSRCO3-BARCON Form 1295.pdf (CFW Internal) 3. 60NHWTPSBSRCO3-BARCON Funds Available.docx (CFW Internal) 4. 60NHWTPSBSRCO3-BARCON Reimb Resolution (WCF 11.13.20).docx (Public) 5. 60NHWTPSBSRCO3-BARCON SAM.pdf (CFW Internal) 6. 60NHWTPSBSRCO3-BARCON Waiver.pdf (CFW Internal) 7. 60NHWTPSBSRCO3-BARCON 56019 A021(R3).docx (Public) 8. M & C Map -60NHWTPSBSRSRC03-BARCON.pdf (Public) C C el m n n 0 0 -n M > M m m < m z a m CL M x CrQ O'Q m In m z "M n N -,011lll z o CL 0 0 C o Lo SU (D 3 0 3 3 m > > 3 M 3 3 0 0 0 z m CL 0 0 LA LA (D m m x x x h --h m (D m Sign In Home Legislation Calendar City Council Departments © !© 1©Share 'O RSS v Alerts Details Reports File #: M&C 20-0982 Version: 1 Name: Type: Award of Contract Consent Status: Passed File created: 12/10/2020 In control: CITY COUNCIL On agenda: 12/15/2020 Final action: 12/15/2020 (CD 9) Authorize Execution of Change Order No. 3 in the Amount of$162,698.57 and the Addition of 150 Calendar Days to the Contract with Bar Constructors, Inc., for Title: North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement for a Revised Contract Amount of$7,712,290.86, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance 1. M&C 20-0982, 2. M &C Map - 60NHWTPSBSRSRC03-BA9CON pdf, 3. Attachments: 60NHV TPSBSRCO3-BARCON 56019 AO21(R3).pdf, 4. 60NHVVTPSBSRCO3-BARCON Reimb Resolution (WCF 11.13 20) pdf History(1) Text 1 record Group Export Date Ver. Action By Action Result Action Details Meeting Details Video 12/15/2020 1 CITY COUNCIL Approved Action details Meetina details Not available